The 12 Best Team Management Apps in 2023

Team management apps give you all the tools to easily manage your team, promote collaboration, and keep productivity and work quality at their highest level. Check out these best team management apps and find the right fit for your company.

When managing a team, you have a lot on your plate – from creating schedules and managing tasks to facilitating collaboration, tracking performance, and everything in between.

Rather than juggling all these responsibilities, team management apps help you streamline your day-to-day and manage your teams with complete ease and efficiency from one place.

And to make things even easier, we’ve lined up the 12 best team management apps out there. So the only thing left to do is to hand-pick whichever suits your company best and start upping your team management game.

Let’s dive in!

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

Best all-in-one team management app
Learn more
Best for project management
Best for team efficiency

What to Look For in a Team Management App

When looking for a good team management app, keep an eye out for the following aspects and features:

Ease of use: It’s easy to set up and offers an intuitive user experience.
Customizability: It’s customizable to suit your team structures.
Collaboration features: It makes it easier for your teams to work on tasks together and communicate.
Communication: You can instantly reach your employees and allow your team to communicate through the app.
Task management: You can create, assign, and track progress on tasks.
Scheduling: It allows you to easily and quickly create schedules for your employees.
Price: It is cost-friendly and suits your budget.
Support: It comes with good customer support to help you with any issues.

The 12 Best Team Management Apps of 2023

Connecteam — Best all-in-one team management app
Available on
- Web
- iOS
- Android
Kicking off our list is Connecteam’s all-in-one team management app. This software has everything you need to easily and efficiently manage your team. Whether it’s communication, task management, time tracking, job scheduling, employee engagement, and much more. The great thing about Connecteam is that it allows you to handpick and pay only for the feature set(s) you need, which are grouped into three hubs: Communications, Business Operations, and HR & Skills.

In addition to powerful features, Connecteam offers excellent customer support, an intuitive user experience, and high customizability, which allows you to adjust the platform to suit your precise business needs.

To dive deeper into Connecteam’s capabilities, we’ve detailed below how the app can enhance your team management.

Communications

Connecteam offers a wide range of communication features that help you keep your entire team connected, informed, and engaged. The main features include:
- Company updates: Share news and announcements with your team through your company feed on the app – similar to on social media. Have an overview of who sees and reads your message and easily ensure you get your message across.
- In-app team chat: Instantly communicate with your team in secure 1:1, group, and company-wide chats. This enhances collaboration wherever your team members are working from.
- Employee directory: This digital phonebook allows you and your team to easily find and contact co-workers as well as external work-related contacts directly through the app. So no need to first save the contact information to your mobile phone.
- Knowledge base: Create, organize, and share all your company knowledge in one centralized location. This gives your team quick and easy access to the most recent version of company information from anywhere, at any time.
- Surveys & live polls: Create and share surveys and live polls with your team to complete, even while on the go. Gather feedback on any topic to gain valuable insights, make informed decisions, and ensure your employees feel heard.
Business operations

If you’re looking for tools to manage daily operations, Connecteam’s got you covered. The main features include:
- Task management: Easily create and assign tasks to your team members. Attach all relevant information, forms, or checklists and track your team’s progress on each task in real-time.
- Scheduling: Prepare optimal schedules for your team based on their submitted availability and registered qualifications. Use templates, drag and drop, recurring shifts, and other time-saving options. The app also helps avoid scheduling mistakes by flagging discrepancies.
- Time clock: Have employees clock in and out from shifts with a single tap. Work hours are automatically recorded on digital timesheets for your review and further payroll processing. Ensure your team is exactly where they need to be with GPS time stamps and geofencing options.
- Forms & checklists: Create custom forms and checklists for every task your team needs to complete. Share these with your employees or add them to shifts. Instantly receive and review your team members’ entries so that you’re always in the loop.
HR & skills management

Connecteam’s HR & Skills hub gives you valuable tools to manage your team from an HR perspective. The main features include:
- Training & onboarding: Easily create and deliver onboarding and training sessions right to your team’s mobile devices. Add a quiz to test their understanding of the material and track performance, progress, and course completion in real-time.
- HR document management: Digitize, manage, and keep track of all employee documentation in one secure and organized location. Request and have employees upload documents right from their mobile phones.
- Recognition & rewards: Send employees digital recognitions, words of gratitude, and tangible rewards. Recognize individuals privately or share it to your company feed to have team members join in on the excitement.
The platform is absolutely packed with features and you can get really granular with customization. It’s kind of the Swiss Army knife of personal management platforms!

Austin
Security & Investigation Manager

Connecteam also offers a free for life plan – Get Started Now!
Key Features
Pros
- Intuitive and easy to use
- All-in-one solution
- Great customer support
- Budget-friendly
Cons
- Integrations in development
Pricing

Free-for-life plan availablePremium plans start at $29/month for 30 users
Try The Best Team Management App Today!
Start your free trial

Jump to

Top Picks
Connecteam FunctionFox ClickUp Monday.com Ravetree Trello ProjectManager Wrike Confluence Lineup Zoho Workplace Evernote Teams
Compare All FAQ
FunctionFox — Good for: Graphic designers
Available on
- Web
- iOS
- Android
- Windows
- Mac
FunctionFox offers three main products for teams: time and project planning, advanced project management, and internal creative teams. As each product, or solution, has its own offering, the features per solution differ as well. Therefore, be sure to understand your needs before signing up for a plan.
Learn more about FunctionFox
Key Features
- Timesheet with timer
- Estimates and budget tracking
- Reports and to-do lists
- Blog for internal communication
- Job intake forms
- Email alerts
Pros
- Great customer support
Cons
- Can be hard to navigate
Pricing

Basic plan is $26.25/month plus an additional $3.75 per user Trial: No Free Plan: No
ClickUp — Good for: Task management
Available on
- Web
- iOS
- Android
- Windows
- Mac
ClickUp offers an array of features that are useful for teams, for example, to-do lists, project management, spreadsheets, docs and wikis, events, reminders, email and chat, goal tracking, resource management, and more. It boasts upwards of 1,000 integrations.

Enhance daily tasks with assigned comments, customer notifications, recurring tasks, thread comments, filtering, progress percentage, and more.

Learn more about ClickUp
Key Features
- Create your own views, for example list, board, calendar, doc, activity, etc.
- Build custom “Spaces” so teams can work together with their own space
- Color coordinate statuses
- Set statuses for projects to best understand the status of a task/project at a glance
Pros
- Smooth interface
- Great choice of templates
Cons
- Little bit of a learning curve
Pricing

Starts at $5/user/month Trial: No Free Plan: Yes
Monday.com — Good for: Project management
Available on
- Web
- iOS
- Android
- Windows
- Mac
Monday.com is one of the best team apps as it’s super easy to use and has a superb user interface. It allows you to easily plan, track, and manage a project from beginning to end.
Learn more about Monday.com
Key Features
- Project management templates
- Due date reminders
- Gantt chart, visual timeline, etc.
- In-depth dashboards and reports
- Customizable code-free automations
- Set a project owner, status, timeline, notes, due date and more
Pros
- Great customer support
- Attractive interface, user-friendly
Cons
- Requires a high-tier plan to maximize all features
Pricing

Starts at $8/user/month Trial: Yes — For the Pro plan Free Plan: Yes
Ravetree — Good for: Marketing teams
Available on
- Web
Ravetree digs deep and allows you to manage clients, projects, budgets, and more. This is one of those team management apps catered toward executives, managers, and teams.
Learn more about Ravetree
Key Features
- Project management
- CRM
- Billing
- Project and client files
- Client portals
- Time and expenses management
Pros
- Great customer support
Cons
- Long learning curve
- Can crash, not that stable
Pricing

Starts at $29/month per user Trial: Yes Free Plan: No
Trello — Good for: Engineering teams
Available on
- Web
- iOS
- Android
Trello is one of the most well-known apps for team management that offers boards, lists, and cards to organize your teams and projects in a user-friendly way. Whether it’s for work or managing your personal life, Trello is a top choice.
Learn more about Trello
Key Features
- Rich details on each card such as due date, checklist, attachment, comments, etc.
- Workflow automation
- Create boards for different projects, office locations, etc.
- Use templates or build your own
Pros
- Easy to use
- Great customer service
Cons
- Lacking some key features
Pricing

Starts at $5/user/month Trial: Yes — Only for Trello Premium Free Plan: Yes
ProjectManager — Good for: Manufacturing businesses
Available on
- Web
ProjectManager offers a hub for all things project management. It is one of the best cloud-based apps for team management that is available on Windows and Mac without a lengthy installation process. This is one of those apps for managers that also integrates with 1,000+ solutions.
Learn more about ProjectManager
Key Features
- Gantt charts, task lists, and Kablan boards
- Easily add due dates, comments, files, etc.
- Drag and drop scheduling
- Track time with timesheets
- Set sprint or waterfall projects
- Real-time dashboard and reports
Pros
- Good choice of features
Cons
- Hard to use
Pricing

Starts at $13/month per user Trial: Yes Free Plan: Yes
Wrike — Good for: Team collaboration
Available on
- Web
- iOS
- Android
Wrike, a cloud-based platform, is a customizable solution that can be tailored to fit your business and team needs. It offers 360-degree visibility for your teams with easy collaboration and automation capabilities. Wrike also integrates with various solutions like Salesforce, Google, GitHub, and more.
Learn more about Wrike
Key Features
- Real-time updates and reports
- Set team or individual tasks
- Gantt charts
Pros
- Sleek interface
Cons
- Little bit of a learning curve
Pricing

Starts at $9.80/user/month, for 2-25 users Trial: Yes — 14-day Free Plan: Yes
Confluence — Good for: HR professionals
Available on
- Web
- iOS
- Android
- Windows
- Mac
Confluence offers a base for knowledge management, project collaboration, and a modern intranet. It offers multiple templates to make work easier for your teams and projects. Additionally, this is one of the best team apps to integrate with various solutions like Trello, Slack, Dropbox, and more.

Pages on Confluence are documents that allow your teams to create, edit and discuss whatever is needed.

Learn more about Confluence
Key Features
- Work blog
- Personalized feed
- Real-time editing and notifications
- Permission settings
Pros
- Robust features
- Great customer support
Cons
- Learning curve
- Can be clunky
Pricing

Starts at $5.50/user/month Trial: Yes — 7-day Free Plan: Yes
Lineup — Good for: Nonprofit organizations
Available on
- Web
Lineup is a cloud-based solution that’s known as a powerful talent database for your workers. It allows you to store, organize, and manage all volunteer, SME, or employee data so that it’s easier to get to know your employees. Real-time data collection ensures transparency and actionable information at your fingertips.
Learn more about Lineup
Key Features
- Recruitment process
- Create meetings, workshops and committees
- Talent and team database
- Forms and surveys
- Employee evaluations
Pros
- Great customer service
Cons
- Little bit of a learning curve
Pricing

$450/month Trial: Yes Free Plan: No
Zoho Workplace — Good for: File storage
Available on
- Web
- iOS
- Android
Zoho Workplace is unique as it offers an entire suite that is filled with numerous options that you can choose to build your own platform based on the needs of your team members.
Learn more about Zoho Workplace
Key Features
- Email and chat
- File management
- Word processor
- Social intranet
Pros
- Connects with any device
Cons
- If you don't customize, it's hard to use
Pricing

Starts at $2.97/user/month Trial: Yes Free Plan: Yes
Evernote Teams — Good for: Setting deadlines
Available on
- Web
- iOS
- Android
As far as cloud-based productivity apps for managers go, Evernote Business is a top contender. You may be familiar with Evernote for it’s note-taking app, but it also offers a productivity solution that allows you to better manage all your projects, workflows, and deadlines.
Learn more about Evernote Teams
Key Features
- Document scanning
- Templates
- Share notes and files
- Web clipper
- PDF and Doc search
Pros
- Easy to use
Cons
- Offline mode is lacking
Pricing

Starts at ~$10/user/month Trial: Yes — For Teams plan Free Plan: No

Compare the Best Team Management Apps

Topic
Reviews	4.8	4.5	4.7	4.6	4.3	4.5	4.1	4.3	4.4	5	5	4.4
Pricing	Starts at just $29/month for the first 30 users	Basic plan is $26.25/month plus an additional $3.75 per user	Starts at $5/user/month	Starts at $8/user/month	Starts at $29/month per user	Starts at $5/user/month	Starts at $13/month per user	Starts at $9.80/user/month, for 2-25 users	Starts at $5.50/user/month	$450/month	Starts at $2.97/user/month	Starts at ~$10/user/month
Free Trial	yes 14-day	no	no	yes For the Pro plan	yes	yes Only for Trello Premium	yes	yes 14-day	yes 7-day	yes	yes	yes For Teams plan
Free Plan	yes Free Up to 10 users	no	yes	yes	no	yes	yes	yes	yes	no	yes	no

What Are Team Management Apps?

Team management apps are software solutions that help managers handle all of their team tasks and projects from one digital space. It’s a platform where team members can collaborate on projects, providings managers with an overview of every project, and the ability to track every single task’s progress. The main purpose of app team management is to help teams collaborate and communicate more efficiently, regardless of where they might be working.

How Do Team Management Apps Work?

Generally speaking, team management apps allow managers to use some of, if not all of the following features:

Scheduling: managers can plan, assign and oversee tasks, setting deadlines in the process. Employees have full access to their tasks and all of the crucial information included.
Progress tracking: managers can track every employees’ progress regarding the current tasks they are working on.
Reporting: managers can generate reports and analyze their teams’ progress over a set period of time.
Archiving: users can take completed tasks and projects and organize them into archives that they can refer back to and add to in the future.
Communication: users can communicate with each other, collaborate on projects and tasks, and exchange feedback.

Why Should I Use a Team Management App?

In one word? Order! The key role of apps for team management is to create one digital space where teams and even entire organizations can easily collaborate and communicate on all their tasks and projects. If you’re a manager, it is also a great tool to provide an overview of every project, alongside the ability to track the progress of every task and employee.

The benefits of a team management app cannot be overstated:

Enhances coordination among team members
Coordinates daily tasks and workflow
Collects data in real-time to allow for smarter decision-making
Enhances transparency and accountability
Boosts internal communication
Scheduling efficiency
More accurate time tracking for payroll
And so much more

In reality, the benefits of a team management app could run a mile long but you get the point by now.

How Much Do Apps for Team Management Cost?

Team management apps can vary in price depending on their audience and features. Some solutions such as FunctionFox and Zoho Workplace start at $5 and $4 per user/month, respectively. While pricier options like ProjectManager start at $15 per user/month.

It’s worth noting though that many apps for managers offer free trials so that users can familiarize themselves with their most basic range of features before deciding to upgrade.

In Connecteam’s free trial, your employees can complete tasks, clock in and out, accept, reject and claim shifts, fill in and sign checklists and forms, all from their mobile devices.

If you plan to upgrade to the Basic plan ($29/month for the first 30 users), you can continue to benefit from all of the features mentioned, and all the additional features included. Or you can just stick to the free plan.

FAQs

Are Team Management Apps Difficult to Use?

Any team organization app should be easy to use with little to no training needed.

Even your less tech-savvy employees should be able to learn how to use the team management app at their own pace.

How Do I Choose the Right Team Management App For My Business?

Start by knowing the answers to some basic questions. For example:

What’s my total budget?
How many users do I need?
What features are a must?

Sure, these are pretty basic questions but you need to choose the right team management app if you’re going to succeed.

What Are Common Team Management App Features?

When it comes to app team management, any relevant solution should be able to do the following:

Are Apps for Team Management Expensive?

Typically, a team management app should be pretty affordable but it depends on the solution you choose. Some team management apps will charge per user or per feature, some have hidden costs, and others offer free plans.

So do your homework before choosing a team organization app!

Wrapping Up

Effective app team management may not always be the easiest task on your plate, but when done correctly, you, your company, and your employees will reap the benefits for years to come.

By implementing a team management app, you constantly have real-time and direct access to your team and projects so that nothing falls through the cracks. Apart from better efficiency, productivity, and morale, the time and money saved with a team management app are clearly defined.