To-do lists are not just for grocery runs! For businesses, this can completely alter the game of remote work and task management. Get the gift of work confidence and quality supervision capabilities through the use of one of our best to-do list apps!

It’s fair to expect your employees to be as productive as possible at their job. After all, a strong work ethic stems from those who pay attention to the details of a job’s tasks. 

True, but the thing is, once repetition, distraction, and exhaustion start kicking in, even the brightest worker will hit moments of forgetfulness and error. It’s only human. 

So, as a business owner, you need to find a safety net to catch those unavoidable, potential mistakes from time to time.  

The best way to do so is to adopt a to-do list app that will keep your business’ tasks managed and in order. Cut the uncertainty, lack of proper communication and transparency for sharper execution with one of the following best to-do list apps for your business.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one to do list app for businesses.

    Learn more
  2. Best for organizing notes.

  3. Best for receiving suggestions to update your to do list.

What to Look For in the Best Business To Do List App

When looking for a good to do list app, keep an eye out for the following aspects and features:

  1. Ease of use: It’s easy to set up and offers an intuitive user experience. 
  2. Customizability: It’s customizable to suit your team structures.
  3. Organization: You can quickly add tasks and organize these in multiple ways, such as per project or due date. 
  4. Notifications: It has notification capabilities to keep everyone updated, such as overdue task alerts for management and employees.
  5. Subtasks: You can break tasks into subtasks for detailed instructions.
  6. Progress tracking: It offers complete visibility of work progress.
  7. Automations: It allows you to set up automations, such as for recurring tasks.
  8. Price: It is cost-friendly and suits your budget.
  9. Support: It comes with good customer support to help you with any issues.

The 10 Best Business To Do List Apps of 2022

  1. Best: All-in-one to do list app for businesses.

    • web
    • ios
    • android

    Connecteam is an all-in-one business to do list app that allows business owners and managers to easily create, manage, and track tasks and to-do lists for their employees. Some powerful capabilities include: 

    • Simple task creation: You and your team can easily create tasks and subtasks and assign these for employees to complete on the job. Add any relevant information, such as a description, deadline, notes, images, or files. 
    • Task automation: In addition to creating one-off tasks, you have the ability to duplicate tasks and set items as recurring or ongoing. You can make recurring tasks daily, weekly, or monthly. With ongoing tasks, you can set a task to continue until your set end date. 
    • Organization: You can group and organize tasks with Tags and easily filter through created task lists. You can, for instance, organize and find tasks based on a location, project, or department.
    • Real-time overview: As an admin, you maintain a clear overview of completed and uncompleted tasks and can monitor your employees’ progress.
    • Overdue task management: The system automatically updates you on overdue tasks. You can then simply adjust the due date and send the relevant employee a reminder or choose to delete, archive, or mark the task as “done” if it no longer requires attention.  
    • 2-Way communication: Through the built-in chat feature, you and your employees maintain a direct line of communication, making it easy to communicate any issues.
    • Mobile-first solution: As a mobile app, your entire team can instantly create, delegate, manage, and stay on top of any tasks from any job site.

    Key Features

    • Create tasks and then assign
    • Real-time updates
    • Oversight of execution
    • Reminders and notifications for all team members
    • One page view for each task
    • Channel of communication built in task management
    • Customizable checklists, forms, reports, etc.
    • Automation for repetitive tasks

    Pros

    • Intuitive and easy to use
    • All-in-one solution
    • Great customer support
    • Budget-friendly

    Cons

    • Integrations in development

    Pricing

    Starts at just $29/month for up to 30 users Free 14-day trial Free plan available

    14-day free trial, no credit card required

    Start your free trial
  2. Best for: Organizing notes.

    • web
    • ios
    • android

    WorkFlowy is for those with jobs and project workflows. It’s an app for to do list items that need to be broken down into tasks, notes, and projects. Available on the desktop, as a web application, or on-the-go mobile app, this is a drag and drop to-do list app. Available on the desktop, as a web application, or on-the-go mobile app, this is a drag and drop to-do list app that makes it easy to add tasks. Although this is primarily meant for note taking, this application can also take your tasks and duplicate them, provide links to share, and export even as a document in itself. 

    For whom?

    Those who would like to keep their notetaking and bulleted to-do lists simple and to the point. Because it can be shared with those who are not workflowy users, this could be extremely beneficial to those who work for remote teams and need better management or those who are freelance and need to send clients their work progress or share ideas.

    Learn more about WorkFlowy

    Key Features

    • Expand and collapse bulleted notes
    • Backlinks automatically created for future reference 
    • Nesting tool to grow ideas
    • Tags for easy identification

    Pros

    • You can collaborate or share with folks who don’t have a workflowy account (unlimited)
    • Works quickly even with endless files and images 

    Cons

    • Does not integrate with 3rd party applications 
    • Customizations are only meant for PRO accounts

    Pricing

    Basic Plan: $4.99 per month Free Trial: Yes, 7 day Free Plan: Yes

  3. Best for: Receiving suggestions to update your to do list.

    • web
    • ios
    • android
    • windows
    Microsoft To-Do

    Microsoft To-Do is cloud-based and therefore a task management application that works day to night, on the go (mobile) or at your desktop. Because it is part of 365, this is a platform that connects to all the other Microsoft programs such as Outlook Tasks. Inputted tasks are broken down into more digestible steps, with included due dates and reminders to keep focus. This is something you can send and share with colleagues to keep those you need to, in the loop. 

    For whom? 

    Microsoft To-Do is for those who already have a 365 account and would like to sync all their other Microsoft accounts alongside this solution. For business owners who are constantly on the move and need both mobile and desktop. However, for those looking to plan their employees’ tasks, this would not be an efficient solution; it’s more so a personal business management application.

    Learn more about Microsoft To-Do

    Key Features

    • Personalized daily planner
    • Due dates and reminders 
    • Attach files 
    • Repetitive task option 

    Pros

    • Free version for everyone
    • Easy to learn system with its minimalistic approach

    Cons

    • Extremely short list of features
    • Shareable tasks yet updates aren’t transparent to other viewers 

    Pricing

    Basic plan: Completely free Free Trial: No Free Plan: Yes

  4. Good for: Getting an overview of task progress.

    • web
    • ios
    • android
    • windows
    • mac
    Asana

    A perfect work schedule is only possible when people are on target. With Asana, actionable tasks become a part of a larger project or it is of its own entity and in need of sub-tasks, which is also possible. Once this task is turned into what you’re looking for as a project manager or as a team member, everything can be shared and from then on the updates are shared as well. Asana does not limit your style and layout view preferences with the 4 options it gives at view. List view, board view, calendar view, or timeline view, the world is almost your oyster. 

    For whom?

    Asana is crafted for small to large project-based businesses with its focus on project building and shareable actions. However, this does not exclude a “one-man show” with its pricing that caters to both the individual and team-oriented worker in mind. It keeps remote people engaged and everyone on the same page

    Learn more about Asana

    Key Features

    • Full overview of project
    • Custom rule settings
    • Forms for work requests
    • 50+ project templates

    Pros

    • Removes bottleneck with transparent supervision and forms
    • Flexible and customizable interface

    Cons

    • Costly premium based plans 
    • Shareable tasks yet updates aren’t transparent to other viewers 

    Pricing

    Premium plan: $13.49 per user/month Free Trial: Yes Free Plan: Yes

  5. Good for: Automating tasks.

    • web
    • ios
    • android
    • windows
    • mac
    Task management employee

    Jira maximizes what you and agile teams can deliver through its strong internal communication and organization system. Jira is also a project management to-do app software that fundamentally supports any way you choose to structure work. It provides the option for starting templates or building custom workflows. Once this is built it uses automation rules (of your choosing) to keep everything running smoothly. With reports that analyze progression within the team, you’re given more knowledge through more visibility. Jira is all about improving. 

    For whom?

    Jira is geared towards employee management for those who code or work with developers. With its terminology and its parent company being Atlassian, this is for those who are looking to break up work within a team to accomplish the end goal together. This is for large groups of people instead of those who work alone.

    Learn more about Jira

    Key Features

    • Roadmaps to visual project timeline
    • Full-view of devop progress
    • Kanban and scrum board flexibility
    • App integration (3,000+ apps)

    Pros

    • Supports timelines that are constantly changing
    • Flexible with layouts and working styles

    Cons

    • Needed knowledge of coding to understand how it operates
    • No reminder notification tools

    Pricing

    Basic plan: $7.50 (avg) per user/month Free Trial: Yes Free Plan: Yes

  6. Good for: Collaborating on projects.

    • web
    • ios
    • android
    • windows
    • mac
    Evernote

    Evernote is an app for to do list items that will keep your ideas alive. This is a project based to-do list app for tasks in relation to project goals; both team and solo work projects. It organizes relevant key meeting notes, your idea bubbles, important relevant documents, dates and deadlines, and (of course) to-do lists into what Evernote calls a “notebook”, per project, right from your desktop. This improves staff communication, keeps teams in line with one another, keeps the details of your projects in a safe place, and keeps you on task. 

    For whom?

    Evernote is perfect for freelancers or project-based companies who work in teams day-in day-out. For those looking to start something new and need to follow tasks that will develop leadership remotely and an achievement of those project goals.

    Learn more about Evernote

    Key Features

    • Implemented communication channels
    • Tracks time for budgeting purposes
    • Visual charts of timelines
    • Keeps track of tasks

    Pros

    • Free version for everyone
    • Easy to learn system with its minimalistic approach

    Cons

    • Extremely short list of features
    • Shareable tasks yet updates aren’t transparent to other viewers

    Pricing

    Basic plan: Professional (solo): $10.99/month or Team Plan Free Trial: Yes Free Plan: Yes

  7. Good for: Viewing tasks on a kanban board.

    • web
    • ios
    • android
    • windows
    • mac
    Trello Web Page

    Trello is a management app that fixes the productivity in which your team works with the use of to-do lists and a management style that keeps everything moving forward. Trello is known for its kanban board approach; it’s meant to increase engagement. The cards on your screen are where you’ll find you are able to set deadlines, give feedback, and assign tasks to specific users. The command center is where status updates

    For whom?

    For remote workers who are looking to keep team collaboration while everything stays organized. This is for small to large businesses who work on computers to create projects. This is also purely kanban style, so this is for those that enjoy working with this type of layout.

    Learn more about Trello

    Key Features

    • Automated task workflows
    • Checklist on the card itself
    • Sync cards with personal calendar
    • Public link to share with other collaborators 

    Pros

    • Makes idea brainstorming a breeze
    • Ability to add images to the board makes it visual 

    Cons

    • Takes a long time to learn how to use
    • No analysis or reports to improve efficiency

    Pricing

    Basic plan: $6.00 per user/month Free trial: Yes Free Plan: Yes

    • web
    • android
    Remember the Milk

    Remember the Milk is for the busy people of the world. What does that mean? It’s a to-do list app that remembers everything you need to get done in order to take the overload off your brian. With Remember the Milk, you can make lists that are tagged, organized, and colored by your specification. Because it is in sync with all your devices (even including smart watches), it will never miss the chance to poke you; workplace productivity and nothing less at home.

    For whom?

    This is more of a personal to-do list app, in the sense that many who work don’t have a full grasp on their personal life in the hustle of their professional life. This is for those who find their to-dos get meshed into one messy pile and would like to untangle that mess.

    Learn more about Remember the Milk

    Key Features

    • 100 designed themes to choose from 
    • Share with others for faster completion
    • Tagging and color coding
    • Sorting filters for quick search

    Pros

    • Integrates with other popular 3rd party apps: evernote, alexa, gmail add on, twitter
    • Takes privacy and security seriously

    Cons

    • No monthly plan available
    • Not user friendly 

    Pricing

    Basic Plan: $39.99/ year Free Trial: Yes Free Plan: Yes

  8. Good for: Organizing work and personal tasks.

    • web
    • ios
    • android
    • windows
    • mac
    Todoist Web Page

    Todoist offers itself off as both a business task management tool for teams and also a to-do list app for personal peace of mind. To keep you prepared and aware, Todoist focuses not only on the day, but the week ahead as well; this is particularly great for those with flexible work schedules and need more structure. It also has a unique smart schedule tool that provides interference as to how to better schedule your time in advance.  

    For whom?

    Todoist is primarily for those who need reminders for their personal life or their own company. The emphasis on scheduling makes it a to do list app for those who need to better manage their time through task management. Although this is a to do list app that can be shared with other users, it’s not practical for real business needs. This would suit freelancers and small businesses

    Learn more about Todoist

    Key Features

    • Comments section
    • Section off tasks with boards
    • Tracks milestones
    • Email or SMS reminders

    Pros

    • Many project templates
    • Smart keyboard shortcuts

    Cons

    • Free version is too limited to drive a business 
    • No built-in chat that a business would need for urgent matters

    Pricing

    Basic Plan: $4.00 per user/ month Free Trial: Yes Free Plan: Yes

  9. Good for: Taking notes in a list format.

    • web
    • ios
    • android

    Google Keep is an app for to do list items that are used to purely keep track of your thoughts and to-do’s. This is done in the form of note keeping, list keeping, photos themselves, and even audio keeping. You are able to set reminders based on location. Wwhen you’re at that location, the to-do list will automatically pop open. If your to-do list is something you’d like to share, then send it away, and don’t bother with text. To scan through your lists, use the filter button and find it through search immediately. This saves time and hassle. 

    For whom?

    This is for those who want to simplify their to-do’s and need a simple interface to keep it clean. When you become too preoccupied with your professional life, the things to take care of back home are left on the back burner. Google tasks are for those with hectic work lives and need a way to keep their personal lives organized beyond what is on their Google Calendar.

    Learn more about Google Keep

    Key Features

    • Pin your important notes on top
    • Grid vs list view option
    • Reminder alerts
    • Task tags

    Pros

    • Super intuitive
    • Has a voice command option for moments in need of an extra hand

    Cons

    • According to customers it has lots of bugs
    • Limited collaboration tools

    Pricing

    Basic Plan: Free Free Trial: No Free Plan: Yes

Compare the Best Business To Do List Apps

Topic
Reviews
4.8
4.8
4.6
4.5
4.4
4.4
4.5
4.3
4.6
4.7
Pricing
Starts at just $29/month for up to 30 users
Basic Plan: $4.99 per month
Basic plan: Completely free
Premium plan: $13.49 per user/month
Basic plan: $7.50 (avg) per user/month
Basic plan: Professional (solo): $10.99/month or Team Plan
Basic plan: $6.00 per user/month
Basic Plan: $39.99/ year
Basic Plan: $4.00 per user/ month
Basic Plan: Free
Free Trial
yes
14 days
yes
7 day
no
yes
yes
yes
yes
yes
yes
no
Free Plan
yes
Yes, up to 30 users
yes
yes
yes
yes
yes
yes
yes
yes
yes

What Are Business To Do List Apps?

Business to-do list apps are digital tools that allow business owners and managers to create, organize, and manage tasks for their team to complete in list form. Such tasks can include daily tasks and chores as well as big-picture projects and goals.

A business to-do list app can help you and your team assign and prioritize tasks, keep track of deadlines, stay organized, and manage your time more efficiently.

How Do To Do List Apps Work?

While each business to-do list app works differently and offers varying sets of features, they generally all allow you to set up automations and customizations according to your business needs. 

With many business to-do list apps, you can easily create tasks and subtasks for employees to complete, group and organize these based on specific characteristics, and set up notifications and reminders. It usually also includes a dashboard where you can see an overview of your to do items and track task progress and completion.

What Are The Benefits of Business To Do List Apps?

The main benefits of using a to do list app include that it helps:

  • Get organized: As it allows you to maintain an overview of, organize, and prioritize existing tasks. 
  • Improve memory: As it allows you to keep track of activities without possibly forgetting what needs to be done.
  • Increase productivity: As it gives you a clear overview of which tasks need to be completed and when making it easier for employees to meet deadlines, proactively plan their time, and complete their tasks.
  • Boost motivation: As by completing each task, employees can grow their motivation to get through their remaining to do list items.

How Much Do To Do List Apps Cost?

The pricing of to do list apps vastly differs per provider and often depends on the number of users and the feature package. It usually ranges from tens to hundreds of dollars per month. Particularly those that charge per user can get rather expensive if you’re working with a large team.

Note that high pricing does not necessarily equal a better user experience. Our number one pick, Connecteam, offers premium plans at a flat monthly rate of $29 for the first 30 employees.

FAQs

Are there to-do list apps available for free download?

Yes! More than half of the to-do list apps we’ve listed are free for download. Do consider that free plans often go hand in hand with limited capabilities, making them hard to work with. On a positive note, our top pick, Connecteam, offers its product free of charge for businesses with up to 10 users and a free trial for larger companies.

Are to-do list apps for both iPhones and Androids?

Although there are different apps and function styles on iPhones and androids, most to-do list apps will be available for both. Many to do list apps are cloud-based and, therefore, even reachable on the web browser or desktop.

The Bottom Line On Business To Do List App

A to-do list is a way to know what’s done and what needs doing. It’s a daily checklist that erases the clutter and slices through to the point. In this fast-paced world, to-do list apps can be used for numerous occasions and numerous reasons, all stemming back to both our personal and professional lives. Whether it be used for project management, for business management, or for personal organization such as a grocery list, a to do list app is the answer. Connecteam’s quick task tool is the best to do list app for small businesses and large businesses. With Connecteam, all work is accounted for and visible to you as a business owner. With to-do lists, instructions per each task on that to-do list, and specific notes attached along with it all, it’s almost impossible to work with error. This is a solution to having a two way street between you and your employees, for seamless work and complete team engagement