9 Best File Sharing Apps For Businesses

9 Best File Sharing Apps For Businesses of 2022

1. Connecteam — Best all-in-one file sharing app

   Available on

   • Web
   • iOS
   • Android

   Start for free

   

   Connecteam is the best file sharing app on the market. It comes with all the features you need to organize and share files that easily reach your workforce.

   Let’s take a closer look at how Connecteam can help you manage company files and streamline your business:

   Dedicated space for document and file sharing

   Connecteam’s Document feature is a dedicated, secure space for sharing important employee files. The app allows workers to upload work-related documents directly from their smartphones, making it perfect for frontline workers on the go. Also, files take up minimum storage on employees’ mobile devices since everything is stored in the cloud.

   You can store and share all regulatory, formal, and personal files safely in one location and be sure employee records are always up to date. You can categorize everything however you like and everything is easily accessible. However, you can also restrict which files specific employees can see through admin settings.

   A customizable knowledge base to keep employees informed

   Take advantage of the Knowledge Base to share unlimited files of any kind – documents, training manuals, forms, and even videos. Reduce time wasted looking for information by allowing employees to access important information from their phones.

   All your company’s collected files will be stored safely so you can share them with your staff at any time. Once you update a file, it is immediately synced across the entire business, ensuring everybody’s working with the same information.

   Streamlined communication between employees and employers

   Connecteam’s in-app chat makes it easy for employees to collaborate on files or to ask questions. It’s the easiest way for them to quickly get answers from colleagues,  managers, or HR. But this feature isn’t just good for questions about file sharing: it’s the best way for employees to communicate about all work-related issues.

   To communicate outside of the app, Connecteam also comes with a people directory that includes employee phone numbers and other vital contact information.

   Ensured compliance with easily accessible documentation

   With Connecteam, you can make sure your company adheres to compliance and labor laws. Keep all of your employee files uploaded in the cloud and access them whenever you need. This can include everything from employee hours, to important forms and files, to compliance and regulatory certificates. It is also incredibly easy to update documents as needed, ensuring you remain compliant with company and legal policies.

   💡 Pro tip:

   If you’re waiting for an employee to submit an important compliance document, set an automated notification so you’re alerted as soon as they turn it in.

   Expedited onboarding and training 

   In-person onboarding and training can be difficult to organize, expensive to host, and can go on for hours at a time. There are better ways to train new employees than this, especially if they work in the field.

   Instead, take advantage of a file sharing app, like Connecteam, that allows you to upload all onboarding and training files and materials into an app. You can create your own training documents in a bite-size, digestible format so employees retain information better and don’t get bored. 

   You can also monitor employee progress and administer quizzes and surveys along the way to make sure they remember important information.

   📚 This may interest you: The 9 Best Employee Onboarding Apps of 2023

   Attach files to specific shifts to ensure employees have all necessary information

   Because Connecteam is an integrated employee management app, you can attach files to specific shifts as you’re building employee schedules. This ensures that each worker has all the information they need to do their jobs correctly. Whether it be a specific form or checklist, security information, instructions on how to use a new piece of equipment, or how to complete a new procedure, this file sharing app makes it simple to share all necessary files to those who need them.

   Besides acting as a file sharing app for your business, Connecteam is a complete and affordable employee management app that allows you to manage your workers on the go. Features include an employee time clock, job scheduler, company news feed to make announcements, employee recognition tools, and much more.

   🧠 Did you know?

   Connecteam’s paid plan starts at just $29 per month for up to 30 users, and small businesses with fewer than 10 users can access the app completely free.

   Connecteam also offers a free for life plan – Try Connecteam here!

   Key Features

   • Attach files to shifts, tasks, and updates

   • Share files via chat and employee schedule

   • Customizable knowledge bases

   • Training courses with file-sharing

   • File storage and search engine

   • Read-and-sign forms

   Pros

   • Easily access all files

   • Features are easy to customize

   • Data takes up minimal storage space

   • Intuitive and user-friendly

   • Files are easy to share

   • All data is protected

   Cons

   • More third-party integrations in development

   Pricing

   Free-for-life plan availablePremium plans start at $29/month for 30 users

   14-day free trial, no credit card required

   Start your free trial
2. 

   Hightail — Good for collaborating on files

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   When it comes to the best file sharing for small businesses and large businesses alike, Hightail is an excellent choice because it makes it easy for managers to keep teams on track. You can share files of any size, ask for feedback, and allow multiple users to edit. In addition to file sharing, admins can also assign and manage tasks, track project activity, and keep files secure with just a few clicks. With Hightail, employees can easily collaborate on documents and projects directly from the app. 

   Hightail is ideal for teams of any size, and includes integration capabilities with software like Google Drive, Dropbox Business, and OneDrive.

   Learn more about Hightail

   Key Features

   • Document sharing
   • Creative collaboration
   • Project management
   • Apps and integration

   Pros

   • Easy to share documents of all sizes
   • Protects all data

   Cons

   • Poor customer support
   • Lacks customization

   Pricing

   Starts at $24/user/month Trial: Yes — 14-day Free Plan: Yes

3. 

   KnowledgeOwl — Good for creating files from scratch

   Available on

   • Web
   • Android
   • Windows
   • Mac

   

   If you need a simple way to share files within your business, KnowledgeOwl may be a good option for you. Share files of any type, including PDFs and videos, and create customizable knowledge bases for your workforce with the built-in document editor.  Use color and images to create attractive-looking files from scratch, or take advantage of one of many template options. Then, you can share all files directly with your team.

   This file sharing app for business is perfect for companies that want to create documents from scratch within the app itself. It’s a customizable solution with a user-friendly interface and is available on mobile devices and desktop.

   Learn more about KnowledgeOwl

   Key Features

   • Collaboration tools
   • Built-in document editor
   • Document library
   • Customizable templates

   Pros

   • Good customer support
   • Functional and easy to use

   Cons

   • Slow loading times
   • Difficult to organize documents

   Pricing

   Starts at $20/author/month Trial: Yes — 30-day Free Plan: No

4. 

   ClickUp — Good for scheduling projects

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Build a unified team with ClickUp’s project management software. Not only can you plan and schedule projects, but ClickUp acts as a customizable, easy-to-use file sharing app, too. 

   This cloud-based software is one of the best file sharing apps for business because it’s completely customizable. ClickUp allows you to create and share files with all of your team members, set permissions for viewing, editing, and commenting, and update files whenever you need, directly in the app. We also love how you can color code and tag files for easy categorization and retrieve them at any time with ClickUp’s search feature.

   Learn more about ClickUp

   Key Features

   • Create and customize documents
   • Subtasks and checklists
   • Categorization
   • Reporting dashboard

   Pros

   • Very easy to use
   • Quick to customize

   Cons

   • Unattractive user interface
   • Poor email notification process

   Pricing

   Starts at $5/user/month Trial: No Free Plan: Yes

5. 

   Dropbox Business — Good for eSignatures

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Dropbox Business helps simplify your team document and file sharing. With sharing features like eSignature, file tracking, and backup, you never have to worry about losing important files. 

   You can create, edit, and share all your cloud-store files directly in the app, whether they are saved on Google Drive, Sheets, or Slides. Depending on the plan you choose, you also can get access to real-time analytics and advanced file controls, and even track files of any size after you send them off. 

   And with Dropbox’s secure infrastructure, you can rest assured that all your business data is safe in this file sharing app. 

   Learn more about Dropbox Business

   Key Features

   • File storage
   • Customizable templates
   • Export, import, and protect data
   • Calendar management

   Pros

   • Organized and easy to use
   • Perfect for collaboration

   Cons

   • User interface is confusing
   • Limited filing options

   Pricing

   Team plans starts at $15/user/month Trial: Yes Free Plan: Yes

6. 

   Box — Good for automating workflows

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Box guarantees secure team collaboration and file management on any device, no matter if it’s a smartphone, tablet, or desktop. And with over 1,500 app integrations, your team will have no problem working with Box. 

   This cloud-based file sharing app makes it simple to create automated workflows through file sharing. You can assign tasks and projects to different employees and take advantage of Box’s workflow templates to speed up processes. It’s also incredibly simple to move files to Box, and upload times are particularly fast. 

   Learn more about Box

   Key Features

   • File collaboration
   • E-signature feature
   • Data protection
   • Integration with multiple apps

   Pros

   • Easily transfer files
   • Easy to use

   Cons

   • Potential syncing issues
   • Expensive solution

   Pricing

   Starts at $20/user/month Trial: Yes — 14-day Free Plan: No

7. 

   Google Drive — Goor for multiplatform syncing

   Available on

   • Web
   • iOS
   • Android

   

   One of the best document sharing apps on the market, Google Drive offers a generous amount of free storage space and robust collaboration capabilities.

   If you already use Google Workspace in your business, then Google Drive is a good choice because it’s already included amongst its many features. Store, back up, edit and create files and folders, all while maintaining control over which employees have access to which documents.

   If you share a file with someone you forgot to grant access to, the recipient can simply request access with a click. You’ll receive an email and can take care of it immediately.

   In terms of security, this Google product lives up to its name as an incredibly secure platform that encrypts all of your file data. It’s also available as an Android app, iPhone app, or from your web browser.

   Learn more about Google Drive

   Key Features

   • File sharing and storage
   • Alerts and notifications
   • Automatic backup
   • File scanning

   Pros

   • Extremely simple to use
   • Great collaboration tools

   Cons

   • Copying and moving larger files can be difficult
   • Poor customer support

   Pricing

   Free for the first 15GB Trial: No Free Plan: Yes

8. 

   OneDrive — Good for Microsoft Office users

   Available on

   • Web
   • iOS
   • Android

   

   You can think of OneDrive as Google Drive’s direct competitor. OneDrive is Microsoft’s file sharing solution in which you can directly create, share, and store files saved in a Microsoft Office file format, like Word, Excel, or PowerPoint. You can collaborate directly in docs, and get eSignatures all in one place. 

   This fast and reliable cloud-storage solution has the added bonus of integrating with all other Microsoft apps, including Office, OneNote, and Skype, so you don’t need to leave OneDrive to access them.

   Learn more about OneDrive

   Key Features

   • File storage and sharing
   • Cross-device syncing
   • Drag and drop
   • Drag and drop
   • Compatible with Windows and iOS

   Pros

   • Affordable solution
   • Easy to upload files

   Cons

   • Confusing user interface
   • Lacks end-to-end encryption

   Pricing

   Starts at $5/user/month Trial: Yes — 30-day Free Plan: Yes

9. 

   Send Anywhere — Good free file sharing

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Send Anywhere is a great option if you are looking for a basic document sharing solution. It’s one of the best free file sharing apps out there and doesn’t even require you to make an account. 

   While it doesn’t come with any many capabilities as some other options on our list, it’s the best way to transfer large files without distorting quality, making it deal for sharing photos and videos. It’s also the only option on our list that is not cloud-based and doesn’t act as a file storage app too, but instead requires you to download files to your mobile device or desktop before editing.
   
   However, in terms of security, SendAnywhere does require a 6-digit security key to ensure secure file sharing as well as 256-bit encryption. 

   Learn more about Send Anywhere

   Key Features

   • Free 10GB monthly download limit
   • Doesn’t distort file quality
   • 256-bit encryption

   Pros

   • Free to use
   • Easy to use

   Cons

   • Not file storage
   • Lots of ads

   Pricing

   Contact vendor for price Trial: No Free Plan: Yes