Top 12 Employee Management Software Solutions in 2022

HR Management
Rea Regan April 11, 2022 17 min read

Still using pen and paper for employee schedules, checklists, and time tracking? With the right tools, you can digitize all of the above, and more. Here are the best employee software solutions available today.

est employee management software 2022 Connecteam

Quick Guide

    Let’s be honest, effective employee management is no easy task.

    From dealing with employee onboarding to their daily working needs and more, you need to be able to give them every resource they need in the quickest and cheapest way possible (to both you and the company), all while making sure that they understand the company’s policies, are bound to regulation and compliance.

    It doesn’t matter if you’re looking for an upgrade to your current system, or starting a business and in need of a first solution. Where do you start when so many apps claim to be the best one on the market?

    Not to mention all of the features you need to replace paper-based processes – such as tracking employee hours, shift scheduling, and internal communication. How do you find one solution that incorporates all of these things at an affordable price?

    Thankfully, you’ve come to the right place. We’re here to help you check out and compare the very best employee software to handle all communicational, operational and HR-related matters in your business.

    In a Hurry? Our Top Employee Management Software Pick: Connecteam 

    Our top pick for employee software is Connecteam (click here to jump to more information about it!) 

    It has all of the essential features you need from your employee management software, such as: 

    • Cross-organizational communication features
    • Employee scheduling and time management features
    • A centralized digital knowledgebase with unlimited storage 
    • And so much more! 

    It also has a free-forever plan and a 14-day free trial of all paid plans.

    Click here to jump to our comparison table of all our recommended employee management software. 

    What to Look for in Staff Management Software

    From straightforward automated employee shift scheduling to effortless whole-company, private and group communication, even to employee self-serve time tracking, there’s so much that employee software can take off your shoulders (and make your employees pretty happy too). 

    Depending on the type of employee management software your business needs, you will be looking for different features. In any case, these are the basic features any good employee software should have:

    • An in-app chat feature, allowing you 1:1 chats, group chats, and even a company-wide trackable update feature
    • The ability to schedule your employees’ shifts semi-automatically, with extra features to take the heavy lifting from you 
    • A time clock feature, complete with both geo- and time-fencing, and GPS tracking abilities, so you don’t have to guess where (and when) your employees are
    • Automations for actions, such as employee clock-ins, employee has read/ignored a certain message, this shift has been claimed, etc 
    • Easy one-click access to everyone’s contact details, making communication and organization instant
    • A digital database of all your important documents, forms, files and policies (and more) so your employees can refer to them whenever, and you don’t have to keep repeating yourself. 

    We also recommend checking that whatever employee management software you go with has (at the very least) a free trial period, or even a forever-free plan. If not, you need something that is affordable for your budget. 

    Solid employee management software can give you back hours of time and energy, and even save you a fair bit of money if you work it properly. 

    Top 12 Employee Management Software Tools in 2022

    Connecteam was purpose-built to manage your deskless employees on the go! Loved by over 20,0000 companies worldwide (and counting!), this all-in-one app will help you to manage your employees, as well as scale your business! Just like lego, you can customize different features, adding and removing what you need depending on the stage that your company is at! This is employee software at its very best! 

    Here are just some of the top employee management software features you and your employees will love to use: 

    Communication Features, Cross-Organizationally

    Get your company communication working for you! 

    • From effortless 1:1 and group chats, to whole company updates, your company’s communication strategy will change in an instant! 
    • Promote openness of communication among your employees, without having them need to go into WhatsApp or any other messenger (and get distracted by private messages in the process)
    • Deploy all-company important updates from a social-style feed. Plus: easily track and record who’s engaged with your live updates (or not), and send automatic reminders to those who haven’t yet got round to viewing yet. 
    • Share images, gifs, voice notes, files and more across chats! 

    Employee Directory 

    Let your employees be able to find each other in a couple of clicks! There’s no more need to scrabble around looking for a number, as Connecteam’s employee directory has all of the contacts across your organization. 

    • Let your employees find each other and get in touch across chat, phone and email, all from the app. 

    Track Employees’ Hours (and Location!)

    Say goodbye to time theft and buddy punching: with Connecteam, those two irritations are a thing of the past. 

    Connecteam’s employee time clock removes you from the equation, giving employees ownership of when (and where) they clock in and out from, and in just one click. 

    • Using a simple button from their smartphone app, their to-the-second hours will be recorded…meaning your payroll will always be 100% accurate. Easily export timesheets to Connecteam’s Quickbooks Online integration.
    • You can even set a geofence (and a timefence) around the time (for example, up to 3 minutes before) and location (e.g. 50 meters from the building) that your employees can clock in from. 
    • If your employees are mobile, you get a real-time, GPS timestamped overview of every location they’ve visited while clocked in. Now that’s the way to reduce mental load, knowing you’re paying your employees for the time they’ve really worked! 

    Effortlessly Set Schedules 

    Your manual scheduling no longer needs to be a nightmare. Thanks to Connecteam’s intuitive scheduling feature, you can have it all: 

    • import your existing schedules; create recurring shifts (or even copy last schedule’s shifts), and even save templates to be used later. 
    • Nothing will be missed, thanks to automatic notifications and reminders, to both you and your employees – no shift needs to go uncovered ever again! 
    • Automatically receive overtime and shift conflicts flagging, and let your employees take the reigns, notifying you of their unavailability. Should the worst happen and you (receive a notification up to 30 minutes before) that a shift is uncovered, quickly cover it with your available to work employees! 
    • Even better…employees can clock in straight from their schedules, and right from their mobile phones! 

    Your Operations, Streamlined

    Reduce day-to-day friction and streamline daily operations with digital checklists and daily tasks.

    • Centralize all your important information – forms, policies and more – and go paperless! 
    • Publish new and updated documentation at the click of a button. 
    • Quickly create one-off tasks (even from your mobile)
    • Create checklists, with automatic notifications when items are checked off
    • Employees can easily chat with you about any of the information given, without even leaving the app!  

    Reduce day-to-day friction and streamline daily operations with digital checklists and daily tasks. It’s time to ditch pen and paper manual processes and digitize nearly every aspect of employee management with Connecteam. 

    For whom?

    Small to large businesses with deskless workers, frontline teams, or remote employees. 

    Key Features:

    Time tracking (Geofence capabilities)

    Employee scheduling

    Task management

    Daily checklists

    Fully customizable courses & quizzes

    Read & sign forms

    In-app chat (1:1/group messaging)

    Updates/News/Events Feed

    Surveys, suggestion box, live polls

    Real-time reporting and oversight

    Employee directory

    Knowledge library

    Pros & Cons

    Easy to use

    Requires little-to-no training

    Mobile, desktop, and kiosk access

    Free plan only for up to 50 users

    Pricing:

    Premium plans start at $39/month for the first 50 employees.

    Free trial: 14-day free trial

    Free-for-life plan: Yes

    Connecteam – The Best All-In-One Employee Management Solution!

    14-day free trial, no credit card required.

    Start For Free
    gusto payroll

    Gusto (formerly ZenPayroll) is one of the best and most popular cloud-based staff management software payroll solutions out there. Gusto offers built-in benefits administration for small to medium-sized businesses at a reasonable cost. 

    The Gusto platform has a surprisingly user-friendly interface and offers automation for many activities in the payroll process. This software includes an employee onboarding interface to let new employees enter all their information (like employee bank details) directly into the system.

    For whom?

    Good fit for any business large or small. 

    Key Features:

    Time tracking

    Hiring and onboarding

    Task management

    Employee database

    Pros & Cons

    Easy to use

    Good customer service

    Can be expensive for large teams

    Pricing:

    Their Core plan has a $39/month base price, plus $6/user per month.

    Free trial: No

    Free-for-life plan: No

    Workday Human Capital Management

    The Workday Human Capital Management (HCM) Suite is a SaaS (Software as a Service) for medium businesses and enterprises. Are you running an international business with payrolls in multiple currencies and according to different laws? If so, you want to check out Workday’s global payroll solution. 

    It provides integration with third-party payroll applications to manage payments across the globe. Although Workday lacks some components and is one of the most expensive products out there, it’s one of the only HCM that is fully cloud-based.

    For whom?

    Good fit for all companies, small and large. 

    Key Features:

    Financial management

    Human capital management

    Workforce management

    Payroll

    Employee database

    Activity dashboard

    Pros & Cons

    Easy to use

    Good customer service

    Users report the software is costly

    Pricing:

    Available by quote only.

    Free trial: No

    Free-for-life plan: No

    PeopleSoft by Oracle

    Oracle’s PeopleSoft Human Capital Management (HCM) solution is another enterprise-grade solution for complex businesses operating globally. It is widely adopted by government agencies, academic institutions and similar large organizations managing hundreds of employees.

    The main advantage of this service is Oracle’s long history of providing reliable business solutions to their clients. Unlike with other, newer services, you can rest assured this one isn’t going anywhere for many years to come.

    For whom?

    Best for corporations, privately owned companies, government organizations, and academic institutions. Oracle PeopleSoft is not meant for companies with fewer than 500 employees.

    Key Features:

    Human capital management

    Financial management

    Orders and inventory

    Compliance tracking

    Task management

    Pros & Cons

    Feature rich

    Hard to use

    Not meant for small businesses

    Pricing:

    Available by quote only

    Free trial: No

    Free-for-life plan: No

    Kissflow

    If you feel that workflows are getting chaotic as your organization grows, you can give your workflows the kiss of automation with Kissflow. With a friendly interface, Kissflow lets you create your own customized workflows. Alternatively, you can choose from 50 pre-made applications including employee onboarding, purchase orders, vendor payment and other functions.

    For whom?

    Kissflow is a good fit for medium sized businesses to large enterprises. 

    Key Features:

    Activity dashboard

    Time tracking

    Reporting

    Employee scheduling

    Payroll management

    Project management

    Pros & Cons

    Mobile access

    Easy workflow automation

    User report the software is not easy to use

    Poor customer service

    Pricing:

    The Basic plan costs $24/user per month, with a minimum of 10 users.

    Free trial: Yes

    Free-for-life plan: No

    Bullhorn

    This comprehensive SaaS (Software as a Service) staff management software for recruitment process management is aimed at large corporations and staffing agencies. It’s very customizable and user-friendly, with features like drag and drop to save you precious time. Granted, its pricing makes it somewhat unapproachable for small businesses, but if you have the budget, this is one of the best solutions out there to manage your employee recruitment process.

    For whom?

    Ideal solution for recruiting agencies. 

    Key Features:

    Activity dashboard

    Workflows

    Task management

    Automated onboarding

    Reporting

    Pros & Cons

    User friendly

    Good customer service

    Not feature rich

    Pricing:

    You must request a price quote.

    Free trial: No

    Free-for-life plan: No

    Litmos

    There’s no lack of staff management software with an eLearning software-bent out there, but most are developed for academic applications. Litmos is a solution for businesses looking for an all-in-one instruction and training platform. It includes an integrated eCommerce solution, some gamification options and it’s fairly affordable for small businesses.

    For whom?

    Best for corporations to assist in onboarding.

    Key Features:

    Activity dashboard

    Reports

    Workflow automation

    Surveys and feedback

    Training and onboarding

    Pros & Cons

    Easy to use

    Good LMS feature

    Users note that the reporting feature is hard to use

    Users report some integrations don’t work well

    Pricing:

    Available by quote only

    Free trial: Yes

    Free-for-life plan: Yes

    15five

    15Five is an employee management software engagement and performance software solution that aims to help businesses receive and give feedback. The platform tries to be an online replacement for group office meetings and has good integration with Slack. The most exciting (and most engaging) feature is the ability to high-five co-workers. That’s just cool.

    For whom?

    Ideal fit for organizations. 

    Key Features:

    Surveys

    Question library

    Feedback

    Reporting

    OKRs

    Pros & Cons

    Easy to use

    Mobile access

    Not feature rich

    Pricing:

    The Basic plan starts at $4/user per month.

    Free trial: Yes

    Free-for-life plan: No

    cornerstone

    Cornerstone is great for various industries like healthcare, retail, technology, manufacturing and more. Cornerstone is an employee management solution that helps you create a culture to bring the best out of your employees.

    For whom?

    Companies in all industries.

    Key Features:

    Training management

    LMS

    Engagement tracking

    Pros & Cons

    Good customer service

    Users report the software isn’t easy to use

    Hard to implement

    Pricing:

    Starts at $6/user per month.

    Free trial: Yes

    Free-for-life plan: No

    Employee Navigator

    This employee software solution is a web-based comprehensive benefit and compliance administration software, aimed mostly at medium-sized businesses or bigger. Employee Navigator includes a variety of apps from administration to onboarding and PTO & vacation tracking, but the pricing limits access to this solution for small businesses

    For whom?

    Ideal for businesses of any size.

    Key Features:

    PTO

    Benefit administration

    Onboarding

    Payroll

    HR management

    Pros & Cons

    Mobile access

    Good customer service

    Hard to implement and use

    Can be expensive for small businesses

    Pricing:

    The Enhanced plan costs $445/month and an additional $500/year for support.

    Free trial: No

    Free-for-life plan: No

    Zoho

    Zoho is a web-based staff management software office suite that offers its clients access to word processing, spreadsheets, databases, note-taking, web conferencing, project management, invoicing and more. With Zoho, you can access data at any time, give employees their own personalized portal, post updates on the dashboard for all to see, managers can approve/reject work matters in a tap and more. 

    Zoho is also accessible by mobile, can integrate with many software solutions (Zapier, Mailchimp, Google Suite, etc.) and can be customized to fit your company image.

    For whom?

    Good fit for small to large businesses. 

    Key Features:

    Activity dashboard

    Customizable reports

    Task management

    CustomizableIn-app chat integration

    Pros & Cons

    Mobile access

    Good customer service

    Can be difficult to use

    Users report the software has some bug issues

    Pricing:

    The Basic plan starts at $4/user per month

    Free trial: 14-day free trial

    Free-for-life plan: No

    Weekdone is a OKR goal tracking and status reporting software

    Weekdone is an employee management software OKR goal tracking and status reporting software that helps you to improve your employees focus, efficiency and productivity at work. Weekdone uses Objectives and Key Results (OKR), which is a popular, best-practice, strategic planning process for setting, communicating and tracking quarterly goals and results in organizations.

    For whom?

    Ideal fit for small to medium size businesses. 

    Key Features:

    Activity dashboard

    Communication management

    Reporting

    Surveys

    Task management

    Pros & Cons

    Good customer service

    Not feature rich

    Users report that it’s not easy to use

    Pricing: 

    For 30 users it costs $288/month.

    Free trial: 14-day free trial for 4 users or more.

    Free-for-life plan: Yes, up to 3 users.

    Compare the Best Employee Management Software

    Summary

    Monthly Price

    Free Trial

    Free Plan

    All-in-one-app with every feature to keep your employees streamlined, informed and happy.

    Start Trial

    10 users = $39/month

    20 users = $39/month

    50 users = $39/month

    Yes, 14 days

     

    Yes

    Mostly a payroll solution, with benefits admin options.

     

    $39/month base price + $6/user/month

    No

    No

    Best for medium businesses and enterprise.

    Available on request

    No

    No

    Solid enterprise solution, brought to by Oracle

    Available on request

    No

    No

    An excellent workflow solution; lacks other features

     

    $24/user/month, with a minimum of 10 users

     

    Yes

    No

    Mainly for recruitment purposes for staffing agencies

     

    Available on request

     

    No

    No

    Best if you need instruction and training

     

    Available on request

    Yes

    Yes

    The best option for giving and receiving feedback only

     

    From $4/user/month

     

    Yes

    No

    A good solution for dispersing and inspiring culture

    From $6/user/month

    Yes

    No

    A compliance and benefit administration software

    $445/month + $500/year for support add-on

     

    No

    No

    Includes a self-serve employee portal

     

    From $4/user/month

     

    Yes, 14-days

    No

    Goal-tracking and status-reporting software

     

    From $288/month for 30 users

    Yes, 14-days

    Yes, for 3 users

    Summary

    All-in-one-app with every feature to keep your employees streamlined, informed and happy.

    Start Trial

    Monthly Price

    10 users = $39/month

    20 users = $39/month

    50 users = $39/month

    Free Trial

    Yes, 14 days

     

    Free Plan

    Yes

    Summary

    Mostly a payroll solution, with benefits admin options.

     

    Monthly Price

    $39/month base price + $6/user/month

    Free Trial

    No

    Free Plan

    No

    Summary

    Best for medium businesses and enterprise.

    Monthly Price

    Available on request

    Free Trial

    No

    Free Plan

    No

    Summary

    Solid enterprise solution, brought to by Oracle

    Monthly Price

    Available on request

    Free Trial

    No

    Free Plan

    No

    Summary

    An excellent workflow solution; lacks other features

     

    Monthly Price

    $24/user/month, with a minimum of 10 users

     

    Free Trial

    Yes

    Free Plan

    No

    Summary

    Mainly for recruitment purposes for staffing agencies

     

    Monthly Price

    Available on request

     

    Free Trial

    No

    Free Plan

    No

    Summary

    Best if you need instruction and training

     

    Monthly Price

    Available on request

    Free Trial

    Yes

    Free Plan

    Yes

    Summary

    The best option for giving and receiving feedback only

     

    Monthly Price

    From $4/user/month

     

    Free Trial

    Yes

    Free Plan

    No

    Summary

    A good solution for dispersing and inspiring culture

    Monthly Price

    From $6/user/month

    Free Trial

    Yes

    Free Plan

    No

    Summary

    A compliance and benefit administration software

    Monthly Price

    $445/month + $500/year for support add-on

     

    Free Trial

    No

    Free Plan

    No

    Summary

    Includes a self-serve employee portal

     

    Monthly Price

    From $4/user/month

     

    Free Trial

    Yes, 14-days

    Free Plan

    No

    Summary

    Goal-tracking and status-reporting software

     

    Monthly Price

    From $288/month for 30 users

    Free Trial

    Yes, 14-days

    Free Plan

    Yes, for 3 users

    What Is Employee Software?

    Employee management is the handling of subordinates in a business. Usually, an organization designates a specific department to manage the rest of the workforce, such as Human Resources, though managing performance and wellbeing is not exclusive to HR. That’s where employee software comes into play.

    Employee management software is a set of tools that a business needs to manage the information, engagement, and performance of all its employees. It ensures that employees are performing to their very best to meet their business’s goals. Also, it makes the most of employee skills and helps make work processes more efficient.

    How Does Staff Management Software Work?

    Staff management software is used to run organizations smoothly, especially those that need to scale. In an ideal world, an employee management system has all-in-one capabilities, in which virtually every aspect of employee management can be handled with ease – from scheduling employees and tracking hours to streamlining communication and handling HR-related matters.

    Employee software helps HR managers stay on top of employee information like medical information, salary details, performance milestones, and more. Not only is it a platform to store confidential employee information, but it can also be used to handle all employee-based HR processes, such as recruitment, onboarding, and compliance.

    Why You Should Use Employee Management Software 

    To start with, if your employees work in shifts or dispatch, you need to (at a minimum) set their schedules, make sure they’re on time and at the right place, then also have to document and track these shifts and clock in/out times (otherwise how would you get your payroll correct, let alone your employee scheduling and time tracking?) 

    And, if you work with field workers, then things are even more complicated! Each employee requires scheduling across different locations, different shift times, different jobs and tasks…and you need to have everything under control, all the whole also focusing on your own daily tasks. 

    And what of those daily tasks? Client management? Customer retention? Administration and more? Your by-default HR-like responsibilities?  How on earth will you be able to scale your businesses if you’re deep into the daily running of it all? 

    The answer is: with employee management software. 

    Benefits of Using Employee Management Software

    Increased Employee Engagement

    With a powerful employee management app, like Connecteam, you are able to send periodical surveys or newsletters to keep everyone on the same page. By creating an open-door policy of communication and a platform on which employees can discuss and collaborate on projects and even just for fun, you increase employee engagement and satisfaction. 

    Streamline Internal Communication

    Not all, but most robust employee management apps also have an in-app chat. With streamlined internal communication, managers can keep their teams up to date and engaged with real-time push notifications and updates, chat groups and channels. The Connecteam employee management app also has an employee directory to easily find the contact details of peers, managers and more.

    Fewer Manual Errors

    It’s not the dark ages any longer and we now have access to a plethora of technology to assist in almost every aspect of our daily lives. With a digital employee management system you will be able to reduce the amount of manual errors that arise from messy handwriting, piles of paperwork, or lost or missing documents. Keep in mind that fewer manual errors also translates to reduced labor costs. 

    How Much Does Staff Management Software Cost?

    Staff management software varies from one solution to the next. For example, some software solutions such as 15five and Cornerstone start at $4 and $6 per user/month, respectively. Pricier options like Employee Navigator start from $445/month. Then there are solutions where you may need to contact a sales representative for more pricing information.

    While many solutions offer useful features at an affordable price, you’ll get the most bang for your buck with Connecteam. For absolutely nothing (for the first 50 users), your employees can clock in and out of their shifts, accept and claim shifts, fill in and sign all necessary forms, and complete tasks, all from the convenience of their mobile phones.

    If you choose to upgrade to the Basic plan ($39/month for the first 50 users), you can benefit from all of the above features with various add-ons that will make your employee management experience even more effective and efficient than it already was. If not, you can simply stick with the free plan – forever.

    Frequently Asked Questions About Employee Management Software

    Who Needs an Employee Management Software?

    Any large business that has 100s of deskless employees requires an employee management software solution to streamline communication across departments, boost engagement and productivity, onboard new hires in bulk, easily oversee team schedules and assign tasks to multiple team members.

    How Do I Choose the Right Employee Management Software?

    We recommend asking yourself some simple questions. For instance, “What is my budget”? or “How many employees do I need to manage”? Those are pretty obvious, but what about something more complex. The most important step to choosing the right employee management software for your organization is evaluating your needs in-depth, and creating a list of “must-have” and “nice to have” features and capabilities you require from the solution (or solutions) you desire. Your next step requires you to go over available employee software within your price range and pick the one (or ones) that answer all your needs. 

    What Are The Most Common Employee Management App Features?

    The most common and crucial features an employee management app should have include: 

    The Bottom Line On Employee Management Software

    With your needs and demands well defined, you should have an easier time navigating the seas of HR tech for your business. The fact that almost every single employee management solution is available on your smartphone means that you and your employees can do your tasks and work from anywhere, at any time. That’s the beauty of technology, it can help make your daily grind that much easier. 

    Using a management software solution, like the options we presented above, makes it easier to stay on top of things especially as a business owner, you have a million things going on at one time. By choosing the solution that’s right for you, it is easier to get things done, predict all risks and even improve overall efficiency – that can be achieved with the management software solution, just in case we haven’t made that point clear enough!

    Join Thousands of Companies That Trust Connecteam to Improve Employee Management, Engagement, Productivity, and so Much More!

    14-day free trial, no credit card required.

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