Giving employees the tools to chat and stay in touch is guaranteed to improve team morale, engagement and productivity. Let’s take a look at the best workplace chat apps to boost internal communication in your business.

No matter how big or small your business is, team communication can break down in an instant. Your employees could be spread out across various locations. Or maybe your business has multiple departments that need to collaborate on projects.

Whatever the case may be, your employees can easily miss out on important information. E-mails, phone calls, and text messaging are all great. But they all have their limits when it comes to workplace productivity. 

Do your employees have the best tools to reach teammates effectively and efficiently? Businesses all around the world are crying out for an app that makes 1:1 and group work chats more organized. Maybe yours is one of them. 

But which workplace chat app is the best fit for your business? We’ve done the hard work for you and picked out the best workplace chat apps on the market. Each includes its own unique range of communication features.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one workplace chat app

    Learn more
  2. Good for secure messaging

  3. Good for remote teams

What to Look For in a Workplace Chat App

When choosing your ideal workplace chat app, there are some key qualities/features that you should look out for. These include:

  • Ease of use: Your workplace chat app should be attractive on the eye and easy to use – especially if employees are going to be using it on a regular basis. 
  • Organize conversations: Not every message needs to be seen by the entire company. Some need to be shared with specific teams, others with individuals. You should be able to change viewing permissions based on who can and can not see each message.
  • Filter conversations: With instant messaging, it can be easy to lose important details. You should be able to easily search for anything that was previously mentioned.
  • Other modes of communication: It’s worth having audio and video calls, as well as the ability to share screens.
  • Collaborations tools: Your app of choice should be used for work purposes. With this technology, it should be easy to share files, integrate with other workplace software, and work on tasks together.

The 17 Best Workplace Chat Apps of 2023

  1. Best all-in-one workplace chat app

    Available on

    • Web
    • iOS
    • Android

    Connecteam’s chat feature was built with deskless workers in mind.

    This all-in-one employee management tool balances professional and personal messaging on mobile and desktop. Connecteam’s chat is designed to operate in a way that is just like using any other chat on mobile, but with extra features that make communication in the workplace a lot more efficient. These include: 

    • Communicating across an employee team chat, whether through 1:1 chat or in a group.
    • Group chats that can be made easily with “smart groups.” -pre-defined groups that can be saved for later use. 
    • Admins have total control over group chats. They’re the only users who can open a group chat or a channel where the chat is one way and those in it cannot respond.
    • When employees are clocked-out, they can turn off notifications to maintain a healthy work-life balance.
    • Files and any other data attachments such as images or videos are secure and remain on the cloud, not your employees’ phones. 

    Connecteam boasts various other valuable communication features for your business, including:

    • An employee directory in which all employees are listed, keeping everyone organized and full reachable.
    • Whether a fun company event has been canceled, a seminar has changed dates, or a new training session is being taught by a different instructor, Connecteam’s Updates mean you can relay all important information to employees in seconds.
    • Surveys to measue employee satisfaction and to recieve feedback from your workforce.
    • A suggestion box to give ideas and thoughts on how to better improve whether it’s about the job itself, a project, or work culture. 

    With Connecteam, you can ensure nothing ever goes unsaid or unnoticed. Both you and your employees can feel confident that they are always in the know and in quick reach. 

    As a mobile-first all-in-one solution, it also includes time tracking, scheduling, quick task features and much more.

    Pricing

    Starts at just $29/month for the first 30 users Free 14-day trial Free plan available

    14-day free trial, no credit card required

    Start your free trial
  2. Good for: Secure messaging

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Wire web page screenshot

    Wire is hyper-focused on cyber security matters related to work group chat. It’s impressive that Wire takes this head on, but that’s not all that is impressive. At first glance, Wire seems like the typical run of the mill collaboration tool that has video conferencing, end-to-end encrypted 1:1 chat and team chat, but looking further you can see that they are more unique than that. With messages that can self-delete (after a time limit has been set), conference calls that are unlimited to co-workers and open to the public (if invited), the coolest feature is that admins can moderate the sound levels if things get too out of hand on video calls.

     

    Learn more about Wire

    Pricing

    Enterprise starts at $7.65/user/month Free Trial: No Free Plan: Yes, up to 5 users

  3. Good for: Remote teams

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Redbooth web page screenshot

    Redbooth is designed for the modern-day needs of a work group chat. It’s heavily focused around tasks and steps, but it uses internal communication strategy to keep things running smoothly and efficiently to get those to their finish line. Redbooth works against the distractions of our digital world and even uses a “Smart Redbooth” feature to advise due dates and assignees for optimal productivity. Share files, converse via video or through a threaded conversation, and do this all on the desktop or via iOS or Android.

    Learn more about Redbooth

    Pricing

    Starts at $9/user/month Free Trial: Yes, 14-day Free Plan: Yes, up to 2 users

  4. Good for: Freelancers

    Available on

    • Web
    • iOS
    • Android
    Proofhub web page screenshot

    Organization and communication compliment one another and even go hand in hand; especially with Proofhub’s work group chat. Organized to your preference as table view, kanban board, and with gantt charts, it’s no longer difficult to figure out how work will be dispersed amongst your employees. Proofhub’s chat feature includes quick replies that are useful in moments when immediate attention is needed, and with @mention and discussion boards you have a channel for formal ongoing conversations that don’t need to depend on your email account.

    Learn more about Proofhub

    Pricing

    Starts at $45/month Free Trial: Yes, 14-day Free Plan: No

  5. Good for: File-sharing

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Workplace web page screenshot

    The convenience of Workplace Chat is that it is developed by Facebook Meta and operates in similar ways to its other services so that everything feels familiar. Its bonus is essentially that it requires little to no learning. Workplace Chat application focuses on providing fast communication all while keeping the distraction of constant messaging out of harm’s way. Additionally, Workplace Chat furthers conversation through surveys and polls that can bring consensus for future discussion topics; it puts what is most urgent at the forefront.

    However, it is a little pricey, and it doesn’t have nearly half as many useful features as our top pick. 

    Learn more about Workplace from Meta

    Pricing

    Starts at $4/person/month Free Trial: Yes, 30-day Free Plan: No

  6. Good for: Team discussions

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Microsoft Team web page screenshot

    Quality comes before quantity with Microsoft Team’s work group chat. The quality of the video conferencing is something to write home about. Teams’ application works very similarly to any other web-based group chat such as Zoom or Skype. It is highly dependent on video chatting, where powerpoints can be shared as well as documents and Excel files. Messages that take place before, after, and during these meetings are all saved and accessible for future reference at whatever time they are wanted.

    Learn more about Microsoft Teams

    Pricing

    Starts at $4/user/month Free Trial: No Free Plan: Yes

  7. Good for: Instant messaging

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Whatsup web page screenshot

    A note here: we’re personally not fans of WhatsApp for business communication. That’s nothing to do with Whatsapp’s recently received backlash for metadata collection of user profiles (and sharing it to Facebook), it has not come in the way of providing both businesses and people who make up a business, with many features that substantially improve communication. 

    With a QR code, WhatsApp can be maneuvered from mobile to desktop for whether it is needed on the go or if you’ve transitioned to the computer. Documents that are easily shared amongst groups or individuals can be up to 100MB on the work group chat. WhatsApp has a business account on top of the original application; with this you can connect with customers and not just your employees.

    Learn more about WhatsApp

    Pricing

    Pricing is not publicly available Free Trial: No Free Plan: Yes

  8. Good for: Handling sensitive information

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Rocket.chat web page screenshot

    In one word, rocket.chat is something of its own. To be more specific, rocket.chat is a work group chat application that allows people to communicate with people using completely different communication tools. Like between AOL to Gmail or Gmail to Yahoo mail, this brings complete data protection to whoever who wants to communicate with your business and in whichever way as well. Whether it is your client, your co-worker, or another company Rocket.Chat is there to sync on and budge through all of the legal requirements to make it safe and secure.

    Learn more about Rocket.Chat

    Pricing

    Enterprise starts at $7/user/month, for min of 25 users Free Trial: Yes, 30-day Free Plan: Yes, for self-managed deployment

  9. Good for: Boosting productivity

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    BeeKeeper web page screenshot

    Beekeeper is for frontline workers and for that reason a mobile-first work group chat. Frontline workers have a ton of responsibility, and for that, Beekeeper operates to provide timely notification and timely awareness of any sudden changes or crucial information. Communication is key for Beekeeper but team engagement is also for it helps management understand who needs follow-up direction. Whether its language barriers or lack of clear instruction, everything is done in a timely manner, and all for the safety of the employee.

    Learn more about Beekeeper

    Pricing

    Pricing is not publicly available Free Trial: No Free Plan: No

  10. Good for: Syncing chats

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Google Hangouts web page screenshot

    Use Google Hangouts on its own or use it on your iOS/Android for when you’re in need of taking work to the streets. However, when you’re at your desk, use it as an attachment to your Chrome extension. Provided as a part of Google Workspace, group chats can reach a limit of 150 people while for video the limit is 10 people; this offers employees a nice wide range of teams to work alongside. A lesser spoken-of feature is Google voice which enables calling and this is another way to be on the go, but this ensures communication is clear without the common misunderstandings of meanings behind plain text. All contacts are connected to your personal/professional gmail recipients.

    Learn more about Google Hangouts

    Pricing

    Start at $6/user/month Free Trial: Yes, 14-day Free Plan: No

  11. Good for: Team collaboration

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Chanty web page screenshot

    When a conversation takes place and the conversation is the seed to an even bigger idea, this requires follow-up. To embellish all thoughts, Chanty allows users to turn discussion bubbles into actual tasks. With a click of a button and a few other clicks to label the employee assignee and deadline, conversations quite literally come to life as a set task on the task management board. In turn, when clicking on a set-task, the conversation that was directly linked to it can also be re-found and re-read. Keeping tabs of everything that has been discussed and the exact specifications that were discussed in the trial leading up to the thought process increases productivity and on the same trajectory to the goal that has been set as a business.

    Learn more about Chanty

    Key Features

    Pros

    Cons

    Pricing

    Starts at $3/user/month Free Trial: No Free Plan: Yes, up to 10 team members

  12. Good for: Small businesses

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Troop Messenger web page screenshot

    Troop Messenger has all of the basics of a work group chat such as instant messaging, audio calling, video calling, and audio messaging to keep everyone together, so that being said, its most unique feature that stands out about Troop Messenger is the forking feature. This saves time communicating because you can send the same message to a collective group or single user in one click instead of copy/pasting to many or creating new groups. This is also an application that promotes using communication to grow vendor relationships. This allows you to keep up with clients and forms a foundation through that, ultimately helping you succeed more as a company through better communication.

    Learn more about Troop Messenger

    Pricing

    Starts at $2.5/user/month Free Trial: Yes, 1 month for Enterprise only Free Plan: No

  13. Good for: Educational institutions

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Flock web page screenshot

    Communication is one of Flock’s top three main features (among workplace productivity and security). With flock you can send just about anything: messages, links, files and more. Flock values constant communication, but for it to be continuous there needs to be an organization and filter system. For that reason Flock has a quick search feature to find what you’ve spoken of (and any related attachments) by quickly typing in a word that closely relates. This keeps everything in keyboard’s reach on the work group chat.

    Learn more about Flock

    Pricing

    Starts at $4.5/user/month Free Trial: Yes, 30-day Free Plan: Yes, up to 20 users

  14. Good for: Project management

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Basecamp web page screenshot

    Messaging in Basecamp is referred to as “Campfire”. This is a casual place to chat, just like one does around the campfire, we suppose. Through this instant chat on the work group chat, users can update co-workers on quick updates or resolutions to topics raised in previous meetings. The entire point is that employees stay on basecamp without having to jump off and get distracted on a separate application for chat. Every chat is assigned to every individual project, when it comes to the discussion message board. This added layer to communication on Basecamp keeps everything organized where certain conversations have taken place. On the discussion board, teammates can applaud or comment on another’s added input.

    Learn more about Basecamp

    Pricing

    Starts at $99.00/month Free Trial: Yes, 30-day Free Plan: Yes, for a single user

  15. Good for: Sharing documents

    Available on

    Mattermost web page screenshot

    Create a group chat in the workplace for any subject matter to make it simple and easy for developers to know where to begin conversations. Drag or drop files or anything you want to share through each channel. Anyone can join a channel or it can also be made private if so chosen. Private channels are authorized by superiors and managed by them as well. It integrates with 703 other applications and can be done via API. This is special for developers who are using coding languages and tools such as JIRA. Developers can directly code from Mattermost chats. Once this is interlooped onto the app, there is no need to switch between interfaces, because Mattermost allows you to edit and implement code straight from its own interface.

    Learn more about Mattermost

    Pricing

    Starts at $3.25/user/month Free Trial: Yes Free Plan: Yes

  16. Good for: Message notifications

    Available on

    • Web
    • Windows
    • Mac
    ca flowdock group chat apps for work

    CA Flowdock is a work group chat for problem solving. This is an organized application that categorizes conversations into groupings by topic details, or location at time of conversation (including the timezone stamp mark). There is a filtering capability that is associated with taggings and threads to make the search to find previously talked about material an easy hunt. There is an external activity inbox portal for integrations that keeps you in the know of this “outside activity” without having to leave the platform.

    Learn more about CA Flowdock

    Pricing

    Starts at $3/user/month Free Trial: Yes, 30-day Free Plan: Yes, up to 5 users

  17. Good for: Video messaging

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Ringcentral webpage

    Ringcentral almost seems like it was made with the pandemic remote work lifestyle in mind and the hurdles of keeping remote workers engaged. Ringcentral has no limit on the amount of time co-workers can call or video chat; it’s unlimited and open for total use. In turn this fosters a work group chat where business talk is flexible and without any time restraints. While on call, you can interchange from phone to computer without visible interruption to others on call. Have the control to start a meeting right from the instant messaging at any moment’s notice. Virtual meeting rooms in what is called the TeamHuddle feature, employees can come and leave as they please. This makes managing your business through the Coronavirus pandemic doable

    Learn more about Ringcentral

    Pricing

    Starts at $29.99/user/month, for up to 20 users Free Trial: Yes Free Plan: No

Compare the Best Workplace Chat Apps

Topic
Reviews
4.8
4.5
4.4
4.5
4.4
4.5
4.7
4.2
4.6
4.5
4.7
4.8
4.5
4.3
4.4
4
5
Pricing
Starts at just $29/month for the first 30 users
Enterprise starts at $7.65/user/month
Starts at $9/user/month
Starts at $45/month
Starts at $4/person/month
Starts at $4/user/month
Pricing is not publicly available
Enterprise starts at $7/user/month, for min of 25 users
Pricing is not publicly available
Start at $6/user/month
Starts at $3/user/month
Starts at $2.5/user/month
Starts at $4.5/user/month
Starts at $99.00/month
Starts at $3.25/user/month
Starts at $3/user/month
Starts at $29.99/user/month, for up to 20 users
Free Trial
yes
14 days
no
yes
14-day
yes
14-day
yes
30-day
no
no
yes
30-day
no
yes
14-day
no
yes
1 month for Enterprise only
yes
30-day
yes
30-day
yes
yes
30-day
yes
Free Plan
yes
Up to 10 users
yes
Up to 5 users
yes
Up to 2 users
no
no
yes
yes
yes
For self-managed deployment
no
no
yes
Up to 10 team members
no
yes
Up to 20 users
yes
For a single user
yes
yes
Up to 5 users
no

What Is a Workplace Chat App?

Workplace chat apps are digital communication solutions designed primarily as a long-term replacement for email as the main mode of communication in the workplace. More than just sending email-style messages, employees can use this kind of app to interact with each other instantly, in order to make sure that information gets shared as quickly as possible. With workplace chat apps, employees can share ideas with each other, and keep all work and private conversations separate.

How Do Workplace Chat Apps Work?

Workplace chat apps can vary in terms of what they’re capable of. Generally speaking though, a chat functionality is at the center of it, allowing employees and managers to communicate with each other instantly through typed text. Admins are usually able to set permissions, determining who can and can not communicate with each other in the company. 

Like typical messaging apps, workplace chat apps often allow users to send messages in the fom of text, GIFs, emojis, files, and other forms of media. Many workplace chat apps also include other modes of communication, such as the ability to send voice recordings, engage in videos calls, and more.

The Benefits of Workplace Chat Apps

Year by year, more and more businesses are adding workplace chat technology to their daily operations. This is because of the many benefits that these apps bring. Such as:

  • It improves communication: Obviously, internal communication becomes much more simplified and streamlined after implementing technology specifically designed for this purpose. As employees aren’t always in close proximity to their teammates and managers, having a tool to start conversations from anywhere at anytime makes this area of business much easier.
  • It boosts employee engagement: Business owners want to see that their employees are receiving and understanding all important company information being shared with them. Also, they want to see that all employees are engaging with the wider company. This leads to higher employee engagement and productivity in the process.
  • It makes work more efficient: Workplace chat apps help to make workflows more efficient, saving time along the way. Employees can sync with each other easily and share quick updates on current projects, tasks and plans.
  • It boosts team morale: Having a tool that allows easy internal communication helps to make teams stronger. If employees can build camaraderie through messages and other kinds of shared media, it can help to create a sense of unity and belonging within the team.

How Much Do Workplace Chat Apps Cost?

Workplace chat apps do vary considerably in terms of pricing. This can be determined by many factors, including the range of features each tool provides, the number of users required, and more. 

From this list, some of the more affordable options include WhatsApp and Google Hangouts, which both include free versions. However, while businesses can use these apps for communication purposes, they are not designed solely for businesses. Then there are more expensive solutions such as RingCentral, which costs $29.99 per user/month, for 2 to 20 users.

It is best to choose a workplace chat app that offers the widest range of features at the most competitive price. Take Connecteam, for example. With a basic plan of just $29 per month for the first 30 users, you get all of the internal communication features you’d come to expect from this kind of software. 

But you will also get a wide range of features to simplify virtually all aspects of your business. These include employee scheduling, time tracking, task management, document management, and HR management.

FAQs

Are workplace chat applications secure?

Yes, a workplace chat is substantially more secure than your casual everyday SMS. When work related information is kept to work related applications, everything is kept in its place. Even if it is by mistake, a lot of times classified information can be accidentally sent to the wrong receiver. With group chat apps for work, conversations and sent information is kept on target and in its secure spot. Connecteam takes security one step further by setting restrictions to certain employees and keeping private channels an option. Connecteam also makes sure that when an employee is fired or is on leave, they cannot send information they once had access to, externally. When an employee is out of the company, they are removed from the employee directory software, and that is when access to anything within the company is immediately closed for good.

How exactly do group chat apps for work improve your internal communication?

The umbrella, or the main benefit behind workplace chat communication, is that it creates an open door policy. This open door feel is truly the key to healthy internal communication. Having this back and forth capability makes for management where you are talking with your employees, instead of just ordering them around. Many times employees need to know you want to hear from them. Something as simply allowing employees to get in touch with you or other team leads about follow-up questions in regards to tasks, can be the difference between being behind schedule or on schedule (not to mention the money that is wasted when mistakes can be avoided through communication). So, what do group chat apps for work do to improve your internal communication? It not only gives your employees the opportunity to be heard, but it also saves you time and money in the long run. This is most definitely something to be mindful of and take into serious consideration!

The Bottom Line On Workplace Chat App

You could finish an entire load of laundry, fold it and put it away, before your employee ever responds to your email. Or you could finish all your managerial tasks and properly instruct your employees through instant workplace chat, in enough time to get home to do your laundry.

Which one will it be for you?

We ask this one last time, because the point we are trying to make is that the amount of time it takes you and your employees to complete something can all depend on the efficiency of the communication tools and strategy you’ve put to use. 

Communication is a delicate matter; it can easily improve your business or it can easily hinder it if not approached in the right way. With a communication application you can substantially improve your overall company culture through more efficiency and a higher level of team collaboration. Group chats for non-desk employees are especially a must. With Connecteam, communication is taken into account in every aspect of what affects the average business in the deskless industry. Communication can help everyone and everything that needs support at your workplace, so why not tackle it head on with a work group chat that is fast, intuitive and easy to use such as Connecteam.