10 Best Business To Do List Apps for 2022 [Free & Paid] 

It’s fair to expect your employees to be as productive as possible at their job. After all, a strong work ethic stems from those who pay attention to the details of a job’s tasks. 

True, but the thing is, once repetition, distraction, and exhaustion start kicking in, even the brightest worker will hit moments of forgetfulness and error. It’s only human. 

So, as a business owner, you need to find a safety net to catch those unavoidable, potential mistakes from time to time.  

The best way to do so is to adopt a to-do list app that will keep your business’ tasks managed and in order. Cut the uncertainty, lack of proper communication and transparency for sharper execution with one of the following best to-do list apps for your business. 

In a Hurry? The Best To Do List App for Businesses in 2022

Connecteam’s quick tasks feature, all-in-one solution is our choice as best to-do list app for your business; it provides full connectivity from creation to execution of your task management. 

Getting your employees on the same page will require more than just a checkbox next to some checklist items. With Connecteam you’ll have: 

Management’s Benefits:

• One-off tasks at your disposal to schedule (quickly on the go or at your desktop!)
• Online checklists and tasks attached to shift that sends you real-time reporting via notifications
• Field managers, that are under your supervision, can create their own team tasks without being an admin
• Oversee quality of work at any point of the work day
• Built-in chat for 2-way communication if or when extra instruction is needed
• Reminder notification and task completion statuses 
• Seperated to-do list from job-scheduler, that can be consistently altered, changed, and updated

Employee Benefits:

• Open communication with management for appropriate supervision (ask questions when work goes unexpectedly). 
• Have all the needed information in regards to specific jobs are attached with files, due dates, special instructions, or even subtasks, in one place
• Can immediately report when they’ve completed the job 
• Stronger collaboration because managers are available from beginning to the end of the work day

If you’re pressed for time but looking to get an idea of the other to-do list apps as well, quickly check out the comparison table displayed below. 

What to Look For in the Best Business To Do List App

With no pun intended, if there was ever a time to keep a to-do list of the do’s and don’ts for what you should look out for in your to-do list app, now would be the time.  

We all know there are a million and one scenarios that can either make or break your day at work. That said, it would make most sense to find a to-do list app that will account for every and any scenario on the job. It needs to support the unexpected by keeping both you and your employees organized, in the know, and on task (without too much effort, of course!). 

• Notification center to keep everyone updated
• Distinction between to-do listing and tasks
• Tasks should have subtask capabilities for detailed instructions
• Tags to organize the different work categories
• Availability of dashboard and mobile settings 
• Transparency and complete full visibility of work progress
• Set recurring tasks that happen frequently 
• Overdue task alerts for both management and employees

Now you can look through the options yourself. Here are our final 9 best to do list apps for your business in 2022 that will keep your business on task (like the way it should always be!). 

The 10 Best To Do List Apps for Businesses of 2022

For your convenience, we’ve separated the different types of to do list apps into a few categories: 

Business task management

Project management

Personal management

What is a business task management to-do list app?

For you who runs a business and has employees all over the board, it’s important to maintain an awareness and out of the dark. With tasks within tasks themselves, businesses and employees within the business, are in need of structure that can keep everything running smoothly. This is also for business owners who are trying to catch up with the hybrid workforce that has taken over since Corona hit. 

Connecteam has  everything you’re absolutely in need of in a to-do list app. What does that include? 

Well, as an all-in-one solution, Connecteam provides more than just quick tasks and to-do lists (check out the features below), but with its simplified interface and simplistic approach, it simultaneously keeps everything straightforward. 

Connecteam’s task management is meant to drive the work day without a hitch, and that is why it is loved by 20,000+ consumers internationally.

Tasks, Subtasks, and Relevant Knowledge 

Individual tasks, group tasks, or subtasks are separate, however they can all be filled with the same information. This includes deadlines, description of job or task, commentary, and to add even more information: images and files. 

On your end, this is a stress-free way of keeping everything in order. Keep everything fully transparent, while also having set proof and reassurance that everything has been taken care of. There’s absolutely no room for human error!

So, once you’ve classified everything and have attached all relevant material, you can assign employees individually or even in bulk. You’ll see when your employees have viewed it and also when they’ve completed the task.  

One-Off Tasks vs Recurring Tasks vs Ongoing Tasks

Instructions can reoccur or they can be marked as a one-off task. For recurring tasks, you have the freedom to make it daily, weekly or monthly. Additionally, with ongoing tasks, you can set a task to continue over a few days, setting an end date. 

Overdue Tasks (Reminders & Notifications)

The Overdue feature is purely about keeping tabs on your employees without having to keep count or a personal checklist, yourself, for who’s on track or not. Once tasks are overdue, you’ll be automatically notified and from that point, you have the option to change the due date, remind your employee that they have not finished their task, or you can even delete, archive, update, or mark as “done” if it no longer requires attention.  

2-Way Communication

With a built-in chat feature, employees can message you directly from the task screen itself. Although your subtasks and detailed information should keep everyone feeling confident and comfortable at their job, there always comes a time where the unpredictable occurs. To keep the communication line open, avoid any guessing games, and to avoid any incomplete work, employees have the freedom to chat with you at all times of the work day. 

Organization (i.e. tagging)

Tagging is a tiny detail of the entire task management system, but it works wonders for organizational purposes. In order to sort and filter through the created lists, you are able to find tasks by location of task, department within your company, and all the different projects on file. 

Everything is manageable through the dashboard on your computer and also on the mobile phone. To run a business and manage the jobs, tasks, to-do lists along with it, requires constant oversight; there’s no telling what part of the day will call for it more. This is why Connecteam makes it accessible for both you and your employees, at all times.

For whom?

Connecteam is for business owners looking for a to-do list app that will help manage their business from afar. If you have deskless employees, this is an app that gives you a clear overview of all your employees and their progress throughout the workday. Its features make task management easier, however it is also a completely customizable app that gives you control as to what is incorporated into your business structure or not. 

Key Features

Pros and Cons

Pricing 

WorkFlowy is for those with jobs and project workflows that need to be broken down into tasks, notes, and projects. Available on the desktop, as a web application, or on-the-go mobile app, this is a drag and drop to-do list app. Although this is primarily meant for note taking, this application can also take your tasks and duplicate them, provide links to share, and export even as a document in itself. 

For whom?

Those who would like to keep their notetaking and bulleted to-do lists simple and to the point. Because it can be shared with those who are not workflowy users, this could be extremely beneficial to those who work for remote teams and need better management or those who are freelance and need to send clients their work progress or share ideas. 

Key Features

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Microsoft To-Do is cloud-based and therefore a task management application that works day to night, on the go (mobile) or at your desktop. Because it is part of 365, this is a platform that connects to all the other Microsoft programs such as Outlook Tasks. Inputted tasks are broken down into more digestible steps, with included due dates and reminders to keep focus. This is something you can send and share with colleagues to keep those you need to, in the loop. 

For whom? 

Microsoft To-Do is for those who already have a 365 account and would like to sync all their other Microsoft accounts alongside this solution. For business owners who are constantly on the move and need both mobile and desktop. However, for those looking to plan their employees’ tasks, this would not be an efficient solution; it’s more so a personal business management application. 

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What is a project management to-do list app?

For those whose day’s work revolves around projects for clientele, these to-do list apps would be of best use. This is for those who work on computers whether it be freelancers, graphic designers, etc. this is to bring ideas together and bring those to a productive end goal.  

A perfect work schedule is only possible when people are on target. With Asana, actionable tasks become a part of a larger project or it is of its own entity and in need of sub-tasks, which is also possible. Once this task is turned into what you’re looking for as a project manager or as a team member, everything can be shared and from then on the updates are shared as well. Asana does not limit your style and layout view preferences with the 4 options it gives at view. List view, board view, calendar view, or timeline view, the world is almost your oyster. 

For whom?

Asana is crafted for small to large project-based businesses with its focus on project building and shareable actions. However, this does not exclude a “one-man show” with its pricing that caters to both the individual and team-oriented worker in mind. It keeps remote people engaged and everyone on the same page. 

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Jira maximizes what you and agile teams can deliver through its strong internal communication and organization system. Jira is also a project management to-do app software that fundamentally supports any way you choose to structure work. It provides the option for starting templates or building custom workflows. Once this is built it uses automation rules (of your choosing) to keep everything running smoothly. With reports that analyze progression within the team, you’re given more knowledge through more visibility. Jira is all about improving. 

For whom?

Jira is geared towards employee management for those who code or work with developers. With its terminology and its parent company being Atlassian, this is for those who are looking to break up work within a team to accomplish the end goal together. This is for large groups of people instead of those who work alone. 

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Evernote works to keep your ideas alive. This is a project based to-do list app for tasks in relation to project goals; both team and solo work projects. It organizes relevant key meeting notes, your idea bubbles, important relevant documents, dates and deadlines, and (of course) to-do lists into what Evernote calls a “notebook”, per project, right from your desktop. This improves staff communication, keeps teams in line with one another, keeps the details of your projects in a safe place, and keeps you on task. 

For whom?

Evernote is perfect for freelancers or project-based companies who work in teams day-in day-out. For those looking to start something new and need to follow tasks that will develop leadership remotely and an achievement of those project goals. 

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Trello is a management app that fixes the productivity in which your team works with the use of to-do lists and a management style that keeps everything moving forward. Trello is known for its kanban board approach; it’s meant to increase engagement. The cards on your screen are where you’ll find you are able to set deadlines, give feedback, and assign tasks to specific users. The command center is where status updates

For whom?

For remote workers who are looking to keep team collaboration while everything stays organized. This is for small to large businesses who work on computers to create projects. This is also purely kanban style, so this is for those that enjoy working with this type of layout.

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What is a personal management to-do list app?

Business owners are expected to be on top of their work life, but sometimes that results in a step back for the personal life. The personal management to- do list apps are meant to keep all you free and able to keep focus on work with the help of a checklist that reminds you of all the other to-do’s you have. 

Remember the Milk is for the busy people of the world. What does that mean? It’s a to-do list app that remembers everything you need to get done in order to take the overload off your brian. With Remember the Milk, you can make lists that are tagged, organized, and colored by your specification. Because it is in sync with all your devices (even including smart watches), it will never miss the chance to poke you; workplace productivity and nothing less at home.

For whom?

This is more of a personal to-do list app, in the sense that many who work don’t have a full grasp on their personal life in the hustle of their professional life. This is for those who find their to-dos get meshed into one messy pile and would like to untangle that mess. 

Key Features

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Pricing

Todoist offers itself off as both a business task management tool for teams and also a to-do list app for personal peace of mind. To keep you prepared and aware, Todoist focuses not only on the day, but the week ahead as well; this is particularly great for those with flexible work schedules and need more structure. It also has a unique smart schedule tool that provides interference as to how to better schedule your time in advance.  

For whom?

Todoist is primarily for those who need reminders for their personal life or their own company. The emphasis on scheduling makes it a to do list app for those who need to better manage their time through task management. Although this is a to do list app that can be shared with other users, it’s not practical for real business needs. This would suit freelancers and small businesses.  

Key Features

Pros and Cons

Pricing

This is used to purely keep track of your thoughts and to-do’s. This is done in the form of note keeping, list keeping, photos themselves, and even audio keeping. You are able to set reminders based on location. when you’re at that location, the to-do list will automatically pop open. If your to-do list is something you’d like to share, then send it away, and don’t bother with text. To scan through your lists, use the filter button and find it through search immediately. This saves time and hassle. 

For whom?

This is for those who want to simplify their to-do’s and need a simple interface to keep it clean. When you become too preoccupied with your professional life, the things to take care of back home are left on the back burner. Google Keep is for those with hectic work lives and need a way to keep their personal lives organized beyond what is on their Google Calendar. 

Key Features

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Pricing  

Quick Comparison of the Best To Do List Apps

Frequently Asked Questions about To Do List Apps

1. Are there to-do list apps available for free download?

More than half of the to-do list apps we’ve listed are free for download, but the best to-do list app won’t be free. Considering price, features included within the pricing, and the ease of integration, our chosen best employee task management app is Connecteam. The premium plans are price-friendly, but if you’re determined to get a free download option, the Connecteam still offers the 7 main core features without additional charge.

There is a noticeable pattern that shows that the free downloadable to-do list apps are geared towards business owners like you who would like to simply organize their personal lives better so that it is in balance with work life. Creating balance in life is vital, and something everyone should put effort into, however if you’re looking for a realistic way to manage your business and you are in need of something that will legitimately connect you with your employees as they go through the average work day, then one of those free downloads won’t serve a real purpose. A to-do list app needs underhandedly boost morale and it can’t do that with something that doesn’t serve everyone involved. 

2. Are to-do list apps for both iPhones and Androids? Is one better than the other for to-do list apps, or does it work on both?

Although iPhones and Androids are apples and oranges, they are both fruits that every human can eat from. Let’s step away from that ridiculous analogy for a second, and get to the point. Although there are different apps and different function styles on iphones and androids, most to-do list apps will be available for both. Why? Considering many are cloud based and therefore even reachable on the web browser or desktop itself, most companies are aware that in order to reach everyone (and everyone is in need of a to-do list app) then having it in the download store for both iOS and Android makes everything at reach.

To-do lists are only of use when it’s accessible at all times; that in itself is an answer. It keeps employees engaged at all hours in this 21st century digitally filled world. The interface on the iOS and Android will be identical and navigate in the same way, plus or minus. Check out the other options to see which applications are for both or one or the other. 

The Bottom Line On To Do List Apps

A to-do list is a way to know what’s done and what needs doing. It’s a daily checklist that erases the clutter and slices through to the point. In this fast-paced, to-do list app can be used for numerous occasions and numerous reasons, all stemming back to both our personal and professional lives. Whether it be used for project management, for business management, or for personal organization, a to do list app is the answer. Connecteam’s quick task tool is to make all work accounted for and visible to you as a business owner. With to-do lists, instructions per each task on that to-do list, and specific notes attached along with it all, it’s almost impossible to work with error. This is a solution to having a two way street between you and your employees, for seamless work and complete team engagement.  

Complete Employee Oversight!