11 Best Online Employee Scheduling Apps in 2021

Top Tools
Rea Regan July 20, 2021 12 min read
10 Best Online Employee Scheduling Apps in 2021

Quick Guide

    Every single business owner knows how difficult and time-consuming the task of creating a well-rounded employee schedule is. And this responsibility is especially difficult when you’re stuck in the dark ages using pen and paper or manually adding hours on an Excel spreadsheet. 

    How much time is wasted on manual job scheduling?

    • 3.14 HOURS lost every week by managers creating schedules via spreadsheets
    • 20% OF TIME of a manager’s time is wasted
    • 174% MORE TURNOVER is experienced due to errors associated with manual job scheduling
    • 140 HOURS A YEAR are lost on manual job scheduling

    Among the many roles of a manager in a business, one of the most important is scheduling the staff. After all, you can’t complete work without any workers. It’s vital that you put thought into the scheduling process and treat your staff professionally.

    Small Business Chron

    This is why many managers are turning to an employee scheduling app solution. For one, it saves you, as a manager, more time and money. Not to mention, automating the scheduling process offers you consistent results, lessens mistakes, reduces costs, boosts productivity, and improves employee satisfaction

    What Is An Employee Scheduling App? Finances Online explains this in detail, “Employee scheduling software is a workforce and scheduling management platform that helps owners and managers administer their hourly workers. Automating the process of creating schedules produces consistent results, manages labor costs, increases productivity, and improves workforce satisfaction.” 

    We’ve decided to spend the time researching and evaluating the best online employee scheduling apps to help you decide which is the best fit for your business. Here’s a list of the 11 best online employee scheduling apps for you to choose from. However, if you don’t have the time to read through our research you can jump down to our quick tool comparison table.

    11 Best Online Employee Scheduling Apps

    With Connecteam’s all-in-one employee scheduling app, you can easily save time and money on schedule planning and oversight. In fact, Connecteam offers the most intuitive and easy-to-use schedule board that saves time and effort on planning and dispatching schedules. 

    With Connecteam’s robust scheduling app, you can reduce labor costs, improve employee satisfaction, and avoid the chaos of ensuring a shift is covered. There’s even an in-app chat feature with a company directory so employees can easily reach anyone with just a click of a button if there are any scheduling issues or confusion. 

    For whom?

    Connecteam is ideal for setting shift schedules for frontline workers, small businesses, and large enterprises.

    Key Features:

    Automated scheduling

    Automated notifications and reminders

    In app-chat

    Employee directory

    Drag & drop

    Customizable templates

    Recurring shifts

    Quick reference availability

    Access via desktop or mobile device

    Attach images, videos, files, notes, maps and shift-tasks

    Overtime notifications

    Real-time feedback

    PROS & CONS

    Affordable pricing

    Requires little-to-no training to start using

    Easily manage the schedule of multiple sites & departments

    All-in-one solution for employee management and scheduling

    Quick response and helpful customer support

    No integrations. Connecteam is an all-in-one solution for scheduling and employee management and requires no integrations for smooth usage.

    Pricing:

    Premium plans start at just $39/month for the first 50 users.

    Free trial: 14-day free trial

    Free-for-life plan: Yes

    Try Connecteam Today!

    14-day free trial, no credit card required.

    mHelpDesk scheduling software

    mHelpDesk is very similar to Google Calendar and Outlook, but was designed especially for those in the field service business. A few core features of this employee scheduling app include: quickly see everyone’s availability, easily schedule field technicians, automated assignment notifications, view job, and customer details, and eliminate overbooking and underbooking. mHelpDesk can also integrate with Google Calendar, Home Advisor, and QuickBooks. 

    For Whom?

    mHelpDesk is meant to be used by growing or stable small to medium sized businesses.

    Key Features:

    Quick reference employee availability

    Several integrations

    Automated features

    Appointment scheduling

    PROS & CONS

    User friendly

    Responsive customer service

    Simplified billing and invoicing

    Slow loading times

    Some integrations don’t work very well

    Cannot remove old users

    Pricing:

    Capterra notes that their pricing starts at $169/user per month.

    Free trial: 14-day free trial

    Free-for-life plan: No

    shiftboard scheduling app

    When it comes to scheduling, Shiftboard has a few features that can be highly beneficial when you have hourly workers. For example, automated scheduling, schedule distribution, shift swapping, push notifications, two-way texting, mobile clock in and out, and more. In addition, Shiftboard can integrate with numerous software solutions such as Oracle, Dropbox, ADP, Paycor, and more. 

    For whom?

    Shiftboard is optimal for the healthcare, manufacturing, and staffing industries. 

    Key Features:

    Automated scheduling

    Budgeting and budget forecasting

    Calendar management

    Applicant and candidate management

    PROS & CONS

    Good variety of features and tools

    Good for managing complex employee schedules

    Hard to use and requires training

    No training material or tutorials

    Some users complain the software looks old and outdated

    Pricing:

    Unfortunately, to obtain a price quote you must request a demo with a sales representative.

    Free trial: No

    Free-for-life plan: No

    TSheets scheduling

    TSheets, now Intuit QuickBooks, has similar features as most employee scheduling apps in the market. Schedule by shift or by job, use drag & drop, send notifications about shift changes, easily copy the previous week’s schedule and more. Receive alerts about overtime or missed shifts so you can reduce labor expenses. TSheets has a cool “Who’s Working” feature, so you can immediately see who is available for urgent jobs. 

    For whom?

    Tsheets, now QuickBooks, is mainly used by small businesses

    Key Features:

    Accounting integrations

    Simple employee scheduling

    Budget tracking and forecasting

    Asset management and tracking

    PROS & CONS

    Easy to use

    Good variety of features

    Lacking customer support

    User report many bugs

    Hard to get software up and running

    Can get expensive for large teams

    Pricing:

    Tsheets Premium plan requires a $20 monthly base fee and an additional $8/user per month. The Elite plan requires a $40 monthly base fee and an additional $10/user per month.

    Free trial: 30-day trial free trial

    Free-for-life plan: No

    homebase scheduling software

    With Homebase, it’s easy to drag & drop team schedules, make changes from your mobile phone, easily copy last week’s schedule, or use automatic scheduling (takes into account team availability and roles). Employees can simply update their availability or request shift trades, which is sent to management for approval. Additionally, Homebase can total hours and overtime, plus it is capable of subtracting break times. Homebase also integrates sales data from Clover, Toast, Square, and more. 

    For whom?

    Homebase is ideal for small businesses.

    Key Features:

    Schedule templates

    Automated scheduling

    Overtime alerts

    Availability tracking

    PROS & CONS

    Easy to use

    Easy to track employee hours

    Less expensive plans lack important features

    Requires some training before use

    Setting availability is problematic

    Pricing:

    Each plan charges per location instead of per user. The Essentials plan costs $19.95/month for unlimited users per location. The Plus plan costs $49.95/month for unlimited users per location. And the Enterprise plan costs $99.95/month for unlimited users per location.

    Free trial: 14-day trial.

    Free-for-life plan: Yes, with very limited capabilities.

    deputy scheduling software

    When using Deputy, you really need to be tech-savvy and Deputy knows it – that’s why they request all of your pen and paper timesheets and scheduling ahead of time so that they can customize the employee scheduling app to meet your business needs. 

    Some of their scheduling features include auto-scheduling with lunch and rest breaks. You can create, copy, or publish schedules, shift swapping, and shift replacements. Also, Deputy integrates the software with POS and HR systems like Gusto, Xero, QuickBooks, Lightspeed, and more.

    For whom?

    Deputy caters to the hospitality, retail, event, healthcare, construction, teaching, childcare, and security industries. 

    Key Features:

    Automated scheduling

    Alerts and notifications

    Employee database

    Drag & Drop features

    PROS & CONS

    Good time management feature

    Several integrations

    Some bugs and technical issues with breaks

    Difficult to use

    There are more features and functionalities on the iOS app as opposed to Android

    Pricing:

    Pricing for the scheduling features costs $2.50/user per month. If you would also like the time and attendance features, then you must pay an additional $2.50/user per month. Their Premium plan costs $4.50/user per month. They do however offer special prices for non-profit organizations, charities, and community organizations.

    Free trial: 31-day trial free trial

    Free-for-life plan: No

    sling scheduling

    Sling makes it easy to create employee schedules, manage time off, availability, and shift swapping. Schedule overtime, reduce absenteeism, and late arrivals, and you can also receive notifications of overlapping shifts or double-booking. Save scheduling templates so creating new ones is a breeze. 

    For whom?

    Sling is good for all business sizes and industries with shift work

    Key Features:

    Employee directory

    Payroll reporting and management

    Alerts and notifications on overtime or double-booking

    Reporting and analytics

    PROS & CONS

    Easy to use employee scheduling app

    Filter fields to view specific schedules

    Not great for large teams

    Private messaging

    Not the best user experience on the mobile version

    Pricing:

    The Premium plan costs $2/user per month and the Business plan costs $4/user per month.

    Free trial: Yes

    Free-for-life plan: Yes

    HotSchedules software

    HotSchedules, now Fourth, has a simple interface that makes employee scheduling easier to manage. Employees can request to swap, release, or pick up shifts right from their mobile phone. As a manager, you have total visibility over this and can approve or deny the changes. From your POS system, you can receive labor and sales data which makes it simpler to create an accurate schedule. 

    For whom?

    HotSchedules, now known as Fourth, is good for the restaurant, retail or hospitality industries. 

    Key Features:

    Automated scheduling

    Budgeting management and forecasting

    Employee management

    Employee database

    PROS & CONS

    Easy scheduling feature

    Easy to use

    Lack of customer support

    Poor scheduling templates

    Frequent software updates

    Pricing:

    Unfortunately, in order to get a price quote you will need to speak to a sales representative and request a demo.

    Free trial: No

    Free-for-life plan: No

    when i work schedule software

    When I Work is a good solution as it’s totally free for less than 75 employees and you aren’t limited to one company location. However, it doesn’t let you schedule weeks in the future so that’s something to be aware of. You can create a template so it’s easy to replicate the next week’s schedule. Use drag & drop options and see who is available and qualified for a shift. Management can send notifications on shift changes. In addition, everything can be managed from a desktop or mobile device. 

    For Whom?

    Best for small companies, non-profit, and multi-site businesses.

    Key Features:

    Activity/social feed

    Automated employee scheduling

    Alerts and notifications on overtime and clocking in

    Employee database and management

    PROS & CONS

    Easy to use and intuitive

    Works well for small teams and businesses

    Lack of customization

    Templates can be hard to use

    Hard to see entire schedule

    Lack of customer support

    Pricing:

    When I Work’s Basic plan costs $2/month per user up to 100 employees only for scheduling and messaging. The Basic plan jumps to $4/month per user if you would like to include time tracking and attendance.

    Free trial: Yes

    Free-for-life plan: No

    Jolt retail employee schedule

    A few features on Jolt that can help with employee scheduling include schedule distribution, shift swapping, mobile access, messaging, reports, and an in-app time clock. Jolt makes it easy to achieve team accountability, compliance, and boost employee performance.

    For whom?

    Jolt is ideal for the food and beverage industry. 

    Key Features:

    FDA compliance

    Employee scheduling

    Desktop and mobile access

    Time clock management

    PROS & CONS

    Easy to use

    Good customer support

    Setting availability is hard to do

    Not able to request PTO or vacation days

    The app interface is not as good as the desktop

    Pricing:

    Unfortunately, in order to receive a price quote you must schedule a demo with a sales representative.

    Free trial: No

    Free-for-life plan: No

    Skedulo is a good scheduling software tool for a mobile workforce. It is intended to increase productivity and streamline day-to-day operations of employees who do not sit behind a desk. With Skedulo businesses can manage scheduling and dispatching, oversee their deskless employees through a mobile app, and analyze the data gathered by the app for reporting purposes. 

    For whom?

    Skedulo is made for mobile employees in the healthcare, real estate, or field services industries

    Key Features:

    Alerts and notifications

    Automated scheduling

    Drag & Drop

    HIPAA compliant

    Employee database

    PROS & CONS

    Good for appointment booking

    Can get a bit pricey as they charge by feature per user, per month.

    Is really only an ideal solution for the healthcare industry

    Pricing:

    Skedulo is priced by feature. The scheduler feature costs $79/user per month and the Mobile worker feature costs $59/user per month.

    Free trial: No

    Free-for-life plan: No

    Quick Comparison Of The Best Employee Schedule App Solutions

    Summary

    Monthly Price

    Free Trial

    Free Plan

    An all-in-one solution for managing frontline teams, desk-less and remote teams. Affordably priced for any business size.

     

    Start trial

    10 employees: $39

    20 employees: $39

    50 employees: $39

    14-day

    Yes, up to 50 users

    Ideal for field service industry. Quick reference employee availability, several integrations, and automated features.

     

    10 employees: $1,690

    20 employees: $3,380

    50 employees: $8,450

    14-day

    No

    Ideal for hourly workers. Automated scheduling, budgeting and budget forecasting, and calendar management.

     

    Unfortunately, to obtain a price quote you must request a demo with a sales representative.

    No

    No

    Mainly used by small businesses. Accounting integrations, simple employee scheduling, and budget tracking and forecasting.

     

    10 employees: $100

    20 employees: $180

    50 employees:$420

    30-day

    No

    Homebase is ideal for small businessesSchedule templates, automated scheduling, and overtime alerts.

    10 locations: $199.50

    20 locations: $399

    50 locations: $997.50

    14-day

    Yes, with very limited capabilities.

    Deputy can be extremely difficult to use, which is why they customize a scheduling app specifically made for your business.

    Based on the number of users implementing the scheduling feature ONLY

    10 employees: $25

    20 employees: $50

    50 employees: $125

    31-day

    No

    Sling is good for all business sizes and industries with shift work

     

    10 employees: $20

    20 employees: $40

    50 employees: $100

    Yes

    Yes

    HotSchedules, now known as Fourth, is good fit for the restaurant, retail or hospitality industries. 

     

    Unfortunately, in order to get a price quote you will need to speak to a sales representative and request a demo.

     

    No

    No

    Best for small companies, non-profit, and multi-site businesses.

    Based on the number of users implementing the scheduling feature ONLY

    10 employees: $20

    20 employees: $40

    50 employees: $100

    Yes

    No

    Jolt is ideal for the food and beverage industry. 

    Unfortunately, in order to receive a price quote you must schedule a demo with a sales representative. 

    No

    No

    Skedulo is made for mobile employees in the healthcare, real estate, or field services industries.

    Based on the number of users implementing the scheduling feature ONLY

    10 employees: $790

    20 employees: $1,580

    50 employees: $3,950

    No

    No

    Summary

    An all-in-one solution for managing frontline teams, desk-less and remote teams. Affordably priced for any business size.

     

    Start trial

    Monthly Price

    10 employees: $39

    20 employees: $39

    50 employees: $39

    Free Trial

    14-day

    Free Plan

    Yes, up to 50 users

    Summary

    Ideal for field service industry. Quick reference employee availability, several integrations, and automated features.

     

    Monthly Price

    10 employees: $1,690

    20 employees: $3,380

    50 employees: $8,450

    Free Trial

    14-day

    Free Plan

    No

    Summary

    Ideal for hourly workers. Automated scheduling, budgeting and budget forecasting, and calendar management.

     

    Monthly Price

    Unfortunately, to obtain a price quote you must request a demo with a sales representative.

    Free Trial

    No

    Free Plan

    No

    Summary

    Mainly used by small businesses. Accounting integrations, simple employee scheduling, and budget tracking and forecasting.

     

    Monthly Price

    10 employees: $100

    20 employees: $180

    50 employees:$420

    Free Trial

    30-day

    Free Plan

    No

    Summary

    Homebase is ideal for small businessesSchedule templates, automated scheduling, and overtime alerts.

    Monthly Price

    10 locations: $199.50

    20 locations: $399

    50 locations: $997.50

    Free Trial

    14-day

    Free Plan

    Yes, with very limited capabilities.

    Summary

    Deputy can be extremely difficult to use, which is why they customize a scheduling app specifically made for your business.

    Monthly Price

    Based on the number of users implementing the scheduling feature ONLY

    10 employees: $25

    20 employees: $50

    50 employees: $125

    Free Trial

    31-day

    Free Plan

    No

    Summary

    Sling is good for all business sizes and industries with shift work

     

    Monthly Price

    10 employees: $20

    20 employees: $40

    50 employees: $100

    Free Trial

    Yes

    Free Plan

    Yes

    Summary

    HotSchedules, now known as Fourth, is good fit for the restaurant, retail or hospitality industries. 

     

    Monthly Price

    Unfortunately, in order to get a price quote you will need to speak to a sales representative and request a demo.

     

    Free Trial

    No

    Free Plan

    No

    Summary

    Best for small companies, non-profit, and multi-site businesses.

    Monthly Price

    Based on the number of users implementing the scheduling feature ONLY

    10 employees: $20

    20 employees: $40

    50 employees: $100

    Free Trial

    Yes

    Free Plan

    No

    Summary

    Jolt is ideal for the food and beverage industry. 

    Monthly Price

    Unfortunately, in order to receive a price quote you must schedule a demo with a sales representative. 

    Free Trial

    No

    Free Plan

    No

    Summary

    Skedulo is made for mobile employees in the healthcare, real estate, or field services industries.

    Monthly Price

    Based on the number of users implementing the scheduling feature ONLY

    10 employees: $790

    20 employees: $1,580

    50 employees: $3,950

    Free Trial

    No

    Free Plan

    No

    Benefits Of Using An Employee Scheduling App

    The benefits of a staff scheduling app are endless, but we want to focus on the most important aspects that will directly impact you, as a manager.

    Collaborative Scheduling Is Easy

    Employees who have the power to set their own availability and manage shift trades are known as collaborative scheduling. Why does this matter? Because it allows managers to make sure that all shifts are covered and can approve time-off requests and input. When managers can share scheduling responsibilities with employees, they free up almost 80% of their time.

    Remote Access

    Virtually every single employee schedule app offers remote access so employees have full visibility and access to their schedule 24/7. By having instant access, employees can easily create a healthy work-life balance – catching mistakes or seizing open shifts that happen in a flash. This level of satisfaction helps lower the turnover rate and boosts employee happiness as they have control over the schedule. 

    Avoid Overtime

    It is important that you comply with labor laws because the Department of Labor regulatory requirements and litigation spending is growing. Seyforth Shaw, LLP also reported that workplace action settlements reached a startling total of $1.75 billion and the settlement value has tripled in 2016 for wage and hour litigation. 

    Overtime errors are at the top of wage and hour litigation threats, moreover, for non-exempt employees, overtime is at 40 hours, and each week worked cannot be averaged over a two-week span. Therefore, overtime can’t be paid on the following week’s paycheck and you can’t exchange overtime for vacation time. That’s where an employee scheduling app makes life easier as it has alerts built in to prevent employees from working more than 40 hours a week. Some states also require you to provide a paid break and most apps have this feature programed as well. 

    Better Communication

    Miscommunication or lack thereof can lead to serious problems in the workplace, like employees quitting, poor customer service, and more. 

    Forbes reported that two of the top five reasons that employees are so unhappy at work is because of communication issues. Using a scheduling app with built-in communication makes it easier for managers and employees to stay in touch by sharing updates instantly and filling open shifts quickly

    More Efficiency

    When you’re juggling more than a dozen tasks at any given minute, schedule changes can really throw the day out of whack. Especially when a lot of scheduling changes can happen when you’re not clocked in. With an employee scheduling app, you can schedule and track time while on the go! This way, you can manage schedules in real-time and can avoid headaches. Additionally, your team will receive schedule updates straight away on their mobile phone so they’re constantly kept in the loop – this is so much more efficient when it comes to tracking the workflow and you aren’t bombarding your employees with phone calls to discuss schedule changes.

    Tax and Labor Compliance

    Make sure the employee schedule app complies with state and local labor laws, like overtime and sick leave.

    Reduce Employee No-Shows

    Your employees have personal lives which means that unplanned emergencies can happen so it’s important to be prepared. Using an employee schedule app makes it easy to replace the employee at the last minute. 

    Consistency

    You can face serious backlash when you misplace, overlook or forget time off requests – doing so damages performance and morale. Online employee scheduling helps you stay on top of this as you receive all requests digitally and employees get notified as soon as you approve or reject the change.  

    We strongly recommend an employee scheduling app that makes it easy to create, change, and publish schedules at the click of a button. Say goodbye to piles of spreadsheets, using online employee scheduling saves you time and money so you can focus on the bigger picture. 

    Frequently Asked Questions About Employee Scheduling Apps

    What can an employee scheduling app do for my company?

    An employee scheduling app will definitely decrease the amount of time it takes you to schedule all your employees. In addition, it helps improve and increase employee productivity, provides management clear oversight, and reduces costs from human error. There should also be features that allow for employee collaboration and communication in real-time

    Is an employee scheduling app a good fit for both small and large businesses or even those who have deskless or mobile workers?

    Yes, an employee scheduling app is beneficial for both small and large businesses no matter what industry they are in. Furthermore, they’re a great way for companies that have deskless or mobile workers to schedule their employees! A robust employee scheduling app will provide management with complete oversight and control over all aspects of employee scheduling. Employee scheduling apps help small and large businesses alike save time and money when it comes to common scheduling issues and problems. 

    Is a free employee work schedule app a good choice for my business?

    This really depends on what the free plan includes and what features are provided. There are only a few employee scheduling apps that are also an all-in-one solution to employee scheduling and management. One of them, Connecteam, is an all-in-one employee scheduling and employee management app that is free to use up to 50 users. 

    To Sum Up Employee Scheduling App Solutions

    As you are aware, scheduling employees can be a long and arduous process, especially if you’re still doing it by pen and paper. Not only can it be full of mistakes, but it’s hard to disseminate to employees, papers can be easily lost or misplaced, and it’s an inefficient and archaic process. 

    In 2021, more and more companies of all sizes are making the technological jump to an employee scheduling app that helps streamline employee scheduling. Management can now focus on more important daily tasks as opposed to spending hours creating and executing a working schedule that fits all of your employees needs and wants.

    In addition, when choosing an employee scheduling app you should keep in mind the importance and benefits of an all-in-one digital solution. Even if scheduling is your main issue, there are so many other features such as communication, task management and training that an all-in-one solution provides and will definitely be an advantage to your business!

    Simplify Employee Scheduling With Connecteam!

    14-day free trial, no credit card required.

    By continuing to use the website, you consent to the use of cookies. read more