Do you spend countless hours making a working schedule for all of your employees? Here are the best work schedule maker apps to build your schedules with minimal time and effort.

As a business manager, you already have so many responsibilities such as project planning, managing your employees, streamlining operations, and so much more. And yet, simply building work schedules can be one of the most time-consuming duties of them all.

Just when you thought you finalized all shift arrangements, an employee calls in sick or decides to take the day off. Now you need to start calling around for replacements.

And if you’re trying to build this perfect schedule of yours with pen and paper, how can you expect everyone to keep their copy at hand at all times?

Thankfully, we live in a time when work schedule maker software is very common. These digital solutions can help you build schedules efficiently, while also providing various other employee management benefits.

Let’s shed some light on some of the best work schedule maker apps to save you and your team time and money in the long run.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one work schedule maker

    Learn more
  2. Good for creating schedules from scratch.

  3. Good for creating schedule spreadsheets.

What to Look For in a Work Schedule Maker App

We advise considering the following features and capabilities when looking for the best employee schedule generator software for your business:

  • Ease of use: Managers should be able to use a drag and drop interface in their digital schedule, or select premade templates depending on each week and month’s requirements.
  • Internal communication: Ideally, team members should be able to communicate with each other from within their digital schedule, so that all shift-related matters can be resolved quickly.
  • Manager approval: The ability to approve and reject all shift adjustments made by employees, including shift claims and trades.
  • Mobile app compatibility: Employees should be able to access their schedules from a mobile version of the software, wherever they are.
  • Advanced notifications: Employees can get instantly notified whenever changes are made to the schedule, including new open shifts and requests.

Taking these factors into consideration, we have compiled a list of the very best work schedule maker solutions that will help managers save time and make the most of their workforce, in a variety of ways.

The 9 Best Work Schedule Maker Apps of 2022

  1. Best all-in-one work schedule maker.

    • web
    • ios
    • android

    Connecteam is an award-winning work schedule maker software that allows business owners and managers to easily build, share and oversee shifts with minimal effort. Employees have instant access to an easy-to-use schedule from their mobile app.

    20,000+ businesses benefit from this all-in-one software solution to ensure all that all schedules are easy on the eye, accurate and customizable. With Connecteam, you can:

    • Completely customize every schedule with jobs, sub-jobs, projects, clients, and more. Easily attach notes, files, photos, videos, and forms, with the ability to also color-code each shift.
    • Select pre-made schedule templates by week or month, and easily import schedules from Excel. Create and assign each shift to both individuals and teams.
    • Give employees the resources to execute their shifts perfectly, with the ability to attach notes, media, form and checklists.
    • Employees can instantly communicate with each other from an employee team chat shortcut within the schedule, in order to hash out any shift-related matters, such as open shifts and shift trades.
    • Set automated reminders and notifications to guarantee that employees are always aware of which shifts are open for grabs.
    • Provide employees with a digital employee time clock, which they can access and clock in and out from directly from their schedule.

    Key Features

    • Drag & drop, bulk shifts, customizable templates
    • Automated alerts & notifications
    • Overtime and limitation alerts
    • Shift attachments with notes, images, videos, GIFs, and more
    • Open shift claiming
    • Quick reference employee availability

    Pros

    • No training required, easy to use
    • Great customer support
    • Affordably priced for any size team
    • Integrates with Quickbooks and Gusto payroll for 100% accuracy

    Cons

    • No automated scheduling yet

    Pricing

    Starts at just $29/month for up to 30 users Free 14-day trial Free plan available

    14-day free trial, no credit card required

    Start your free trial
  2. Good for: Creating schedules from scratch

    • web
    • ios
    • android
    Google Docs Work Schedule Maker

    Chances are that if you aren’t yet using a schedule maker app and are working with pen and paper, then your go-to solution would likely be a cloud-based word processor, like Google Docs. However, the downside of using Google Docs is that formatting can be a total pain. For example, making changes can be done in real-time and your team can leave notes to point out conflicts or engage in shift swapping, but it’s still your duty to ensure the changes work. Good solution for small to large businesses.

    Learn more about Google Docs

    Key Features

    • Easy schedule distribution
    • Cloud-based
    • 24/7 employee schedule access
    • Collaborative scheduling

    Pros

    • Good for teams

    Cons

    • No alerts or notifications
    • Basic word processor scheduling

    Pricing

    Free, or upgrade to Google Workspace for $6/user per month. Free trial: 14-day free trial Free-for-life version: Yes

  3. Good for: Creating schedule spreadsheets

    • web
    • android
    • ios
    Google Speadsheets Work Schedule Maker

    If working with word processors isn’t your style, as you work with a blank page, then Google Sheets may be the answer as the default format includes rows and columns.

    These rows and columns are pre-fixed so you have a more organized view of creating an employee schedule. Its sharing feature allows you to quickly share the schedule with your team via email. And yes, everything is saved automatically to the cloud so you won’t lose any progress made in creating the schedule.

    It’s important to note that Spreadsheets were designed for accounting purposes so the design isn’t totally user-friendly when creating a schedule. However, it can get the job done if you’re familiar with Spreadsheets. Good solution for small to large businesses.

    Learn more about Google Sheets

    Key Features

    • Collaborative scheduling
    • Reports
    • Templates

    Pros

    • Good for teams
    • Easy to use

    Cons

    • Really basic scheduling

    Pricing

    Free, or upgrade to Google Workspace for $6/user per month. Free trial: 14-day trial free trial Free-for-life plan: Yes

  4. Good for: Scheduling appointments

    • web
    • ios
    • android
    Calendly Work Schedule Maker

    If you’re looking for automated scheduling software then Calendly is right up your alley. It allows you to program employee availability, share the schedule with others through a personalized link, and you can even directly schedule your employees’ calendars.

    Now, Calendly works best for an individual user that needs to schedule one appointment at a time. It’s true that you can easily schedule multiple individuals for the same time, just like you would need to when creating shifts. However, this is a little complicated and can be hard to understand at a glance. Good for any size business.

    Learn more about Calendly

    Key Features

    • Automated scheduling
    • Alerts and notifications
    • Availability management
    • Real-time notifications
    • Set “buffer” times
    • Works with Google, Outlook, Office 365 and iCloud calendar

    Pros

    • Easy to use
    • Nice user interface

    Cons

    • Users report poor customer service
    • Not many customization options

    Pricing

    Premium plans cost $10/user per month Free trial: 14-day free trial Free-for-life plan: Yes

  5. Good for: Nonprofit organizations

    • web
    • ios
    • android
    Sling Work Schedule Maker

    shift swapping. You also have the option to copy schedules between days and weeks. Or if needed, just drag and drop shifts where applicable. Good fit for companies of different sizes and industries.

    Learn more about Sling

    Key Features

    • Notifications
    • Scheduling conflict alerts
    • Up-for-grab shifts
    • Templates
    • Shift alerts
    • Mobile access
    • Messaging

    Pros

    • Easy to use
    • Responsive customer support

    Cons

    • Not able to monitor employee messaging

    Pricing

    $1.70/user per month (Premium) or $3.40/user per month (Business). Free trial: Yes Free-for-life plan: Yes

  6. Good for: Hotels and leisure centers

    • web
    • ios
    • android
    HotSchedules Work Schedule Maker

    Since 1999, Fourth (previously HotSchedules) has been in business to help companies and business owners efficiently create schedules. The interface is pretty smooth so users don’t get stuck with a clunky solution. Ideal fit for restaurant, retail, and hospitality industries.

    Learn more about Fourth

    Key Features

    • Predictive scheduling
    • Automatic meals and breaks
    • Set minor labor rules
    • Overtime management

    Pros

    • Great scheduling features

    Cons

    • Difficult to use
    • Users report they change the format frequently

    Pricing

    Speak to a sales rep for more information. Free trial: No Free-for-life plan: No

  7. Good for: Manufacturing

    • ios
    • web
    • android
    Zira AI Work Schedule Maker solution

    Zira is a smart AI scheduling solution that automates your scheduling process. You need to tell Zira what is required for your schedule and it can optimize the process to account for compliance, cost, specific rules, and more. Zira is a good fit for the retail, restaurant, manufacturing, construction, and maintenance industries.

    Learn more about Zira

    Key Features

    • Automated scheduling
    • Schedule distribution
    • Shift swapping
    • Employee preference and availability is synced
    • Automated limitations

    Pros

    • Mobile Access
    • Easy to use

    Cons

    • No QuickBooks integration

    Pricing

    Pricing starts at $4/user per month Free trial: Yes Free-for-life plan: No

  8. Good for: Casino staff

    • web
    • ios
    • android
    Snap Schedule 365 Work Schedule Maker user interface

    Snap Schedule is a cloud-based employee schedule maker. With Snap schedule you can reduce the time it takes to make employee schedules, collaborate with employees for easy scheduling and full transparency. Employees can stay up to date on their schedule with 24/7 mobile access. Lastly, they help reduce labor costs with overtime and limitation alerts. Snap Schedule is a good fit for the retail, financial, service, and manufacturing industries.

    Learn more about Snap Schedule 365

    Key Features

    • Automated scheduling
    • Schedule distribution
    • Shift swapping
    • Attendance tracking
    • Mobile, desktop, and kiosk access

    Pros

    • Easy to use

    Cons

    • Is rather expensive to use

    Pricing

    Starts at $450/year for 1 scheduler and $36/year for 1 employee. Free trial: 30-day free trial Free-for-life plan: No

  9. Good for: Scheduling Meetings

    • web
    • ios
    • android
    Doodle Work Schedule Maker user interface

    Doodle is another good work schedule maker. With Doodle you get clear visibility on who is available to work and when. In addition, you can avoid scheduling mistakes because Doodle syncs with Google Calendar, Office 365, and iCal. Update employees with automatic notifications for scheduling changes. Doodle also integrates with Zoom, Zapier, and Microsoft Teams. For all size businesses.

    Learn more about Doodle

    Key Features

    • Alerts and notifications
    • Automated scheduling
    • Calendar sync
    • Group scheduling

    Pros

    • Easy to use
    • Mobile access

    Cons

    • Can be pricey for large teams

    Pricing

    Starts at $6.95/user per month for 1 user. Free trial: 14-day free trial Free-for-life plan: No

Compare the Best Work Schedule Maker Apps

Topic
Reviews
4.8
4.2
4.2
3.8
4.1
3.9
3.8
3.9
3.9
Pricing
Starts at just $29/month for up to 30 users
Free, or upgrade to Google Workspace for $6/user per month.
Free, or upgrade to Google Workspace for $6/user per month.
Premium plans cost $10/user per month
$1.70/user per month (Premium) or $3.40/user per month (Business).
Speak to a sales rep for more information.
Pricing starts at $4/user per month
Starts at $450/year for 1 scheduler and $36/year for 1 employee.
Starts at $6.95/user per month for 1 user.
Free Trial
yes
14 days
yes
14 days
yes
14 days
yes
14 days
yes
no
yes
yes
30 days
yes
14 days
Free Plan
yes
Yes, up to 30 users
yes
yes
yes
yes
no
no
no
no

What Is A Work Schedule Maker? 

An employee schedule maker allows managers to simplify schedule planning and distribution processes with robust features. Features include templates, drag and drop, employee availability, time clock capabilities, vacation requests, communication, and more.

Employees appreciate mobile employee schedule makers as they can access their schedule in real-time right from their smartphone. This allows teams to pick up open shifts, engage in shift swapping, plug in time off requests, and more while on the go.

How Do Work Schedule Makers Work?

There are some common functionalities that are present in most employee schedule generator apps. With this kind of software, managers and business owners can usually create and customize schedules, and assign employee shifts with all relevant details attached, including locations, dates, times, tasks, and any kind of file.

Employee schedule generator apps may include other employee management features such as a time clock for employee time tracking purposes. Managers are also able to use timesheets to convert work hours into payroll.

It’s normal for employee schedule generator apps to have desktop and mobile versions, the latter of which is designed for employees to use from any location.

The Benefits of Using an Employee Schedule Maker

Complete Scheduling Oversight

With an employee schedule maker you can easily see which employees are available. Real-time updates provide managers with complete transparency over scheduling issues or confusion. Management can easily ensure all shifts are covered and provide employees with access to their schedule 24/7.

Save Time & Money

With a powerful employee schedule maker like Connecteam you can save time by duplicating daily/weekly/monthly schedules, use drag & drop, templates are available, use bulk actions, and more. In addition, managers can quickly find the right employee for the job with filters, color coding tags, and smart groups that are all based on job qualifications, location, custom fields, and more.

Reduce Labor Costs

With a work schedule maker you should be able to receive automatic notifications and reminders to alert you of employees who are approaching overtime or have certain hourly limitations. With a robust employee scheduling app, you no longer need to worry about double scheduling or unnecessary overtime hours.

How Much Does a Work Schedule Maker Cost?

Employee schedule generator software pricing usually varies, which can be attributed how many users are required or the features it includes.

Some of the pricier options such as Calendly and Google Docs cost $500 and $300 per month for 50 users, respectively. While cheaper solutions such as Sling cost $85 per month for 50 users. Other solutions don’t provide pricing information, in which case customers may need to contact a sales representative.

Bearing this in mind, we recommend considering solutions that are both affordable and include a wide range of features. Take Connecteam, for example. This all-in-one employee schedule generator includes a basic pricing plan of just $29 per month for the first 30 users.

FAQs

Should a Scheduler Maker App Have Other Features?

This really depends on the needs of your business. Not all schedule maker apps are made equally, and some have other features that can help streamline other aspects of your business as well; not just scheduling.

For example, while Connecteam does have a robust scheduling feature— they are also an all-in-one employee management app. If you need more features than just employee scheduling, such as a time clock, checklists, or forms, then you may want to consider an all-in-one employee management app like Connecteam.

Will My Employees Like Using An Employee Schedule Maker?

Definitely! Employees love to be able to access their schedule from anywhere and anytime. It creates a stable work-life balance and reduces stress related to work. Schedule maker apps make it easy for employees to set their availability and management can then create schedules that work for them. In the end, everyone’s happy!

The Bottom Line On Work Schedule Maker App

The life of a business owner and manager is already busy. There just isn’t enough time in the day to execute every task especially when you know there’s a headache of a chore already on your “to-do” list.

Undoubtedly, the work schedule you create has to account for many moving parts – the two most important being your employees and your customers.

By utilizing an employee schedule maker, you can ensure that the schedule is created faster and more efficiently while remaining compliant with scheduling laws.

Review the list of work schedule maker solutions above and implement the one that suits your needs, both from a business perspective and your employees.