Top 10 Work Schedule Maker Apps in 2021

Top Tools
Rea Regan September 2, 2021 9 min read

Do you spend countless hours making a working schedule for all your employees? With an employee schedule maker app you can drastically cut down the time and effort it takes to make a schedule that works for everyone! Here’s a list of the top 10 work schedule maker apps for you to choose from.

Top 7 Work Schedule Maker Apps in 2021

Quick Guide

    Business owners and managers, from small business to large companies, know that the most important role in their day to day grind is creating and distributing the work schedule

    Why is the employee schedule so important? 

    Without an efficient schedule that accounts for all the below, you may inadvertently be negatively impacting employee morale and satisfaction, especially if the schedule created doesn’t account for employee requests, their skill set, and personal needs. On the other hand, “stable and efficient schedules are proven to boost team productivity and revenue.”

    In addition, the employee schedule:

    Now, depending on which state you’re in, the scheduling laws will differ. From offering notice to schedule changes, overtime limitations, creating predictive schedules and so on. 

    The problem here is that most business owners and managers are still using pen and paper to create the work schedule. This only causes inefficiencies,  errors, and the other negative effects we listed above. 

    By switching to an online schedule maker, you can actually reduce how long it takes to create an employee schedule by 80% and can also cut labor spending by 3%.

    Reduce headaches planning by switching to an online schedule maker
    Photo by energepic.com from Pexels

    What Is An Online Schedule Maker? 

    An employee schedule maker allows you to automate your scheduling planning and distribution process with robust features, including templates, drag and drop, employee availability, time clock capabilities, vacation requests, communication, and more.

    Employees appreciate mobile employee schedule makers as they can access their schedule in real-time right from their smartphone. This allows your team to pick up open shifts, engage in shift swapping, plug in time off requests, and more while on the go. 

    We know that your time is valuable! This is why we hit the books to share the best online schedule maker solutions in the market today. Check out the list of schedule maker apps below! 

    Top 10 Work Schedule Maker Apps in 2021

    Connecteam is the leading work schedule maker that eliminates the headache of planning and distributing the work schedule. Its online schedule maker is known for its ease of use, best value, and is a true time-saver.

    Small and large businesses enjoy Connecteam’s streamlined scheduling capabilities to narrow the gap between managers and employees. Any schedule can be created from scratch in minutes – it’s easy to copy daily, weekly, or monthly schedules into templates. Or you can simply drag and drop shifts wherever is needed.

    Quickly find the right employee for the job with filters, color coding tags, and smart groups that are all based on job qualifications, location, custom fields, and more. Managers also receive notifications in case employees are late to a shift and more so that you have total transparency and control. 

    Each shift has key information available like date and time, location, shift tasks, special instructions, and more. Any shift changes are automatically reported and sent as a notification to relevant employees.

    For whom?

    Connecteam is an ideal fit for small businesses to large enterprises with front line staff, remote teams, or deskless workers. 

    Key Features:

    Real-time collaborative scheduling oversight and management

    Drag & drop, bulk shifts, customizable templates

    In-app communication

    Scheduling conflict alerts

    Automated alerts & notifications

    Overtime and limitation alerts

    Shift attachments with notes, images, videos, GIFS, and more

    Open shift claiming

    Quick reference employee availability

    Desktop, mobile, and kiosk access

    Pros & Cons

    No training required, easy to use

    Great customer support

    Affordably priced for any size team

    No automated scheduling yet

    Pricing:

    Premium plans start at $39/month for the first 50 users.

    Free trial: 14-day free trial

    Free-for-life plan: Yes

    Connecteam: The #1 Work Scheduler Maker

    14-day free trial, no credit card required.

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    retail teams scheduling software
    Google Docs Schedule

    Chances are that if you aren’t yet using a schedule maker app and are working with pen and paper, then your go-to solution would likely be a cloud-based word processor, like Google Docs. However, the downside of using Google Docs is that formatting can be a total pain. For example, making changes can be done in real-time and your team can leave notes to point out conflicts or engage in shift swapping, but it’s still your duty to ensure the changes work. 

    For whom?

    Good solution for small to large businesses. 

    Key Features:

    Easy schedule distribution

    Cloud-based

    24/7 employee schedule access

    Collaborative scheduling

    Pros & Cons

    Good for teams

    No alerts or notifications

    Basic word processor scheduling

    Pricing:

    Free. Or you can upgrade to Google Workspace which costs $6/user per month for the starter plan.

    Free trial: 14-day free trial

    Free-for-life version: Yes

    Google Speadsheets Calendar

    If working with word processors isn’t your style, as you work with a blank page, then Google Sheets may be the answer as the default format includes rows and columns.

    These rows and columns are pre-fixed so you have a more organized view of creating an employee schedule. Its sharing feature allows you to quickly share the schedule with your team via email. And yes, everything is saved automatically to the cloud so you won’t lose any progress made in creating the schedule. 

    It’s important to note that Spreadsheets were designed for accounting purposes so the design isn’t totally user-friendly when creating a schedule. However, it can get the job done if you’re familiar with Spreadsheets.

    For whom?

    Good solution for small to large businesses. 

    Key Features:

    Collaborative scheduling

    Reports

    Templates

    Pros & Cons

    Good for teams

    Easy to use

    Really basic scheduling

    Pricing:

    This is a free schedule maker. Or you can upgrade to Google Workspace which costs $6/user per month for the starter plan.

    Free trial: 14-day trial free trial

    Free-for-life plan: Yes

    Calendly

    If you’re looking for automated scheduling software then Calendly is right up your alley. It allows you to program employee availability, share the schedule with others through a personalized link, and you can even directly schedule your employees’ calendars.

    Now, Calendly works best for an individual user that needs to schedule one appointment at a time. It’s true that you can easily schedule multiple individuals for the same time, just like you would need to when creating shifts. However, this is a little complicated and can be hard to understand at a glance. 

    For whom?

    Good for any size business.

    Key Features:

    Automated scheduling

    Alerts and notifications

    Availability management

    Real-time notifications

    Set “buffer” times

    Works with Google, Outlook, Office 365 and iCloud calendar

    Pros & Cons

    Easy to use

    Nice user interface

    Users report poor customer service

    Not many customization options

    Pricing:

    Premium plans cost $10/user per month.

    Free trial: 14-day free trial

    Free-for-life plan: Yes

    Sling schedule

    With Sling, you can easily create schedules, process time off, have real-time view into availability, and can manage shift swapping. You also have the option to copy schedules between days and weeks. Or if needed, just drag and drop shifts where applicable. 

    For whom?

    Good fit for companies of different sizes and industries. 

    Key Features:

    Notifications

    Scheduling conflict alerts

    Up-for-grab shifts

    Templates

    Shift alerts

    Mobile access

    Messaging

    Pros & Cons

    Easy to use

    Responsive customer support

    Not able to monitor employee messaging

    Pricing:

    There are two pricing plans so you can take your pick from $2/user per month or $4/user per month.

    Free trial: Yes

    Free-for-life plan: Yes

    HotSchedules

    Since 1999, HotSchedules has been in business to help companies and business owners efficiently create schedules. The interface is pretty smooth so users don’t get stuck with a clunky solution. 

    For whom?

    Ideal fit for restaurant, retail, and hospitality industries.

    Key Features:

    Predictive scheduling

    Automatic meals and breaks

    Set minor labor rules

    Overtime management

    Pros & Cons

    Great scheduling features

    Difficult to use

    Users report they change the format frequently

    Pricing:

    In order to receive a price quote, you must speak to a sales representative.

    Free trial: No

    Free-for-life plan: No

    Zira AI scheduling solution

    Zira is a smart AI scheduling solution that automates your scheduling process. You need to tell Zira what is required for your schedule and it can optimize the process to account for compliance, cost, specific rules, and more.

    For whom?

    Zira is a good fit for the retail, restaurant, manufacturing, construction, and maintenance industries.

    Key Features:

    Automated scheduling

    Schedule distribution

    Shift swapping

    Employee preference and availability is synced

    Automated limitations

    Pros & Cons

    Mobile Access

    Easy to use

    No QuickBooks integration

    Pricing:

    Pricing starts at $4/user per month.

    Free trial: Yes

    Free-for-life plan: No

    Snap Schedule 365 user interface

    Snap Schedule is a cloud-based employee schedule maker. With Snap schedule you can reduce the time it takes to make employee schedules, collaborate with employees for easy scheduling and full transparency. Employees can stay up to date on their schedule with 24/7 mobile access. Lastly, they help reduce labor costs with overtime and limitation alerts. 

    For whom?

    Snap Schedule is a good fit for the retail, financial, service, and manufacturing industries

    Key Features:

    Automated scheduling

    Schedule distribution

    Shift swapping

    Attendance tracking

    Mobile, desktop, and kiosk access

    Pros & Cons

    Easy to use

    Is rather expensive to use

    Pricing:

    Snap Schedule charges per users creating schedules with an extra fee for employees who need remote access. For 5 schedulers it costs $2,250/year. For 20 remote employees it costs $720/year.

    Free trial: 30-day free trial

    Free-for-life plan: No

    Doodle user interface

    Doodle is another good work schedule maker. With Doodle you get clear visibility on who is available to work and when. In addition, you can avoid scheduling mistakes because Doodle syncs with Google Cal, Office 365, and iCal. Update employees with automatic notifications for scheduling changes. Doodle also integrates with Zoom, Zapier, and Microsoft Teams. 

    For whom?

    For all size businesses. 

    Key Features:

    Alerts and notifications

    Automated scheduling

    Calendar sync

    Group scheduling

    Pros & Cons

    Easy to use

    Mobile access

    Can be pricey for large teams

    Pricing:

    Pricing starts at $8.95/user per month for up to 20 users.

    Free trial: 14-day free trial

    Free-for-life plan: No

    Shifty user interface

    Shifty is another schedule maker app with a nice user interface with easy to use drag and drop features. The only big downside of Shifty is that it’s only available on an iPad. 

    For whom?

    Shifty is a good fit for small businesses and individuals. 

    Key Features:

    Staff Management

    Job assignment

    Shift Creation

    Availability management

    Pros & Cons

    Easy to use

    Only available on iPad

    Pricing:

    You can download the app from the App Store for $20.

    Free trial: No

    Free-for-life plan: Yes

    Benefits of Using an Employee Schedule Maker

    Complete Scheduling Oversight

    WIth an employee schedule maker you can easily see which employees are available. Real-time updates provide managers with complete transparency over scheduling issues or confusion. Management can easily ensure all shifts are covered and provide employees with access to their schedule 24/7.

    Save Time & Money

    With a powerful employee schedule maker like Connecten you can save time by duplicating daily/weekly/monthly schedules, use drag & drop, templates are available, use bulk actions, and more. In addition, managers can quickly find the right employee for the job with filters, color coding tags, and smart groups that are all based on job qualifications, location, custom fields, and more. 

    Reduce Labor Costs

    With a work schedule maker you should be able to receive automatic notifications and reminders to alert you of employees who are approaching overtime or have certain hourly limitations. With a robust employee scheduling app, you no longer need to worry about double scheduling or unnecessary overtime hours. 

    Frequently Asked Questions About Schedule Maker Apps?

    Should a Scheduler Maker App Have Other Features?

    This really depends on the needs of your business. Not all schedule maker apps are made equally, and some have other features that can help streamline other aspects of your business as well; not just scheduling. 

    For example, while Connecteam does have a robust scheduling feature— they are also an all-in-one employee management app. If you need more features than just employee scheduling, such as a time clock, checklists, or forms, then you may want to consider an all-in-one employee management app like Connecteam. 

    Will My Employees Like Using An Employee Schedule Maker?

    Definitely! Employees love to be able to access their schedule from anywhere and anytime. It creates a stable work-life balance and reduces stress related to work. Schedule maker apps make it easy for employees to set their availability and management can then create schedules that work for them. In the end, everyone’s happy!

    The Bottom Line On Free Schedule Maker Apps

    The life of a business owner and manager is already busy. There just isn’t enough time in the day to execute every task especially when you know there’s a headache of a chore already on your “to-do” list. 

    Undoubtedly, the work schedule you create has to account for many moving parts – the two most important being your employees and your customers. 

    By utilizing an employee schedule maker, you can ensure that the schedule is created faster and more efficiently while remaining compliant with scheduling laws. 

    Review the list of work schedule maker solutions above and implement the one that suits your needs, both from a business perspective and your employees. 

    Connecteam: The Best All-In-One Employee Scheduling App

    14-day free trial, no credit card required.

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