Team management apps give you all the tools to easily manage your team, promote collaboration, and keep productivity and work quality at their highest level. Check out my list of the best team management apps and find the right fit for your company.
When managing a team, you have a lot on your plate – from creating schedules and managing tasks to facilitating collaboration, tracking performance, and everything in between.
Rather than juggling all these responsibilities, team management apps help you streamline your day-to-day and manage your teams with complete ease and efficiency from one place.
And to make things even easier, I’ve done extensive research on the best team management apps on the market and lined up the 12 best options. So the only thing left to do is to hand-pick whichever suits your company best and start upping your team management game.
Let’s dive in!
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best all-in-one team management app
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Best for project management
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Best for team efficiency
How I Chose the Best Team Management Apps
To give you a more specific look into how I narrowed down my list, these are the key functions and features I looked for when reviewing team management apps:
Important core features:
- Collaboration features: The app should make it easier for your teams to work on tasks together and communicate.
- Communication: You should be able to instantly reach your employees and allow your team to communicate through the app.
- Employee time clock: Employees should be able to clock in and out of work right from their phones, no matter where they are.
- Scheduling: The best team management app allow you to easily and quickly create schedules for your employees.
I checked for usability features, like:
- Ease of use: It’s easy to set up and offers an intuitive user experience.
- Customizability: It’s customizable to suit your team structures.
- Price: It is cost-friendly and suits your budget.
- Customer support: It comes with good customer support to help you with any issues.
I also looked for other key product features, including:
- Human resource management: I looked for apps that allowed companies to conduct HR processes, like payroll.
- Training and onboarding tools: The app should allow you to create customized training courses and upload them to the app. Employees should be able to complete training from the app, on the go.
- Task management: You need the ability to create, assign, and track progress on tasks and projects.
The 12 Best Team Management Apps of 2023
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Connecteam — Best all-in-one team management app
Kicking off our list is Connecteam’s all-in-one team management app. This software has everything you need to easily and efficiently manage your team.
Why I chose Connecteam: Whether it’s communication, task management, time tracking, job scheduling, employee engagement, and much more. The great thing about Connecteam is that it allows you to handpick and pay only for the feature set(s) you need, which are grouped into three hubs: Communications, Business Operations, and HR & Skills.
In addition to powerful features, Connecteam offers excellent customer support, an intuitive user experience, and high customizability, which allows you to adjust the platform to suit your precise business needs.
To dive deeper into Connecteam’s capabilities, we’ve detailed below how the app can enhance your team management.
Communications
Connecteam offers a wide range of communication features that help you keep your entire team connected, informed, and engaged. The main features include:
- Company updates: Share news and announcements with your team through your company feed on the app – similar to on social media. Have an overview of who sees and reads your message and easily ensure you get your message across.
- In-app team chat: Instantly communicate with your team in secure 1:1, group, and company-wide chats. This enhances collaboration wherever your team members are working from.
- Employee directory: This digital phonebook allows you and your team to easily find and contact co-workers as well as external work-related contacts directly through the app. So no need to first save the contact information to your mobile phone.
- Knowledge base: Create, organize, and share all your company knowledge in one centralized location. This gives your team quick and easy access to the most recent version of company information from anywhere, at any time.
- Surveys & live polls: Create and share surveys and live polls with your team to complete, even while on the go. Gather feedback on any topic to gain valuable insights, make informed decisions, and ensure your employees feel heard.
Business operations
If you’re looking for tools to manage daily operations, Connecteam’s got you covered. The main features include:
- Task management: Easily create and assign tasks to your team members. Attach all relevant information, forms, or checklists and track your team’s progress on each task in real-time.
- Scheduling: Prepare optimal schedules for your team based on their submitted availability and registered qualifications. Use templates, drag and drop, recurring shifts, and other time-saving options. The app also helps avoid scheduling mistakes by flagging discrepancies.
- Time clock: Have employees clock in and clock out from shifts with a single tap. Work hours are automatically recorded on digital timesheets for your review and further payroll processing. Ensure your team is exactly where they need to be with GPS time stamps and geofencing options.
- Forms & checklists: Create custom forms and checklists for every task your team needs to complete. Share these with your employees or add them to shifts. Instantly receive and review your team members’ entries so that you’re always in the loop.
HR & skills management
Connecteam’s HR & Skills hub gives you valuable tools to manage your team from an HR perspective. The main features include:
- Training & onboarding: Easily create and deliver onboarding and training sessions right to your team’s mobile devices. Add a quiz to test their understanding of the material and track performance, progress, and course completion in real-time.
- HR document management: Digitize, manage, and keep track of all employee documentation in one secure and organized location. Request and have employees upload documents right from their mobile phones.
- Recognition & rewards: Send employees digital recognitions, words of gratitude, and tangible rewards. Recognize individuals privately or share it to your company feed to have team members join in on the excitement.
The platform is absolutely packed with features and you can get really granular with customization. It’s kind of the Swiss Army knife of personal management platforms!
Connecteam also offers a free for life plan – Get Started Now!
Key Features
Pros
Intuitive and easy to use
All-in-one solution
Great customer support
Budget-friendly
Cons
Integrations in development
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
Try The Best Team Management App Today!
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FunctionFox — project management
Available on
- Web
- iOS
- Android
- Windows
- Mac
FunctionFox is a timesheet and project management software that offers three main products for teams: time and expense tracking, estimates and budgets, and reporting tools.
Why I chose FunctionFox: It’s very easy to set up new employees on the app, as well as new clients. You can easily create projects, tasks, and set hourly rates and set up all kinds of project management charts, like Gantts.. The reporting tools are incredibly detailed and useful, collecting details that help you make better data-driven decisions.
The app creates easy-to-read reports with colorful graphics that make it easy to view work-related insights and make smart business decisions.
And with FunctionFox, your entire time can remain connected with internal communication boards.
Learn more about FunctionFoxKey Features
- Timesheet with timer
- Estimates and budget tracking
- Reports and to-do lists
- Blog for internal communication
- Job intake forms
Pros
- Great customer support
- Use-friendly
Cons
- Can be hard to navigate
- No job scheduling feature
Pricing
Basic plan is $26.25/month plus an additional $3.75 per user Trial: No Free Plan: No
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ClickUp — Good for keeping teams aligned
Available on
- Web
- iOS
- Android
ClickUp calls itself “one app to replace them all,” and they might be right.
Why I chose ClickUp: ClickUp offers an array of team management features like to-do lists, project management tools, spreadsheets, docs, events, reminders, email and chat, goal tracking, and resource management.
Enhance daily tasks with assigned comments, customer notifications, recurring tasks, thread comments, filtering, and progress percentage. Create customized docs right in the app and allow others to edit them, as needed.
I also really like how many integrations ClickUp has. You can easily import work from software such as Monday.com, Jira, Basecamp, Excel, and Todoist right into the app to start organizing your items and better managing your team.
Learn more about ClickUpKey Features
- Create your own views, for example list, board, calendar, doc, activity, etc.
- Build custom “Spaces” so teams can work together with their own space
- Color coordinate statuses
- Set statuses for projects to best understand the status of a task/project at a glance
Pros
- Smooth interface
- Great choice of templates
Cons
- Little bit of a learning curve
- Not all functions available on mobile
Pricing
Starts at $7/member/month Trial: No Free Plan: Yes
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Monday.com — Good for project management
Available on
- Web
- iOS
- Android
Monday.com is one of the best team apps as it’s super easy to use and has a superb user interface. It allows you to easily plan, track, and manage multiple projects at once from beginning to end.
Why I chose Monday.com: I like how versatile and customizable Monday is. Tag teammates, respond with messages or emojis, and drag and drop tasks or assignments for easy project management.
Learn more about Monday.comKey Features
- Project management templates
- Due date reminders
- Gantt chart, visual timeline, etc.
- Set a project owner, status, timeline, notes, due date and more
Pros
- Great customer support
- Attractive interface, user-friendly
Cons
- Requires a high-tier plan to use all features
- Steep learning curve
Pricing
Starts at $8/user/month Trial: Yes Free Plan: Yes
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Ravetree — Good for managing billing
Available on
- Web
Ravetree allows you to manage clients, projects, budgets, and more from a single place.
Why I chose Ravetree: I’m obsessed with Ravetree’s interface and UX design. It’s colorful, simple, and intuitive, making it one of my favorite project management tools on this list. It also includes a complete CRM, document storage, client portals, and billing features.
Learn more about RavetreeKey Features
- Project management
- CRM
- Billing
- Time and expenses management
Pros
- Great customer support
- Clear and intuitive user interface
Cons
- Long learning curve
- Can crash, not that stable
Pricing
Starts at $29/month per user Trial: Yes Free Plan: No
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Trello — Good for managing workflows
Available on
- Web
- iOS
- Android
Trello is one of the most well-known apps for team management that offers boards, lists, and cards to organize your teams and projects in a user-friendly way.
Why I chose Trello: Whether it’s for work or managing your personal life, Trello is a top choice due to its robust features, integrations, project management templates, and automation settings.
Learn more about TrelloKey Features
- Rich details on each card such as due date, checklist, attachment, comments, etc.
- Workflow automation
- Create boards for different projects, office locations, etc.
- Use templates or build your own
Pros
- Lots of automations
- Great customer service
Cons
- Lacking some key features
- No free trial for premium features
Pricing
Starts at $5/user/month Trial: Yes — For the Premium plan Free Plan: Yes
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ProjectManager — Good for managing multiple projects at once
Available on
- Web
ProjectManager offers a hub for all things project management.
Why I chose ProjectManager: As the name suggests, this software is one of the best cloud-based apps for team management that is available on Windows and Mac. It also integrates with over 1000 other software so it’s incredibly flexible and customizable.
Learn more about ProjectManagerKey Features
- Gantt charts, task lists, and Kablan boards
- Drag and drop scheduling
- Track time with timesheets
- Real-time dashboard and reports
Pros
- Feature-rich
- Great reporting features
Cons
- Steep learning curve
- Easier to use on desktop
Pricing
Starts at $13/month per user Trial: Yes Free Plan: Yes
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Wrike — Good for team collaboration
Available on
- Web
- iOS
- Android
Wrike is a cloud-based platform that’s customizable and can be tailored to fit your business and team needs.
Why I chose Wrike: This team management app offers 360-degree visibility for your teams with easy collaboration and automation capabilities. Wrike also integrates with various solutions like Salesforce, Google, and GitHub.
I also like that it includes custom request forms for teams to ensure that everyone has the tools they need to do their jobs.
Learn more about WrikeKey Features
- Real-time updates and reports
- Set team or individual tasks
- Gantt charts
- Custom request forms
Pros
- Sleek interface and visually appealing
- Great bang for your buck
Cons
- Little bit of a learning curve
- Can't delete lists
Pricing
Starts at $9.80/user/month, for 2-25 users Trial: Yes Free Plan: Yes
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Confluence — Good for: HR professionals
Available on
- Web
- iOS
- Android
- Windows
- Mac
Confluence offers knowledge management and project collaboration.
Why I chose Confluence: The app includes multiple templates to make work easier for your teams and for your projects. Additionally, this is one of the best team apps to integrate with solutions like Trello, Slack, and Dropbox. I also like how collaborative this app is. Team members can upload documents and others can comment and edit directly from the app.
Learn more about ConfluenceKey Features
- Work blog
- Personalized feed
- Real-time editing and notifications
- Permission settings
Pros
- Robust features
- Great customer support
Cons
- Learning curve
- Can be clunky
Pricing
Starts at $5.50/user/month Trial: Yes — 7-day Free Plan: Yes
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Lineup — Good for measuring performance
Available on
- Web
Lineup is a powerful talent database that allows you to keep tabs on what skills your workers have.
Why I chose Lineup: Lineup is a great option for businesses that want to strengthen their talent management. The app allows you to store, organize, and manage all volunteer and employee data so that it’s easier to get to know your workers’ skills. Real-time data collection ensures transparency and actionable information at your fingertips.
Learn more about LineupKey Features
- Recruitment process
- Create meetings, workshops and committees
- Talent and team database
- Employee evaluations
Pros
- Great customer service
Cons
- Little bit of a learning curve
Pricing
$450/month Trial: Yes Free Plan: No
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Zoho Workplace — Good for collaborating with your team
Available on
- Web
- iOS
- Android
Zoho Workplace is centralizes all of your team management needs in one place.
Why I chose Zoho Workplace: Zoho Workplace is unique because it offers an entire suite with numerous settings to customize your own team management platform based on the needs of your business and your team members.
Learn more about Zoho WorkplaceKey Features
- Email and chat
- File management
- Word processor
- Social intranet
Pros
- Connects with any device
- Great productivity tools
Cons
- Steep learning curve
- Not all tools are as refined as competitor tools
Pricing
Starts at $2.97/user/month Trial: Yes Free Plan: Yes
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Evernote Teams — Good for syncing notes and documents
Available on
- Web
- iOS
- Android
You may be familiar with Evernote for its note-taking app, but it also offers a productivity solution that allows you to better manage all your projects, workflows, and deadlines.
Why I chose Evernote: Evernote not only offers excellent note-taking tools, but you can create schedules, send emails, and communicate with your team. Create and assign tasks inside your notes with due dates, flags, and reminders so nothing falls through the cracks.
Learn more about Evernote TeamsKey Features
- Document scanning
- Templates
- Share notes and files
- Web clipper
Pros
- Easy to use
Cons
- Offline mode is lacking
Pricing
Starts at ~$10.84/user/month, for Teams Trial: Yes — For Teams Free Plan: No
Compare the Best Team Management Apps
| Topic |
Start for free
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| Reviews |
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| Pricing |
Starts at just $29/month for the first 30 users
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Basic plan is $26.25/month plus an additional $3.75 per user
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Starts at $7/member/month
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Starts at $8/user/month
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Starts at $29/month per user
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Starts at $5/user/month
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Starts at $13/month per user
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Starts at $9.80/user/month, for 2-25 users
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Starts at $5.50/user/month
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$450/month
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Starts at $2.97/user/month
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Starts at ~$10.84/user/month, for Teams
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| Free Trial |
yes
14-day
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no
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no
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yes
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yes
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yes
For the Premium plan
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yes
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yes
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yes
7-day
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yes
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yes
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yes
For Teams
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| Free Plan |
yes
Free Up to 10 users
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no
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yes
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yes
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no
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yes
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yes
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yes
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yes
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no
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yes
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no
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What Are Team Management Apps?
Team management apps are digital tools designed to streamline and optimize collaboration within a group. They facilitate task assignment, communication, and project tracking among team members. These apps often offer features like shared calendars, file sharing, and progress monitoring, making them essential for efficient teamwork in various professional settings. Team management apps enhance coordination and productivity in business.
How Do Team Management Apps Work?
Generally speaking, team management apps allow managers to:
- Schedule employees: Managers can plan, assign and oversee tasks, and set deadlines in the process. Employees have full access to their tasks and all of the crucial information included.
- Progress tracking: Managers can track every employees’ progress of current tasks.
- Reporting: Managers can generate reports and analyze their teams’ progress over a set period of time.
- Archiving: Users can take completed tasks and projects and organize them into archives that they can refer back to and add to in the future.
- Communication: Teams can communicate with each other, collaborate on projects and tasks, and exchange feedback.
Benefits of Team Management Apps
These are the primary benefits of using a team management app on your team:
- Improved collaboration: Team management apps foster better communication and collaboration among team members, no matter where they are located.
- Efficient task assignment: These apps make it easy to assign tasks, set deadlines, and track progress, ensuring everyone knows their responsibilities.
- Enhanced organization: They help streamline workflow, centralize documents, and keep project-related information organized, reducing confusion and clutter.
- Real-time updates: Team members can receive instant updates on project developments, ensuring everyone is on the same page.
- Remote and field work facilitation: Especially valuable for remote teams and field workers, these apps allow for seamless coordination and productivity even when team members work from different locations.
- Time and resource management: They help teams manage their time and resources effectively, leading to increased efficiency and reduced wasted effort.
- Data security: Many team management apps offer robust security measures to protect sensitive project data and documents.
- Customization: Users can often customize these apps to suit their specific project needs, ensuring a tailored approach to team management.
- Task prioritization: These apps often include features to help prioritize tasks, ensuring that critical activities are addressed first.
- Analytics and reporting: They provide insights into team performance, allowing for data-driven decision-making and continuous improvement.
- Increased accountability: With clear task assignments and progress tracking, team members are more accountable for their contributions.
- Scalability: They can accommodate growing teams and projects, making them adaptable for businesses of various sizes.
- Integration: Many team management apps can integrate with other essential tools like calendars, email, and project management software, streamlining workflows further.
- Enhanced Productivity: Ultimately, these apps lead to enhanced team productivity and better project outcomes, contributing to business success.
How Much Do Apps for Team Management Cost?
Team management apps can vary in price depending on their audience and features. Some solutions such as FunctionFox and Zoho Workplace start at $5 and $4 per user/month, respectively. While pricier options like ProjectManager start at $15 per user/month.
It’s worth noting though that many apps for managers offer free trials so that users can familiarize themselves with their most basic range of features before deciding to upgrade.
In Connecteam’s free trial, your employees can complete tasks, clock in and out, accept, reject and claim shifts, fill in and sign checklists and forms, all from their mobile devices.
If you plan to upgrade to the Basic plan ($29/month for the first 30 users), you can continue to benefit from all of the features mentioned, and all the additional features included. Or you can just stick to the free plan.
Get started with Connecteam for free today!
FAQs
Are team management apps difficult to use?
Any team management app should be easy to use with little to no training needed. Even your less tech-savvy employees should be able to learn how to use the app at their own pace.
How do I choose the right team management app for my business?
First, evaluate your business’ primary needs in terms of team management. Then, research the top team management apps on the market and find one that not only fits your needs but suits your budget. I also recommend looking for an app with a free trial so you can test it out before committing to purchase.
The Bottom Line On Team Management Apps
Effective team management may not always be the easiest task on your plate, but when done correctly, you, your company, and your employees will reap the benefits for years to come.
By implementing a team management app, you constantly have real-time and direct access to your team and projects so that nothing falls through the cracks. Apart from better efficiency, productivity, and morale, the time and money saved with a team management app will benefit your business.