10 Best Business To Do List Apps for 2023 [Free & Paid] 

The 10 Best Business To Do List Apps of 2023

1. Connecteam — Best: All-in-one to do list app for businesses.

   Available on

   • Web
   • iOS
   • Android

   Start for free

   Connecteam is an all-in-one business to do list app that allows business owners and managers to easily create, manage, and track tasks and to-do lists for their employees. Some powerful capabilities include: 

   • Simple task creation: You and your team can easily create tasks and subtasks and assign these for employees to complete on the job. Add any relevant information, such as a description, deadline, notes, images, or files. 
   • Task automation: In addition to creating one-off tasks, you have the ability to duplicate tasks and set items as recurring or ongoing. You can make recurring tasks daily, weekly, or monthly. With ongoing tasks, you can set a task to continue until your set end date. 
   • Organization: You can group and organize tasks with Tags and easily filter through created task lists. You can, for instance, organize and find tasks based on a location, project, or department.
   • Real-time overview: As an admin, you maintain a clear overview of completed and uncompleted tasks and can monitor your employees’ progress.
   • Overdue task management: The system automatically updates you on overdue tasks. You can then simply adjust the due date and send the relevant employee a reminder or choose to delete, archive, or mark the task as “done” if it no longer requires attention.  
   • 2-Way communication: Through the built-in chat feature, you and your employees maintain a direct line of communication, making it easy to communicate any issues.
   • Mobile-first solution: As a mobile app, your entire team can instantly create, delegate, manage, and stay on top of any tasks from any job site.

   Connecteam also offers a free for life plan – Try Connecteam here!

   Key Features

   • Create tasks and then assign

   • Real-time updates

   • Oversight of execution

   • Reminders and notifications for all team members

   • One page view for each task

   • Channel of communication built in task management

   • Customizable checklists, forms, reports, etc.

   • Automation for repetitive tasks

   Pros

   • Intuitive and easy to use

   • All-in-one solution

   • Great customer support

   • Budget-friendly

   • 100% free plan for up to 10 users

   Cons

   • Integrations in development

   Pricing

   Free-for-life plan availablePremium plans start at $29/month for 30 users

   Join Connecteam - The Best Business App for To Do List

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2. 

   Workflowy — Best for: Organizing notes.

   Available on

   • Web
   • iOS
   • Android

   

   WorkFlowy is for those with jobs and project workflows. It’s an app for to do list items that need to be broken down into tasks, notes, and projects. Available on the desktop, as a web application, or on-the-go mobile app, this is a drag and drop to-do list app. Available on the desktop, as a web application, or on-the-go mobile app, this is a drag and drop to-do list app that makes it easy to add tasks. Although this is primarily meant for note taking, this application can also take your tasks and duplicate them, provide links to share, and export even as a document in itself. 

   For whom?

   Those who would like to keep their notetaking and bulleted to-do lists simple and to the point. Because it can be shared with those who are not workflowy users, this could be extremely beneficial to those who work for remote teams and need better management or those who are freelance and need to send clients their work progress or share ideas.

   Learn more about Workflowy

   Key Features

   • Expand and collapse bulleted notes
   • Backlinks automatically created for future reference 
   • Nesting tool to grow ideas
   • Tags for easy identification

   Pros

   • You can collaborate or share with folks who don’t have a workflowy account (unlimited)
   • Works quickly even with endless files and images 

   Cons

   • Does not integrate with 3rd party applications 
   • Customizations are only meant for PRO accounts

   Pricing

   Starts at $4.99/teammate/month Trial: Yes Free Plan: Yes

3. 

   Microsoft To-Do — Best for: Receiving suggestions to update your to do list.

   Available on

   • Web
   • iOS
   • Android
   • Windows

   

   Microsoft To-Do is cloud-based and therefore a task management application that works day to night, on the go (mobile) or at your desktop. Because it is part of 365, this is a platform that connects to all the other Microsoft programs such as Outlook Tasks. Inputted tasks are broken down into more digestible steps, with included due dates and reminders to keep focus. This is something you can send and share with colleagues to keep those you need to, in the loop. 

   For whom? 

   Microsoft To-Do is for those who already have a 365 account and would like to sync all their other Microsoft accounts alongside this solution. For business owners who are constantly on the move and need both mobile and desktop. However, for those looking to plan their employees’ tasks, this would not be an efficient solution; it’s more so a personal business management application.

   Learn more about Microsoft To-Do

   Key Features

   • Personalized daily planner
   • Due dates and reminders 
   • Attach files 
   • Repetitive task option 

   Pros

   • Free version for everyone
   • Easy to learn system with its minimalistic approach

   Cons

   • Extremely short list of features
   • Shareable tasks yet updates aren’t transparent to other viewers 

   Pricing

   Contact vendor for price Trial: No Free Plan: Yes

4. 

   Asana — Good for: Getting an overview of task progress.

   Available on

   • Web
   • iOS
   • Android

   

   A perfect work schedule is only possible when people are on target. With Asana, actionable tasks become a part of a larger project or it is of its own entity and in need of sub-tasks, which is also possible. Once this task is turned into what you’re looking for as a project manager or as a team member, everything can be shared and from then on the updates are shared as well. Asana does not limit your style and layout view preferences with the 4 options it gives at view. List view, board view, calendar view, or timeline view, the world is almost your oyster. 

   For whom?

   Asana is crafted for small to large project-based businesses with its focus on project building and shareable actions. However, this does not exclude a “one-man show” with its pricing that caters to both the individual and team-oriented worker in mind. It keeps remote people engaged and everyone on the same page

   Learn more about Asana

   Key Features

   • Full overview of project
   • Custom rule settings
   • Forms for work requests
   • 50+ project templates

   Pros

   • Removes bottleneck with transparent supervision and forms
   • Flexible and customizable interface

   Cons

   • Costly premium based plans 
   • Shareable tasks yet updates aren’t transparent to other viewers 

   Pricing

   Starts at $10.99/user/month Trial: No Free Plan: Yes — Up to 15 users

5. 

   Jira — Good for: Automating tasks.

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Jira maximizes what you and agile teams can deliver through its strong internal communication and organization system. Jira is also a project management to-do app software that fundamentally supports any way you choose to structure work. It provides the option for starting templates or building custom workflows. Once this is built it uses automation rules (of your choosing) to keep everything running smoothly. With reports that analyze progression within the team, you’re given more knowledge through more visibility. Jira is all about improving. 

   For whom?

   Jira is geared towards employee management for those who code or work with developers. With its terminology and its parent company being Atlassian, this is for those who are looking to break up work within a team to accomplish the end goal together. This is for large groups of people instead of those who work alone.

   Learn more about Jira

   Key Features

   • Roadmaps to visual project timeline
   • Full-view of devop progress
   • Kanban and scrum board flexibility
   • App integration (3,000+ apps)

   Pros

   • Supports timelines that are constantly changing
   • Flexible with layouts and working styles

   Cons

   • Needed knowledge of coding to understand how it operates
   • No reminder notification tools

   Pricing

   Starts at $7.50 (avg) per user/month Trial: Yes Free Plan: Yes

6. 

   Evernote Teams — Good for: Collaborating on projects.

   Available on

   • Web
   • iOS
   • Android

   

   Evernote is an app for to do list items that will keep your ideas alive. This is a project based to-do list app for tasks in relation to project goals; both team and solo work projects. It organizes relevant key meeting notes, your idea bubbles, important relevant documents, dates and deadlines, and (of course) to-do lists into what Evernote calls a “notebook”, per project, right from your desktop. This improves staff communication, keeps teams in line with one another, keeps the details of your projects in a safe place, and keeps you on task. 

   For whom?

   Evernote is perfect for freelancers or project-based companies who work in teams day-in day-out. For those looking to start something new and need to follow tasks that will develop leadership remotely and an achievement of those project goals.

   Learn more about Evernote Teams

   Key Features

   • Implemented communication channels
   • Tracks time for budgeting purposes
   • Visual charts of timelines
   • Keeps track of tasks

   Pros

   • Free version for everyone
   • Easy to learn system with its minimalistic approach

   Cons

   • Extremely short list of features
   • Shareable tasks yet updates aren’t transparent to other viewers

   Pricing

   Starts at ~$10/user/month Trial: Yes — For Teams plan Free Plan: No

7. 

   Trello — Good for: Viewing tasks on a kanban board.
   

   Available on

   • Web
   • iOS
   • Android

   

   Trello is a management app that fixes the productivity in which your team works with the use of to-do lists and a management style that keeps everything moving forward. Trello is known for its kanban board approach; it’s meant to increase engagement. The cards on your screen are where you’ll find you are able to set deadlines, give feedback, and assign tasks to specific users. The command center is where status updates

   For whom?

   For remote workers who are looking to keep team collaboration while everything stays organized. This is for small to large businesses who work on computers to create projects. This is also purely kanban style, so this is for those that enjoy working with this type of layout.

   Learn more about Trello

   Key Features

   • Automated task workflows
   • Checklist on the card itself
   • Sync cards with personal calendar
   • Public link to share with other collaborators 

   Pros

   • Makes idea brainstorming a breeze
   • Ability to add images to the board makes it visual 

   Cons

   • Takes a long time to learn how to use
   • No analysis or reports to improve efficiency

   Pricing

   Starts at $5/user/month Trial: Yes — For Trello Premium Free Plan: Yes

8. 

   Remember the Milk —

   Available on

   • Web
   • Android

   

   Remember the Milk is for the busy people of the world. What does that mean? It’s a to-do list app that remembers everything you need to get done in order to take the overload off your brian. With Remember the Milk, you can make lists that are tagged, organized, and colored by your specification. Because it is in sync with all your devices (even including smart watches), it will never miss the chance to poke you; workplace productivity and nothing less at home.

   For whom?

   This is more of a personal to-do list app, in the sense that many who work don’t have a full grasp on their personal life in the hustle of their professional life. This is for those who find their to-dos get meshed into one messy pile and would like to untangle that mess.

   Learn more about Remember the Milk

   Key Features

   • 100 designed themes to choose from 
   • Share with others for faster completion
   • Tagging and color coding
   • Sorting filters for quick search

   Pros

   • Integrates with other popular 3rd party apps: evernote, alexa, gmail add on, twitter
   • Takes privacy and security seriously

   Cons

   • No monthly plan available
   • Not user friendly 

   Pricing

   Contact vendor for price Trial: No Free Plan: Yes

9. 

   Todoist — Good for: Organizing work and personal tasks.

   Available on

   • Web
   • iOS
   • Android

   

   Todoist offers itself off as both a business task management tool for teams and also a to-do list app for personal peace of mind. To keep you prepared and aware, Todoist focuses not only on the day, but the week ahead as well; this is particularly great for those with flexible work schedules and need more structure. It also has a unique smart schedule tool that provides interference as to how to better schedule your time in advance.  

   For whom?

   Todoist is primarily for those who need reminders for their personal life or their own company. The emphasis on scheduling makes it a to do list app for those who need to better manage their time through task management. Although this is a to do list app that can be shared with other users, it’s not practical for real business needs. This would suit freelancers and small businesses. 

   Learn more about Todoist

   Key Features

   • Comments section
   • Section off tasks with boards
   • Tracks milestones
   • Email or SMS reminders

   Pros

   • Many project templates
   • Smart keyboard shortcuts

   Cons

   • Free version is too limited to drive a business 
   • No built-in chat that a business would need for urgent matters

   Pricing

   Starts at $150/month, for 50 users Trial: Yes Free Plan: Yes

10. 

    GoogleKeep — Good for: Taking notes in a list format.

    Available on

    • Web
    • iOS

    

    Google Keep is an app for to do list items that are used to purely keep track of your thoughts and to-do’s. This is done in the form of note keeping, list keeping, photos themselves, and even audio keeping. You are able to set reminders based on location. Wwhen you’re at that location, the to-do list will automatically pop open. If your to-do list is something you’d like to share, then send it away, and don’t bother with text. To scan through your lists, use the filter button and find it through search immediately. This saves time and hassle. 

    For whom?

    This is for those who want to simplify their to-do’s and need a simple interface to keep it clean. When you become too preoccupied with your professional life, the things to take care of back home are left on the back burner. Google tasks are for those with hectic work lives and need a way to keep their personal lives organized beyond what is on their Google Calendar.

    Learn more about GoogleKeep

    Key Features

    • Pin your important notes on top
    • Grid vs list view option
    • Reminder alerts
    • Task tags

    Pros

    • Super intuitive
    • Has a voice command option for moments in need of an extra hand

    Cons

    • According to customers it has lots of bugs
    • Limited collaboration tools

    Pricing

    Contact vendor for price Trial: No Free Plan: No