Top 9 Crew Scheduling Apps in 2022

Construction
Guy Lalzary May 30, 2022 11 min read

Crew scheduling software allows you to create ideal and equally distributed schedules for your teams with just the click of a button – no more back-and-forths to understand your employees’ availability, misunderstandings, or shift conflicts. Check out these top 9 crew scheduling apps to find the right fit for you.

solar panel installation crew

Quick Guide

    Making an efficient and equally distributed work schedule, while juggling employee absences and PTO requests, covering employees on sick days, and going back and forth with your employees to understand their availability, all while avoiding mistakes, conflicts, and overlaps in your schedule, is overwhelming, to say the least. Especially if you’re still doing this process manually with pen and paper. 

    Crew scheduling apps take the headache out of employee scheduling and give you all the tools and information you need to create the optimal schedule for your team with just the click of a button. 

    To help you find one that best suits your business’ needs and budget, we’ve done our research and put together a list of the top 9 crew scheduling apps available in 2022. 

    Our Top Picks

    1. Connecteam – Best all-in-one crew scheduling software solution.

    2. Humanity – Best for scheduling compliance management.

    3. Sling – Best for group scheduling.

    Make Crew Scheduling as Easy And Quick as The Click of a Button

    Have everything you need to create the optimal schedule for your teams in Connecteam’s easy-to-use crew scheduling app

    What To Look For In Crew Scheduling Software 

    When looking for a good crew scheduling app, keep an eye out for the following aspects and features:

    1. Ease of use: It’s easy to set up and offers an intuitive user experience. 
    2. Customizability: It’s customizable to suit your team structures.
    3. Simple schedule creation: You can easily create crew schedules according to your employees’ availability, and repeat existing shifts and schedules.
    4. Availability: Your employees can insert their availability and time-off requests, and request shift trades and covers. 
    5. Manage qualifications: You can enter your crew members’ qualifications and only schedule them for jobs that they are qualified for.
    6. Notifications: It has multiple automatic notification options, such as notifying your team when a new schedule is published or when it’s time for them to enter their availability.
    7. Error highlights: It highlights mistakes in the schedule, such as shift overlaps.
    8. Integration options: It integrates with your other related software, such as time clock or payroll software, or includes these capabilities. 
    9. Price: It is cost-friendly and suits your budget.

    Support: It comes with good customer support to help you with any issues.

    The Top 9 Crew Scheduling Apps in 2022

    Best for: All-in-one crew scheduling software solution.

    Platforms: Web, iOS, Android, Windows, Mac

    Connecteam is the best all-in-one solution for employee scheduling and management. With Connecteam managers can create employee schedules in a click with recurring shifts, customizable templates, drag & drop capabilities, and open shift claiming. Know that every shift is covered with automated notifications and reminders. 

    Employees can set their availability making it easy for managers to know who is available to cover a shift. With Connecteam’s employee scheduling app you can attach shift notes so employees know exactly what needs to be done when arriving at a job. 

    Additionally, an in-app chat and an employee directory helps resolve any miscommunication or confusion between employees and management and reduces back and forth calling or texting. Everything is located directly on the employee’s mobile device and management has complete scheduling and employee management oversight. 

    For whom?

    Connecteam is the best all-in-one employee scheduling solution for frontline workers, deskess employees, and remote staff. Great for any industry and any size business. 

    Key Features:

    Real-time scheduling oversight

    Automated notifications and reminders

    Customizable templates

    Recurring shifts and drag & drop

    In-app directory and chat

    Scheduling conflict notifications

    Open shift claiming

    Desktop, mobile, and kiosk access

    Shift notes with images, videos, GIFS, links, files

    Overtime and limitation notifications

    Pros & Cons

    All-in-one employee scheduling and management app

    Helpful and responsive customer support

    Easy to use and set up

    Integrates with Quickbooks and Gusto payroll system

    No automated scheduling (at the moment)

    Pricing:

    Connecteam premium plans start at $39/month for the first 50 users.

    Free trial: 14-day

    Free-for-life plan: Yes

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    Best for: Scheduling compliance management. 

    Platforms: Web, iOS, Android

    Humanity scheduling interface

    Humanity offers automated and predictive scheduling to help management streamline scheduling and save time. In addition, they help in controlling labor costs with overtime alerts, limitation notifications, and insightful data to help you make the best and most cost effective employee schedule possible. Humanity provides integrations with several payroll and employee management systems such as Oracle, Workday, Paycor, and QuickBooks. 

    For whom?

    Ideal for SMBs and enterprises. 

    Key Features:

    Alerts and notifications

    Automated scheduling

    Drag & drop

    Messaging

    Shift swapping

    Desktop, mobile, and kiosk access

    Pros & Cons

    Easy to use

    Break and shift swapping has some bugs

    Expensive for large teams

    Pricing:

    The Starter plan costs $3.50/user per month with a $100 monthly minimum.

    Free trial: Yes

    Free-for-life plan: No

    Best for: Group scheduling.

    Platforms: Web, iOS, Android, Windows, Mac

    sling user interface

    With Sling you can easily create employee schedules, manage PTO and absence requests, see employee availability, and manage shift swapping requests. Automated notifications alert management to scheduling conflicts or overtime and limitation issues. Sling integrates with ADP, Gusto, Shopify, and many more solutions. 

    For whom?

    Sling is a good fit for all industries and business sizes. 

    Key Features:

    Alerts and notifications

    Employee database

    Messaging

    Shift swapping

    Absence, vacation, sick leave management and tracking

    Pros & Cons

    Easy scheduling feature

    Easy schedule distribution

    Messaging cannot be monitored

    Pricing:

    Premium plans start at $2/user per month.

    Free trial: Yes

    Free-for-life plan: Yes

    Best for: Grantt chart visualization.

    Platforms: Web, iOS, Android, Windows, Mac

    Wrike user interface

    With the Wrike crew scheduling app, you can easily see when employees are scheduled to work. Let employees set their availability and request PTO and vacation days directly through the app. Create fully customizable working schedules for your whole team. Wrike works with several integrations such as salesforce, MediaValet, Gmail, and many more. 

    For whom?

    Best for medium sized to enterprise businesses. 

    Key Features:

    Automated scheduling

    Calendar management and syncing

    Real-time chat

    Templates

    Employee directory

    Pros & Cons

    Quick and easy to set up

    Poor customer service

    Extremely expensive

    Pricing:

    The Professional plan costs $9.80/user per month with a maximum of 200 users.

    Free trial: Yes

    Free-for-life plan: Yes

    Best for: Controlling labor costs.

    Platforms: Web, iOS, Android, Windows

    fourth user interface

    Save time creating crew schedules with Fourth. With Fourth, you can easily control labor costs, open available shifts, open emergency shifts if an employee calls in sick, or even split shifts if available. All scheduling features can be directly accessed by employees right on their mobile devices. 

    For whom?

    Ideal solution for the hospitality industry. 

    Key Features:

    Alerts and notifications

    Time and attendance

    Mobile access

    Trend and problem indicators

    Pros & Cons

    Easy employee scheduling

    Poor customer service

    Pricing:

    In order to receive a price quote you must speak to a representative.

    Free trial: No

    Free-for-life plan: No

    Best for: Drag-and-drop scheduling.

    Platforms: Web, iOS, Android

    findmyshift user interface

    With findmyshift management can easily create crew schedules in minutes. Findmyshift is meant to feel and look exactly like an excel spreadsheet. With easy to use features such as drag and drop and swapping shifts, making sure every shift is covered is a breeze. Employees can easily access their schedule directly from their mobile device. In addition, request an absence, PTO or swap shifts right in the palm of their hand as well. They also integrate with Xero, Slack, monday, and many more. 

    For whom?

    Ideal crew scheduling app for shift workers or hourly employees. 

    Key Features:

    Alerts and notifications

    Appointment scheduling

    Automated scheduling

    Messaging

    Mobile access

    Time, attendance, and sick leave tracking

    Pros & Cons

    Easy to use and setup

    Customizable views

    Only mobile access

    Users report that reporting feature is weak

    Pricing:

    The Starter plan costs $25/month for up to 20 users.

    Free trial: 90-day free trial

    Free-for-life plan: Yes

    Best for: Scheduling constraints management.

    Platforms: Windows

    abc roster user interface

    With ABC Roster you can easily manage every aspect of crew scheduling. Track employee availability, days off, absence requests, and PTO. Schedules can be easily exported to a PDF, Excel spreadsheet, or HTML document. Simply email and distribute employee schedules through the app. 

    For whom?

    Specially designed for small organizations. 

    Key Features:

    Automated scheduling

    Absence, sick leave, and PTO tracking

    Exportable schedules

    Mobile access

    Pros & Cons

    Easy to use

    Basic scheduling features

    User interface looks dated

    Pricing:

    ABC Roster is a free software solution.

    Free trial: No

    Free-for-life plan: Yes

    Best for: Restaurant industry.

    Platforms: Web, iOS, Android

    7shifts user interface

    With 7SHIFTS you can easily create employee schedules with drag and drop and templates. Easily view employee availability, manage time off and overtime. Easily stay in compliance with overtime and labor laws. Employees always have access to their schedule on-the-go right on their mobile device and employees can manage their schedules directly from the app. 

    For whom?

    7SHIFTS is specially designed for restaurants. 

    Key Features:

    Alerts and notifications

    Automated scheduling

    Employee database

    Messaging

    Group scheduling

    Mobile access

    Pros & Cons

    Easy to use

    Great customer service

    Users report slow loading times

    Pricing:

    The Appetizer plan costs $19.99/month for up to 20 employees.

    Free trial: Yes

    Free-for-life plan: Yes, up to 10 users and 1 location.

    Best for: Field service with a pay-per-event model.

    Platforms: Web, Android

    fieldcode user interface

    With Fieldcode you can automate employee dispatching and scheduling with just a few clicks. They offer route optimization as well, so you can cut down on unnecessary costs. With fieldcode you have real-time oversight of all your employee schedules and dispatched employees. In addition, they are making positive changes to global climate regulations for carbon emissions which is why their route optimization is a key feature. 

    For whom?

    Fieldcode is an ideal fit for the field service industry.

    Key Features:

    Drag & drop

    Routing

    Automated dispatching

    Real-time oversight

    Pros & Cons

    Easy to use

    Dated user interface

    Can be expensive for large field service companies

    Pricing:

    Pricing starts at $1 for each field service event.

    Free trial: Yes

    Free-for-life plan: Yes, for up to 10 users.

    Quick Comparison Of The Top 9 Crew Scheduling Apps 

    Summary

    Monthly Price

    Free Trial

    Free Plan

    The best all-in-one employee management and scheduling app for teams on-the-go. Affordably priced for any size team.

    10 employees: $39

    20 employees: $39

    50 employees: $39

    Start trial

    14-day

    Yes, for the first 50 users.

    Humanity offers automated and predictive scheduling to help management streamline scheduling and save time.

    10 employees: $100

    20 employees: $100

    50 employees: $175

    Yes

    No

    With Sling you can easily create employee schedules, manage PTO and absence requests, see employee availability, and manage shift swapping requests.

    10 employees: $20

    20 employees: $40

    50 employees: $100

    Yes

    Yes

    With the Wrike crew scheduling app, you can easily see when employees are scheduled to work.

    10 employees: $98

    20 employees: $196

    50 employees: $490

    Yes

    Yes

    Easily control labor costs, open available shifts, open emergency shifts if an employee calls in sick, or even split shifts if available.

    In order to receive a price quote you must speak to a representative. 

     

    No

    No

    Findmyshift is meant to feel and look exactly like an excel spreadsheet. With easy to use features such as drag and drop and swapping shifts.

    10 employees: $25

    20 employees: $25

    50 employees: $40

    90-day

    Yes

    Track employee availability, days off, absence requests, and PTO.

    10 employees: Free

    20 employees: Free

    50 employees: Free

    No

    Yes

    With 7Shifts you can easily create employee schedules with drag and drop and templates. Easily view employee availability, manage time off and overtime.

    10 employees (per location): $19.99 

    20 employees (per location): $19.99

    50 employees (per location): $76.99

    Yes

    Yes, up to 10 users and 1 location.

    With fieldcode you can automate employee dispatching and scheduling with just a few clicks. They offer route optimization as well.

    10 employees: $10

    20 employees: $20

    50 employees: $50

    Yes

    Yes, for up to 10 users.

    Summary

    The best all-in-one employee management and scheduling app for teams on-the-go. Affordably priced for any size team.

    Monthly Price

    10 employees: $39

    20 employees: $39

    50 employees: $39

    Start trial

    Free Trial

    14-day

    Free Plan

    Yes, for the first 50 users.

    Summary

    Humanity offers automated and predictive scheduling to help management streamline scheduling and save time.

    Monthly Price

    10 employees: $100

    20 employees: $100

    50 employees: $175

    Free Trial

    Yes

    Free Plan

    No

    Summary

    With Sling you can easily create employee schedules, manage PTO and absence requests, see employee availability, and manage shift swapping requests.

    Monthly Price

    10 employees: $20

    20 employees: $40

    50 employees: $100

    Free Trial

    Yes

    Free Plan

    Yes

    Summary

    With the Wrike crew scheduling app, you can easily see when employees are scheduled to work.

    Monthly Price

    10 employees: $98

    20 employees: $196

    50 employees: $490

    Free Trial

    Yes

    Free Plan

    Yes

    Summary

    Easily control labor costs, open available shifts, open emergency shifts if an employee calls in sick, or even split shifts if available.

    Monthly Price

    In order to receive a price quote you must speak to a representative. 

     

    Free Trial

    No

    Free Plan

    No

    Summary

    Findmyshift is meant to feel and look exactly like an excel spreadsheet. With easy to use features such as drag and drop and swapping shifts.

    Monthly Price

    10 employees: $25

    20 employees: $25

    50 employees: $40

    Free Trial

    90-day

    Free Plan

    Yes

    Summary

    Track employee availability, days off, absence requests, and PTO.

    Monthly Price

    10 employees: Free

    20 employees: Free

    50 employees: Free

    Free Trial

    No

    Free Plan

    Yes

    Summary

    With 7Shifts you can easily create employee schedules with drag and drop and templates. Easily view employee availability, manage time off and overtime.

    Monthly Price

    10 employees (per location): $19.99 

    20 employees (per location): $19.99

    50 employees (per location): $76.99

    Free Trial

    Yes

    Free Plan

    Yes, up to 10 users and 1 location.

    Summary

    With fieldcode you can automate employee dispatching and scheduling with just a few clicks. They offer route optimization as well.

    Monthly Price

    10 employees: $10

    20 employees: $20

    50 employees: $50

    Free Trial

    Yes

    Free Plan

    Yes, for up to 10 users.

    What Is Crew Scheduling Software?

    Crew scheduling software is a digital tool designed to simplify and partially automate the process of creating and managing crew schedules and sharing these with team members. 

    It gives managers all the tools they need to easily create the most optimal schedule for their teams. It takes every factor relevant to the crew scheduling process into consideration, such as each crew member’s submitted availability and qualifications, and helps reduce mistakes, such as double-booking an employee. 

    How Does Crew Scheduling Software Work?

    With crew scheduling apps you can partially automate your crew scheduling process depending on the features that the crew scheduling software offers and your selected preferences. This can for instance include setting a maximum of weekly work hours, enabling notifications for mistakes in your schedule, and using templates for repeated schedules. 

    You can create crew schedules based on your employees’ submitted availability and qualifications, and publish and share these with your team members. It also allows you to handle sudden changes, such as finding replacements and updating all relevant crew members. 

    The software can also include additional features related to scheduling that help streamline your processes, such as a time clock or payroll, or offer integration options. 

    What Are The Benefits of a Crew Scheduling App?

    The main benefits of using crew scheduling software include:

    • Time-saving: With a crew scheduling app you can reduce the time it takes to create crew schedules by 80% and reduce labor costs by 3% by simplifying the entire scheduling process. 
    • Efficiency: It can make recommendations for employee placement based on inserted data, such as your total number of team members, of assigned shifts, and of crew members required for a certain job. Such recommendations can often also be linked to each employee’s qualifications. 
    • Schedules on-the-go: It keeps every employee up-to-date on their schedules and schedule changes because everything is available to them directly on their mobile device. Employees can set their availability, request PTO, and absences right in the palm of their hand. 
    • Overtime & labor compliance: You can easily control and manage employee hours. With overtime alerts, you can easily see if an employee has been scheduled for too many hours for easy overtime and labor law compliance.
    • Tracking capabilities: It allows you to keep track of the number of hours each employee works or spends on specific jobs and tasks and convert this data into reports.

    How Much Does Crew Scheduling Software Cost?

    The pricing of crew scheduling software largely differs per provider and often depends on the number of users and the feature package. Subscription pricing of most crew scheduling apps ranges from $1 to $4 per user per month, while others have a set fee per location for an unlimited number of users ranging from $14 to $35 per month. Particularly those that charge per user can get rather expensive if you’re working with a large team. 

    Keep in mind that high pricing does not necessarily equal a better user experience or that you will get all the features that you need. Our number one pick, Connecteam, offers premium plans at a set price of $39 per month for the first 50 employees.

    FAQs

    Why is crew scheduling important?

    Without having a working schedule it’s impossible to know all shifts are covered, so you can see how creating a working schedule that accommodates all employees is paramount to a businesses success. By using a crew scheduling app you can create a stable and easily accessible schedule for all employees. This increases employee happiness and creates a better work-life balance.

    Should I choose a crew scheduling app that is also an all-in-one employee management software?

    This really depends on the needs of your business. If you’re also looking for features that can help with accurate time tracking, task management, training and onboarding; then yes, definitely. With the Connecteam all-in-one employee management app, you can create schedules in minutes, accurately track employee hours with a digital time clock with GPS and Geofencing capabilities, track employee task progress, easily onboard and train new employees, and so much more. 

    What industries use crew scheduling apps?

    There are many industries that take advantage of crew scheduling apps. The most popular include the field service industry, healthcare industry, food and beverage, retail, construction, security, and so many more. They are a great solution for any company that has employees who are on-the-go or rarely behind a desk

    The Best Crew Scheduling App For Your Business

    As you have read, the benefits of using a crew scheduling app far outweigh the drawbacks. With a robust crew scheduling app you will be able to save a great deal of time creating a working schedule for all your employees. Before picking a crew scheduling software, play around with a few apps and take advantage of free trials. That way you can really see if that specific crew scheduling app is a good fit for your business’ needs.  

    In addition, all your employees will have access to their schedules directly on their mobile device. With a stable and easily accessible schedule, employees will be more productive and satisfied with their job. Thereby reducing employee turnover rates. 

    If you’re looking for a more powerful and encompassing tool, like an all-in-one solution to manage your employees, look no further. With the Connecteam employee management app, you can create employee schedules with just a few clicks, accurately track employee hours, streamline the payroll process, easily delegate tasks and checklists, train and onboard new employees, and improve internal communication. 

    Connecteam: The Best All-In-One Employee Management App!

    14-day free trial, no credit card required

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