We’ve lined up the best free task management software out there that will help you step up your employee task management game, making it as simple as the click of a button – so no more back-and-forths with your employees to assign tasks or chasing after them for updates  – check it out!

Being a small business owner comes with a lot of responsibilities and tasks. Managing your day-to-day tasks is far more than just creating lists and checking them off once completed. Employee task management involves creating realistic timelines, monitoring performance, managing schedules, keeping track of your team, and much more! The right free task management software helps business owners check in with their employees and make sure the team is efficient.

If you’re still doing all your tasks with pen and paper and carrying around a clipboard with checklists, it’s admirable! However, it’s inefficient in this day and age! With so many tasks to work on, whether it’s ensuring customers get paid on time or that your team meets deadlines, you need software to keep up with you.

Free task management tools allow you to keep track of your deadlines and keep your team headed in the right direction, all via one tool. Let’s dive into our top 15 best free task management software.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one employee task management software solution.

    Learn more
  2. Creating to-do lists for both personal and work-related tasks.

  3. Best for managing small projects.

What to Look For in a Employee Task Management Software

When looking for a good employee task management tool, keep an eye out for the following aspects and features:

  1. Free plan or free trial: It allows you to test all employee task management system features for free to ensure that it’s the right fit for your business.
  2. Ease of use: It’s easy to set up and offers an intuitive user experience.
  3. Customizability: It’s customizable to suit your team structures.
  4. Progress tracking capabilities: You can track the progress of tasks and projects in real-time.
  5. Collaboration features: Your team can easily collaborate on shared tasks and directly communicate with one another on the platform.
  6. Unlimited tasks: It doesn’t put a cap on the number of tasks you can manage.
  7. Modifiable tasks: You can go back to existing tasks and make adjustments, such as adjusting due dates, adding comments, and attaching files.
  8. Price: It is free or cost-friendly and suits your budget.
  9. Support: It comes with good customer support to help you with any issues.

The 15 Best Employee Task Management Softwares of 2023

  1. Best: All-in-One Employee Task Management System

    Available on

    • Web
    • iOS
    • Android

    Connecteam comes at number one because it has so much to offer. It is an all-in-one employee management software that gives small businesses all the tools they need to manage daily operations, communication, and HR matters, no matter where employees are working from and even while on the go.

    Quick task creation: Quickly create basic simple tasks, or add more details such as sub-tasks, files, images, deadlines, notes, etc. All employees mentioned will get an instant notification, and you can see who already read the task.

    Receive push notifications in real-time regarding tasks: The free task management software sends out push-reminder notifications, which allows you to have a clear overview of everything that’s happening on one board.

    Clear visibility: With advanced search filters, you can search by an employee, tasks due date, the status of completion, and far more to have a 360-degree view of where tasks stand at any given moment.

    Communication channel: Connecteam makes it simple to discuss any updates or questions over tasks with your teams on the same platform via the built-in work chat. Everything is logged and can be reviewed at a later date.

    Repeat checklists and tasks: Recurring tasks and checklists that you use daily can be copied and pasted without having to recreate them every time. Reports, morning checklists, signed forms, and much more are all digitized. It is set up in minutes, and your workers can view it from any device and any location.

    Connecteam offers a life-long free plan for up to 10 users.

    Key Features

    • Task automation options
    • Task specific communication
    • Recurring tasks, checklists & forms management
    • Custom digital forms & checklists
    • Real-time performance tracking
    • E-signatures and GPS timestamps options

    Pros

    • Intuitive and easy to use
    • Great customer support
    • All-in-one solution
    • Budget-friendly

    Cons

    • Integrations in development

    Pricing

    Premium plans start at just $29/month for the first 30 users Free 14-day trial Unlimited Free plan for up to 10 users.

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  2. Best for: Creating to-do lists for both personal and work-related tasks.

    Available on

    • Web
    • iOS
    • Android
    task management software solution

    Todoist’s is a task management software solution with which you can create to-do lists for personal or work-related tasks, and organize them in one place. It allows you to set a due date or recurring due date for your tasks, organize them into a project, and set a priority level. You can share projects and delegate tasks to others.

    It also allows you to set productivity goals and keep track of them with visualizations, which you can use to make sure you stay on track.

    The free plan is limited to five active projects, five teammates per project, 5 MB file uploads, three filters, and one-week activity history.

    Learn more about Todoist

    Key Features

    • Quick add
    • Recurring due dates
    • Priority levels
    • Reminders

    Pros

    • Good sorting options
    • User-friendly

    Cons

    • Limited automation options
    • Prone to bugs

    Pricing

    Starts at $3/month for single users and $5/month per user for teams Trial available Free plan

  3. Best for: Managing small projects.

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Task Management Employee

    Trello is a task management tool that aims to help you visualize tasks, create a shared perspective on your projects, and organize and prioritize your personal and work life.

    Its free task manager has customizable workflows, lists, and cards where you can view deadlines and more. Each task is trackable and is sharable with the team. It also allows you to automate tasks, assign them to team members, set due dates, drag and drop cards, and add a powerup to help you focus on one goal.

    The free plan is suitable for individuals or small teams.

    Learn more about Trello

    Key Features

    • Timeline
    • Templates
    • No-code automation
    • Integration options

    Pros

    • Quick to set up
    • Boards give a good overview

    Cons

    • Not intuitive to use
    • Only suitable for small projects

    Pricing

    Starts at $5/month per user Trial available Free plan

  4. Best for: Small teams working in-office

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    task management asana

    Asana is a cloud-based task management software that aims to help teams manage projects of any size and of any type.

    The project management tool lets you organize your tasks with lists and assign them to team members, helping your workers know what they need to do. It also allows you to schedule and see the jobs via the calendar view. Your workers can see which tasks are the priority along with their deadline. As an admin, you can view and track the state of your team’s work and visualize data.

    The amount of users in Asana’s free plan is limited to 15 teammates.

    Learn more about Asana

    Key Features

    • Project overview
    • Project brief
    • Calendar view
    • Reporting

    Pros

    • Easy to use
    • Clean user interface

    Cons

    • Not all features supported on every platform
    • Not-budget friendly

    Pricing

    Starts at $10.99/month per user Trial available Free plan

  5. Best for: B2B companies that need to measure project profitability.

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    task management timecamp

    TimeCamp is a task management tool that focuses on project and task time tracking.

    It allows you to measure your team’s performance and productivity by tracking the amount of time they spend on a project or task, receiving their proof of work, and measuring how much time they spent on different apps and websites. You can also measure the profitability of your projects and see if they are still within the budget.

    You can add time manually or use graphical or activities timesheets.

    TimeCamp’s free task manager plan has no limitations on the number of users and projects but has restricted capabilities.

    Learn more about TimeCamp

    Key Features

    • Team performance tracking
    • Productivity tracking
    • Profitability tracking
    • Automatic time tracking

    Pros

    • Easy to use
    • Intuitive user interface
    • Flexible time tracking options

    Cons

    • Prone to bugs
    • Limited desktop capabilities

    Pricing

    Starts at $6,30/month Trial available Free plan

  6. Best for: Personal use.

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Clickup task management software

    Clickup’s employee task management system aims to help every type of team to use the same app to plan, organize, and collaborate on their projects.

    It allows you to customize and automate tasks and add custom field data. You can assign projects to multiple team members, add comments as action items, break down tasks into subtasks, share screen recordings, and use project templates. You can visualize tasks and subtasks in multiple ways.

    In addition to task management, Clickup also offers documents, reminders, goals, calendars, and an inbox.

    As part of the forever free plan, the free task management software does not have any limitations on the number of users, but Clickup emphasizes that it is best for personal use.

    Learn more about ClickUp

    Key Features

    • Collaborative documents
    • Real-time chat
    • Kanban boards
    • Native time tracking

    Pros

    • Simple to use
    • Good customization options

    Cons

    • Prone to bugs
    • Unfriendly mobile version

    Pricing

    Starts at $5/month per user Trial available Free plan

  7. Best for: Small teams.

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    HeySpace task management tool

    HeySpace is a task management tool designed for working in teams and includes chat, boards, calendar, and timeline features.

    It allows you to create task lists, set project start and due dates, add tags and online checklists, drag and drop cards, make your task recurring, and assign them to members. This project management tool lets you schedule tasks and manage your work on a timeline. You can also sort, filter, and search for specific tasks and monitor progress.

    HeySpace’s free task management software plan has very limited features and is only available for teams with up to five users.

    Learn more about HeySpace

    Key Features

    • Recurring tasks
    • Videocall
    • Tags
    • Estimates

    Pros

    • User friendly
    • Intitive user interface

    Cons

    • Mobile app is unstable
    • Prone to bugs

    Pricing

    Starts at $5/month per user Trial available Free plan

  8. Best for: Collaboration In-Office

    Available on

    • Web
    • Mac
    • Windows
    • Android
    • iOS
    Task management Employee

    Monday is an easy task manager for all your team to get started. You can set deadlines for each task, have multiple boards, and set statuses for each project. You can assign jobs to different workers, and it’s quick to onboard.

    It also allows you to split boards into categories, track deadlines, set priorities, and copy and paste boards.

    Monday’s free task management software provides you with a 14-day trial after which users are required to purchase a plan. You may be qualified to continue using the software for free if you are a student or a nonprofit organization by filling out the designated forms.

    Learn more about Monday

    Key Features

    • Boards
    • Templates
    • Viewers
    • Documents

    Pros

    • Good automation options
    • Good customizability

    Cons

    • Not intuitive to use
    • Not budget friendly

    Pricing

    Starts at $8/month per user Trial available Free plan

  9. Best for: Creating personal to-do lists

    Available on

    • Web
    • iOS
    • Android
    Any.do task management software

    Any.do is a free task management software that aims to help you manage your life with features including a calendar, tasks, to-do lists, reminders and a tasks assistant.

    With this free task manager you can organize your tasks into lists and projects, prioritize and categorize them with color tags, set due dates, and add notes, subtasks, and attachments. You can share lists and assign tasks. It allows you to keep track of your progress and set one-time, recurring and location based reminders.

    The paid plan includes more advanced features, including advanced recurring reminders, customized themes, and an unlimited daily planner.

    Learn more about Any.do

    Key Features

    • To-do list
    • Calendar
    • Daily planner
    • Grocery list

    Pros

    • Easy to use
    • Intuitive user interface

    Cons

    • Insufficient customer service
    • Limited functionalities

    Pricing

    Starts at $2,99/month Free plan

  10. Best for: Individuals and teams organizing and collaborating on emails.

    Available on

    • Web
    • Android
    • iOS
    DragApp task management tool

    DragApp is a task management tool that aims to create an all-in-one workspace in Gmail and manage your entire workflow from your Gmail inbox, from providing customer support to closing deals.

    It includes boards and additional collaboration, productivity, and workflow tools, including kanban boards, team chat, and email templates. You can manage your daily tasks, set deadlines, and add notes on top of your emails, straight from your inbox. DragApp has some automation options, including email follow-ups. You can also view reports to understand team performance and workload.

    Its free task manager plan only supports up to three users and a single workspace and has limited features.

    Learn more about DragApp

    Key Features

    • Email templates
    • Shared tags
    • Task cards
    • Email checklists

    Pros

    • User friendly
    • Clean user interface

    Cons

    • Lack of functionalities
    • Prone to bugs

    Pricing

    Starts at $5/month per user Trial available Free plan

  11. Best for: Managing workflows

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Task management employee

    Wrike’s task management software aims to remove complexity from your work so that you and your teams can perform at their best.

    It allows you to create customizable workflows. You can set up forms, dashboards, and much more. Wrike’s platform lets you share files company-wide and gain reports in real-time. It has built-in AI to provide you with smart replies and automated results.

    This project management tool also includes progress tracking, advanced voice commands, pre-built workflow templates, customizable forms, and manageable files.

    Wrike’s free task management software plan is limited to up to five users.

    Learn more about Wrike

    Key Features

    • Shareable dashboards
    • Task & subtask management
    • Interactive Gantt charts
    • Live activity stream

    Pros

    • Easy to use
    • Good customizability options

    Cons

    • Limited reporting options
    • Not budget-friendly

    Pricing

    Starts at $9,80/month per user Trial available Free plan

  12. Best for: Small teams and projects.

    Available on

    • Web
    • iOS
    • Android
    • Mac
    • Windows
    Flow project and task management software

    Flow’s project and task management software that aims to bring your team’s communication, tasks, projects, and timelines together.

    It automatically compiles a news feed that includes updates on tasks that were assigned to you, delegated by you, and that you are following. You can see your as well as your team members’ tasks and workload with timelines and calendars, or add them to your sidebar for a quick view. You can also track task statuses.

    The task management tool allows you to sort task lists and boards by name, project, start or due date, priority, and assignee.

    Flow lets you try the software for free for 30 days before switching to a paid plan.

    Learn more about Flow

    Key Features

    • Project schedules
    • Recurring tasks
    • Attachments
    • Task comments

    Pros

    • Clean interface
    • Wide range of integration options

    Cons

    • Hard to navigate
    • Prone to bugs

    Pricing

    Starts at $6/month per user Trial available No free plan

  13. Best for: Teams collectively editing online documents.

    Available on

    • Web
    • iOS
    • Android
    Google Docs task management tool

    Google Docs is a cloud-based task management tool focused on managing online documents. It aims to help teams work together, share, edit, comment, and communicate across multiple files in real-time from any device.

    Your teammates can edit documents together with easy sharing and use comments, suggestions, and action items. It also includes spelling and grammar suggestions, voice typing, translation options, and allows you to view your documents’ editing history.

    It also gives you the ability to edit Microsoft Word documents and import PDFs. You can also easily connect to your other Google apps, such as Google Calendar and Google Meet.

    The free task management software plan is available for personal use only.

    Learn more about Google Docs

    Key Features

    • Online documents
    • Real-time collaborative editing
    • Comments
    • Suggestions

    Pros

    • Easy to use
    • Automatically saves changes

    Cons

    • Not budget-friendly
    • Insufficient search options

    Pricing

    Starts at $12/month per user for business standard and free for personal use Trial available Free plan

  14. Best for: Accessing data with multiple viewing options.

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Nifty task management software

    Nifty’s task management software aims to help simplify team workflows by combining and centralizing task management, communication, and client collaboration into one tool.

    It allows you to set goals and visual timelines for your projects, and automate progress when tasks are completed. You can also organize and prioritize daily work and track progress by using multiple viewing options. Nifty gives you an overview of all of your projects, specific project details, and your team’s activities with automated progress reporting.

    You can also create documents, a knowledge hub, and wikis, and it includes a time tracking option.

    Nifty’s forever free task management software plan is for an unlimited number of members but includes only 100 MB and 2 projects.

    Learn more about Nifty

    Key Features

    • Project discussions
    • Time tracking
    • Team workloads
    • Project portfolios

    Pros

    • Good data viewing options
    • Intuitive user interface

    Cons

    • Software can be slow
    • Hard to set up

    Pricing

    Starts at $39/month for up to 50 members Trial available Free plan

  15. Best for: Tracking time spent on projects.

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Taskworld task management software

    Taskworld is a task management software that aims to make it easy for you to scale your company’s execution capabilities by boosting productivity, engagement, and satisfaction.

    With it, you can assign tasks and track work using visual boards, track how much time is spent on projects, You can also view performance reports and visualize tasks and project progress in a project timeline.

    It also includes additional features, such as file management and team messaging.

    Taskworld’s forever free task management software plan includes unlimited tasks and projects, and 1 GB of storage, but is limited to five users.

    Learn more about Taskworld

    Key Features

    • Project management
    • Performance reports
    • Time tracking
    • Project timeline

    Pros

    • Intuitive user interface
    • Easy to use

    Cons

    • Features lack sophistication
    • Insufficient customer support

    Pricing

    Starts at $8/month per user Trial available Free plan

Compare the Best Employee Task Management Softwares

Topic
Reviews
4.8
4.6
4.5
4.5
4.7
4.7
4.8
4.6
4.4
4.4
4.2
4.6
4.7
4.7
4.5
Pricing
Premium plans start at just $29/month for the first 30 users
Starts at $3/month for single users and $5/month per user for teams
Starts at $5/month per user
Starts at $10.99/month per user
Starts at $6,30/month
Starts at $5/month per user
Starts at $5/month per user
Starts at $8/month per user
Starts at $2,99/month
Starts at $5/month per user
Starts at $9,80/month per user
Starts at $6/month per user
Starts at $12/month per user for business standard and free for personal use
Starts at $39/month for up to 50 members
Starts at $8/month per user
Free Trial
yes
14 days
yes
yes
yes
yes
yes
yes
yes
no
yes
yes
yes
yes
yes
yes
Free Plan
yes
Up to 10 users
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
no
yes
yes
yes

What Is Task Management Software?

Task management software is a digital tool that helps managers and their teams plan, organize, assign, and track tasks and projects of all sizes. It can be used for individual tasks, as well as collective work.

A employee task management system is used to better achieve goals and complete projects more efficiently by organizing and prioritizing related tasks, giving real-time insights, and enhancing collaboration.

Besides using it on your desktop and web browsers, task management systems are often also available as mobile apps.

How Does Task Management Software Work?

An effective task management tool, whether it’s a paid or free task management tool, assists individuals or teams in managing their projects and reaching their goals, and it often takes project and task planning, priorities, automations, dependencies, resource management, and budgeting into consideration.

While each task management software solution works differently, it usually allows you to create tasks and delegate them to your team members, set priorities, track progress, and set goals and deadlines. It often also includes automation options, such as automating recurring tasks.

Task management software produces data that can be accessed and used to create reports, track performance, and gain useful insights.

Why Should I Use Task Management Software?

Using task management software has many benefits for your company, the main ones being that it helps you:

  • Organize your workload: Instead of using manual paperwork or switching between multiple tools to access scattered information on your tasks and projects, it allows you to manage every aspect of your tasks and have all relevant information accessible in one single platform.
  • Save valuable time: In the same breath, by streamlining workflows and automating recurring tasks, you save valuable time and effort, which you can instead invest in more important operational tasks, increasing workplace productivity.
  • Boost team collaboration: A task management tool allows you to easily create, assign, and track tasks and for your teams to directly communicate any information and updates in real-time with just the click of a button.
  • Monitor work progress: You can track your employees’ progress, manage deadlines, and get clear insights into what is happening on the job, even when your employees are working remotely.

How Much Does Task Management Software Cost?

The pricing of task management software differs per provider and often depends on the number of users and the feature package. It often ranges from $5-$11 per user per month. Particularly those that charge per user can get rather expensive if you’re working with a large team.

Using a free task manager is a great way to try out the software. However, as free plans are often limited,  you may want to consider switching to a paid plan to get all the tools you need.

Note that high pricing does not necessarily equal a better user experience. Our number one pick, Connecteam, offers an unlimited free plan for small businesses of up to 10 employees or premium plans at a flat monthly rate of $29 for the first 30 employees.

Connecteam free task management software user interface for adding a new task

FAQs

How can I organize my tasks for free?

It is easy to get confused and lose track of your tasks and your progress without good task management software. Using free task management software can help you stay organized and on top of your workload.

What is the best tool for task management?

We researched and ranked the 15 best free task management software of 2023. Our number one pick is Connecteam; an all-in-one employee management solution that allows you to manage every aspect of your daily operations and easily create, manage, and track tasks.

How do I manage too many tasks?

Tips for managing multiple tasks include:

  1. Create a to-do list at the beginning of your day.
  2. Prioritize tasks according to their importance and urgency.
  3. Plan how much time you want to spend on each task.
  4. Include a distraction-free time of the day into your schedule.
  5. Set time for interruptions.
  6. Upgrade your skillset.
  7. Invest in task management tools.
  8. Have set realistic goals.

The Bottom Line On Free Task Management Software

Task management software can help you stay on top of your game and make sure that your team can perform and is carrying out their tasks in the best possible way.

Instead of having to go back and forth with your team members to understand what they are working on, how far they have gotten, and if they will reach that deadline, you can simply navigate your way through your tasks and projects with just the click of a button.

Trying out a free task management tool is an excellent place to start and gives you the chance to test all the features for free to make sure that it is the right fit for you.