Whether tracking employees’ hours, building schedules, or streamlining communication, doing any of these things with pen and paper is an absolute waste of time. We have selected the best small business apps to make your daily work processes digital, effective, and efficient.
Let’s face it – you’re here for one of two reasons.
- Your business has already been using some kind of software solution to manage payroll, schedule shifts, and improve communication, among other essential things. But it just isn’t making much of difference to your daily operations (or it’s too expensive).
- You are ready to go digital, but have no idea where to start.
Either way, you want an app that is more affordable, easy to use and helps you scale your business.
Whatever your case may be, we’ve got you covered. We’ve created a list of the best small business apps for 2022.
And if you’re in a rush and looking for a specific kind of small business app, jump to one of the eight categories below! These include:
|1. Small business management apps||5. Project management apps|
|2. Payment apps for small businesses||6. Job scheduling apps|
|3. Finance and accounting apps||7. Org chart software|
|4. Time management apps||8. Other favorites|
When you have the right small business apps in your pocket, you can accomplish more than you thought while growing your business.
The 37 Best Small Business Apps In 2022
Small Business Management Apps
Connecteam is the business app that connects everything a business needs from field to office, all in one place. With the click of a button, you can connect your staff, manage day-to-day operations, improve employee experience and engagement, and drive your business forward. Connecteam really is the full package.
From the minute an employee begins onboarding to daily communication, time tracking, job scheduling, and operational procedures, Connecteam has it all. This way, your employees are more productive and easily kept in the loop. And you have full visibility of what is going on at all times.
Connecteam’s key features include:
- An employee time clock so you can track work hours easily with a GPS time stamp.
- Checklists and forms so all workflows and procedures are online.
- Save time and effort with intuitive employee scheduling features, creating shift templates and duplicate shifts.
- Internal communication features such as: customizable chat options with private or group conversations, an employee directory available directly on the app, live polls, sharing of videos, pictures, and GIFs, immediate updates through channels, surveys, a suggestion box, and more.
- Create professional courses for easy employee training and onboarding, add policies with read & sign options, build a searchable library, conduct quizzes, and more.
The best thing about it is that you can truly have an all-in-one business app to manage your employees, instead of integrating multiple solutions which will be far more complicated, time-consuming, and expensive.
Connecteam is trusted by more than 20,000 companies and offers fixed monthly paid plans, starting at $29. Start with the free plan to see what the best small business management app is all about!
The #1 Small Business App for Your Team
14-day free trial, no credit card required!
SAP SuccessFactors is a business app that makes it simple to engage your entire workforce and complete HR tasks. A main feature of SAP is to boost productivity – connect all your employees so they receive key information and processes no matter where they are. It includes self-service tools for managers, employees, and HR, this way everyone stays on top of critical tasks.
With its HCM feature, “you can automate your people processes, improve visibility and efficiency, and transform your business turning strategy into execution every day.” If you’re interested, this small business app costs $84.53/year/user.
Chanty is both a business app and a team chat app that lets you communicate and collaborate with your team with ease. Get in touch with them using text and voice messages or make audio and video calls. Share your screen and communicate one-on-one or through public channels.
Besides communication, you can manage your projects by turning messages into tasks. Assign those tasks to your team and set deadlines so you can manage your work from Chanty. Finally, you can see everything in one place: your Teambook. This is your central communication hub that stores all of your contacts, messages, tasks, files, and much more.
Workday boasts a single small business app for HR and finance so you can make better choices based on data and not guesswork. With this app, you can easily engage all your employees and it is customizable at any moment.
Through their Workday Human Capital Management (HCM), as a manager, you hold all the cards to efficiently and effectively plan, recruit, and develop talent in just a click. This easy to use small business app seamlessly takes your employees from day one to their last day. Chat with a representative to get a price quote.
This New Zealand company allows you to monitor your cash flow in real-time. Send invoices (and see when they’ve been opened), create expense claims, and import and categorize all your latest bank transactions. There are dozens and dozens of more features that Xero offers and it also integrates with over 700 small business apps, like PayPal.
Users can start a 30-day free trial and then choose from 3 plans: Early $9/month, Growing $30/month, or Established $60/month. Carefully review what each pricing plan includes as each one suits different business sizes and needs.
EmailAnalytics is a business app that visualizes a team’s email activity, enabling users to see essential productivity KPIs at a glance, such as emails sent, emails received, and average email response time. The app automatically integrates and performs all the calculations for managers, and delivers a convenient daily or weekly email report so they can effortlessly keep tabs on their team’s workload and efficiency.
Pricing starts at $15/user/mo, but they also offer bulk discounts for teams of 5+ users, with pricing going as low as $5/user/mo.
Payment Apps For Small Businesses
Melio is a web-based account payable platform that lets users conveniently pay bills via bank transfer and debit card for free, even for vendors who only accept check payments. Currently only available to small businesses in the U.S.
Melio is a free solution managers can use immediately on any internet-enabled device such as laptop or smartphone. This works perfectly for busy entrepreneurs and professionals who are looking for a way to pay bills and manage cash flow on the go without spending a huge portion of their budgets on expensive accounts payable software.
Melio comes with payment scheduling features that help users set automatic payments so there is no need to worry about late payments or paying too early. It also has payment approval workflows so managers can invite users or accountants to access the platform while still having full control of transaction approvals.
Doesn’t matter where businesses sell, Square allows users to easily accept all payments; from accepting credit and debit card payments on phones to building a custom POS system on Square’s payment platform, or selling products online.
Additionally, users can, “Get real-time analytics and sales data, send a marketing email and online invoices to [blank] customers, manage [blank] locations and employees, and even run it all on our hardware.” Business owners can check out their pricing page to know exactly what it will cost their business.
Last on our list of payment business apps for small businesses is Venmo. Venmo isn’t just for splitting cab fares or sharing payments with friends. Their social commerce platform allows users to do so much more.
When customers perform point of sale checkout on mobile or desktop, Venmo steps in to connect real friends who can share what they experienced and bought. That network of friends can then view, like, and comment on a shared purchase – which means companies gain a lot more brand exposure.
In other words, “Paying with Venmo allows customers on iOS and Android devices to make purchases using their Venmo account. Customers can connect their Venmo wallet to your mobile app or mobile website, and then seamlessly pay for all future transactions via Venmo without having to reauthorize in the Venmo app.” Standard pricing applies, 2.9% + $.30 per transaction.
Finance And Accounting Apps
Quickbooks Online is an accounting software that makes it super easy to manage all business needs, no matter the size of the company. Easily track expenses, create and send forms (such as quotes, invoices, accounting reports, etc.), know where cash flow stands – its user-friendly dashboard presents everything in a way that’s simple to understand.
Start a free 30-day trial and then choose from a paid plan: simple start ($15/month), essentials ($23/month), or plus ($31/month).
With Wave, users can track income and expenses, create and send invoices (from desktop or mobile), recurring billing, and scan receipts from anywhere. The Wave dashboard is easy to navigate and was built especially for small business owners. Maybe that’s why this small business app is completely free.
Time Management Apps
Connecteam’s online time tracker has all the essential features to eliminate payroll errors, buddy punching and time theft. Users can simply clock in from the comfort of their mobile device, any time, any place. Through tagged GPS locations, geofencing capabilities, and breadcrumbs technology, you can stay on top of where your workers are supposed to be while clocked in.
Save time and effort tracking work hours with an accurate, detailed timesheet app. Then save even more time and effort with Connecteam’s payroll integration with Quickbooks Online and Gusto, to streamline the processes from start to finish. Also, you can chat with employees from within the time clock, ensuring smooth communication across the app.
RescueTime runs in the background of mobile phones or desktops, it tracks the time users spend on applications and websites so they have an accurate picture of their day, and it sends a detailed report based on activity.
RescueTime will set alerts so users know how much time was spent on an activity and block distracting websites. Users can pause RescueTime at any time (while on vacation, for example), detailed answers on how much time users spent reading emails, scrolling social media, etc.
Choose their free for life plan to really understand how to spend time or choose their Premium plan that costs $9/month (includes a 14-day free trial) and is way more in-depth than the free plan.
Users can set personal goals like the minimum or maximum amount of time they actually want to put into a task. For example, spending “at least” one hour exercising, or “at most” 30 minutes checking emails.
Set days for when tasks repeat and My Minutes will remind users about them. As “streaks” change to green, employees will be more motivated to tackle them again and again. This small business app is free to use and helps users manage personal time far more productively.
Toggl can help boost productivity, it is “the simplest time tracker to help you get things done. Ideal for teams, freelancers & agencies.” All users need to do is push a button. Toggl will quickly break down the numbers and the data is presented in a clear, easy to understand format.
Plus, the Toggl Button browser extension efficiently allows users to track time in over 80 online tools. Once all the data is accessible and users see where all their time is spent, it’s easy to adjust. Pricing starts at $9/month/per user, $18/month/per user, or chat with a representative about their Enterprise plan.
Project Management Apps
Monday is a project management app that clearly organizes all tasks and boosts team communication. Just create a project, add tasks to the said project, and finally, add steps to each task. As employees complete a task or steps of a task, the status is updated so everyone can easily see where a project or task currently stands. In addition, users can create knowledge bases to store documents and anything else project related.
Monday is available on desktop and mobile and users can receive notifications in real-time to never miss a beat. The pricing plans available differ by the number of users, for example, 5 users cost $29/month or for up to 10 users costs $59/month. There are also Standard, Pro, and Enterprise plans.
nTask is a business app and a cloud-based task and project management software that caters to small businesses and individuals. It provides users with tools that enable collaboration with team members on tasks, projects, issues, meetings, timesheets, and risks.
Users can plan all projects in nTask with just a few clicks by adding description, assigning resources, setting a budget, and creating tasks. Users can visualize project progress with beautiful interactive Gantt charts that can help in decision making. nTask is available on the web, Android, and iOS devices.
Users can get started with nTask with the forever free plan. The Premium paid plan starts are $2.99/user per month, and the Business package starts at $7.99/user per month.
Use Trello for all business needs like project management, a daily/monthly task list, organization, meal prep, maintaining a blog, and so on. All of their Kanban boards are shareable, flexible, and so much detail can be added to each card.
Users don’t even need to use Trello just for work purposes. Choose from Trello’s two pricing plans: free or $12.50/monthly per user.
Basecamp describes their product clearly, “Basecamp combines all the tools teams need to get work done in a single, streamlined package. With everything in one place, your team will know what to do, where things stand, and where to find things they need.”
Create, assign tasks, and set due dates with a to-do list, create a message board on a single topic, schedules clearly display all projects, all files and documents are conveniently located in one place, chat in real-time, “check-in questions” allow you to ask questions daily, weekly or monthly, share access with your clients, hill charts show project status, Pings are a direct messaging option, forward emails into Basecamp, and SO much more.
Start a free 30-day trial and then you need to choose if the $99/month for your entire team is right for you.
ProofHub is an employee management app that gives you access to all your projects on the go. It is one place for all your projects and team collaboration. Managers can delegate from a distance. They can assign tasks, check the current status of any task, have a look at the planning aspect in no time with the ProofHub app.
Apart from this, the features like in-app notifications help in keeping everyone on the same page regarding duties and task updates. With an Android app, everyone can join in the Discussions and chat whenever the need to communicate arises.
ProofHub is supported on iOS, Android, and Windows platforms. And the fact that it’s super affordable doesn’t hurt either. It is available for $89 per month for unlimited users.
Job Scheduling Apps
Connecteam’s scheduling app makes it easy for managers to save time, money, and effort on planning. How so? It’s easy to use, affordable and offers real-time oversight on where things stand. Not to mention, the app’s robust scheduling features allow you to reduce labor costs, improve employee morale and satisfaction, and eliminate the headaches that come with creating a schedule.
If you’re on the go, Connecteam makes it easy to manage your schedule (even if you have multiple sites or departments), you can create the schedule by week or month, use features like duplicate, drag & drop, templates, bulk actions, and you can even communicate with your team directly from the app.
If users need daily planning helped, Schedule Planner, is the answer. All tasks are organized by category and priority. Schedule Planner is easy to use, practical and has a sleek user interface. Users can create plans from scratch or choose a pre-existing one. Chat with a customer service representative about pricing.
Everything users need for job scheduling, like availability, time off, and shift swaps, is available on one app, ZoomShift. Use existing templates to create a schedule in minutes, users can also drag and drop shifts on the calendar. Share the schedule via text message, email, or push notification. All team members can view their schedules, set availability preferences, request time off, and can pick up open shifts.
If users are looking to replace Excel, then they should sign up for their free plan. Otherwise, pay either $2 or $3 per user every month, depending on exactly which plan is best.
10to8 has a feature, Meeting Scheduling Software, built to help remote teams connect and organize meetings, like daily calls, virtual coffees, cross-department meetings, and more. And if teams spread among many time zones, there is a timezone management feature so managers are not stuck calculating the differing hours.
There is also a native Zoom Video integration that allows users to manage video calls easily.
Within minutes, through Wix, users can easily create the coolest-looking websites. Choose from thousands of templates or start from scratch, then simply add content, and publish. It really is that simple. With an amazing website, customers enjoy their online experience and users can generate more leads.
With more than 110 million customers, Wix helps users create their own stunning website, “We have the only drag and drop website building platform with HTML5 capabilities, 500+ designer-made templates, top-grade hosting, innovative Apps, and 1000s of features for free.”
Wix offers a free plan that users can start off with and then upgrade to “unlimited” to enjoy even more features to further their business at $12.50/month.
Schedule and manage all social media posts from a single place. Easily send messages to social platforms, without any of the added hassle. Create posts, analyze the data, and engage with followers.
Up to 25 users can be added to a Buffer account, and admins can choose who has full posting access or needs permissions. Choose from free or $15/month starter plans or their business plans. However, based specific business needs, take a close look at each of the plans to choose the right fit.
Hootsuite is an ideal social media management system that helps users track and manage all of their social network channels. Users can monitor what people are saying about their brand and helps them instantly respond. View streams from various networks like Facebook, Twitter, and Google+ and post an update or reply directly.
What is best about Hootsuite is that users really can monitor multiple streams from one place. Currently, it supports Twitter, Facebook, LinkedIn, Google+ Pages, Foursquare, Instagram, WordPress blogs, Vimeo, Tumblr, Evernote, Flickr, Mailchimp, Slideshare, Storify, and more.
For $19/month, get one user and up to 5 social platforms with unlimited scheduling. $99/month gets 10 social profiles with 3 users and unlimited scheduling. $559/month gets 35 social profiles for 5 users (up to 10) and unlimited scheduling. If users need an Enterprise plan, chat with a Hootsuite professional.
Mention makes real-time media monitoring on brands easy. Users can easily get live updates about brands from all over the web and social media. With Boolean alerts, closely monitor brands, competitors, and customers. This makes it easy to attract customers, build brand awareness, and improve the reputation of a business.
Choose from 3 plans: $25/month (2 basic alerts, 3,000 mentions, 2 social accounts and 1 user), $83/month (5 basic alerts, 5,000 mentions, 5 social accounts and 3 users) or $600+/month (Boolean alerts, custom mentions, 10+ social accounts and unlimited users).
Want to send out newsletters straight to a customer’s email? Or create landing pages, signup forms, and Facebook ads? Mailchimp is the solution! The interface is easy to navigate, their unique templates are professionally designed, and users can even start for free. Easily reach clients and get new ones while increasing marketing efforts in a snap.
As audiences grow, Mailchimp grows with the users. This small business app has even more features that can help automate all marketing goals and it isn’t complicated to understand. Their customer service is always available and membership is free, costing users $10/monthly.
Org Chart Software
Pingboard is an amazing tool that provides real-time, collaborative org chart software so it’s that much easier to organize teams, plan for growth, and keep everyone on the same page. Simply create multiple private org charts to better manage hiring, execute succession planning, build interactive charts with real-time data, and benefit from the employee directory that’s available on iOS and Android.
Users can start for free and then choose a pricing plan that best suits budget and needs. On Pingboard’s pricing page, it separates pricing by how many employees users have to get a more calculated total.
BlogIn is a beautifully simple internal blog and knowledge-sharing platform for teams of all sizes. The internal blog acts as a central information hub or a ‘virtual bulletin board’ for the company, allowing all employees to stay in the loop with what’s going on in and around the office.
In addition, the blog opens a new, transparent, two-way communication channel inside an organization, where everyone can ask a question and get the information they need to make faster and smarter decisions. The internal blog is intuitive and easy to use, so everyone can quickly get on board, which is one of the reasons why it works so well as an internal communication tool.
What are some key benefits for companies? Share internal news and knowledge, improve internal communication, boost company culture, and enable transparent, two-way communication.
With the help of Acquire, users can easily sell and support customers using a single platform. It helps in providing positive customer experience through its customer engagement software. It gives a unified customer view wherein business owners can check out all their digital interactions in one single timeline.
On top of this, this is one of those business apps that also offers an omni-channel customer experience. Using this feature, users can utilize its real-time communication tools and capabilities, and offer an omni-channel customer experience. This way, it is possible to be everywhere the customers are. It also consists of more than 50 integrations that help users connect their Acquire account to the most popular sales, support, and customer service tools.
Kipwise is a knowledge management tool that helps teams build up their company knowledge hub easily. It offers powerful Slack integration, browser extensions and is integrated with Google Drive, Trello, Airtable and more, to save and retrieve team knowledge easily, wherever it’s needed.
Using its real-time collaborative editor with rich embedding options, a team can edit the same doc at the same time and create visually appealing documentation easily. Users can also set designated reviewers for collections, and Kipwise will remind them to review the content regularly to ensure knowledge bases are always up-to-date and accurate.
YouTeam will support any company’s expansion. When users need to hire a remote software engineer or even hire a development team, this platform will help make hiring experiences smooth, fast, and reliable. Backed by Y Combinator, YouTeam operates the network of trusted outsourcing companies from Eastern Europe and Latina America.
Every partner in the network, as well as every developer that they submit to YouTeam’s talent pool, passes a pre-vetting process, including independent developers’ skills verification via HackerRank for Work™. This model and a fast matching process make it possible to onboard a remote team within 48 hours.
Among the most important features that users get with YouTeam should be mentioned: a handpicked talent sourcing, a dedicated manager to facilitate legal and communication questions between the client and the development side and secure payments. One more vital advantage of the platform is reasonable rates based on the engineer’s professional level and geo.
Forget about cluttered Excel spreadsheets or a complex onboarding process, Hubspot is the perfect CRM. Why? Well, all interactions are automatic, users receive up to 1,000,000 contacts, users, and storage until the end of time and best of all, it’s free!
Just link the CRM to all locations (website, social media, email service providers, etc.) HubSpot said it best, “Organize your contacts, get deeper insights on every lead, and monitor deals with ease — all for free.”
HubSpot makes it easy to streamline all the data for current and future customers so that teams can focus on making money instead of navigating through endless paperwork. Onboarding is super easy as well so it’s a small business app the entire team will want to use over and over.
myHQ is one of the fastest-growing networks of co-working spaces for individuals, startups and enterprise teams. In addition to monthly work plans, they also have a novel pay-per-use flexi pass which gives users access to over 300 workspaces at nominal prices. Their spaces are fully-furnished with premium amenities and host a vibrant community of innovators.
Members also get access to free benefits worth $25K on over 100 global business tools & services like AWS, DigitalOcean, Segment, Hotjar, Constant Contract, etc.
If users need a website, mobile application, or complex software system built for their business — Relevant is a company they should contact. They can provide tech companies with software developers fast to structure their existing engineering team. For 8 years on the market, they have helped more than 200 businesses progress with tech solutions.
The Bottom Line On Small Business Apps
Handling any aspect of your small business with pen and paper is clearly not the efficient way to get things done. Virtually everything, from job scheduling and communication to training and time tracking, is easier to maintain with the right digital solution.
This comprehensive list demonstrates that there are plenty of business apps out there to meet your specific business needs – from project management to finance and accounting – and everything in between.
We recommend going for an all-in-one solution like Connecteam. The wider variety of employee management features you have at your disposal, the more efficient and productive your team will become in the long run.
Scale your business with Connecteam
Easily communicate with all your employees, manage payroll, schedule shifts, track time, move all checklists and forms to digital, build professional skills, and so much more. Everything you need to grow your business is at your fingertips.