Technology offers us a plethora of solutions to make our lives easier as HR professionals and business managers. Or at least it tries. It doesn’t matter if you’re migrating from an outdated system or looking to implement technology from scratch for a new business. Sometimes the main challenge is choosing the right solution from the vast variety.
Choosing The Right Employee Management Software Solution
Employee management software offers a full set of employee management tools that a company needs in order to manage employee information, engagement and performance, and drive more value company-wide.
If you’re just looking for a list of our top picks for employee management software, scroll on down. Before you do, we strongly recommend you ask yourself (and your HR team, if need be) some very important questions:
For instance, “What is my budget”? or “How many employees do I need to manage”? Those are pretty obvious, but what about something more complex. For example, the location of your workforce and the location of your corporation, as well as local laws across jurisdictions can have an effect on your choice. The technological skills of your team and of other users of these systems plays a role as well. So ask as many questions as you can, and with those answers, you’ll have a better understanding of the HR tech your organization needs.
The most important step to choosing the right employee management software for your organization is evaluating your needs in-depth, and creating a list of “must-have” and “nice to have” features and capabilities you require from the solution (or solutions) you desire. Your next step requires you to go over available solutions within your price range and pick the one (or ones) that answer all your needs. Once you’ve chosen a few solutions you think may be a good fit you should then Google user and customer reviews of your finalists.
Through the right employee management software, you can easily build professional skills, streamline onboarding, track time, boost engagement and morale, create job schedules, provide exceptional customer service and the list goes on.
These are just some of the most common benefits employee management software can bring to your company:
- Fewer manual errors
- Better accuracy and efficiency
- Fewer costs
- Higher employee engagement, motivation and productivity
- Fewer compliance risks
- Increased profitability
- Streamlined daily operations
To help you out on this challenging mission, we’ve collected 12 of the best solutions out there for various business and HR applications. The way we chose these top employee management systems is based on ease of use, feature set, pricing, customer reviews, and relevance for small and medium-sized businesses. As such, based on everything we have outlined, you can rest assured that you’re choosing the right employee management software.
Top 12 Employee Management Tools in 2021
The best employee management tool for mobile teams & field businesses.
Connecteam is the only employee management software on this list that is a mobile-first, all-in-one app that’s designed and built especially for non-desk employees. It offers powerful and robust solutions for each of your business needs to boost efficiency, streamline processes and enhance daily operations.
Increase employee engagement
Send periodical surveys, newsletters to keep everyone on the same page, share photos or videos or GIFs, launch a suggestion box and create an open-door policy of communication.
Keep your teams up to date and engaged with real-time push notifications and updates, chat groups and channels. There is also an employee directory to easily find the contact details of peers, managers and more. Employees can even filter searches by name, job role and even location.
Better training & onboarding
Provide a great onboarding experience by allowing instant access to training resources or to get acquainted with the organization. Include materials like the employee handbook, training courses, schedules, benefits, etc. Receive push notifications altering you on an employee’s progress through the training material. You can even create quizzes to ensure new employees are retaining the training material.
Customizable workflows and task lists
Provides complete oversight for management on all employees daily tasks and workflows. Track employees progress through daily tasks and receive real-time notifications when employees have completed their work.
GPS powered time tracking
In a tap, employees can clock in and out directly from their mobile phones. Plus, any time an employee clocks in and out, a real-time timestamp and GPS location is tagged.
Send and receive reports in real-time
Streamline reporting from field to office with real-time reports submitted while on the go, such as an incident report, expense reimbursement, COVID-19 daily health declaration report and more.
Efficient job scheduling
Assign a schedule based on different requirements, provide relevant information including time, address and special instructions. Allow employees to accept and reject shifts directly on their mobile phone and more.
Compliance through ‘read and sign’ forms
Ensure all employees are compliant through digital ‘read-and-sign’ forms. For example, employee handbook, sexual harassment policy and more.
SOPs and company protocols available
At any time, employees can access the employee handbook, code of conduct, company protocols right from their mobile phone.
Gusto (formerly ZenPayroll) is one of the best and most popular cloud-based payroll solutions out there. Gusto offers built-in benefits administration for small to medium-sized businesses at a reasonable cost. The Gusto platform has a surprisingly user-friendly interface and offers automation for many activities in the payroll process. This software includes an employee onboarding interface to let new employees enter all their information (like bank details) directly into the system.
The Workday Human Capital Management (HCM) Suite is a SaaS (Software as a Service) for medium businesses and enterprises. Are you running an international business with payrolls in multiple currencies and according to different laws? If so, you want to check out Workday’s global payroll solution. It provides integration with third-party payroll applications to manage payments across the globe. Although Workday lacks some components and is one of the most expensive products out there, it’s one of the only HCM that is fully cloud-based.
Oracle’s PeopleSoft Human Capital Management (HCM) solution is another enterprise-grade solution for complex businesses operating globally. It is widely adopted by government agencies, academic institutions and similar large organizations managing hundreds of employees. The main advantage of this service is Oracle’s long history of providing reliable business solutions to their clients. Unlike with other, newer services, you can rest assured this one isn’t going anywhere for many years to come.
If you feel that workflows are getting chaotic as your organization grows, you can give your workflows the kiss of automation with Kissflow. With a friendly interface, Kissflow lets you create your own customized workflows. Alternatively, you can choose from 50 pre-made applications including employee onboarding, purchase orders, vendor payment and other functions.
This comprehensive SaaS (Software as a Service) software for recruitment process management is aimed at large corporations and staffing agencies. It’s very customizable and user-friendly, with features like drag and drop to save you precious time. Granted, its pricing makes it somewhat unapproachable for small businesses, but if you have the budget, this is one of the best solutions out there to manage your employee recruitment process.
There’s no lack of eLearning software out there, but most are developed for academic applications. Litmos is a solution for businesses looking for an all-in-one instruction and training platform. It includes an integrated eCommerce solution, some gamification options and it’s fairly affordable for small businesses.
15Five is an employee engagement and performance software solution that aims to help businesses receive and give feedback. The platform tries to be an online replacement for group office meetings and has good integration with Slack. The most exciting (and most engaging) feature is the ability to high-five co-workers. That’s just cool.
Cornerstone is great for various industries like healthcare, retail, technology, manufacturing and more. Cornerstone is a talent management solution that helps you create a culture to bring the best out of your employees.
This solution is a web-based comprehensive benefit and compliance administration software, aimed mostly at medium-sized businesses or bigger. Employee Navigator includes a variety of apps from administration to onboarding and PTO & vacation tracking, but the pricing limits access to this solution for small businesses. We recommend really evaluating what this solution does before making a final decision.
Zoho is a web-based online office suite that offers its clients access to word processing, spreadsheets, databases, note-taking, web conferencing, project management, invoicing and more. With Zoho, you can access data at any time, give employees their own personalized portal, post updates on the dashboard for all to see, managers can approve/reject work matters in a tap and more. Zoho is also accessible by mobile, can integrate with many software solutions (Zapier, Mailchimp, Google Suite, etc.) and can be customized to fit your company image.
Weekdone is an OKR goal tracking and status reporting software that helps you to improve your employees focus, efficiency and productivity at work.
With Weekdone, you can manage quarterly team goals and improve your company’s overall focus. Weekdone uses Objectives and Key Results (OKR), which is a popular, best-practice, strategic planning process for setting, communicating and tracking quarterly goals and results in organizations.
With Weekdone, you’ll know exactly what to focus on and can spend less time explaining what you’re doing. You’ll also know what everybody else is up to and can get support from your peers.
The Bottom Line On Employee Management Software
With your needs and demands well defined, you should have an easier time navigating the seas of HR tech for your business. The fact that almost every single employee management solution is available on your smartphone means that you and your employees can do your tasks and work from anywhere, at any time. That’s the beauty of technology, it can help make your daily grind that much easier.
Using a management software solution, like the options we presented above, makes it easier to stay on top of things especially as a business owner, you have a million things going on at one time. By choosing the solution that’s right for you, it is easier to get things done, predict all risks and even improve overall efficiency – that can be achieved with the management software solution, just in case we haven’t made that point clear enough!