Staying on task and distraction-free is imperative for any successful business. In order to keep on top of daily operations and make sure that everything runs smoothly without a hitch, a planner app of some kind is absolutely essential. Let’s take a look at 10 of best planner apps that will help your team stay organized and focused.

Table of contents
  1. Our Top Picks
  2. What to Look for in a Planner App
  3. 10 Best Planner Apps For Employees
  4. Quick Comparison Table Of The Best Employee Planner Apps
  5. What Are Planner Apps?
  6. How Do Planner Apps Work?
  7. FAQs
  8. The Bottom Line on Planner Apps

Let’s face it – a daily planner app is going to instantly make your life much more organized. But different apps are designed for different purposes. Let’s take a look at the best planner apps on the market and highlight which one is best for you.

Juggling personal and professional responsibilities can be near-on impossible without the right tools. Everyone can benefit from some order in their lives, and some kind of organizer can make this so much easier for you.

While many have benefited from using paper-based planners, there are better, newer, more efficient tools to do short-term and long-term planning. 

We are referring to daily planner apps, which can help you easily plan out your upcoming days, weeks, and months.

But what exactly do you need a planner app for? Business? Home chores? Personal projects? Let’s look at the best planner apps that could suit your specific needs.

Our Top Picks

1. Connecteam – Best all-in-one planner app

2. Things – Good for to-do lists

3. Google Calendar – Good for scheduling appointments

Keep Your Employees Organized, on Schedule, and on Task with the #1 Business Planner App

What to Look for in a Planner App

You should look out for three things  when choosing the right planner app for you. These are:

  1. Organization – your planner app should keep all tasks and events in order.
  2. Focus – you can’t get work done without staying focused. An app that keeps you on task also helps you manage your time better..
  3. Habits – building good habits and getting rid of bad ones helps you become more productive.

A planner app helps employees stay organized and focused. It also saves time and money and creates good work habits.

With that in mind, we’ve put together a list of our favorite planning apps tohelp your employees stay organized and ready for the week ahead. 

We also added a comparison table below so that you can easily check out their prices and free trials.

10 Best Planner Apps For Employees

Best all-in-one planner app

Platforms: Web, iOS, Android

Connecteam is an all-in-one app that makes planning simple, efficient and super affordable! This latest technology allows users to plan on the go, raise productivity and stay on task, no matter where your team is working. Allocate jobs, schedule shifts/meetings and track work time with just a couple of clicks. 

For Whom?

Connecteam’s planning app specifically benefits mobile/deskless employees, making planning more efficient than ever with the click of a button. Connecteam is used by managers and employees working in more than 90 industries including hospitality, construction, staffing, retail and so much more.

Key Features

  • Recurring and ongoing task manager

  • Schedule planner and dispatcher

  • Hourly planner and time tracker

  • Customizable forms and checklists

  • Event and meeting organizer

  • Focused communication (chats, updates)

Pros and Cons

  • All-in-one solution

  • Easy to stay focused on tasks

  • Helps user create good habits

  • Simple time and attendance management

  • Easy to organize and dispatch schedules

  • Automated workflows save time and money

  • Unlimited free-for-life plan only available for up to 10 users

Pricing

  • Starts at just $29/month for the first 30 users

  • Free plan for up to 10 users, without limitations

  • Free 14-day trial

Keep Your Employees Up To Date With The Connecteam Planner Today!

14-day free trial, no credit card required!

Start For Free

Good for: To-do lists

Platforms: Web, iOS, Mac

Things Web Page planner app interface

German-made Things is an iOS app that categorizes the tasks in to-do lists. Users can drag and drop tasks, edit headings to stay on task easily and check them off as they go. Users won’t have to spend too much time learning how to use its features either.

For Whom?

Things is designed for users who want to integrate multiple calendars into one device. Users can plan personal, work or family matters simultaneously on Things. It’s also an ideal planner app for iPhone, iPad and Mac users.

Key Features

  • Task heading creator

  • To-do lists

  • Add widgets

  • Set reminders

  • Recurring tasks

  • Subtasks

Pros and Cons

  • Easy user interface

  • One time purchase, no subscription

  • No collaborative features

  • Only compatible with iOS

  • Expensive solution

Pricing

  • Costs one time fee of $50 for Mac, $9.99 for iPhone/Watch and $19.99 for iPad

  • Free plan? No

  • 15-day free trial

Good for: Scheduling appointments

Platforms: Web, Android, Windows, Mac

Google Calendar Web Page planner app

Google calendar is already an immensely popular daily planning solution. And even if you don’t have it by now, it’s still worth checking out. This simple to use calendar app allows users to move from daily to weekly to monthly schedules easily. 

For Whom?

Google Calendar is useful for companies, households and individuals alike. It especially benefits companies where employees are required to regularly schedule/attend meetings.

Key Features

  • Advanced search option

  • Set reminders

  • Sync easily with user’s events and contacts

  • Integrate with other apps

  • Track time with world clock

Pros and Cons

  • Easy-to-share calendar with other users

  • Compatible on iOS and Android

  • Easy to sync on all devices

  • Useful integrations with software like Zoom, Slack, etc.

  • Prone to crashing

  • Limited integration with other calendars (i.e. Google)

Pricing

  • Business plan is $5/user/month

  • Free plan? Yes

  • 30-day free trial

Good for: Creating checklists

Platforms: Web, iOS, Android

Any.do planner app Web Page

This digital planner app is both a calendar and to-do list in one, and allows users to see both in its dual-view setting. Easily open events and tasks, update details and return to the main screen in a matter of clicks.

For Whom?

Users who require a digitized checklist to tick off tasks, big and small, should check out Any.do. Both individuals and teams can benefit from Any.do’s planner features.

Key Features

  • Dual-view of calendar and tasks/events

  • Project management roadmap

  • Home screen widget to stay organized

  • Customizable layout

Pros and Cons

  • Compatible on iOS and Android

  • Syncs easily with other calendars

  • Unable to create sub-tasks

  • Poor customer service

  • Limited free version

Pricing

  • $4.99 per user per month

  • Basic free plan

  • 14-day free trial for teams

Good for: Team collaboration

Platforms: Web, iOS, Android, Windows, Mac

Trello planner app User Interface

Trello allows users to keep a close eye on tasks, both professional and personal. This Kanban-based software allows users to create task boards and drag and drop accordingly. 

For Whom?

This planner app, although suitable for individual use, works best in a team environment. Teams can use it to collaborate, manage projects and increase productivity. Can be used for real estate management, lesson planning, gaming, web design. 

Key Features

  • Kanban boards

  • Create and manage tasks/to-do cards

  • Progress tracking

  • Scheduling

  • Due date tracking

Pros and Cons

  • High customization

  • Great for large teams

  • Useable offline

  • Features like time-tracking require add-ons

  • Expensive solution

  • Difficult to manage bigger projects

Pricing

  • Premium plan costs $12.50 per person per month

  • Free Plan? Yes, with limited capabilities

  • Free trial with Premium

Good for: Families

Platforms: Web, iOS, Mac

Fantastical planner app user Interface

Scheduling planner app Fantastical is the intuitive Mac equivalent to Google calendar. Users can easily schedule events, and receive invitee suggestions based on one’s current location. 

For Whom?

An ideal solution both for professional teams, couples and individuals. Users can also get the Premium version for families. Up to 5 family members can use all features. Fully localized in English, German, French, Spanish, Italian and Japanese.

Key Features

  • Home Screen widget

  • Location-based calendar visibility

  • Create/assign to-do lists and due dates

Pros and Cons

  • Sync across multiple devices

  • Easy user interface

  • Integrates well with other apps

  • Expensive solution

  • Only subscriptions, no one-time purchase

  • Doesn’t integrate well with other calendars

Pricing

  • $4.99 per user month with Premium

  • Free Plan? Yes

  • 14-day free trial with Premium

Good for: E-mail communication

Platforms: Web, iOS, Android, Windows, Mac

Outlook planner app User Interface

You might be wondering why there is an email option on this list. But the truth is that Outlook has evolved into a useful planner app as well. With a new scheduling feature and various other relevant features, Outlook is definitely worth considering as a planner.

For Whom?

Outlook is for users who need to manage a calendar, send and receive email messages, regularly update contacts and track tasks. Has more than 400 million users.

Key Features

  • Scheduling/events tool

  • Easy to access files

  • Availability sharing

  • Smart filters

  • Swipe navigation

  • Inbox prioritizing

Pros and Cons

  • Easy access to Word, Powerpoint and Excel

  • Seamlessly integrates with other apps

  • App is difficult to navigate compared to desktop version

  • Prone to crashing

  • Complicated user interface

Pricing

  • Microsoft 365 Business Basic – $5/person/month

  • Free Plan? Yes

  • One month free trial

Good for: HR managers

Platforms: Web, iOS, Android, Windows, Mac

Todoist planner app Web Page

When it comes to staying on top of tasks, there aren’t many better options than Todoist. This planner app focuses heavily on its to-do list feature and allows users to share tasks easily with coworkers. Users can color code tasks depending on level of priority, set reminders and create sub-tasks and keep up to date with productivity trends.

For Whom?

Todoist is a great planning solution for a wide range of users, including executives, HR from all industries, employees and students. Different features will provide different benefits, depending on the user. But anyone working on multiple tasks at any given time will benefit from it.

Key Features

  • Task organization

  • Task delegation

  • Task prioritization

  • Kanban boards

  • Productivity visualization

Pros and Cons

  • Easy user interface

  • Stay organized easily

  • Fast shortcuts

  • Integratable on multiple devices

  • “Done” tasks are irretrievable

  • Calendar view option unavailable

  • Limited customization

Pricing

  • Business plan costs $6/user per month

  • Free plan for 80 projects and five people per project

  • Free trial? Yes

Habitica planner app web Page

Habitica is (unsurprisingly) a habit-building app that aims to increase productivity, while making your life feel like a game. Users operate the app through avatars and can earn points/bonuses by completing tasks and to-do lists. The more points you earn, the more features you can unlock.

For Whom?

Habitica “gamifies” the planner process, meaning that it caters to a younger audience, especially gamers and people who work in hi-tech. The social features have created a community of users, with many helping to improve the app through feedback and creative volunteer work.

Key Features

  • List good/bad habits you want to increase/decrease

  • Social network to interact with other users

  • Point/reward system

Pros and Cons

  • Compatible with iOS and Android

  • Fun, easy user interface

  • Customizable task list

  • Limited audience

  • Occasional bugs

Pricing

  • $4.99 per month, group plan is $9 per month and $3 per user

  • Free plan? Yes

  • No free trial

Good for: Memo making

Platforms: Web, iOS, Android, Windows, Mac

TickTick planner app web Page

Another planner app that is designed specifically to improve good habits, TickTick is bound to raise your productivity. Users can create their own tasks and set deadlines and reminders. This planner app is also collaborative in nature, allowing users to work together to get tasks done. 

For Whom?

One of TickTick’s missions is to empower all users to use the app to stay organized and creative. This planner app will benefit users who need to make memos, collaborate in teams, develop habits, schedule meetings and even share shopping lists.

Key Features

  • Task prioritization

  • Tasks shareable with up to 29 members

  • Built-in timer and stopwatch

  • Voice feature to add tasks

  • “Gamified” habit tracker

Pros and Cons

  • Intuitive design

  • Customizable features

  • Compatible with iOS and Android

  • No free trial

  • Restrictions on both paid and free accounts

Pricing

  • Premium: $2.99 per month

  • Free plan? Yes

  • No free trial

Quick Comparison Table Of The Best Employee Planner Apps

Summary

Monthly Price

Free Trial

Free Plan

#1 all-in-one employee management solution. Ideal for deskless teams, frontline workers and remote employees. Affordable prices for small and large businesses.

10 employees: $0

20 employees: $29

50 employees: $39

14-day

Start trial

Yes, for the first 10 users

Things is an iOS app that allows managers and employees to create checklists easily and integrate their calendar. Check tasks off as you go.

Things for Mac costs a one time fee of $50. For iPhone and watch it costs a one time fee of $9.99 and for iPad it’s a one time fee of $19.99.

15-day

No

Google calendar is a simple employee scheduling app with a calendar view. An ideal solution for freelancers and small companies.

10 employees: $50

20 employees: $100

50 employees: $250

(For Business plan)

30-day

Yes

Any.do is a calendar and to-do list in one. Users can create tasks, lists and reminders to boost productivity.

10 employees: $49.90

20 employees: $99.80

50 employees: $249.50

14-day

Yes

Trello is a Kanban-based planner app that lets users create task boards easily. An ideal solution for teams.

10 employees: $125

20 employees: $250

50 employees: $625

Yes, with Premium

Yes, with limited capabilities

Fantastical is a scheduling planner suitable for individuals, teams and families alike. Users can easily schedule events and assign to-do lists.

10 employees: $49.90

20 employees: $99.80

50 employees: $249.50

14-day with Premium

Yes

Outlook works as both an email solution and planner app. Includes a new scheduling/events tool.

10 employees: $50

20 employees: $100

50 employees: $250

(For Microsoft 360 Business Basic Plan)

One month

Yes

Habitica is a habit-building app that “gamifies” planning. Ideal for younger workers, especially gamers.

10 employees: $39

20 employees: $69

50 employees $159

(For group plan)

No

Yes

TickTick is a planner app that allows users to build habits. Ideal for users who need to collaborate in teams.

10 employees: $27.90

20 employees: $55.80

50 employees: $139.50

(For Premium)

No

Yes

Summary

#1 all-in-one employee management solution. Ideal for deskless teams, frontline workers and remote employees. Affordable prices for small and large businesses.

Monthly Price

10 employees: $0

20 employees: $29

50 employees: $39

Free Trial

14-day

Start trial

Free Plan

Yes, for the first 10 users

Summary

Things is an iOS app that allows managers and employees to create checklists easily and integrate their calendar. Check tasks off as you go.

Monthly Price

Things for Mac costs a one time fee of $50. For iPhone and watch it costs a one time fee of $9.99 and for iPad it’s a one time fee of $19.99.

Free Trial

15-day

Free Plan

No

Summary

Google calendar is a simple employee scheduling app with a calendar view. An ideal solution for freelancers and small companies.

Monthly Price

10 employees: $50

20 employees: $100

50 employees: $250

(For Business plan)

Free Trial

30-day

Free Plan

Yes

Summary

Any.do is a calendar and to-do list in one. Users can create tasks, lists and reminders to boost productivity.

Monthly Price

10 employees: $49.90

20 employees: $99.80

50 employees: $249.50

Free Trial

14-day

Free Plan

Yes

Summary

Trello is a Kanban-based planner app that lets users create task boards easily. An ideal solution for teams.

Monthly Price

10 employees: $125

20 employees: $250

50 employees: $625

Free Trial

Yes, with Premium

Free Plan

Yes, with limited capabilities

Summary

Fantastical is a scheduling planner suitable for individuals, teams and families alike. Users can easily schedule events and assign to-do lists.

Monthly Price

10 employees: $49.90

20 employees: $99.80

50 employees: $249.50

Free Trial

14-day with Premium

Free Plan

Yes

Summary

Outlook works as both an email solution and planner app. Includes a new scheduling/events tool.

Monthly Price

10 employees: $50

20 employees: $100

50 employees: $250

(For Microsoft 360 Business Basic Plan)

Free Trial

One month

Free Plan

Yes

Summary

Habitica is a habit-building app that “gamifies” planning. Ideal for younger workers, especially gamers.

Monthly Price

10 employees: $39

20 employees: $69

50 employees $159

(For group plan)

Free Trial

No

Free Plan

Yes

Summary

TickTick is a planner app that allows users to build habits. Ideal for users who need to collaborate in teams.

Monthly Price

10 employees: $27.90

20 employees: $55.80

50 employees: $139.50

(For Premium)

Free Trial

No

Free Plan

Yes

What Are Planner Apps?

A planner app is a piece of software that makes it easier for users to stay organized. It also keeps all of your planning tools in one centralized location, making it easy to find and edit any aspect of your planning process. Planner apps usually include capabilities such as appointment and event scheduling, customizable calendars, contact directories, as well as to-do lists to put tasks and responsibilities in order. 

How Do Planner Apps Work?

Similar to a paper-based planner, a planner app essentially acts as a blank canvas for users to tailor to their schedule and fill in at their own discretion. Through selected features and formats, users can enter any information, regardless of importance, either by typing or uploading relevant files, images and other media. 

Many planner apps intuitively organize your information for you or at least allow you to manually organize it yourself. Some apps even provide users with the ability to remind themselves of crucial events, as well as sync all of their devices and calendars.

FAQs

What are the benefits of using a planner app?

From rises in productivity to reducing stress, there are many benefits to using a planner app. Here are some of the most important ones:

  • Keeps tasks organized, of course – seeing that many employees have a lot of tasks to think about at any given time, prioritization is key. A planner app helps workers organize their tasks so that they know what needs to be completed, and in what order.
  • Increases productivity – one of the main benefits of having a planner app is that it helps users stay focused. A study in the Journal of Experimental Psychology showed that our minds tend to slow down as they switch from one task to another. Also, according to University of California Professor Gloria Mark, it takes workers about 23 minutes to get back on task once they have already been distracted. Spending time on one task at a time is an effective method, as well as checking off completed tasks. A planner app is a perfect tool for accomplishing this.
  • Reduces stress – studies show that about 88% of workers regularly feel anxiety on Sunday afternoons in regards to what they need to do on Monday morning. Having a planner app to keep all tasks in order can help alleviate that anxiety.

Why use digital planner apps instead of paper planners?

While paper planners still suit certain people until this very day, daily planner apps are becoming the industry standard that most companies and team members stay organized with.

Unlike paper planners, digital planner apps usually include a variety of the following features:

  • Customization: for creating, managing, prioritize, and scheduling tasks efficiently.
  • Automation: automatically set recurring tasks and events, such as morning assignments and meetings.
  • Editing tasks and daily schedules: while making mistakes in paper planners doesn’t fill up space, planner apps allow users to neatly fix and remove mistakes.
  • Integrations: a decent planner app can integrate with other apps, such as video communication apps like Zoom, other calendar apps, and more.

The Bottom Line on Planner Apps

As you can clearly see, it is so important now more than ever to plan out your day. Knowing what needs to be done, when and where, are the first steps any credible employer needs to take to start on the path to success.

Staying on task and away from distractions is one of the standards that most companies aspire toward. And having a planner app makes sure that all of your scheduling tools, to-do lists and calendars are accessible in one place. 

Whether it be task management, shift scheduling or time tracking features, Connecteam is the best planner app to help you keep your work days, weeks and months focused and organized. 

Employee Using Planner App

The #1 Planning App To Keep Your Business Organized

Start Your Free Trial