10 Best Planner Apps For Employees in November, 2021

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Josh Plotnek October 27, 2021 9 min read

Staying on task and distraction-free is imperative for any successful business. In order to keep on top of daily operations and make sure that everything runs smoothly without a hitch, a planner app of some kind is absolutely essential. Let’s take a look at 10 of best planner apps that will help your team stay organized and focused.

Employee Using Planner App

Quick Guide

    I don’t know about you, but whenever I’ve planned out my work day, I feel like I get a million more things done. 

    If I don’t have a planner to check my calendar, to-do lists, and events, then my day falls apart before it even begins.

    Using a planner of some kind definitely saves time and money in the long run. And if it’s a digital planner app I can open up on my phone, then even better. But some planner apps are better than others, and for a few reasons.

    3 Things Every Planner App Needs

    There are three crucial qualities that should always be taken into consideration when choosing the ideal planner app for you. These are:

    1. Organization – any successful planner app should be able to keep the user organized, ensuring that all tasks, events and features are in order.
    2. Focus – you can’t get work done without staying focused. Concentrating and staying on task improves time management.
    3. Habits – building good habits and discarding bad ones helps to boost productivity. Accountability is everything when trying to stay on task.

    A planner app definitely helps employees stay organized and focused. It also saves time and money and paves the way for good work habits.

    With that in mind, we’ve put together a list of some of our favorite, most efficient and affordable planning apps that will surely help your employees get organized and ready for the week ahead. 

    We also added a comparison table below so that you can easily check out their prices and free trials.

    10 Best Planner Apps For Employees

    Connecteam is an all-in-one app that makes planning simple, efficient and super affordable! This latest technology allows users to plan on the go, raise productivity and stay on task, no matter where your team is working. Allocate jobs, schedule shifts/meetings and track work time with just a couple of clicks. 

    For Whom?

    Connecteam’s planning app specifically benefits mobile/deskless employees, making planning more efficient than ever with the click of a button. Connecteam is used by managers and employees working in more than 90 industries including hospitality, construction, staffing, retail and so much more.

    Key Features

    Recurring and ongoing task manager

    Schedule planner and dispatcher

    Hourly planner and time tracker

    Customizable forms and checklists

    Event and meeting organizer

    Focused communication (chats, updates)

    Pros and Cons

    All-in-one solution

    Easy to stay focused on tasks

    Helps user create good habits

    Simple time and attendance management

    Easy to organize and dispatch schedules

    Automated workflows save time and money

    Limited integrations

    Pricing

    Starts at just $39/month for the first 50 users

    Free plan

    Free 14-day trial

    Keep Your Employees Up To Date With The Connecteam Planner Today!

    14-day free trial, no credit card required!

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    Things Web Page

    German-made Things is an iOS app that categorizes the tasks in to-do lists. Users can drag and drop tasks, edit headings to stay on task easily and check them off as they go. Users won’t have to spend too much time learning how to use its features either.

    For Whom?

    Things is designed for users who want to integrate multiple calendars into one device. Users can plan personal, work or family matters simultaneously on Things. It’s also an ideal planner app for iPhone, iPad and Mac users.

    Key Features

    Task heading creator

    To-do lists

    Add widgets

    Set reminders

    Recurring tasks

    Subtasks

    Pros and Cons

    Easy user interface

    One time purchase, no subscription

    No collaborative features

    Only compatible with iOS

    Expensive solution

    Pricing

    Costs one time fee of $50 for Mac, $9.99 for iPhone/Watch and $19.99 for iPad

    Free plan? No

    15-day free trial

    Google Calendar Web Page

    Google calendar is already an immensely popular daily planning solution. And even if you don’t have it by now, it’s still worth checking out. This simple to use calendar app allows users to move from daily to weekly to monthly schedules easily. 

    For Whom?

    Google Calendar is useful for companies, households and individuals alike. It especially benefits companies where employees are required to regularly schedule/attend meetings.

    Key Features

    Advanced search option

    Set reminders

    Sync easily with user’s events and contacts

    Integrate with other apps

    Track time with world clock

    Pros and Cons

    Easy-to-share calendar with other users

    Compatible on iOS and Android

    Easy to sync on all devices

    Useful integrations with software like Zoom, Slack, etc.

    Prone to crashing

    Limited integration with other calendars (i.e. Google)

    Pricing

    Business plan is $5/user/month

    Free plan? Yes

    30-day free trial

    Any.do Web Page

    This digital planner app is both a calendar and to-do list in one, and allows users to see both in its dual-view setting. Easily open events and tasks, update details and return to the main screen in a matter of clicks.

    For Whom?

    Users who require a digitized checklist to tick off tasks, big and small, should check out Any.do. Both individuals and teams can benefit from Any.do’s planner features.

    Key Features

    Dual-view of calendar and tasks/events

    Project management roadmap

    Home screen widget to stay organized

    Customizable layout

    Pros and Cons

    Compatible on iOS and Android

    Syncs easily with other calendars

    Unable to create sub-tasks

    Poor customer service

    Limited free version

    Pricing

    $4.99 per user per month

    Basic free plan

    14-day free trial for teams

    Trello User Interface

    Trello allows users to keep a close eye on tasks, both professional and personal. This Kanban-based software allows users to create task boards and drag and drop accordingly. 

    For Whom?

    This planner app, although suitable for individual use, works best in a team environment. Teams can use it to collaborate, manage projects and increase productivity. Can be used for real estate management, lesson planning, gaming, web design. 

    Key Features

    Kanban boards

    Create and manage tasks/to-do cards

    Progress tracking

    Scheduling

    Due date tracking

    Pros and Cons

    High customization

    Great for large teams

    Useable offline

    Features like time-tracking require add-ons

    Expensive solution

    Difficult to manage bigger projects

    Pricing

    Premium plan costs $12.50 per person per month

    Free Plan? Yes, with limited capabilities

    Free trial with Premium

    Fantastical User Interface

    Scheduling planner app Fantastical is the intuitive Mac equivalent to Google calendar. Users can easily schedule events, and receive invitee suggestions based on one’s current location. 

    For Whom?

    An ideal solution both for professional teams, couples and individuals. Users can also get the Premium version for families. Up to 5 family members can use all features. Fully localized in English, German, French, Spanish, Italian and Japanese.

    Key Features

    Home Screen widget

    Location-based calendar visibility

    Create/assign to-do lists and due dates

    Pros and Cons

    Sync across multiple devices

    Easy user interface

    Integrates well with other apps

    Expensive solution

    Only subscriptions, no one-time purchase

    Doesn’t integrate well with other calendars

    Pricing

    $4.99 per user month with Premium

    Free Plan? Yes

    14-day free trial with Premium

    Outlook User Interface

    You might be wondering why there is an email option on this list. But the truth is that Outlook has evolved into a useful planner app as well. With a new scheduling feature and various other relevant features, Outlook is definitely worth considering as a planner.

    For Whom?

    Outlook is for users who need to manage a calendar, send and receive email messages, regularly update contacts and track tasks. Has more than 400 million users.

    Key Features

    Scheduling/events tool

    Easy to access files

    Availability sharing

    Smart filters

    Swipe navigation

    Inbox prioritizing

    Pros and Cons

    Easy access to Word, Powerpoint and Excel

    Seamlessly integrates with other apps

    App is difficult to navigate compared to desktop version

    Prone to crashing

    Complicated user interface

    Pricing

    Microsoft 365 Business Basic – $5/person/month

    Free Plan? Yes

    One month free trial

    Todoist Web Page

    When it comes to staying on top of tasks, there aren’t many better options than Todoist. This planner app focuses heavily on its to-do list feature and allows users to share tasks easily with coworkers. Users can color code tasks depending on level of priority, set reminders and create sub-tasks and keep up to date with productivity trends.

    For Whom?

    Todoist is a great planning solution for a wide range of users, including executives, HR from all industries, employees and students. Different features will provide different benefits, depending on the user. But anyone working on multiple tasks at any given time will benefit from it.

    Key Features

    Task organization

    Task delegation

    Task prioritization

    Kanban boards

    Productivity visualization

    Pros and Cons

    Easy user interface

    Stay organized easily

    Fast shortcuts

    Integratable on multiple devices

    “Done” tasks are irretrievable

    Calendar view option unavailable

    Limited customization

    Pricing

    Business plan costs $6/user per month

    Free plan for 80 projects and five people per project

    Free trial? Yes

    Habitica Web Page

    Habitica is (unsurprisingly) a habit-building app that aims to increase productivity, while making your life feel like a game. Users operate the app through avatars and can earn points/bonuses by completing tasks and to-do lists. The more points you earn, the more features you can unlock.

    For Whom?

    Habitica “gamifies” the planner process, meaning that it caters to a younger audience, especially gamers and people who work in hi-tech. The social features have created a community of users, with many helping to improve the app through feedback and creative volunteer work.

    Key Features

    List good/bad habits you want to increase/decrease

    Social network to interact with other users

    Point/reward system

    Pros and Cons

    Compatible with iOS and Android

    Fun, easy user interface

    Customizable task list

    Limited audience

    Occasional bugs

    Pricing

    $4.99 per month, group plan is $9 per month and $3 per user

    Free plan? Yes

    No free trial

    TickTick Web Page

    Another planner app that is designed specifically to improve good habits, TickTick is bound to raise your productivity. Users can create their own tasks and set deadlines and reminders. This planner app is also collaborative in nature, allowing users to work together to get tasks done. 

    For Whom?

    One of TickTick’s missions is to empower all users to use the app to stay organized and creative. This planner app will benefit users who need to make memos, collaborate in teams, develop habits, schedule meetings and even share shopping lists.

    Key Features

    Task prioritization

    Tasks shareable with up to 29 members

    Built-in timer and stopwatch

    Voice feature to add tasks

    “Gamified” habit tracker

    Pros and Cons

    Intuitive design

    Customizable features

    Compatible with iOS and Android

    No free trial

    Restrictions on both paid and free accounts

    Pricing

    Premium: $2.99 per month

    Free plan? Yes

    No free trial

    Quick Comparison Table Of The Best Employee Planner Apps

    Summary

    Monthly Price

    Free Trial

    Free Plan

    #1 all-in-one employee management solution. Ideal for deskless teams, frontline workers and remote employees. Affordable prices for small and large businesses.

    10 employees: $39

    20 employees: $39

    50 employees: $39

    14-day

    Start trial

    Yes, for the first 50 users

    Things is an iOS app that allows managers and employees to create checklists easily and integrate their calendar. Check tasks off as you go.

    Things for Mac costs a one time fee of $50. For iPhone and watch it costs a one time fee of $9.99 and for iPad it’s a one time fee of $19.99.

    15-day

    No

    Google calendar is a simple employee scheduling app with a calendar view. An ideal solution for freelancers and small companies.

    10 employees: $50

    20 employees: $100

    50 employees: $250

    (For Business plan)

    30-day

    Yes

    Any.do is a calendar and to-do list in one. Users can create tasks, lists and reminders to boost productivity.

    10 employees: $49.90

    20 employees: $99.80

    50 employees: $249.50

    14-day

    Yes

    Trello is a Kanban-based planner app that lets users create task boards easily. An ideal solution for teams.

    10 employees: $125

    20 employees: $250

    50 employees: $625

    Yes, with Premium

    Yes, with limited capabilities

    Fantastical is a scheduling planner suitable for individuals, teams and families alike. Users can easily schedule events and assign to-do lists.

    10 employees: $49.90

    20 employees: $99.80

    50 employees: $249.50

    14-day with Premium

    Yes

    Outlook works as both an email solution and planner app. Includes a new scheduling/events tool.

    10 employees: $50

    20 employees: $100

    50 employees: $250

    (For Microsoft 360 Business Basic Plan)

    One month

    Yes

    Habitica is a habit-building app that “gamifies” planning. Ideal for younger workers, especially gamers.

    10 employees: $39

    20 employees: $69

    50 employees $159

    (For group plan)

    No

    Yes

    TickTick is a planner app that allows users to build habits. Ideal for users who need to collaborate in teams.

    10 employees: $27.90

    20 employees: $55.80

    50 employees: $139.50

    (For Premium)

    No

    Yes

    Summary

    #1 all-in-one employee management solution. Ideal for deskless teams, frontline workers and remote employees. Affordable prices for small and large businesses.

    Monthly Price

    10 employees: $39

    20 employees: $39

    50 employees: $39

    Free Trial

    14-day

    Start trial

    Free Plan

    Yes, for the first 50 users

    Summary

    Things is an iOS app that allows managers and employees to create checklists easily and integrate their calendar. Check tasks off as you go.

    Monthly Price

    Things for Mac costs a one time fee of $50. For iPhone and watch it costs a one time fee of $9.99 and for iPad it’s a one time fee of $19.99.

    Free Trial

    15-day

    Free Plan

    No

    Summary

    Google calendar is a simple employee scheduling app with a calendar view. An ideal solution for freelancers and small companies.

    Monthly Price

    10 employees: $50

    20 employees: $100

    50 employees: $250

    (For Business plan)

    Free Trial

    30-day

    Free Plan

    Yes

    Summary

    Any.do is a calendar and to-do list in one. Users can create tasks, lists and reminders to boost productivity.

    Monthly Price

    10 employees: $49.90

    20 employees: $99.80

    50 employees: $249.50

    Free Trial

    14-day

    Free Plan

    Yes

    Summary

    Trello is a Kanban-based planner app that lets users create task boards easily. An ideal solution for teams.

    Monthly Price

    10 employees: $125

    20 employees: $250

    50 employees: $625

    Free Trial

    Yes, with Premium

    Free Plan

    Yes, with limited capabilities

    Summary

    Fantastical is a scheduling planner suitable for individuals, teams and families alike. Users can easily schedule events and assign to-do lists.

    Monthly Price

    10 employees: $49.90

    20 employees: $99.80

    50 employees: $249.50

    Free Trial

    14-day with Premium

    Free Plan

    Yes

    Summary

    Outlook works as both an email solution and planner app. Includes a new scheduling/events tool.

    Monthly Price

    10 employees: $50

    20 employees: $100

    50 employees: $250

    (For Microsoft 360 Business Basic Plan)

    Free Trial

    One month

    Free Plan

    Yes

    Summary

    Habitica is a habit-building app that “gamifies” planning. Ideal for younger workers, especially gamers.

    Monthly Price

    10 employees: $39

    20 employees: $69

    50 employees $159

    (For group plan)

    Free Trial

    No

    Free Plan

    Yes

    Summary

    TickTick is a planner app that allows users to build habits. Ideal for users who need to collaborate in teams.

    Monthly Price

    10 employees: $27.90

    20 employees: $55.80

    50 employees: $139.50

    (For Premium)

    Free Trial

    No

    Free Plan

    Yes

    Frequently Asked Questions On Planner Apps

    What are the benefits of using a planner app?

    From rises in productivity to reducing stress, there are many benefits to using a planner app. Here are some of the most important ones:

    • Keeps tasks organized, of course – seeing that many employees have a lot of tasks to think about at any given time, prioritization is key. A planner app helps workers organize their tasks so that they know what needs to be completed, and in what order.
    • Increases productivity – one of the main benefits of having a planner app is that it helps users stay focused. A study in the Journal of Experimental Psychology showed that our minds tend to slow down as they switch from one task to another. Also, according to University of California Professor Gloria Mark, it takes workers about 23 minutes to get back on task once they have already been distracted. Spending time on one task at a time is an effective method, as well as checking off completed tasks. A planner app is a perfect tool for accomplishing this.
    • Reduces stress studies show that about 88% of workers regularly feel anxiety on Sunday afternoons in regards to what they need to do on Monday morning. Having a planner app to keep all tasks in order can help alleviate that anxiety.

    Why use digital planner apps instead of paper planners?

    While paper planners still suit certain people until this very day, daily planner apps are becoming the industry standard that most companies and teams stay organized with.

    Unlike paper planners, digital planner apps usually include a variety of the following features:

    • Customization: create, manage and prioritize tasks efficiently.
    • Automation: automatically set recurring tasks and events, such as morning assignments and meetings.
    • Editing tasks and schedules: while making mistakes in paper planners doesn’t fill up space, planner apps allow users to neatly fix and remove mistakes.
    • Integrations: a decent planner app can integrate with other apps, such as video communication apps like Zoom, other calendar apps, and more.

    The Bottom Line on Planner Apps

    As you can clearly see, it is so important now more than ever to plan out your day. Knowing what needs to be done, when and where, are the first steps any credible employer needs to take to start on the path to success.

    Staying on task and away from distractions is one of the standards that most companies aspire toward. And having a planner app makes sure that all of your scheduling tools, to-do lists and calendars are accessible in one place. 

    Whether it be task management, shift scheduling or time tracking features, Connecteam is the best planner app to help you keep your work days, weeks and months focused and organized. 

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