Team management apps give you all the tools to easily manage your team and keep everyone aligned. Check out my list of the 5 best options on the market and find the right fit for your company.
When managing a team, you have a lot on your plate – from creating schedules and managing tasks to facilitating collaboration, tracking performance, and everything in between.
Rather than juggling all these responsibilities, team management apps help you streamline your day-to-day and manage your teams with complete ease and efficiency from one place.
And to make things even easier, I’ve done extensive research on the best team management apps on the market and lined up the 5 best options. So the only thing left to do is to hand-pick whichever suits your company best and start upping your team management game.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
-
Best all-in-one team management app
-
Good for customizing workspaces
-
Good for project management
Why trust us?
Our team of unbiased software reviewers follows strict editorial guidelines, and our methodology is clear and open to everyone.
See our complete methodology
21
Tools considered
13
Tools reviewed
6
Best tools chosen
How I Chose the Best Team Management Apps
To give you a more specific look into how I narrowed down my list, these are the key functions and features I looked for when reviewing team management apps:
Important core features:
- Collaboration features: The app should make it easier for your teams to work on tasks together and communicate.
- Communication: You should be able to instantly reach your employees and allow your team to communicate through the app.
- Employee time clock: Employees should be able to clock in and out of work right from their phones, no matter where they are.
- Scheduling: The best team management app allow you to easily and quickly create schedules for your employees.
I checked for usability features, like:
- Ease of use: It’s easy to set up and offers an intuitive user experience.
- Customizability: It’s customizable to suit your team structures.
- Price: It is cost-friendly and suits your budget.
- Customer support: It comes with good customer support to help you with any issues.
I also looked for other key product features, including:
- Human resource management: I looked for apps that allowed companies to conduct HR processes, like payroll.
- Training and onboarding tools: The app should allow you to create customized training courses and upload them to the app. Employees should be able to complete training from the app, on the go.
- Task management: You need the ability to create, assign, and track progress on tasks and projects.
The 6 Best Team Management Apps of 2025
-
Connecteam — Best all-in-one team management app
Kicking off our list is Connecteam’s all-in-one team management app. This software has everything you need to easily and efficiently manage your team.
Why I chose Connecteam: I use Connecteam daily and it includes all the tools you need to effectively manage your team. The other thing I love about Connecteam is that it allows you to handpick and pay only for the feature set(s) you need, which are grouped into three hubs: Communications, Business Operations, and HR & Skills.
In addition to powerful features, Connecteam offers excellent customer support, an intuitive user experience, and high customizability, which allows you to adjust the platform to suit your precise business needs.
To dive deeper into Connecteam’s capabilities, we’ve detailed below how the app can enhance your team management.
Communications
I’m a huge fan of Connecteam’s communication features. The app offers multiple options for keeping your entire team connected, informed, and engaged. Connecteam’s communication tools include:
- Company updates: The social media-style newsfeed is perfect for sharing news and announcements. I also really like that users can reply with comments, likes, and emojis for a laid-back and friendly feel. You can also see who read your message and easily ensure you get your message across to your employees.
- In-app team chat: Instantly communicate with your team in secure 1:1, group, and company-wide chats. The chat feature is easy to use and accessible from the app on your mobile device. I also like that you can schedule messages to send only when employees clock in, ensuring you remain compliant with labor laws.
- Employee directory: This digital phonebook allows you and your team to easily find and contact co-workers as well as external work-related contacts directly through the app. So no need to first save the contact information to your mobile phone.
- Knowledge base: You can create, organize, and share all your company knowledge in one centralized location. This gives your team quick and easy access to the most recent version of company information from anywhere, at any time.
- Surveys & live polls: Create and share surveys and live polls with your team to complete, even while on the go. Gather feedback on any topic to gain valuable insights, make informed decisions, and ensure your employees feel heard. I’ve tested this feature and it’s incredibly customizable and you can include both multiple-choice and open-ended questions.
Business operations
If you’re looking for tools to manage daily operations, Connecteam’s got you covered. The main features include:
- Task management: Easily create and assign tasks to your team members. You can attach all relevant information, forms, or checklists and track your team’s progress on each task in real-time.
- Scheduling: Prepare optimal schedules for your team based with the manual scheduler. Use templates, drag and drop, recurring shifts, and other time-saving options. The app also helps avoid scheduling mistakes by flagging discrepancies.Connecteam comes with an auto-scheduling tool, too. You just need to tell the app which roles and shifts you need filled, and the app automatically creates the schedule based on employee availability and qualifications.
- Time clock: Have employees clock in and clock out from shifts with a single tap. Work hours are automatically recorded on digital timesheets for your review and further payroll processing. The time clock is the best way to ensure your team is exactly where they need to be with GPS time stamps and geofencing options.
- Forms & checklists: Create custom forms and checklists for every task your team needs to complete. Share these with your employees or add them to shifts. Instantly receive and review your team members’ entries so that you’re always in the loop.
Integrations
Connecteam integrates with:
- Quickbooks Online
- Gusto
- Xero
- Paychex
- Zapier
- RUN Powered by ADP®
HR & skills management
Connecteam’s HR & Skills hub gives you valuable tools to manage your team from an HR perspective. The main features include:
- Training & onboarding: Easily create and deliver onboarding and training sessions right to your team’s mobile devices. Add a quiz to test their understanding of the material and track performance, progress, and course completion in real-time.
- HR document management: Digitize, manage, and keep track of all employee documentation in one secure and organized location. Request and have employees upload documents right from their mobile phones.
- Recognition & rewards: Send employees digital recognitions, words of gratitude, and tangible rewards. Recognize individuals privately or share it to your company feed to have team members join in on the excitement.
The platform is absolutely packed with features and you can get really granular with customization. It’s kind of the Swiss Army knife of personal management platforms!
Connecteam also offers a free for life plan – Get Started Now!
Key Features
Pros
Intuitive and easy to use
All-in-one solution
Great customer support
Budget-friendly
Cons
Needs internet or wifi access to work
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
Try The Best Team Management App Today!
Start your free trial -
ClickUp — Good for customizing workspaces
ClickUp’s task management software empowers teams to plan, organize, and collaborate on projects all within a single platform.
Why I chose ClickUp: I appreciate how ClickUp includes a budgeting feature and is versatile enough to accommodate various project types and team sizes.
Here are some of the standout features:
Project management features
After I registered with ClickUp, I was immediately taken to my primary workspace. Here I was able to create different boards, each dedicated to your tasks. These boards are highly customizable with multiple templates and permission settings, which simplifies keeping projects organized and tailored to specific teams or departments.
ClickUp’s main dashboard is neatly organized and offers a view of your daily agenda. If your team works remotely, I think ClickUp is an excellent choice. Once tasks are assigned and you’ve uploaded relevant documents, team members can collaborate on projects in real-time. The platform also provides a shared workspace for team communication, file sharing, and progress updates.
Another great aspect is that ClickUp centralizes communication within each task or project. ClickUp integrates tools like comments, mentions, and notifications, allowing team members to discuss tasks and ask questions directly within the app.
Multiple task view options
ClickUp offers a variety of task view options to suit different working preferences, such as list view, board view, calendar view, and Gantt chart. This flexibility allows employees to choose the layout that best fits their needs.
The list view organizes tasks in a straightforward manner, while the board view uses a Kanban-style layout to visually track tasks through different stages of completion. The calendar view aids in scheduling and visualizing tasks over time, and the Gantt chart provides an overview of the project timeline, showing task dependencies and deadlines.
Personalized workspaces
ClickUp’s customization options really stood out to me. Each employee can tailor their workspace to their specific project requirements and personal preferences.
Employees can also create custom task statuses, design their own task templates, and even change the platform’s appearance with different themes and color schemes. The dashboard is also customizable, enabling users to configure widgets and reports to display the most relevant project information.
Integrations
Some of ClickUp’s integrations include:
- GitHub
- GitLab
- Dropbox
- OneDrive
- Outlook
- Clockify
- TMetric
- PomoDone
The malleability of ClickUp is what drew me to the system initially. We created so many custom systems that are based on how WE do business. This definitely doesn’t inhibit you like most pre-structured, cookie-cutter systems.
Key Features
- Collaborative documents
- Real-time chat
- Native time tracking
- Customizable workspaces
- Custom task statues
- Kanban boards
Pros
- Simple to use
- Good customization options
Cons
- Prone to bugs
- Mobile version is somewhat unfriendly
Pricing
Starts at $7/member/month Trial: No Free Plan: Yes
-
Monday.com — Good for project management
monday.com is highly customizable project management solution and straightforward to set up. While it offers a wide range of tools that might initially feel a bit overwhelming, the interface becomes intuitive as you explore it. You can establish task deadlines, create multiple project boards, assign statuses to each project, and delegate tasks to different team members.
Why I chose monday.com: I appreciate how monday.com allows for splitting boards into smaller projects and tasks, tracking deadlines, setting priorities, and easily copying and pasting tasks as needed.
Setting up boards and workspaces for project planning
After I signed up for monday.com, I was directed to the home screen. Here, I saw an overview of all available workspaces where I could collaborate on projects, manage boards, and access my inbox.
Each workspace contains boards that can be tailored using various templates and custom admin and privacy settings. A feature I particularly like is that when you create a new board, the app prompts you to define the purpose of the board and identifies which tools may be useful for your specific project.
After setting up a new board, I was taken to the Board view, where multiple groups were displayed and further broken down into individual tasks. After naming the groups and tasks, I explored the board’s functionality.
Each task has several columns, such as the person responsible, status, and due date. I was able to add additional columns, which is great for including descriptions or notes. I found it really convenient to drag and drop groups around the interface to advance them through project phases.
Monday.com uses tables to organize tasks and color coding to help you quickly visualize the status and importance of tasks. The status view uses color coding to make it easy to track progress, and you can further customize the color scheme of your boards in the Settings menu. While testing monday.com, I also uploaded documents for each task, assigned tags, and played around with the messaging feature, all of which were easy to do.
Multiple views and automations
One feature I really value is the ability to view tasks in different formats, like Kanban boards, Gantt charts, and timelines. This flexibility is ideal for accommodating different working styles and project requirements.
I like that the platform also allows you to set up multiple automations by customizing triggers and actions. For instance, I set up automatic reminders for upcoming deadlines and immediate updates when a task’s status changes.
This is especially beneficial for approval processes where tasks must go through multiple review stages.
Integrations
Some of monday.com’s integrations include:
- Slack
- GitHub
- Salesforce
- Mailchimp
- Hubspot
- Google Calendar
- Microsoft Teams
- Outlook
Monday allows me to organize my various projects and tasks so I can easily see what’s due soon or coming up in the pipeline. I can also see team member’s workloads to determine availability for new projects/tasks.
Key Features
- Goal tracking
- Tailored workflows
- Automations
- Resource management tools
- Multiple project board views
- Customizable reporting dashboards
Pros
- Good automation options
- Good customizability
Cons
- Not intuitive to use
- Not budget friendly
Pricing
Starts at $8/user/month Trial: Yes Free Plan: Yes
-
Jobber — Good for employee dispatching
Jobber is a field service management app designed to streamline operations for service-based businesses.
Why I chose Jobber: I appreciate that Jobber includes tools for both team and client management, complete with a client hub. It’s a great solution for managing field services and teams that don’t work in a single location.
Jobber’s interface is modern and user-friendly, making it relatively easy to find each feature. However, some settings and features require a bit more exploration. I also found the search function in the upper right corner helpful, and the learning curve overall was quite manageable.
Employee scheduling and dispatching
During my time testing Jobber, I focused on the scheduling and dispatching features, which are vital for service businesses. I was impressed with how customizable these features are and I like that you can color-code the schedule so it’s easier to organize. You can also view schedules in five different formats: month, week, day, list, or map view.
The month and week views offer drag-and-drop functionality, simplifying the scheduling process. You can also assign tasks and filter them by type and status, ensuring that nothing gets overlooked.
The Jobber scheduling map view on the desktop version, showing assigned, unassigned, completed, and reassign visits options. Another valuable feature is the route optimization tool. This tool tracks your workers’ locations while they are clocked in and provides the most efficient routes for them to follow. While testing the feature, I was able to access directions directly through the app, though it’s worth noting that the tool doesn’t account for real-time traffic.
Client quotes and estimates
Jobber places a strong emphasis on client interaction tools, which I found particularly useful. You can create quotes within the app, complete with detailed descriptions, quantities, and attachments like photos to better illustrate what your business offers.
The app allows you to create quote templates and send them directly to clients, too. Once a quote is sent, clients can view it in the Client Hub. Jobber also lets you share pricing with your clients in a few different ways: by total, line item, or through package deals, making it easier to upsell. When a quote is approved, Jobber automatically creates a job with all the details ready for scheduling and invoicing.
One minor drawback is that while Jobber supports discounts and taxes on quotes, I found the controls somewhat limited. It’s challenging to create a quote that includes both discounted and full-price items or to apply different tax rates to various line items. This could be cumbersome for businesses with more complex pricing models or those operating in multiple locations with different tax structures.
Integrations
Some of Jobber’s integrations include:
- Paypal
- Mailchimp
- Google Calendar
- QuickBooks Online
- Stripe
- Square POS
- Zapier
Jobber has helped us streamline certain functions of our small business and is a major factor for us to scale! It has improved our processes and help us improve our cashflow.
Key Features
- Customer service (CRM)
- Route assignments
- Team management
- Invoicing and payments
- Scheduling and dispatching
- Job forms
Pros
- Easy to use
- Feature-rich
Cons
- Could do with a better reporting feature
- Customer service could be improved
Pricing
Starts at $29/month, for 1 user only Trial: Yes — 14-day Free Plan: No
-
Deputy — Good for employee time tracking
Deputy is another team management app that offers a range of valuable features, including time tracking, scheduling, employee updates, compliance monitoring, reporting, and payroll integration.
Why I chose Deputy: The primary features that drew me to Deputy are its employee time clock and scheduling tools, both of which perform exceptionally well. I also appreciate that Deputy is available in multiple countries, making it ideal for businesses with global offices. The app a lso comes with touchless biometric facial recognition for clocking in and out, which is not only convenient for useful for accessibility purposes.
Employee time clock with GPS and geofencing
Deputy allows you to turn mobile phones and tablets into employee time clocks. The time clock includes GPS location stamping, enabling you to track where employees are during their shifts. You can also set up geofences around job sites to ensure that employees can only clock in when they are within a designated area.
Although Deputy offers biometric facial recognition for clocking in and out, it’s important to note that this feature is only available on tablets and not on smartphones.
I tested both the GPS-tracking and geofencing features, finding them to be accurate and effective, with employee locations clearly displayed on easy-to-read maps.
Deputy also allows you to set rules for overtime and prevent employees from clocking into unscheduled shifts. When clocking out, employees have the option to add notes about their shifts and provide feedback. However, it would be helpful if there were a way to categorize these notes as important or urgent.
Employee scheduling and compliance with labor laws
Deputy helps businesses stay compliant with labor laws, including Fair Workweek regulations. The employee scheduler allows you to plan and publish work schedules well in advance, ensuring everyone is informed and compliant with notice period requirements.
The software also helps avoid scheduling conflicts and ensures that employees get enough rest between shifts, a crucial aspect of Fair Workweek laws.
I found Deputy’s time and attendance tracking features very beneficial for compliance purposes. The app accurately records clock-in and clock-out times, making it easy to monitor hours worked and overtime. It also keeps a record of past timesheets for future reference.
Deputy’s employee scheduler is neatly organized and color-coded. Integrations
Some of Deputy’s integrations include:
- BambooHR
- Gusto
- HiBob
- Key2Act
- iPayroll
- JobAdder
- indeed
I love the reports that deputy keeps track of. Every report is meticulously categorized and organized, which is a complete life saver. Instead of spending hours sorting through time sheets and data, deputy has all that for me in a single click!
Key Features
- Employee scheduler
- Time clock and attendance tracking
- GPS location tracking
- Reporting
- Task management
- Employee updates and announcements
Pros
- Available across multiple countries
- Touchless clock-in with biometric facial recognition
Cons
- Advanced security only offered with Enterprise plan
- No offline mode
Pricing
Starts at $4.5/user/month, for Scheduling or Time & Attendance Trial: Yes — 31-day Free Plan: No
-
Workday — Good for HR mangement
If you manage remote teams or field workers across various locations, Workday is an excellent choice for handling large, dispersed teams and efficiently managing complex payroll processes.
Why I chose Workday: I was impressed by Workday’s extensive HR and employee features. Workday also integrates with third-party payroll apps so you can pay employees no matter where they’re working, even in other countries.
Employee onboarding and training tools
Workday’s onboarding and training tools are excellent. While testing Workday, I was able to create customized onboarding and training materials that I could easily share with other employees.
What really stood out to me was the diverse range of content formats available for creating training materials, including videos, quizzes, and interactive courses. This makes it easier to deliver engaging and effective training.
Additionally, Workday offers an intuitive mobile app so employees can access training materials anytime, anywhere, directly from their mobile devices.
While exploring Workday, I also reviewed its training analytics tools and was impressed by the level of detail. Users can monitor employee progress and assess the effectiveness of training programs by tracking key metrics such as course completion rates, time spent on modules, and assessment scores.
Employee recruitment and retention
Workday is also a recruiting platform, and I can see how it can help companies hire and retain top employees. The software allows you to post jobs directly, receive and review applications, and seamlessly move candidates through the hiring process. The recruitment tools are user-friendly and the interface is intuitive.
I really like tje AI-powered candidate search and matching tool. While testing it, I found that it uses machine learning to identify the best candidates for specific roles based on skills, experience, and potential. Plus, with Workday’s mobile app, you can manage the hiring process on the go.
For employee retention, Workday provides tools for engagement and development. The software supports regular employee feedback and check-ins to keep staff aligned with team goals and engaged in their work.
Integrations
Some of Workday’s integrations include:
- ADP
- Kronos
- Clockify
- Slack
- Oracle
- Snowflake
- Bank of America
All records in one place and can be accessed anytime, anywhere. Well organized and collaborative customer support team.
Key Features
- Financial management
- Human capital management
- Word processor
- Payroll
- Recruitment and retention
- Analytics and reporting
Pros
- Feature-rich for HR professionals
- Easy to learn
Cons
- Users report the software is costly
- Lacks basic managerial tools
Pricing
Contact vendor for price Trial: No Free Plan: No
Compare the Best Team Management Apps
| Topic |
Start for free
|
|
|
|
|
|
|---|---|---|---|---|---|---|
| Reviews |
  |
|
|
|
|
|
| Pricing |
Starts at just $29/month for the first 30 users
|
Starts at $7/member/month
|
Starts at $8/user/month
|
Starts at $29/month, for 1 user only
|
Starts at $4.5/user/month, for Scheduling or Time & Attendance
|
Contact vendor for price
|
| Free Trial |
yes
14-day
|
no
|
yes
|
yes
14-day
|
yes
31-day
|
no
|
| Free Plan |
yes
Free Up to 10 users
|
yes
|
yes
|
no
|
no
|
no
|
| Use cases |
Best all-in-one team management app
|
Good for customizing workspaces
|
Good for project management
|
Good for employee dispatching
|
Good for employee time tracking
|
Good for HR mangement
|
| Available on |
What are Team Management Apps?
Team management apps are designed to enhance collaboration, streamline communication, and optimize task management within a team. These apps provide a centralized platform where team members can assign and track tasks, manage schedules, and share files, ensuring that everyone stays aligned on project goals and deadlines. They often include features like real-time messaging, video conferencing, and document sharing, making it easier for teams to collaborate effectively, even when working remotely.
Team management apps typically offer tools for monitoring progress, setting milestones, and integrating with other software, allowing teams to maintain productivity and stay organized. Whether it’s a small group project or a large-scale organizational effort, these apps help teams stay connected, coordinate their work, and achieve their objectives more efficiently.Not sure which solution to choose? Check out our comparison of the top employee management tools.
How Do Team Management Apps Work?
Team management apps allow teams to collaborate, communicate, and manage their tasks and projects. These apps typically allow users to create and assign tasks, set deadlines, and monitor progress in real-time. Team members can update the status of their tasks, upload documents, and leave comments, ensuring that everyone stays informed and aligned.
Communication features like chat, video conferencing, and notifications enable instant interactions and keep everyone connected, regardless of their location. Many team management apps also integrate with other tools like calendars, email, and file storage systems, allowing for seamless workflow management.
These apps often include reporting and analytics features, giving managers insights into team performance and project progress.
Benefits of Team Management Apps
These are the primary benefits of using a team management app on your team:
- Improved collaboration: Team management apps foster better communication and collaboration among team members, no matter where they are located.
- Efficient task assignment: These apps make it easy to assign tasks, set deadlines, and track progress, ensuring everyone knows their responsibilities.
- Enhanced organization: They help streamline workflow, centralize documents, and keep project-related information organized, reducing confusion and clutter.
- Real-time updates: Team members can receive instant updates on project developments, ensuring everyone is on the same page.
- Remote and field work facilitation: Especially valuable for remote teams and field workers, these apps allow for seamless coordination and productivity even when team members work from different locations.
- Time and resource management: They help teams manage their time and resources effectively, leading to increased efficiency and reduced wasted effort.
- Data security: Many team management apps offer robust security measures to protect sensitive project data and documents.
- Customization: Users can often customize these apps to suit their specific project needs, ensuring a tailored approach to team management.
- Task prioritization: These apps often include features to help prioritize tasks, ensuring that critical activities are addressed first.
- Analytics and reporting: They provide insights into team performance, allowing for data-driven decision-making and continuous improvement.
- Increased accountability: With clear task assignments and progress tracking, team members are more accountable for their contributions.
- Scalability: They can accommodate growing teams and projects, making them adaptable for businesses of various sizes.
- Integration: Many team management apps can integrate with other essential tools like calendars, email, and project management software, streamlining workflows further.
- Enhanced Productivity: Ultimately, these apps lead to enhanced team productivity and better project outcomes, contributing to business success.
How Much Do Apps for Team Management Cost?
The cost of team management apps varies depending on the features offered and the scale of the business. While some companies opt for free task management software to start with, others invest in paid solutions for additional features. For instance, monday.com provides several pricing tiers, starting with a Basic plan at around $10 per user per month, which includes essential project management tools. Their Standard and Pro plans, offering advanced features like automation and integrations, range from $12 to $16 per user per month.
Deputy, focusing on workforce management, provides pricing based on modules, with a Scheduling plan starting at $2.50 per user per month and a Time & Attendance plan at $2.50 per user per month. The final cost depends on the specific needs and size of the team.
Connecteam offers a more affordable option with a free plan for up to 10 users, while its paid plans start at $29 per month for up to 30 users, catering to small businesses with robust communication and scheduling tools.
FAQs
Any team management app should be easy to use with little to no training needed. Even your less tech-savvy employees should be able to learn how to use the app at their own pace.
First, evaluate your business’ primary needs in terms of team management. Then, research the top team management apps on the market and find one that not only fits your needs but suits your budget. I also recommend looking for an app with a free trial so you can test it out before committing to purchase.
The Bottom Line On Team Management Apps
Effective team management may not always be the easiest task on your plate, but when done correctly, you, your company, and your employees will reap the benefits for years to come.
By implementing a team management app, you constantly have real-time and direct access to your team and projects so that nothing falls through the cracks. Apart from better efficiency, productivity, and morale, the time and money saved with a team management app will benefit your business.
