All businesses require information sharing. The easiest way to share information is through file-sharing. Employees can share files and collaborate easily on multiple platforms at any time. Save time, protect your data, and simplify workflows.

Are you overwhelmed with the amount of paperwork you have to deal with? Are you constantly chasing after employees to submit forms? 

Do you trust your employees with the sensitive information on your company documents? Do you trust them to read a form they need to read?

What if there was a secure way to share information without worrying about the data getting leaked? What if you no longer have to chase after people to get back forms? What if you could ask for paperwork once and have it completed and easily accessible when you need it? 

This isn’t some far-off dream. This can become your reality. File-sharing apps have been gaining popularity due to their simple way of sharing information. 

We’ve found the 9 best file-sharing apps on the market today to save you the hassle since we know your time is already stretched thin. 

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one file-sharing app

    Learn more

  2. Good for marketing teams

  3. Good for non-profits

What to Look For in a File Sharing Apps For Business

  • Security: Ensure your files are safely stored and secure 
  • Ease of use: You should be able to upload and share your files easily
  • Searchability: When needed, you should be able to search for and easily find files
  • Loading speed: You shouldn’t have to wait to upload or search for files you need
  • Storage capacity: Once you begin adding many files or large files, you will need to ensure you have enough storage for all of those files

9 Best File Sharing Apps For Businesses of 2022

  1. Connecteam — Best all-in-one file-sharing app

    Available on

    • Web
    • iOS
    • Android

    Connecteam is an award-winning file-sharing system that helps SMBs and large enterprises alike organize and share files easily.

    Create a hub of knowledge for your deskless team, which is fully searchable and always accessible. Include employee handbooks, company policies, catalogs and menus, sales tips, and anything else your employees need to master. Required files and data are accessible to employees from anywhere at any time.

    How file-sharing apps benefit you as a manager:

    • You can easily upload and share all files (images, videos, documents, GIFs). 
    • You can choose and restrict which files you want specific employees or whole teams to see, ensuring data protection at all times.
    • You can build training courses that are both easy and affordable. Create multiple customized knowledge bases organized in a way convenient to you. Include all training materials and important documents your employees may need to review in the future. 
    • Quickly see who accessed each knowledge base and send reminders to those who haven’t yet accessed it.

    How file-sharing apps benefit your employees:

    • Employees can easily collaborate and communicate by sharing files across departments.
    • Employees have quick access to all files from the comfort of their smartphone, meaning they no longer need to search for long periods of time on Google Drive, Dropbox, emails, etc. 
    • Files take up minimum storage on employees’ mobile devices since everything is stored in the cloud.
    • Employees can fill out and submit any file directly from their phone

    For Whom?

    Connecteam is the ideal file-sharing app for deskless employees and remote teams. Connecteam’s file-sharing capabilities benefit tens of thousands of companies, from SMBs to large enterprises. Businesses from more than 90 different industries use Connecteam for file-sharing purposes.

    Key Features

    • Attach files to shifts, tasks, and updates

    • Share files via chat

    • Customizable knowledge bases

    • Training courses with file-sharing

    • File storage and search engine

    • Read-and-sign forms

    • Automated reminders and notifications

    • All files and data protected

    Pros

    • Easily access all files

    • Features are easy to customize

    • Data takes up minimal storage space

    • Intuitive and user-friendly

    • Files are easy to share

    • All data is protected

    Cons

    • Unlimited free plan only available for up to 10 users

    Pricing

    Starts at just $29/month for the first 30 users Free 14-day trial Free plan available

    14-day free trial, no credit card required

    Start your free trial

  2. Hightail — Good for marketing teams

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Hightail webpage

    Hightail is a document-sharing app that managers can use to share files of all sizes, receive feedback, and manage teams. Companies can keep files safe, stay on top of task management, and keep track of projects with just a few clicks. 

    For Whom?

    Hightail is a file-sharing app for teams that regularly need to share, manage and receive large files. While marketing teams are the app’s primary audience, Hightail is also an app for construction businesses. Retailers and educational institutions also use Hightail.

    Learn more about Hightail

    Key Features

    • File sharing
    • Project management
    • Drag & drop
    • Activity dashboard
    • Creative collaboration
    • Integrates with multiple apps

    Pros

    • Easy to share various files
    • Protects files and data

    Cons

    • Expensive solution
    • Lack of customization
    • Poor customer support

    Pricing

    Starts at $24/user/month Trial: Yes — 14-day Free Plan: Yes

  3. KnowledgeOwl — Good for non-profits

    Available on

    • Web
    • Android
    • Windows
    • Mac
    Screenshot of the KnowledgeOwl webpage

    KnowledgeOwl is a file-sharing app that allows managers to create various files such as PDFs and build knowledge bases for their workforce. This cloud-based software integrates with other apps and includes features for employee training. Unfortunately, there is no iPhone or Android-specific app, but it can be accessed from the web on mobile devices and desktops. 

    For Whom?

    KnowledgeOwl is a file-sharing app for businesses looking to share information with their workforce. This app’s file-sharing features benefit small businesses, non-profit organizations, and SaaS companies.

    Learn more about KnowledgeOwl

    Key Features

    • File search & library
    • Manage workflows
    • Drag and drop feature
    • Customizable templates
    • Categorization features
    • Collaboration tools

    Pros

    • Easy to use and functional
    • Decent customer support

    Cons

    • File-organizing can be complicated
    • Takes time to load
    • Lacks detailed reporting
    • No iPhone or Android app

    Pricing

    Starts at $20/author/month Trial: Yes — 30-day Free Plan: No

  4. ClickUp — Good for scheduling projects

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the ClickUp webpage

    ClickUp is a file-sharing app that allows managers to plan and schedule projects, share files, set reminders, and much more. This cloud-based software helps employers manage tasks, edit files, and customize features.

    For Whom?

    ClickUp is a file-sharing app for teams, both working remotely and on-site. It benefits companies from industries such as marketing and healthcare, to name a few.

    Learn more about ClickUp

    Key Features

    • Customizable tasks
    • Collaboration features
    • Folders and lists
    • Reporting dashboard
    • Checklists and subtasks
    • Privacy and sharing

    Pros

    • Functional and easy to use
    • Customizable

    Cons

    • Email notification process needs work
    • Unattractive user interface
    • Poor customer support

    Pricing

    Starts at $5/user/month Trial: Yes Free Plan: Yes

  5. Quip — Good for file organization

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Quip webpage

    Quip is a file-sharing app where all data can be stored in one place, no matter the file type. This app allows managers to upload, organize and share files with the entire workforce. Users can also improve communication with the internal chat feature. 

    For Whom?

    For businesses looking to improve cross-department information transparency, Quip’s file-sharing capabilities benefit manufacturing management teams, making them work more efficiently and effectively.

    Learn more about Quip

    Key Features

    • File storage
    • Customizable templates
    • Collaborative features
    • Export, import, and protect data
    • Calendar management
    • Virtual private cloud

    Pros

    • Organized and easy to use
    • Perfect for collaboration

    Cons

    • User interface is confusing
    • Limited filing options
    • Faulty undo command

    Pricing

    Starts at $10/user/month Trial: Yes — 14-day Free Plan: Yes

  6. Box — Good for collaboration

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Box webpage

    Box is a file-sharing app that helps managers protect data and maximize productivity. Users can automate workflows, access the content cloud, and collaborate on shared files. Managers can also manage content lifecycles easily.

    For Whom?

    Industries such as healthcare, construction, and retail benefit heavily from Box’s file-sharing capabilities. This cloud-based app is suitable for small businesses and large enterprises alike.

    Learn more about Box

    Key Features

    • File collaboration
    • E-signature feature
    • Data protection
    • Workflow automation
    • Integration with multiple apps
    • Content cloud

    Pros

    • Easily transfer files
    • Easy to use

    Cons

    • Unattractive user interface
    • Potential syncing issues
    • Expensive solution

    Pricing

    Starts at $20/user/month Trial: Yes — 14-day Free Plan: No

  7. Google Drive — Good for multiplatform syncing

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Google Drive webpage

    Google Drive is a well-known file-sharing app that enables teams to store and share files of all kinds, including images, videos, music, and more. This cloud-based storage software syncs automatically with all devices.

    For Whom?

    This document-sharing app is a cloud-based platform for workforces of all sizes – from small businesses to large enterprises. It was created to share photos, videos, presentations, and spreadsheets, amongst other files.

    Learn more about Google Drive

    Key Features

    • File sharing and storage
    • Integrations with other apps
    • Offline work
    • Alerts/notifications
    • Automatic backup
    • File scanning

    Pros

    • Extremely simple to use
    • Great collaboration tools

    Cons

    • Copying/moving larger files can be difficult
    • Can’t use multiple accounts for offline access
    • Poor customer support

    Pricing

    Free for the first 15GB Trial: No Free Plan: Yes

  8. OneDrive — Good for Microsoft Office users

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the OneDrive webpage

    OneDrive is a file-sharing app that allows businesses and teams to store and share files. This cloud-based app increases flexibility and mobility, helping teams collaborate, regardless of the location they are working from. 

    For Whom?

    OneDrive is a solution for businesses of all sizes looking to improve collaboration, file storage, and file sharing. Good for healthcare professionals, as well as companies in industries such as retail and manufacturing.

    Learn more about OneDrive

    Key Features

    • File storage and sharing
    • Cross-device syncing
    • Data protection
    • Drag and drop
    • Compatible with Windows and iOS
    • Collaboration features

    Pros

    • Affordable solution
    • Easy to upload files

    Cons

    • Confusing user interface
    • Search could be improved
    • Training can take time

    Pricing

    Starts at $5/user/month Trial: Yes — 30-day Free Plan: Yes

  9. Dropbox — Good for security

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Dropbox webpage

    Dropbox is a document-sharing app designed to help professionals increase productivity and eliminate distractions. This cloud-based tool is used for both file sharing and storage. It allows teams and individual workers to access files free of data risks and from various devices.

    For Whom?

    Companies of all sizes can use Dropbox’s file-sharing features. A good app for retail businesses and industries like education, healthcare, manufacturing, and real estate, to name a few.

    Learn more about Dropbox

    Key Features

    • File sharing and storage
    • Automatic & online backup
    • File recovery
    • Share links via email
    • Automatic organization
    • Offline access

    Pros

    • Attractive user interface
    • Useable on multiple devices

    Cons

    • Can be difficult for new users
    • Syncing files can take a while
    • Expensive solution

    Pricing

    Starts at $9.99/month Trial: Yes Free Plan: Yes

Compare the Best File Sharing Apps For Businesss

Topic
Reviews
4.8
4.4
4.7
4.7
4.4
4.4
4.8
4.5
4.5
Pricing
Starts at just $29/month for the first 30 users
Starts at $24/user/month
Starts at $20/author/month
Starts at $5/user/month
Starts at $10/user/month
Starts at $20/user/month
Free for the first 15GB
Starts at $5/user/month
Starts at $9.99/month
Free Trial
yes
14-day
yes
14-day
yes
30-day
yes
yes
14-day
yes
14-day
no
yes
30-day
yes
Free Plan
yes
Up to 30 users
yes
no
yes
yes
no
yes
yes
yes

What Is A Document Sharing App?

A document-sharing app is a digital tool that enables users to upload, share, save, and download files. The files can include all forms of media, including images, PDFs, video files, and all other types of content. 

 

Document-sharing apps are often used for businesses since coworkers can easily share files and collaborate with one another. All the files are securely stored on the cloud and can be accessed from anywhere with the right permissions.

How Does A Document Sharing App Work?

Document-sharing apps work by enabling file transfers from one person to another. Employees can create a file and include any form of media within the document. They can then send those files to anyone, anywhere in the world. 

 

The files are stored in the cloud and can be accessed from anywhere. You can search for any document you need, making it much easier than searching for paper files. 

 

If someone wishes to download the file, some document-sharing apps require permission. Document-sharing apps do this to protect sensitive information.

What Benefits Does A Document Sharing App Bring?

You, your employees, and your business can benefit from using a file-sharing app to organize, share and collaborate on all important data and information. Some of the key benefits include:

  • Saves time: Instead of manually searching and compiling files, a file-sharing app allows employees and teams to do this quickly and efficiently.
  • Reduces business costs: Generally, businesses are required to invest resources for managing and sharing files. But a file-sharing app eliminates these expenses.
  • Easy and convenient: Managers and employees find it much easier to access, manage and share files when a solution specifically designed for this purpose is already in place. This process becomes far less tedious and increases productivity.
  • Keeps data safe: With file-sharing software, teams can access and share files without worrying about data security issues.

How Much Does A Document Sharing App Cost?

Document sharing apps range from free file-sharing up to $100 per user per month. While there aren’t many free file-sharing apps available for businesses, many apps offer free trials, which are worth taking advantage of. The cost is important, but it’s more important to get the features needed to successfully run your business. 

Luckily there are affordable options like Connecteam. Connecteam has an entirely free file-sharing app for up to 10 users. If your business is a bit bigger, pricing starts at just $29 per month for up to 30 users. It has all the features needed to efficiently run your business, including file-sharing, employee training, knowledge centers, and more.

FAQs

What are the main functions of a file-sharing app?

There are three key functions that every file-sharing app should be capable of. 

  1. Upload files of all sizes
  2. Manage files
  3. Share the files

One app capable of successfully performing all three functions is Connecteam. With this all-in-one app, you can upload files, no matter how big they might be. Additionally you can build knowledge bases and libraries easily, providing your employees with all the information they need.

Are all file-sharing apps customizable?

The best file-sharing apps on the market include fully customizable features. Unfortunately, not all cloud-based apps have these capabilities. With that said, some apps like Connecteam are extremely customizable. 

Connecteam is aware of how crucial it is for businesses to have the ability to customize their file-sharing features.

Do I need a file-sharing app for my business?

It doesn’t matter if you’re starting your own business or an established business owner. You will need to share information with your employees regularly. If manual methods have been working for you until now, great. But there is a better way. File-sharing apps save you time, effort, and money by giving your employees easy access to everything they need to complete their jobs successfully.

The Bottom Line On The Best File Sharing Apps

There’s a good chance that you’re already using a file-sharing app but are looking for something more affordable or with more capabilities. It’s also possible that you’ve never used a file-sharing app before. That’s OK. But now is the time to go digital. 

We know that file-sharing apps like Connecteam will go a long way in eliminating your information flow problems and paper overload. Ultimately, your employees need to access important files from any place and any time, and a file-sharing app can do just that. 

Other benefits include data protection, time and money saving, unlimited storage space, and customizable features. Not to mention the potential to improve training processes. 

Choosing one of these file-sharing apps is a no-brainer. We recommend that you use the free trials offered by these apps to make the best decision possible for your business.