HR and employee management software can eliminate the hassle of running HR processes manually, prevent paperwork pile-up, and save you time. Workday is a popular HR software solution, but it鈥檚 not perfect for everyone. Below, we review the 7 best Workday alternatives in 2023.

As an HR manager, you have a lot on your plate鈥攆rom hiring and onboarding new employees to managing benefits and ensuring compliance. The repetitive tasks can be frustrating, error-prone, and take up a lot of your time.聽

Thankfully, HR and employee management software can help you. These tools streamline your HR functions, automate tasks, and offer insights into your business operations through analytics. This enables you to optimize employee management, enhance engagement, boost productivity, reduce costs, and improve decision-making.

Workday is a popular HR and employee management platform, but it鈥檚 not perfect. There are many alternatives that can suit different business needs. In this article, we explore the 7 best Workday alternatives and their key features, so you can choose one that鈥檚 right for you.

What Is Workday?聽

Workday is a cloud-based enterprise software company that provides a range of human capital management (HCM) and payroll management solutions.聽

Workday primarily focuses on human resources (HR) management with tools such as employee record management, organizational charts, and absence management. The provider鈥檚 talent management module includes features for recruiting, onboarding, performance management, and succession planning.

In addition, Workday Peakon Employee Voice is a platform that helps organizations measure and improve employee engagement and satisfaction. It collects employee feedback through surveys, analyzes it, and provides actionable insights and recommendations. Workday Peakon also allows real-time tracking of engagement scores and trends, so organizations can see how their employees feel.

Workday鈥檚 payroll management solution supports global payroll operations and offers payroll calculations, tax compliance, benefits administration, and time tracking features. It also provides built-in payroll reports and analytics, allowing businesses to gain insights into their payroll data and ensure compliance with labor regulations.聽

Workday doesn鈥檛 offer an upfront pricing plan. Pricing depends on various factors, including the number of users, modules, and the company鈥檚 size. Besides the annual subscription fees, there鈥檚 also a one-time implementation fee and training fee.

If you don鈥檛 have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. The best alternative to Workday

  2. Good for payroll management

  3. Good for managing payroll at small businesses

Why Are People Moving Away From Workday?

Workday is a popular and largely well-rated platform, but it has its downsides.聽

Many reviewers have noted that the software can be expensive for some businesses. One user praised Workday for its 鈥渨ide range of HR features鈥 but said that 鈥渢he licensing and implementation costs can be relatively high, especially for smaller organizations.鈥

Meanwhile, one customer acknowledged Workday鈥檚 鈥渦ser-friendly interface鈥 but criticized it for a 鈥渓ot of functions which could get overwhelming for users.鈥 Another user complained that the platform offers 鈥渨ay [to] many options for just a standard clock in clock out鈥 and that it鈥檚 鈥渘ot simple鈥 to use.

In another review, a user wrote, 鈥淭he best part [about] Workday Performance Management is the ability to get away from manual processes.鈥 However, they noted that implementing the software was 鈥渇ar from an easy task鈥 and took 鈥渢housands鈥 of hours.聽

Some users have also found Workday to have a steep learning curve. One customer stated that the 鈥learning curve is high鈥 and the software 鈥渞equires proper training to make the most of [it].鈥

From the integration perspective, a user reported, 鈥淚ntegration with other systems and applications can be challenging sometimes.鈥

Overall, the platform has a good rating (4.4 on Capterra), but there are many alternatives to Workday that might work better for your team.

The Best Alternatives to Workday for Employee Management

  1. Connecteam 鈥 The best alternative to Workday

    Available on

    • Web
    • iOS
    • Android

    Connecteam is an all-in-one HR and employee management platform that helps businesses of all sizes streamline their operations and improve employee engagement.聽

    With Connecteam, you can do everything from scheduling shifts to communicating with employees and so much more.

    Let鈥檚 take a look at its standout features.

    Make new hires feel welcomed with smooth onboarding

    Firstly, Connecteam centralizes all onboarding tasks and documentation for a smooth, enjoyable process.聽

    You can create personalized onboarding workflows and checklists for each new employee. Plus, give them access to the knowledge base so they can view important company files on the go. New hires can then onboard themselves using their mobile devices, following each step of their tasks and training requirements.聽

    They can also upload their documents themselves, and you can approve them in seconds.

    Keep your workforce skilled and knowledgeable with customized training聽

    Connecteam makes it easy to create customized, interactive training courses and materials for all your workers.

    A graphic showing a fire safety quiz being taken in the Connecteam employe onboarding app

    Add videos, images, PDFs, infographics, audio notes, and more to make training engaging and exciting. You can also create quizzes to test employees鈥 knowledge and identify those who may need additional training. You can train unlimited employees simultaneously, and your team members can complete training at their own pace, no matter where they are.聽

    Connecteam also gives you complete oversight over training progress, showing you how far along each worker is and whose behind on completing courses and quizzes.聽

    Keep employees鈥 files at your fingertips

    Connecteam鈥檚 document management feature makes it easy to store, access, and share employee documents instantly. Store everything from personnel files to tax documents to training records and more.

    You can upload your workers鈥 documents and create folders to organize them. Plus, you can set custom user permissions to ensure only authorized users can view and edit certain files.

    Additionally, employees can upload their own documents, and you can instantly request documents from specific workers or an entire team at once.聽

    You can also set expiration dates on any documents, helping to ensure that workers鈥 certifications are always up-to-date and your business remains compliant. Connecteam will automatically notify you and the relevant employee when a document is about to expire.

    Built-in time clock for seamless time and attendance tracking

    With Connecteam鈥檚 time clock, employees can punch in and out with a single touch of their mobile device. The clock records workers鈥 hours to the second and includes overtime and break hours. GPS tracking functionality is built right in, so the clock also logs workers鈥 clock-in and out locations.聽

    It also offers geofencing, which allows you to create borders around work locations. Employees can clock in and out only when they鈥檙e within a geofence, and Connecteam can automatically punch them out when they exit a geofence.

    Connecteam will notify you whenever an employee is late, misses work, or approaches unscheduled overtime. This makes it easy to track attendance issues and monitor unnecessary labor costs.

    Manage employees鈥 time off with ease

    Connecteam鈥檚 time off management feature lets you view and manage all leave requests from a centralized dashboard. You can create custom time off policies and rules around different types of leave鈥攂oth paid and unpaid. You can assign certain policies to specific groups of employees, too.聽

    Employees can submit time off requests independently. Requests go straight to your inbox, where you can review and approve or deny them in seconds. For any requests you deny, you can include a note explaining why they weren鈥檛 approved.

    A image of a worker next to a mobile phone with the Connecteam app showing the worker's accrued vacation and sick days

    Connecteam also enables you to create custom rules for breaks and overtime at your company. These rules sync with the time clock and scheduling tools, so you always know when an employee is on break or working overtime.

    Generate accurate timesheets and integrate with payroll software

    Using employees鈥 time entries, Connecteam will generate digital timesheets you can review and approve. Timesheets automatically account for scheduled hours, overtime, and breaks. This makes it easy to ensure that employees are paid correctly for the time they work.

    You can easily export your timesheets to use in whatever payroll system you prefer. Connecteam also directly integrates with Gusto and QuickBooks Online, so you can export your timesheets to these platforms and run payroll in minutes.

    Simplify planning with efficient employee scheduling

    With Connecteam鈥檚 scheduling tool, you can create and manage employee schedules from scratch or using templates. Assign employees to shifts based on availability, preferences, qualifications, location, and more.

    Alternatively, you can create open shifts that anyone on your team can sign up for. Employees can request to swap shifts with one another, too.

    Before you post your schedules, Connecteam will flag potential scheduling conflicts so you can make appropriate changes. Employees will receive alerts a new schedule is published or their shifts have changed. You鈥檒l also receive alerts when employees request time off or update their availability.

    Stay organized and on top of projects with task management tools

    With Connecteam’s task management tools, you can easily create, assign, and track tasks. Enter the name, description, and due date, and attach files, images, checklists, and more to each task. Then, assign a task to an employee from a list or use Connecteam鈥檚 automatic assignment feature.

    Through the central admin dashboard, you get a real-time overview of all tasks. You can see who鈥檚 working on each task, how far along they are, and any comments workers have made on tasks.聽

    You can also request status updates from employees, send them automated reminders to complete tasks, and receive notifications when tasks are completed or overdue.

    Collect feedback instantly with digital surveys and polls

    Connecteam’s survey and poll features allow you to gather employee feedback quickly and easily. You can customize surveys with multiple-choice, open-ended, yes/no, and rating questions, use templates, and create live digital polls for real-time responses.

    You can send surveys and polls to employees via push notifications or email and view results as they come in. This makes it easy to track employee sentiment and make informed decisions based on your team鈥檚 feedback.

    In-app chat, updates feed, rewards and recognition tools, and more

    Beyond these features, Connecteam has a built-in team chat feature for one-on-one and group conversations. You can share instant messages, files, images, and more with anyone on your team鈥攁nytime and anywhere.

    You can manage user permissions, mute or delete chats, and see who鈥檚 viewed your messages. You鈥檒l also get notifications for every new message you receive.

    There鈥檚 also an updates feed perfect for sharing information with specific people or your entire workforce at once. Personalize posts with your company鈥檚 branding or make them more interesting with GIFs, images, and more. Your employees can like and comment on your posts, and you can schedule them to go live at certain times.

    Further, Connecteam offers tools to reward and recognize your employees. Send them digital tokens they can convert into gift cards, post a shoutout on the updates feed to celebrate them publicly, or send personalized badges for more private recognition.聽

    Additionally, Connecteam has event management tools, customizable employee timelines, and more. It鈥檚 truly an all-in-one platform!

    Plus, Connecteam is budget-friendly for teams big and small. There鈥檚 a free plan for small businesses with up to 10 users, and our paid plans start at just $29 per month for up to 30 users.

    Connecteam also offers a free for life plan – Get Started Now!

    Key Features

    • Onboarding and training features

    • Digital timesheets and direct payroll integrations

    • Task management tools

    • Surveys and polls

    • Time and attendance tracking

    • Secure document management

    Pros

    • Mobile app for on-the-go access

    • User-friendly interface

    • Responsive customer support

    • Affordable all-in-one solution

    Cons

    • More integrations on the way

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

    14-day free trial, no credit card required

    Start your free trial
  2. Gusto 鈥 Good for payroll management

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Gusto webpage

    Gusto is a cloud-based HR platform that helps businesses of all sizes with payroll, benefits, HR administration, and compliance. It offers HR features like employee onboarding, time tracking, benefits administration, and compliance management. The platform also includes a user-friendly interface and provides mobile accessibility.

    However, some users have pointed out that the system鈥檚 implementation costs and licensing fees can be relatively high, particularly for smaller businesses with limited budgets.

    Additionally, while Gusto boasts many features, some customers have found them overwhelming. Therefore, Gusto may not be the best option for those seeking a simple solution.

    Learn more about Gusto

    Key Features

    • Payroll processing
    • Tax filing
    • Employee onboarding
    • Benefits administration

    Pros

    • Employee self-service features
    • Several integrations

    Cons

    • Number of features can be overwhelming for some
    • Expensive for small businesses

    Pricing

    Starts at $40/month + $6/person/month Trial: No Free Plan: No

  3. OnPay 鈥 Good for managing payroll at small businesses

    Available on

    • Web
    Screenshot of the onpay webpage

    OnPay is one of the top Workday alternatives for small businesses. It offers a range of features to simplify payroll management, tax filing, and human resources tasks.

    With OnPay, employers can set up and manage employee profiles, track attendance, calculate paychecks, and facilitate direct deposit payments. The platform also offers automated tax calculations and filings. Its employee self-service portal allows workers to view their pay slips, track time off, and edit tax information.

    However, some features鈥攕uch as time tracking and benefits management鈥攁re only available in the higher-priced plans. Also, OnPay lacks advanced employee engagement features such as training and event planning.

    Learn more about OnPay

    Key Features

    • Payroll management
    • Automatic tax filing
    • Time-off tracking
    • Employee self-service

    Pros

    • User-friendly interface
    • Tax compliance tools

    Cons

    • Lacks advanced HR features
    • Limited integrations

    Pricing

    Starts at $40/month + $6/user Trial: No Free Plan: No

  4. SAP SuccessFactors 鈥 Good for employee experience management

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the SAP SuccessFactors webpage

    SAP SuccessFactors鈥檚 Human Experience Management (HXM) suite can help businesses streamline HR processes and improve workforce performance. The platform offers various HR features, including talent acquisition, employee onboarding, performance management, learning and development, compensation, and succession planning.聽

    One of the platform鈥檚 key features is its talent management capabilities. The system allows businesses to identify, attract, and retain top talent through efficient recruitment and performance evaluation tools. Also, the software provides analytics and reporting features, providing insights into workforce trends and performance metrics.

    Despite its strengths, SAP SuccessFactors has some shortcomings. The system鈥檚 complexity can be challenging for smaller organizations with limited IT resources. Moreover, the platform’s pricing model can be expensive, making it less suitable for budget-conscious businesses.聽

    Learn more about SAP SuccessFactors

    Key Features

    • Employee experience management tools
    • Core HR and payroll features
    • Talent management
    • Workforce analytics

    Pros

    • Integration capabilities
    • Mobile app

    Cons

    • Can be difficult to learn to use
    • Can get expensive for larger teams

    Pricing

    Contact vendor for price Trial: No Free Plan: No

  5. Bamboo HR 鈥 Good for recruiting and onboarding

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Bamboo HR webpage

    BambooHR is a people management solution that manages employee data and HR processes. One of its key features is employee information management, allowing HR professionals to store and access personnel data in a centralized system. Data can include personal details, employment history, and documents.聽

    The platform also enables recruitment and onboarding by facilitating job posting, applicant tracking, and digital document signing. Additionally, BambooHR鈥檚 time and attendance tracking functionality helps businesses monitor employee working hours, absences, and leave requests.聽

    Moreover, the software offers performance management tools. Employers can set and track performance goals, conduct evaluations, and foster employee development.聽

    While BambooHR covers the basics well, it lacks some advanced functionalities found in more comprehensive HR solutions. Its reporting features are also relatively limited.

    Learn more about Bamboo HR

    Key Features

    • Time and attendance tracking
    • Performance management
    • Applicant tracking system (ATS)
    • Payroll management

    Pros

    • User-friendly
    • Supports third-party integrations

    Cons

    • Lacks advanced HR features
    • Limited reporting

    Pricing

    Contact vendor for price Trial: Yes Free Plan: No

  6. Rippling 鈥 Good for basic HR management

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Rippling webpage

    Rippling is a cloud-based workforce management platform that helps businesses streamline their HR, finance, and IT operations. Rippling can automate payroll processing, including tax calculations, deductions, and direct deposits. It also offers various payroll features like time tracking, expense management, and benefits administration.

    The automated onboarding includes employee welcome kits, new-hire paperwork, and employee training. The platform also provides a centralized employee database, making accessing and updating employee information easy.

    With the time tracking and attendance module, employers can monitor employees鈥 work hours and manage their attendance. Moreover, Rippling offers customizable workflows, allowing businesses to tailor the platform to their needs.

    However, some users complained about Rippling鈥檚 customer support. Another downside is that the platform doesn鈥檛 offer as robust HR capabilities as some competitors.

    Learn more about Rippling

    Key Features

    • Time tracking
    • Compensation management
    • Self-onboarding
    • Customizable workflows

    Pros

    • Fairly intuitive interface
    • Simplified communication

    Cons

    • Limited integrations
    • Reports of poor customer service

    Pricing

    Starts at $8/user/month Trial: Yes Free Plan: No

  7. QuickBooks Time 鈥 Good for multi-state payroll

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the QuickBooks Time webpage

    QuickBooks is an accounting software tool with financial management capabilities. Its features include invoicing, expense tracking, accounting reports, and tax preparation.聽

    Invoicing allows users to create and send professional invoices to clients, while expense tracking ensures every business-related expense is accounted for. Users can set up and automate payroll and calculate paychecks and taxes automatically.聽

    QuickBooks also has a built-in time-tracking system that allows employees to track their work hours. Plus, employees can use the online self-service portal to complete their onboarding, view their pay stubs, and update their personal information. In addition, QuickBooks accommodates businesses with employees in multiple states, helping to manage different state tax requirements.聽

    Unfortunately, the user interface can be complex for beginners and non-accounting professionals. Also, QuickBooks lacks HR-centric capabilities such as scheduling and training.

    Learn more about QuickBooks Time

    Key Features

    • Expense tracking
    • Invoicing
    • Employee onboarding
    • Automatic payroll

    Pros

    • Simplified tax filing
    • Several integrations

    Cons

    • Can be complex to learn
    • Lacks HR software features

    Pricing

    Starts at $20/month + $10/user/month Trial: Yes 鈥 30-day Free Plan: No

Compare the Best Workday alternatives

Topic Start for free
Reviews
4.8
4.6
4.8
5
4.6
4.9
4.7
Pricing
Starts at just $29/month for the first 30 users
Starts at $40/month + $6/person/month
Starts at $40/month + $6/user
Contact vendor for price
Contact vendor for price
Starts at $8/user/month
Starts at $20/month + $10/user/month
Free Trial
yes
14-day
no
no
no
yes
yes
yes
30-day
Free Plan
yes
Free Up to 10 users
no
no
no
no
no
no

Summary

HR and employee management software can save businesses a ton of time, effort, and frustration. It helps automate repetitive manual tasks so managers can focus on more important work.

While Workday can be a great option for HR, employee, and payroll management software, it still has shortcomings. Its complexity and learning curve can be a challenge for smaller businesses or organizations with limited resources. Also, Workday鈥檚 pricing structure may be a sticking point for some companies.

With a user-friendly interface, affordable pricing plan, and many features, Connecteam is the best all-in-one Workday alternative. It offers tools for employee onboarding, time tracking, task management, communication, training and development, scheduling, reporting and analytics, and more. It鈥檚 truly a do-everything solution for HR and employee management.

Get started with Connecteam for free today!