The right HR software solution gives you all the tools you need to streamline your HR processes, put your employee experience front and center, effectively attract and retain top talent, and more. Check out my 5 favorite free HR software solutions and find your perfect fit.

Free HR software solutions enable you to easily do exactly that and more 鈥 from creating a positive workplace culture, boosting employee engagement, and fostering employee growth to providing real-time measurable data to continuously improve HR processes. And that鈥檚 just the tip of the iceberg.

In this article, I’m going over my top 5 favorite free HR software solutions and why. Check them out to find one that best suits your business.聽

If you don鈥檛 have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one free HR software

  2. Good for customer relationship management

  3. Good for companies that use all Zoho platforms

How I Chose The Best Free HR Software Solution

There are the key functions and features I looked for when reviewing free HR software. To get a better understanding of how I narrowed down my list, this is what I looked for:

Must-have core features

With so many free HR software and apps on the market, it took time to narrow down my list. First, I made sure they have these core HR features:

  • Employee data management tools
  • Attendance tracking and scheduling
  • Training and onboarding features that employees can access on the go
  • User-permissions to customize who has access to what data

I also made sure the software is:

  • Easy to use: It should have a user-friendly interface and not require much training for employees and staff to use.
  • Offers a free plan: To make my list of free HR software, the companies had to offer a free plan.

Then, I checked for more specific features that make a really great HR software, including:

  • Basic HR functionality: You should be able to manage all employee data, such as employee profiles, contact information, employment history, and organizational charts.聽
  • Attendance and PTO management: Look for a system that allows you to track and manage employee attendance, time-off requests, and leave balances. This should include features like automated time tracking, absence calendars, and the ability to generate reports.
  • Employee self-service: A good HR software solution should have a mobile app so employees can access the software from their phones. They should be able to access and update their own information, request time off, view payslips, and other HR-related tasks to reduce administrative burden.
  • Milestone and timeline features: You should be able to track employee development, performance, and needs with the software.
  • Integration with other software: Consider the software’s ability to integrate with other systems, such as payroll or recruitment software.
  • Scalability: Look for software that can grow with you company to meet future growth needs
  • Communication features: Look for in-app chat, company updates features, and an employee directory.聽
  • Data security and compliance: Ensure that the HR software solution prioritizes data security and compliance with relevant regulations, such as data protection laws or industry-specific requirements. Look for features like data encryption, access controls, and regular data backups.

The 5 Best Free HR Software Solutions of 2023

  1. Connecteam 鈥 Best all-in-one free HR software

    Available on

    • Web
    • iOS
    • Android
    Connecteam app interface

    Connecteam is the best free HR people management software, available on mobile and desktop and designed especially for HR managers who work with non-desk and frontline employees. Connecteam offers excellent customer service, a user-friendly interface, and a highly customizable platform that can be adjusted to suit your unique business needs.

    Why I chose Connecteam: Connecteam provides all the tools you need to train and onboard employees, manage HR documents, send them recognition and rewards, monitor every step of their employment, and manage all documentation in one place.

    The software also offers excellent customer service, a user-friendly interface, and a highly customizable platform that can be adjusted to suit your unique business needs.

    To give you a clear understanding of its capabilities, I’ve detailed below how you can use this software to enhance your daily HR tasks.

    Simplified remote onboarding and training

    Connecteam allows you to create and deliver onboarding and ongoing professional development training courses right to your staff鈥檚 mobile devices. You can divide your courses into bite-sized sections for easier learning and include training material in any format with PDFs, videos, quizzes, and surveys. You can also add a quiz to test your employees鈥 understanding of the material. You maintain a clear overview of your employees鈥 performance, progress, and course completion from your admin dashboard.

    馃挕Pro Tip:

    Regularly prioritizing ongoing training and development enhances employees鈥 skills, keeps them engaged and motivated, and provides professional fulfillment.

    With Connecteam, you can create professional development courses and materials directly in the app from existing documents, PDFs, or media files. Present the course to your employees next time they open the app with a pop up banner, and know exactly who saw and read the message.

    Acknowledge employees with recognitions and rewards features

    Put your employees front and center with digital recognition, badges, and words of gratitude. You can recognize individuals privately or share it to your company news feed to have your employees join in on the excitement. You also have the option to reward and motivate your staff with tokens they can exchange for their favorite gift cards.

    Opportunities to celebrate are endless! Welcome new hires or recognize current employees for their efforts, share personal milestones like anniversaries, create an employee spotlight, and allow employees to nominate their peers for awards.

    Safely store all employee documents聽

    The documents feature allows you to digitize your filing cabinet. It enables you to manage and keep track of all employee documentation 鈥 such as licenses, W4 forms, and certificates 鈥 in one secure and organized location. You can easily send employees document requests, which they can then upload to the app from their mobile phones. So no more time-consuming manual paperwork.

    Oversee employees’ previous and upcoming milestones for better team management

    The employee timeline feature gives you a clear overview of each staff member鈥檚 previous and upcoming employment milestones, such as annual reviews, salary raises, and training courses. This helps you better evaluate your employees and plan your decision-making accordingly.

    woman looking at her laptop with a screenshot of Connecteam's timeline feature

    Use quizzes to evaluate employee knowledge

    The quizzes feature allows you to create fully customizable quizzes on any given topic for your employees鈥 to complete, even while on the go. Receive your employees鈥 answers instantly, assess their knowledge, and provide instant feedback from one place.

    A happy worker takes an onboarding quiz on the Connecteam app

    Knowledge base keeps everyone informed

    In the Connecteam app, HR forms, compliance certificates, and other important documents can be stored digitally in the knowledge base. Employees can fill out forms and submit them directly from their smartphones, streamlining the paperwork process. Mobile accessibility also helps ensure employees are familiar with company policies and regulations.

    Streamline communication with your team

    In addition, Connecteam offers a wide range of communication features that help enhance transparency, engage and make employees feel heard, and foster a positive and collaborative work environment. These features include company updates on a social feed, in-app chat, live polls and surveys, and an employee directory.

    Connecteam offers a completely free HR software solution for small businesses with up to 10 employees! Learn everything about the free small business plan here.聽

    James Smith
    We found Connecteam solving almost all the issues that we ever had! We would 100% recommend Connecteam!

    James Smith
    Director and Founder, Big Bold Youth

    Connecteam also offers a free for life plan – Get Started Now!

    Pros

    • Intuitive and easy to use

    • All-in-one solution

    • Great customer support

    • Budget-friendly

    Cons

    • More integrations in development

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

    Try Out The Best Free HR Software!

    Let's Get Started
  2. Bitrix24 鈥 Good for customer relationship management

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Bitrix24 webpage

    Bitrix24 is an HR software solution with a free version that works for businesses of all sizes.

    Why I picked Bitrix24: Bitrix24 includes apps for customer relationship management (CRM), contact center management, website management, and human resource management, but you can use the HR app separately.

    This free HR app lets you add up to 12 users free of charge and includes an employee directory, time tracking, leave management, calendars, recruiting features, and document management features. Bitrix24 is available in the cloud and on-premise with open source code access.

    Learn more about Bitrix24

    Key Features

    • Easy collaboration and communication
    • Decision trees
    • Discussion boards
    • Knowledge base management

    Pros

    • Good for collaboration
    • Helpful reports for every project

    Cons

    • Slow response time from customer support
    • Reviewers complain that pricing is not as transparent as what is listed on the website

    Pricing

    Starts at $49/month, for up to 5 users Trial: No Free Plan: Yes

  3. Zoho People 鈥 Good for companies that use all Zoho platforms

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Zoho People webpage

    Zoho People offers a cloud-based free HR software solution for businesses of all sizes.

    Why I picked Zoho People: This HR software lets you manage all your HR and benefits programs from a central location, making it easier to attract, retain and reward top talent. Its free version lets you add up to five employees and includes an employee database, self-service features, onboarding, and leave management. However, you will need to upgrade to a paid plan for more features.聽

    Learn more about Zoho People

    Key Features

    • Applicant tracking and recruitment management
    • Benefits management
    • Time & attendance management
    • Time off management

    Pros

    • Integrates with other Zoho platforms seamlessly
    • Simple user interface

    Cons

    • Mobile version isn鈥檛 as robust
    • Customer support isn鈥檛 as responsive as reviewers would like

    Pricing

    Starts at $1/user/month Trial: Yes Free Plan: Yes

  4. Deel 鈥 Good for powerful automations

    Available on

    • Web
    Screenshot of the Deel webpage

    Deel is one of the best HR software platforms for small businesses. In fact, businesses with under 200 workers get access to all HR features completely free.聽

    Why I picked Deel: With automated onboarding, payroll, and compliance, companies can hire anyone, anywhere in a very short amount of time. Simple payroll management ensures all workers are paid on time no matter where they鈥檙e located, and Deel鈥檚 benefit solution allows companies to easily support employee pensions, bonuses, and vacations.

    Learn more about Deel

    Key Features

    • Mobile access
    • Onboarding and offboarding
    • Time off management
    • Customizable automations

    Pros

    • Excellent customer service
    • Simple to get up and running

    Cons

    • More expensive solution
    • Software has occasional bugs

    Pricing

    Starts at $49/ month Trial: No Free Plan: Yes

  5. OrangeHRM 鈥 Good for small companies

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the OrangeHRM webpage

    OrangeHRM offers an open sourced, cloud-based free HR solution for smaller businesses that don鈥檛 need as advanced HR features.

    Why I picked OrangeHRM: OrangeHRM brands their free version as their Starter plan, and you get access to lots of great basic tools like HR admin, reporting, recruitment tools, and time tracking.

    The admin dashboard provides a place to house all of your employee details so you can ditch the pen and paper and physical files in the office.聽 You also get access to detailed analytics, like employee churn data. This free HR software also provides an overall picture of employee feedback and performance reviews, so you can create a better work environment for your entire team.

    Learn more about OrangeHRM

    Key Features

    • Intuitive and easy-to-use mobile app
    • Performance review analytics
    • Easy recruitment
    • Payroll features

    Pros

    • Employee self-service
    • Easy to manage PTO

    Cons

    • Limited features for larger companies

    Pricing

    Contact vendor for price Trial: No Free Plan: Yes

Compare the Best Free HR Software Solutions

Topic Start for free
Reviews
4.8
4.2
4.3
4.3
4.1
Pricing
Starts at just $29/month for the first 30 users
Starts at $49/month, for up to 5 users
Starts at $1/user/month
Starts at $49/ month
Contact vendor for price
Free Trial
yes
14-day
no
yes
no
no
Free Plan
yes
Free Up to 10 users
yes
yes
yes
yes

What is Free HR Software?

Free HR software automates and streamlines various HR processes for businesses. It provides tools and features to manage employee data, recruitment, onboarding, time and attendance, performance management, training, payroll, benefits administration.

By centralizing and digitizing HR tasks, HR software simplifies administrative processes, improves data accuracy, enhances employee engagement, and allows HR professionals to focus on strategic initiatives. Most HR software solutions offer a free version as well as paid plans that include more advanced features. Both offer comprehensive solutions to effectively manage and optimize human resources within a business.

How Does Free HR Software Work?

Most free HR management software聽operate on a freemium model, offering a basic version of the software at no cost while providing the option to upgrade to a paid version with additional features and capabilities. However, some HR software, like Connecteam, offers a complete HR management solution for small businesses up to 10 people. Users also get access to all of Connecteam鈥檚 employee management tools, too, at no extra cost.

Free HR software includes essential HR tools like employee data management, time and attendance tracking, and basic reporting. It may also provide self-service options for employees. While some free versions may have limitations compared to paid plans, it still offers valuable tools for managing HR processes, making it a cost-effective option for small businesses with basic HR needs.

What are the Benefits of Using Free HR Software?

There are tons of benefits to using free HR software, including:

Cost savings

The most obvious benefit is the cost savings associated with using free HR software. By opting for a free solution, organizations can save money that would have been spent on purchasing a paid HR software system.

Introduction to HR automation

Organizations get an opportunity to experience the benefits of software automation. It introduces them to the concept of using technology to streamline HR tasks, paving the way for potential future investments in more advanced HR software solutions, if needed.

More efficient processes

Accessible free HR software streamlines processes for both HR teams and employees. Onboarding and training can be digitized so materials and training courses are available directly from the app, saving HR teams time and resources. Payroll is simplified with automatic timesheets, and employees can upload documents directly to the system.

Integrations with other software聽

Although free HR software may have limitations, it often integrates with other systems such as payroll software or time-tracking tools. This integration capability allows organizations to streamline their HR processes by connecting different software systems.

Faster recruiting

Recruitment on a single, free platform means that all candidate information is consolidated into one place, allowing HR teams to gain complete insight into the types of candidates they鈥檙e attracting and more efficiently select who to interview.

Better compliance

By ensuring compliance with labor laws, regulations, and company policies, HR software reduces non-compliance penalties and lawsuits.

How Much Does HR Software Cost?

HR software is priced according to the size of your company, the features included, the level of automation, and the customization required for your company to successfully use the software.

However, free HR software is just that: free!

Connecteam, for example, offers a 100% free Small Business Plan that includes all of the platform鈥檚 HR and employee management features for up to 10 users.

FAQs

What is the cheapest HR software?

The cheapest HR software is any free option on the market. Our top free HR solution, Connecteam, offers a complete suite of HR management tools to help you onboard and train employees, store important documents, streamline payroll, and engage with your staff.聽

Does my business need HR software?

HR software is essential for any business with more than one employee. This solution improves data management, ensures compliance, enhances employee experience, and enables data-driven decision-making.

The system simplifies tasks like employee data management, recruitment, onboarding, time tracking, performance management, and benefits administration. In addition to reducing administrative workload and increasing efficiency, HR software enables HR professionals to focus on strategic initiatives. It also offers with self-service options for employees to access and manage their information.聽

>>Get started with Connecteam for free today!<<

The Bottom Line On the Best Free HR Software In 2023

When managers effectively manage their team, they end up with a more engaged and productive workforce that鈥檚 loyal and positive. Using free HR solutions can help make the entire process smoother. However, before investing in an online employee management system, write out your company鈥檚 needs and what features would best suit your business.聽

Check out my top 5 free HR software solutions and choose the best one for you and your team.