To-do lists are not just for grocery runs! For businesses, these apps can completely alter the game of remote work and task management. Get the gift of work confidence and quality supervision capabilities through the use of one of these top 10 to do list apps!

It’s fair to expect your employees to be as productive as possible at their jobs. After all, a strong work ethic stems from those who pay attention to the details of a job’s tasks. 

True, but the thing is, once repetition, distraction, and exhaustion start kicking in, even the brightest worker will hit moments of forgetfulness and error. It’s only human. 

So, as a business owner, you need to find a safety net to catch those unavoidable, potential mistakes from time to time.  

The best way to do so is to adopt a to-do list app that will keep your business’ tasks managed and in order. Cut the uncertainty, lack of proper communication, and transparency for sharper execution with one of the following best to-do list apps for your business.

For this article, I did extensive market research to bring you the top 10 business to do list apps on the market today.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one to do list app for businesses.

  2. Best for organizing notes.

  3. Best for receiving suggestions to update your to do list.

Why trust us?

Our team of unbiased software reviewers follows strict editorial guidelines, and our methodology is clear and open to everyone.
See our complete methodology

37

Tools considered

25

Tools reviewed

10

Best tools
chosen

How I Chose the Best Business To Do List Apps

There are many to do list apps on the market for large and small businesses, so here’s what I looked for while doing my research:

Important core features 

  • Customizable to-do lists with checklists and forms: The app should allow you to create customizable to-do lists with forms and checklists available in the software.
  • Attachments: The best to do list apps allow you to attach images, videos, and PDFs to tasks and to-do lists to help clarify the assignment. 
  • Task management features: You should be able to organize and prioritize tasks efficiently. Features like subtasks, task dependencies, and recurring tasks can be very helpful.
  • Progress tracking: You should be able to monitor employee progress and check in with them as needed.
  • Communication tools: You should be able to chat with employees as needed to answer questions or clarify tasks.
  • Time tracking: You should be able to track how long employees work on tasks as well as they’re total working hours.
  • Notifications and reminders: The app should provide timely reminders and notifications to keep you and your team on track.
  • Reporting and analytics: Features that allow you to track progress, generate reports, and analyze productivity can be very useful for business planning.

I looked for usability features like: 

  • Integration capabilities: The app should integrate with other tools you use, such as email, calendar, project management software, and communication platforms.
  • Customization: The ability to customize the interface and workflow to match your business processes can be crucial for efficiency.
  • Cross-platform availability: Ensure the app is available on all the devices and platforms you use (like iOS, Android, Windows, web browsers).
  • User interface and experience: A user-friendly interface that is easy to navigate can significantly enhance productivity.
  • Security and privacy: Since business tasks can be sensitive, it’s important for the app to have robust security measures to protect your data.
  • Customer support: Good customer support is essential, especially if you encounter issues or need help with the app.
  • Scalability: The app should be able to scale with your business, accommodating more tasks and users as your needs grow.

The 10 Best Business To Do List Apps of 2024

  1. Connecteam — Best: All-in-one to do list app for businesses.

    Connecteam offers the best to do list app for business. Its robust task and project management features as well as collaboration tools make it an ideal choice for all industries and for both large and small businesses, particularly for those with non-desk employees.

    Why I chose Connecteam: Connecteam’s easy-to-use user interface and excellent customer support make it easy for anyone to use. With the mobile app, you can manage your team’s projects and to-do lists from one simple dashboard wherever you are.

    Let’s dive into Connecteam’s task and project management features.

    Create detailed tasks and subtasks in minutes 

    With Connecteam’s task management app, you can easily create to do lists with tasks and subtasks. You can also adjust workflows and publish multiple tasks at the same time, divide tasks into categories, and assign them to the right employees. 

    On each task on your list, you can share a description, due date, and time. As well as attaching notes and files, Connecteam lets you add attachments within a task, so workers have everything they need at their fingertips.

    Create recurring tasks for regular or repeat action items so you don’t have to create them manually every time. You can choose task frequency, too. For instance, assign tasks to be completed daily, weekly, or monthly. Plus, you can assign an end date to stop recurring tasks when they’re no longer needed. 

    Assign tasks to the right team members and publish them right away 

    Connecteam’s employee timeline management features show all your workers’ qualifications, training histories, licenses, and certifications. This way, you can ensure you’re assigning tasks to the best person for the job. 

    Connecteam also lets you assign the same task to multiple workers. This is beneficial for tasks that need to be completed by a team or for a single task that all workers need to complete, like submitting their timesheets.  

    Once you’ve created to-do lists or assigned tasks, employees are sent notifications immediately. Tasks can also be added straight into employee shifts so workers can see what they need to work on as soon as they clock in to work.

    Finally, Connecteam sends timely auto-reminders for employees to complete their tasks. Using push notifications, you can also remind your team members not to miss deadlines.

    Use digital forms and checklists to streamline task organization

    Connecteam lets you create custom digital forms and checklists for tasks. Create to-do lists for your team and request employees sign an e-signature to indicate they’ve completed a task. You can also create customized task forms to guide their progress. 

    Monitor project progress and productivity with reporting and time tracking

    With Connecteam, you have a clear admin dashboard that provides a list or calendar view of all tasks with statuses so you can easily monitor everyone’s progress on their business to-do lists. You can use filters to view tasks by completion status, worker, or due date. 

    The system automatically updates you on overdue tasks, and you can simply adjust the due date if needed. Then, send the relevant employee a reminder or choose to delete, archive, or mark the task as “done” if it no longer requires attention. 

    You can also see how and where employees spend their working hours with Connecteam’s employee employee time clock, real time GPS tracker, and employee scheduling features. These tools give you complete visibility of everyone’s progress on their to do lists and how productive they’ve been during any given shift. These features also help identify and address issues such as time theft and missed deadlines. 

    Built-in chat allows for efficient collaboration 

    The key to effective task management is open communication and team collaboration, and Connecteam’s online team chat makes this possible. Employees can ask you or other team members questions and discuss tasks at any time.

    Chat can be used for group and individual chats and is also embedded directly within tasks and projects. You and your workers can tag each other in conversations to ensure that important discussions are never missed.

    Affordable pricing and free plan 

    Connecteam offers more than just to do lists and task management. You can completely manage your employees right from your phone, including team operations, communications, and HR management features, too. 

    Connecteam offers a completely free plan for small businesses with up to 10 employees and a two-week free trial for businesses of all sizes.   

    In Connecteam we have found an app that is intuitive, scalable, secure, and highly customizable.

    Mak Abdelnur
    IT Manager

    Connecteam also offers a free for life plan – Try Connecteam here!

    Key Features

    • Task automation 

    • Task-specific communication

    • Recurring tasks, checklists & forms management

    • Custom digital forms & checklists

    • Real-time performance tracking

    • E-signatures and GPS timestamp options

    Pros

    • Intuitive and easy to use

    • All-in-one solution

    • Great customer support

    • Budget-friendly

    Cons

    • Needs internet or wifi access to work

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

    Join Connecteam - The Best Business App for To Do List

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  2. Workflowy — Good for organizing notes

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Workflowy webpage

    WorkFlowy is for those who manage jobs and project workflows.

    Why I chose WorkFlowy: This app allows you to create to do lists with subtasks that can further be broken down with notes. Available on desktop or on a mobile app, this is a drag and drop to-do list app that makes it easy to add tasks. Although this is primarily meant for note taking, this application can also take your tasks and duplicate them, provide links to share, and export them as a document.

    Because it can be shared with those who are not WorkFlowy users, this app is extremely beneficial to those who work with remote teams that need better management and oversight.

    Learn more about Workflowy

    Key Features

    • Expand and collapse bulleted notes
    • Backlinks automatically created for future reference 
    • Nesting tool to grow ideas
    • Tags for easy identification

    Pros

    • You can collaborate or share with folks who don’t have a workflowy account (unlimited)
    • Works quickly even with endless files and images 

    Cons

    • Does not integrate with 3rd party applications 
    • Customizations are only meant for PRO accounts

    Pricing

    Starts at $8/teammate/month Trial: No Free Plan: No

  3. Microsoft To-Do — Good for companies already using Microsoft

    Available on

    • Web
    • iOS
    • Android
    • Windows
    Screenshot of the Microsoft To-Do webpage

    Microsoft To-Do is cloud-based and therefore works 24/7, on the go from your mobile device, or from your desktop.

    Why I chose Microsoft To-Do: Microsoft To-Do is a task management application that offers a range of features to enhance productivity and organization. Key features include smart daily planning with “My Day,” a personalized daily planner that suggests tasks for the day, and integration with Microsoft 365, allowing users to sync their tasks with Outlook, access shared lists, and collaborate seamlessly across Microsoft’s suite of productivity tools. This integration makes it an ideal choice for users already embedded in the Microsoft ecosystem, providing a unified and streamlined task management experience.

    Learn more about Microsoft To-Do

    Key Features

    • Personalized daily planner
    • Due dates and reminders 
    • Attach files 
    • Repetitive task option 

    Pros

    • Free version for everyone
    • Easy to learn system with its minimalistic approach

    Cons

    • Extremely short list of features
    • Shareable tasks yet updates aren’t transparent to other viewers 

    Pricing

    Contact vendor for price Trial: No Free Plan: Yes

  4. Asana — Good for task overviews

    Screenshot of the Asana webpage

    Asana is a versatile project management tool that excels in facilitating team collaboration and workflow management.

    Why I chose Asana: It offers a comprehensive range of features including customizable project templates, detailed task assignments with subtasks, due dates, and file attachments, as well as robust reporting tools for tracking project progress and productivity. Additionally, Asana’s intuitive interface supports multiple project views like lists, boards, and timelines, making it adaptable to various project management styles and enhancing team coordination and efficiency.

    Learn more about Asana

    Key Features

    • Full overview of project
    • Custom rule settings
    • Forms for work requests
    • 50+ project templates

    Pros

    • Removes bottleneck with transparent supervision and forms
    • Flexible and customizable interface

    Cons

    • Costly premium based plans 
    • Shareable tasks yet updates aren’t transparent to other viewers 

    Pricing

    Starts at $10.99/user/month Trial: No Free Plan: Yes — Up to 15 people

  5. Jira — Good for task automation

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Jira webpage

    Jira offers robust features for issue and project tracking.

    Why I chose Jira: It provides detailed issue tracking with customizable workflows, bug tracking, and a variety of reporting options like burndown charts and sprint reports, making it ideal for software development teams practicing Scrum, Kanban, or other agile methodologies. Additionally, Jira’s integration capabilities with a wide range of developer tools, along with its powerful project management functionalities like epics, stories, and tasks, allow for seamless collaboration and efficient tracking of complex software development projects.

    Learn more about Jira

    Key Features

    • Roadmaps to visual project timeline
    • Full-view of devop progress
    • Kanban and scrum board flexibility
    • App integration (3,000+ apps)

    Pros

    • Supports timelines that are constantly changing
    • Flexible with layouts and working styles

    Cons

    • Needed knowledge of coding to understand how it operates
    • No reminder notification tools

    Pricing

    Starts at $7.50 (avg) per user/month Trial: Yes Free Plan: Yes

  6. Evernote Teams — Good for collaborating on projects

    Screenshot of the Evernote Teams webpage

    Evernote is a versatile note-taking and organization application that stands out for its comprehensive features for capturing, organizing, and retrieving information.

    Why I chose Evernote: It offers advanced note-taking capabilities, including rich text formatting, voice memos, web clipping tools, and the ability to attach files, making it ideal for storing a wide range of tasks and other information in a structured manner. Additionally, Evernote’s powerful search functionality, which can even recognize handwritten notes and text in images, along with its cross-platform synchronization, ensures that users can access and manage their notes from any device, enhancing productivity and information management.

     

    Learn more about Evernote Teams

    Key Features

    • Implemented communication channels
    • Tracks time for budgeting purposes
    • Visual charts of timelines
    • Keeps track of tasks

    Pros

    • Free version for everyone
    • Easy to learn system with its minimalistic approach

    Cons

    • Extremely short list of features
    • Shareable tasks yet updates aren’t transparent to other viewers

    Pricing

    Starts at ~$10.84/user/month, for Teams Trial: Yes — For Teams Free Plan: No

  7. Trello — Good for viewing tasks on a kanban board

    Screenshot of the Trello webpage

    Trello, a popular project management tool, is known for its simple, card-based interface that makes organizing tasks and projects intuitive and visual.

    Why I chose Trello: This app features a flexible board-and-card system where cards representing tasks can be moved across customizable columns or lists to represent different stages of a project, facilitating easy tracking of progress. Additionally, Trello offers a range of collaboration features, including the ability to assign tasks to team members, add comments, set deadlines, and integrate with various third-party applications, making it a versatile tool for both individual and team project management.

    Learn more about Trello

    Key Features

    • Automated task workflows
    • Checklist on the card itself
    • Sync cards with personal calendar
    • Public link to share with other collaborators 

    Pros

    • Makes idea brainstorming a breeze
    • Ability to add images to the board makes it visual 

    Cons

    • Takes a long time to learn how to use
    • No analysis or reports to improve efficiency

    Pricing

    Starts at $5/user/month Trial: Yes — For the Premium plan Free Plan: Yes

  8. Remember the Milk — Good for integrations with other software

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Remember the Milk webpage

    Remember The Milk is a task management application designed for efficient organization and tracking of tasks.

    Why I chose Remember The Milk: It offers features such as the ability to create multiple lists for different purposes, set reminders via email, SMS, or instant messenger, and categorize tasks with tags and priorities, which enhances the user’s ability to stay organized and on top of their tasks. Additionally, Remember The Milk provides powerful integration capabilities with other tools like Google Calendar and Evernote, and allows for easy sharing and delegation of tasks, making it a versatile choice for both personal and professional task management.

     

     

    Learn more about Remember the Milk

    Key Features

    • 100 designed themes to choose from 
    • Share with others for faster completion
    • Tagging and color coding
    • Sorting filters for quick search

    Pros

    • Integrates with other popular 3rd party apps: evernote, alexa, gmail add on, twitter
    • Takes privacy and security seriously

    Cons

    • No monthly plan available
    • Not user friendly 

    Pricing

    Starts at $39.99/year Trial: No Free Plan: Yes

  9. Todoist — Good for team collaboration

    Screenshot of the Todoist webpage

    Todoist is a highly efficient task management app that excels in its simplicity and powerful organizational features, offering businesses the ability to create tasks and subtasks, set priorities, and establish deadlines to ensure timely completion of projects.

    Why I chose Todoist: Its collaborative features, including task delegation, shared projects, and comment sections, make it ideal for team-based work environments, fostering clear communication and efficient workflow management. Additionally, Todoist’s integration with popular business tools like Slack, Google Calendar, and Dropbox, along with its cross-platform availability, ensures seamless synchronization and accessibility, making it a valuable asset for businesses looking to streamline task management and enhance team productivity.

     

    Learn more about Todoist

    Key Features

    • Comments section
    • Section off tasks with boards
    • Tracks milestones
    • Email or SMS reminders

    Pros

    • Many project templates
    • Smart keyboard shortcuts

    Cons

    • Free version is too limited to drive a business 
    • No built-in chat that a business would need for urgent matters

    Pricing

    Starts at $150/month, for 50 users Trial: Yes Free Plan: Yes

  10. GoogleKeep — Good for taking notes in a list format

    Available on

    • Web
    • iOS
    Screenshot of the GoogleKeep webpage

    Google Keep is a straightforward and user-friendly note-taking and organization ap.

    Why I chose Google Keep: It offers businesses quick note capture, checklist creation, and the ability to add images and voice memos, facilitating easy recording and sharing of ideas and tasks. Its seamless integration with other Google Workspace tools like Google Docs, Sheets, and Calendar, along with real-time collaboration features, makes it highly effective for businesses looking for a simple, integrated solution for note-taking and task tracking within the Google ecosystem.

    This integration streamlines workflows and enhances team coordination, making Google Keep a practical choice for businesses struggling with efficiency and simplicity of their organizational tools.

    Learn more about GoogleKeep

    Key Features

    • Pin your important notes on top
    • Grid vs list view option
    • Reminder alerts
    • Task tags

    Pros

    • Super intuitive
    • Has a voice command option for moments in need of an extra hand

    Cons

    • According to customers it has lots of bugs
    • Limited collaboration tools

    Pricing

    Contact vendor for price Trial: No Free Plan: No

Compare the Best Business To Do List Apps

Topic Start for free
Reviews
4.8
4.7
4.6
4.5
4.4
4.4
4.5
4.4
4.6
4.7
Pricing
Starts at just $29/month for the first 30 users
Starts at $8/teammate/month
Contact vendor for price
Starts at $10.99/user/month
Starts at $7.50 (avg) per user/month
Starts at ~$10.84/user/month, for Teams
Starts at $5/user/month
Starts at $39.99/year
Starts at $150/month, for 50 users
Contact vendor for price
Free Trial
yes
14-day
no
no
no
yes
yes
For Teams
yes
For the Premium plan
no
yes
no
Free Plan
yes
Free Up to 10 users
no
yes
yes
Up to 15 people
yes
no
yes
yes
yes
no
Use cases
Best: All-in-one to do list app for businesses.
Good for organizing notes
Good for companies already using Microsoft
Good for task overviews
Good for task automation
Good for collaborating on projects
Good for viewing tasks on a kanban board
Good for integrations with other software
Good for team collaboration
Good for taking notes in a list format
Available on
Web, iOS, Android
Web, iOS, Android, Windows
Web, iOS, Android, Windows, Mac
Web, iOS, Android
Web, iOS

What Are The Benefits of Business To Do List Apps?

The main benefits of using a to do list app include:

Enhanced task management

These apps provide a centralized platform for managing various tasks, helping teams to organize, prioritize, and track work progress, which is crucial for meeting deadlines and achieving business objectives.

Reduction in missed deadlines and overlooked tasks

By providing reminders and allowing for easy review of tasks, these apps help ensure that important tasks don’t fall through the cracks

Improved collaboration 

These apps often include features for sharing tasks, assigning responsibilities, and updating progress, which facilitate better teamwork and communication among employees.

Increased productivity

By breaking down projects into smaller, manageable tasks, to-do list apps help employees focus on one task at a time, reducing overwhelm and increasing efficiency.

Better time management

They enable businesses to set deadlines and reminders, helping teams to manage their time more effectively and ensure timely completion of projects.

Integration with other tools

Many to-do list apps integrate with other business tools like email, calendars, and scheduling software, creating a seamless workflow and reducing the need for multiple platforms.

Accessibility and mobility

With cloud-based and mobile-friendly options, these apps allow team members to access and update their tasks from anywhere, facilitating remote work and on-the-go task management.

Tracking and reporting

Businesses can track the progress of tasks and projects, which aids in resource allocation, performance assessment, and strategic planning.

Customization and scalability

To-do list apps often offer customization options to fit the specific needs of a business, and they can scale as the business grows, accommodating more users and larger projects.

Enhanced decision making

With all tasks and their statuses visible in one place, managers can make more informed decisions about resource allocation and prioritization.

How Do To Do List Apps Work?

While each business to-do list app works differently and offers varying sets of features, they generally all allow you to set up automations and customizations according to your business needs. 

With many business to-do list apps, you can easily create tasks and subtasks for employees to complete, group and organize these based on specific characteristics, and set up notifications and reminders. It usually also includes a dashboard where you can see an overview of your to do items and track task progress and completion.

What Are The Benefits of Business To Do List Apps?

The main benefits of using a to do list app include that it helps:

  • Get organized: As it allows you to maintain an overview of, organize, and prioritize existing tasks. 
  • Improve memory: As it allows you to keep track of activities without possibly forgetting what needs to be done.
  • Increase productivity: As it gives you a clear overview of which tasks need to be completed and when making it easier for employees to meet deadlines, proactively plan their time, and complete their tasks.
  • Boost motivation: As by completing each task, employees can grow their motivation to get through their remaining to do list items.

How Much Do To Do List Apps Cost?

The pricing of to do list apps vastly differs per provider and often depends on the number of users and the feature package. It usually ranges from tens to hundreds of dollars per month. Particularly those that charge per user can get rather expensive if you’re working with a large team.

Note that high pricing does not necessarily equal a better user experience. Our number one pick, Connecteam, offers premium plans at a flat monthly rate of $29 for the first 30 employees.

>> Get started with Connecteam for free today! <<

FAQs

Are there to-do list apps available for free download?

Yes! More than half of the to-do list apps we’ve listed are free for download. Do consider that free plans often go hand in hand with limited capabilities, making them hard to work with. On a positive note, our top pick, Connecteam, offers its product free of charge for businesses with up to 10 users and a free trial for larger companies.

Are to-do list apps for both iPhones and Androids?

Although there are different apps and function styles on iPhones and androids, most to-do list apps will be available for both. Many to do list apps are cloud-based and, therefore, even reachable on the web browser or desktop.

What’s the best to do list app for small businesses?

The best to-do list app for a small business largely depends on the specific needs and budget of the business, as different apps cater to varying requirements and scales. However, my personal favorite is Connecteam, which stands out for its comprehensive set of features tailored for small business operations, like task management, time tracking, and team communication, all integrated into a user-friendly platform.

What’s even better is that Connecteam is completely free for small businesses with up to 10 users!

The Bottom Line On Business To Do List App

A to-do list is a way to know what’s done and what needs doing. It’s a daily checklist that erases the clutter and slices through to the point. In this fast-paced world, to-do list apps can be used for numerous occasions and numerous reasons, all stemming back to both our personal and professional lives. Whether it be used for project management, for business management, or for personal organization such as a grocery list, a to do list app is the answer. Connecteam’s quick task tool is the best to do list app for small businesses and large businesses. With Connecteam, all work is accounted for and visible to you as a business owner. With to-do lists, instructions per each task on that to-do list, and specific notes attached along with it all, it’s almost impossible to work with error. This is a solution to having a two way street between you and your employees, for seamless work and complete team engagement