The Top 8 Online Timekeeping Solutions of 2023

The 8 Best Online Timekeeping Solutions of 2023

1. Connecteam — Best all-in-one online timekeeping solution

   Available on

   • Web
   • iOS
   • Android

   Start for free

   Connecteam is an all-in-one employee timekeeping app that allows you to track your team’s work hours and manage accurate timesheets with complete ease and efficiency, even while on the go.

   Let’s take a closer look at how it works and simplifies your day-to-day.

   One-touch clock in & out

   From the time clock, your employees can easily clock in and out directly from the app on their mobile devices. Even more: thanks to the app’s linked shift scheduler feature, you can attach notes, images, files, and even videos to leave extra information for employees when they’re clocking into their shifts. 

   Automated timesheets

   Hours are automatically recorded onto digital timesheets, where you can easily review all logged data, such as total daily work hours, the number of hours worked during a payroll period, overtime, and time off. The app also highlights any irregularities, making it easy to spot and correct potentially costly payroll mistakes. 

   GPS tracking 

   With multiple GPS tracking capabilities, you can ensure your employees are exactly where they need to be while clocked in. 

   You can, for instance, capture from where employees clock in or track their real-time location while on the clock. You also have the option to set up digital geofences around workplaces, restricting the area from which users can clock in and out. 

   This allows you to prevent early clock-ins and buddy punching.

   Job-specific time tracking options

   You have full control over what you would like to track time for. This can, for instance, be your hours spent on certain jobs, locations, or clients. This gives you valuable insights into how your resources are being allocated and is particularly useful for billing and invoicing.

   Time off management 

   Easily set up your company’s time off policies for any type of absence – paid or unpaid – and manage employee time off requests accordingly.

   The system can then automatically calculate and process the absence in line with your defined policies, notify the relevant staff member of the status of their request, and document the process. This frees you from unnecessary back-and-forth, complicated manual calculation work, or scattered processes. 

   Payroll integrations

   You can directly export your digital timesheets to your payroll software or use Connecteam’s payroll integrations: QuickBooks and Gusto. This allows you to skip the entire manual process and save valuable time and effort.

   For Whom?

   Connecteam is an app for industries with non-desk teams who require mobile workforce management. Whether you’re a company just starting out or looking to scale, this is for those who are in need of an online timekeeping solution that can grow alongside your company. 

   Connecteam also offers a free for life plan – Try Connecteam here!

   Key Features

   • Timesheets for payroll processes

   • Limitations put on working hours

   • Geolocation to have an employees’ locations at time of clock in/out

   • Special button for approval of sick days and vacation days

   • Breadcrumbs to gain a general sense of employee movement

   • Ability to set alerts for overtime

   Pros

   • Affordable pricing options

   • Easy to set-up and implement into any business

   • Excellent customer support

   • Intuitive and user-friendly interface

     Intuitive and user-friendly interface

   Cons

   • Additional third-party integrations in development

   Pricing

   Free-for-life plan availablePremium plans start at $29/month for 30 users

   14-day free trial, no credit card required

   Start your free trial
2. 

   Toggl Track — Good for syncing personal calendars

   Available on

   • Web
   • iOS
   • Android

   

   Toggl syncs personal Google Calendar or Outlook accounts with its very own built in calendar feature. Beyond the ability to clock in and out online, their online timekeeping software is built to also monitor what’s happening in between those two timestamps. For those looking to monitor where time online is spent, Toggl makes it easy to provide proof of that. Having a work schedule in one hand and a time clock in the other, Toggl mashes the two together in order to calculate estimates that will accurately predict future budgeting for their previously inputted time. It’s one of our top picks for an online timekeeping free solution, but we’d recommend it mainly for freelancers rather than deskless workers.

   For Whom?

   Although Toggl is available to both independent and small to large businesses, their features are geared predominantly to the lifestyle and needs of solo freelance clientele. Toggl is for folks who currently run, or plan to run, their business on digital devices. Toggl is perfect for people who are still heavily reliant on other external apps and are merely looking to merge those with a sensible time management tool.

   Learn more about Toggl Track

   Key Features

   • Can combine with over 100 apps
   • Tracks online usage in the background
   • Clocking in/out reminder notifications
   • Builds summary reports

   Pros

   • Aesthetic interface
   • Easy to start and implement

   Cons

   • All features subscription is extremely pricey
   • Doesn’t have an invoices/ payroll section

   Pricing

   Starts at $9/user/month Trial: Yes — 30-day Free Plan: Yes — For up to 5 users

3. 

   Timely — Good for identifying repetitive activity

   Available on

   • Web
   • iOS
   • Android

   

   Timely’s online timekeeping solution completely automates your workflow. Workers can log onto their computer or mobile phone, start the day, and Timely will be there to record it all. With a Memory Tracker algorithm, Timely catches onto repetitive activity for long-term purposes to suggest better scheduling for time management in the future. Without any pre-setups, it has a labeling system, tagging projects and designates it into automated groupings. Timely notes that although the software is designed to watch everything employees do (live), it also carefully makes sure to avoid overstepping boundaries of privacy matters. This being said, it is free of any surveillance tactics; employees are even able to edit and choose what co-workers see at the end of the day. It’s also not a great online timekeeping free option, as it doesn’t have a forever-free plan.

   For Whom?

   Timely is meant for project-based companies who are looking to map out their progress. Their most popular industries are consulting firms and accounting firms. For both remote workers and in-house small-to-large business, Timely is open to companies of all shape and size.

   Learn more about Timely

   Key Features

   • Integrates with many other apps
   • Easily tracks progress of specific tasks
   • Efficiently tracks status of projects

   Pros

   • Designed for easy use
   • Provides clear oversight on projects and time spent on projects

   Cons

   • Required to manually input time of each event; even recurring ones
   • Has a hard time integrating with other softwares in use

   Pricing

   Starts at $16/user/month, for 6-50 users Trial: Yes Free Plan: No

4. 

   Avaza — Good for importing timesheets in bulk

   Available on

   • Web
   • iOS
   • Android

   

   Avaza is a free online time clock solution that produces in-depth reports based off of the hours put in. Organized in a format that is easy to understand from any standpoint, these reports are also easy to share with anyone who has a work email. Users may import timesheets in bulk as well as approve or reject timesheets in bulk. Avaza provides transparency when it comes to billing and can be exported into invoicing software with just a few clicks.

   For Whom?

   This is for any business that runs its services based on project based parameters. From a few to a few hundred employees, this is for all company sizes. Advised to those looking to use numbers and reports as a way to better judge time usage.

   Learn more about Avaza

   Key Features

   • Tracks time
   • Flexible cost rates per project and/or per user
   • Easy made project reports
   • Reduces manual timesheet entry

   Pros

   • Improves project management
   • Easily work on projects with people not physically present

   Cons

   • Mobile interface is not intuitive 
   • Confusing and unclear pricing model

   Pricing

   Starts at $11.95/month + $7/user/month for more than 2 users Trial: No Free Plan: Yes — For a single user

5. 

   Harvest — Good for tracking billable and nonbillable hours

   Available on

   • Web
   • iOS
   • Android

   

   Harvest essentially operates as a stopwatch. The user is the one in control of dictating what is to be taken into account when online and working. In that sense, Harvest is beneficial for those looking to manually punch in their time and value their own work (which always leaves the potential for time theft). This is one of many ways to time track as a business, and although some prefer it this way than the automated route, it is known to leave room for error. In preparation for human forgetfulness, Harvest provides notifications that are prompt at sending out reminders for a large variety of tasks. Harvest wants their users to be fully equipped even if it doesn’t come directly from their own system and for that reason they provide a way to link their software with other third-party solutions that the user may not be ready to part ways with.

   For Whom?

   Small to large businesses can find use from the tools Harvest has created. From creative industries to technical ones, Harvest can aid a wide range of industries. This is for companies that have multiple recurring projects and want to learn how to grow more and more as time goes on.

   Learn more about Harvest

   Key Features

   • Time tracking that can be used for insight
   • Monitors expenses
   • Integrates with Paypal and Stripe for invoices

   Pros

   • Perfect for freelancers and contractors
   • Simple and efficient reporting and invoicing

   Cons

   • Hardcoded features lack customization and flexibility
   • No premade templates for ease of use

   Pricing

   $10.8/user/month Trial: Yes — 30-day Free Plan: Yes — Up to 1 seat & 2 projects

6. 

   Hubstaff — Good for location tracking

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Hubstaff gives management capabilities for online timekeeping and geotracking of their employees through the app itself. With a geo location attachment to its automated time clock, managers have visibility to more than just time. Time on Hubstaff can be tracked as a specific job task, a specific company project, special work orders, important clients, or even locations themselves; it’s all doable. Hubstaff works to automate these time keeping services and utilize it from there to get more accurate estimates of project time and cost while negating any payroll errors. While this is also a potentially solid online timekeeping free solution, if you really want to get the best from the online timekeeping feature, you’ll need to pay.

   For Whom?

   Hubstaff is great for all business sizes and that even includes freelancers. It is also not limited to those who work in an office building; workers can work remotely with mobile workforce management and Hubstaff will still have the necessary features to support this type of business style.

   Learn more about Hubstaff

   Key Features

   • Time tracking is broken down by date, client, or project
   • Geofencing feature to ensure accurate clock ins/out
   • Streamline workflows through helpful reports

   Pros

   • GPS Tracker
   • Payroll and reporting is automated

   Cons

   • Difficult to get a Hubstaff customer support representative on the phone
   • Dashboard is difficult to understand

   Pricing

   Starts at $4.99/user/month, 2 users minimum Trial: Yes — 14-day Free Plan: Yes — For one user only

7. 

   QuickBooks Time — Good for seeing who is currently on shift

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   QuickBooks Time App (also previously known as T-sheets) covers your online timekeeping tracks with or without Wi-Fi. Through the “who’s working window”, management has full visibility of who’s working and who’s on break in addition to the location of where each individual employee is working. Lastly, with its timesheet solution called “Crew app”, users can manage multiple timesheets in one sitting instead of tediously handling one at a time.

   For Whom?

   QuickBooks Time is for Small to Medium sized businesses. More specifically, QuickBooks Time is useful for those who work remotely or who do field work off the grid and would benefit greatly from geolocation tools that maintain workplace safety.

   Learn more about QuickBooks Time

   Key Features

   • Tracks location with or without Wi-Fi
   • Time Clock Kiosk for multiple workers in one space

   Pros

   • Wide array of detailed reports
   • Real-time GPS tracking and monitoring

   Cons

   • Features such as project tracking and paid holiday time will require additional technical assistance
   • Subpar customer support

   Pricing

   Starts at $20/month + $10/user/month Trial: Yes — 30-day Free Plan: No

8. 

   RescueTime — Good for improving time management

   Available on

   • Web
   • Android
   • Windows
   • Mac

   

   The main point and purpose of RescueTime is to sharpen productivity to a point of maximum efficiency. Its online timekeeping solution is two fold; track the hours spent working and then on top of that, track the websites themselves where time is mostly spent. Employees who use this application are able to better manage their time and thus give more of themselves to the company, ultimately boosting employee morale.

   For Whom?

   Businesses of all shapes and sizes can find use from RescueTime. It is for companies that use the internet and other online platforms to complete projects and would like to improve on their management of those projects.

   Learn more about RescueTime

   Key Features

   • Personalized work goals
   • Notifications to keep on task to meet goals
   • Blocks distracting online platforms 

   Pros

   • Reports that shows where daily focus is productive vs. unproductive
   • Compares averages to see how you have progressed

   Cons

   • Interface feels outdated: not able to view day’s worth of activities on a single page 
   • The app is more for productivity and less of a tool for time tracking

   Pricing

   Starts at $9/month Trial: Yes — 14-day Free Plan: Yes — For time mamagement