9 Best File Sharing Apps For Businesses In December 2021 (Free Plans Included)

Expert Tips
Josh Plotnek December 20, 2021 12 min read

In any business, where employees are required to share files with each other and collaborate on multiple projects, some kind of file sharing app can make all the difference. It could save time, money, protect your data and make workflows much more convenient. Here are some of the best file sharing apps on the market today. 

manager manually sharing files instead of using a file-sharing app

Quick Guide

    Files, files, files. Every business needs to share them with the right people at the right time. Sure, you can use email for this, but how certain can you be that all recipients actually read that important information you need them to?

    And is this even a safe method to share your company’s (or employee’s) sensitive data? When you’re working in a business full of people and collaboration is paramount, there are better, quicker and safer ways to send and receive files. 

    We recommend using some kind of file-sharing software. In fact, we’re certain that we have found the very best file sharing apps that are going to solve all of your file management and collaboration problems.

    Our Top File Sharing App For Businesses Pick: Connecteam

    Our top pick for file sharing apps is Connecteam (click here to jump to more information about it).

    It has all of the features you need to share files quickly and easily, including:

    • Upload as many files as you need, including images, videos, training manuals and more.
    • Easily organize, contextualize and customize files.
    • Choose which employees are downloadable, protecting data at all times.
    • Share files using internal communication (chat and updates).
    • Share files in specific shifts and schedules.
    • Workflow files such as checklists and read-and-sign forms.

    It also includes a free-forever plan and a 14-day free trial of all paid plans.

    Click here to jump to our comparison table of all our recommended file sharing apps.

    What Benefits Does A File Sharing App Bring?

    There are a wide range of ways that you, your employees and your business can benefit from using a file sharing app to organize, share and collaborate on all important data and information. Some of the key benefits include:

    • Saves time: Instead of searching and compiling files manually, a file sharing app allows employees and teams to do all of this quickly and efficiently.
    • Reduces business costs: Generally, businesses are required to invest in their own resources of managing and sharing files. But a file sharing app eliminates these expenses completely.
    • Easy and convenient: Managers and employees alike find it so much easier to access, manage and share files when a solution specifically designed for this purpose is already in place. This process becomes far less tedious and increases productivity.
    • Keeps data safe: With file-sharing software, teams can access and share files without worrying about data security issues.

    After much research, we are convinced that the following file sharing apps are the very best that are available today. They will save your business precious time, money and keep file-sharing processes easy, convenient and safe.

    And if you want to dive deeper into tips connected to file-sharing, then check out our guide on how to create employee training programs that last.

    Top 9 File Sharing Apps For Businesses In December 2021

    Connecteam is an award-winning, file-sharing system that allows SMBs and large enterprises alike to organize and share files that easily reach their employees.

    This all-in-one software, already used by 20,000+ businesses, has a wide range of file-sharing features that will benefit your business in various ways.

    Create your very own hub of knowledge for your deskless team, which is fully-searchable and always accessible. Include employee handbooks, company policies, SOPs, catalogs and menus, sales tips or anything else your employees need to master. All of your required files and data are accessible in a click, and always up to date with the Library feature.

    How file sharing apps benefit you as a manager:

    • You can easily upload and share all kinds of files (images, videos, documents, GIFs) to the app. Takes up minimal storage on users’ devices, so you can use features quickly and easily.
    • You can choose and restrict which files you want specific employees or whole teams to see, ensuring data protection at all times.
    • You can build a training experience that is both easy and affordable. Use adaptable libraries to create multiple knowledge bases with any kind of hierarchy you need. Each knowledge base is 100% customizable, and can include multiple sections, folders, and sub-folders. Move items and folders inside your knowledge base with ease, for maximum flexibility. 
    • Easily know who accessed each knowledge base, view statistics/insights, and generate custom reports.
    • This software is also an organized employee scheduling app, in which you can add any kind of file to specific shifts.

    How file sharing apps benefit your employees:

    • Employees can easily collaborate and communicate with each other, sharing files across departments.
    • Employees have quick access to all files from the comfort of their smartphone, meaning they no longer need to search for long periods of times on Google Drive, Dropbox, emails, etc. 
    • All files will reach your entire workforce, helping to build a culture of employee engagement, transparency and accountability.

    With Connecteam, files are easy to share and even easier to locate. Gone are the days spent writing long, tedious, paper-based files that get easily lost. Most importantly? Employees can easily access all files from any location and any time. 

    For Whom?

    Connecteam is the ideal file sharing app for the mobile workforce – such as deskless employees and remote teams. This all-in-one software solution’s file-sharing capabilities benefit tens of thousands of companies, from SMBs to large enterprises. Businesses from more than 90 different industries (including retail, cleaning, and construction) use Connecteam for file-sharing purposes.

    Key Features

    Attach files to updates

    Share files via chat

    Training courses

    Attach files to shifts/tasks

    Customizable knowledge bases

    Store files in folders/subfolders

    File search engine

    Read-and-sign forms

    Automated reminders and notifications

    All files and data protected

    Track progress with visual insights

    Accessible on mobile and desktop

    Pros and Cons

    Based on customer reviews

    Easily access all files

    Features are easy to customize

    Data takes up minimal storage space

    Intuitive and user-friendly

    Files are easy to share

    All data is protected

    Some longer files aren’t user-friendly on mobile

    Pricing

    Premium plans start at $39/month for the first 50 users

    14-day free trial

    Free-forever plan: Yes

    The Best File Sharing App For Your Business

    14-day free trial, no credit card required!

    Start For Free
     hightail file-sharing app user interface

    Hightail is a file sharing app that managers can easily use to share files of all sizes, receive feedback and manage teams from one device. It’s also easy to keep files safe, stay on top of task management and keep track of projects with just a couple of clicks. 

    For Whom?

    Hightail is a useful file sharing app for teams that regularly need to share, manage and receive large files. While creative/marketing teams are the app’s main audience, Hightail is also an ideal construction business app. Retailers and educational institutions also use Hightail.

    Key Features

    File sharing

    Project management

    Drag & drop

    Activity dashboard

    Creative collaboration

    Integrates with multiple apps

    Pros and Cons

    Based on customer reviews

    Easy to share various files

    Protects files and data

    Expensive solution

    Lack of customization 

    Poor customer support

    Pricing

    Teams plan costs $24/user per month (available for 1-30 users)

    Business plan costs $36/user per month

    Free trial? 14-day

    Free plan? Yes

    knowledgeowl file-sharing app user interface

    KnowledgeOwl is a file sharing app that allows managers to create various files such as PDFs and build knowledge bases for their workforce. This cloud-based software integrates easily with other apps and makes employee training a breeze, as it’s extremely easy to customize.

    For Whom?

    KnowledgeOwl is a useful file sharing app for businesses who are looking to save time when sharing information with the workforce. This app’s file-sharing features benefit Small businesses, non-profit organizations and SaaS companies alike.

    Key Features

    File search & library

    Manage workflows

    Drag and drop feature

    Customizable templates

    Categorization features

    Collaboration tools

    Pros and Cons

    Based on customer reviews

    Easy to use and functional

    Decent customer support

    File-organizing can be complicated

    Takes time to load

    Lacks detailed reporting

    Pricing

    Flex plan costs $20/author per month (Additional $40 per knowledge base/month)

    Free trial? 30-day

    Free plan? No

    clickup file-sharing app user interface

    ClickUp is a file sharing app that allows managers to plan and schedule projects, share files, set reminders, and much more. This cloud-based software makes it easy to manage tasks, edit files and customize features.

    For Whom?

    ClickUp is an ideal file sharing app for teams, both working remotely and on-site, who want to make work processes more efficient. It benefits companies from industries such as marketing and healthcare, to name a few.

    Key Features

    Customizable tasks

    Collaboration features

    Folders and lists

    Reporting dashboard

    Checklists and subtasks

    Privacy and sharing

    Pros and Cons

    Based on customer reviews

    Functional and easy to use

    Easily customizable

    Email notification process needs work

    Unattractive user interface

    Poor customer support

    Pricing

    Unlimited plan costs $5 per user/month

    Free trial? 30-day

    Free plan? Yes

    quip file-sharing app user interface

    Quip is a file sharing app where all data, no matter what kind of file, can be stored in one place. This app allows managers to upload, organize and share files with the entire workforce. Users can also improve communication with the internal chat feature. 

    For Whom?

    An effective solution for businesses looking to improve cross-department information transparency, Quip’s file-sharing capabilities benefit manufacturing management teams, making them work more efficiently and effectively. 

    Key Features

    File storage

    Customizable templates

    Collaborative features

    Export, import and protect data

    Calendar management

    Virtual private cloud

    Pros and Cons

    Based on customer reviews

    Organized and easy to use

    Perfect for collaboration

    User interface is confusing

    Limited filing options

    Faulty undo command

    Pricing

    Starter plan is $10/user per month

    Free trial? 14-day

    Free plan? Yes

    box file-sharing app user interface

    Box is a file sharing app that helps managers protect data and maximize productivity. Users can automate workflows, access the content cloud easily and collaborate on shared files. Managers can also manage content lifecycles easily.

    For Whom?

    Industries such as healthcare, construction and retail benefit heavily from Box’s file-sharing capabilities. This cloud-based app is suitable for small businesses and large enterprises alike. 

    Key Features

    File collaboration

    E-signature feature

    Data protection

    Workflow automation

    Integration with multiple apps

    Content cloud

    Pros and Cons

    Based on customer reviews

    Easily transfer files

    Easy to use

    Unattractive user interface

    Potential syncing issues

    Expensive solution

    Pricing

    Business plan costs $20 per user/month (minimum of 3 users)

    Free trial? 14-day

    Free plan? No

    google drive file-sharing app user interface

    Google Drive is a well-known file sharing app that enables teams to store and share files of all kinds, including images, videos, music and more. This cloud-based storage software syncs automatically with all devices.

    For Whom?

    This document sharing app is an ideal cloud-based platform for workforces of all sizes – from small businesses to large enterprises, to share photos, videos, presentations and spreadsheets, amongst other files. 

    Key Features

    File sharing and storage

    Integrations with other apps

    Offline work

    Alerts/notifications

    Automatic backup

    File scanning

    Pros and Cons

    Based on customer reviews

    Extremely simple to use

    Great collaboration tools

    Copying/moving larger files can be difficult

    Can’t use multiple accounts for offline access

    Poor customer support

    Pricing

    Google Workspace Business Starter Plan is $6 per user/month

    Free trial? 14-day

    Free plan? Yes (First 15 GB)

    onedrive file-sharing app user interface

    OneDrive is a high performing file sharing app that allows businesses and teams alike to easily store and share files. This cloud-based app increases flexibility and mobility, helping teams collaborate better, regardless of where they are working. 

    For Whom?

    OneDrive is an ideal solution for businesses of all sizes looking to improve collaboration, file storage and file sharing. Ideal for healthcare professionals, as well as companies in industries such as retail and manufacturing. 

    Key Features

    File storage and sharing

    Cross-device syncing

    Data protection

    Drag and drop

    Compatible with Windows and iOS

    Collaboration features

    Pros and Cons

    Based on customer reviews

    Affordable solution

    Easy to upload files

    Confusing user interface

    Search could be improved

    Training can take time

    Pricing

    One Drive for Business (Plan 1) is $5 per user/month

    Free trial? 30-day

    Free plan? Yes

    dropbox file-sharing app user interface

    Dropbox is a document sharing app specifically designed to help professionals increase productivity and eliminate distractions. This cloud-based tool is ideal for both file sharing and storage. It allows teams and individual workers to access files free of data risks and from various devices.

    For Whom?

    Companies of all sizes benefit from Dropbox’s file-sharing features. An ideal retailer app, and used in industries such as education, healthcare, manufacturing, and real estate, to name a few.

    Key Features

    File sharing and storage

    Automatic & online backup

    File recovery

    Share links via email

    Automatic organization

    Offline access

    Pros and Cons

    Based on customer reviews

    Attractive user interface

    Useable on multiple devices

    Can be difficult for new users

    Syncing files can take a while

    Expensive solution

    Pricing

    Business Standard plan is $12.50 per user/month

    Free trial? 30-day

    Free plan? Yes

    Quick Comparison Table Of The Best File Sharing Apps For Businesses

    Summary

    Monthly Price

    Free Trial

    Free Plan

    Connecteam allows SMBs and large enterprises to organize and share files that easily reach their employees. This all-in-one software eliminates paper-based file sharing and is easy to access from any time or location.

    10 employees: $39
    20 employees: $39
    50 employees: $39

    14-day

    Start Trial

    Yes, for the first 50 users

    Hightail makes it easy for managers to share files of all sizes, keep them safe, stay on top of task management and receive feedback.

    10 employees: $240
    20 employees: $480
    50 employees (business plan): $1800

    14-day

    Yes

    KnowledgeOwl allows managers to create files and build knowledge bases for their employees. Integrates easily with other apps.

    10 employees: $259
    20 employees: $459
    50 employees: $1059

    30-day

    No

    ClickUp helps managers share files, plan and schedule projects, manage tasks and customize features. It is also useful for setting reminders and editing files.

    10 employees: $50
    20 employees: $100
    50 employees: $250

    30-day

    Yes

    With Quip, all files can be stored in one place. This cloud-based app allows managers to communicate with employees, while also uploading, organizing and sharing files.

    10 employees: $100
    20 employees: $200
    50 employees: $500

    14-day

    Yes

    Box allows users to easily access its content cloud, automate workflows and manage content lifecycles. It is designed to maximize productivity and protect data.

    10 employees: $200
    20 employees: $400
    50 employees: $1000

    30-day

    Yes

    Google Drive is a well-known app that helps teams share all kinds of files such as images, videos and music, amongst others. Syncs automatically with all devices.

    Google Workspace Business Starter Plan:
    10 employees: $60
    20 employees: $120
    50 employees: $300

    14-day

    Yes (First 15 GB)

    OneDrive lets teams store and share files easily. This cloud-based app helps teams collaborate better and increases mobility and flexibility.

    One Drive for Business (Plan 1):
    10 employees: $50
    20 employees: $100
    50 employees: $250

    30-day

    Yes

    Dropbox is specifically designed to help teams eradicate distractions and boost productivity. Ideal for storing and sharing files.

    Standard for Teams:
    10 employees: $125
    20 employees: $250
    50 employees: $625

    30-day

    Yes

    Summary

    Connecteam allows SMBs and large enterprises to organize and share files that easily reach their employees. This all-in-one software eliminates paper-based file sharing and is easy to access from any time or location.

    Monthly Price

    10 employees: $39
    20 employees: $39
    50 employees: $39

    Free Trial

    14-day

    Start Trial

    Free Plan

    Yes, for the first 50 users

    Summary

    Hightail makes it easy for managers to share files of all sizes, keep them safe, stay on top of task management and receive feedback.

    Monthly Price

    10 employees: $240
    20 employees: $480
    50 employees (business plan): $1800

    Free Trial

    14-day

    Free Plan

    Yes

    Summary

    KnowledgeOwl allows managers to create files and build knowledge bases for their employees. Integrates easily with other apps.

    Monthly Price

    10 employees: $259
    20 employees: $459
    50 employees: $1059

    Free Trial

    30-day

    Free Plan

    No

    Summary

    ClickUp helps managers share files, plan and schedule projects, manage tasks and customize features. It is also useful for setting reminders and editing files.

    Monthly Price

    10 employees: $50
    20 employees: $100
    50 employees: $250

    Free Trial

    30-day

    Free Plan

    Yes

    Summary

    With Quip, all files can be stored in one place. This cloud-based app allows managers to communicate with employees, while also uploading, organizing and sharing files.

    Monthly Price

    10 employees: $100
    20 employees: $200
    50 employees: $500

    Free Trial

    14-day

    Free Plan

    Yes

    Summary

    Box allows users to easily access its content cloud, automate workflows and manage content lifecycles. It is designed to maximize productivity and protect data.

    Monthly Price

    10 employees: $200
    20 employees: $400
    50 employees: $1000

    Free Trial

    30-day

    Free Plan

    Yes

    Summary

    Google Drive is a well-known app that helps teams share all kinds of files such as images, videos and music, amongst others. Syncs automatically with all devices.

    Monthly Price

    Google Workspace Business Starter Plan:
    10 employees: $60
    20 employees: $120
    50 employees: $300

    Free Trial

    14-day

    Free Plan

    Yes (First 15 GB)

    Summary

    OneDrive lets teams store and share files easily. This cloud-based app helps teams collaborate better and increases mobility and flexibility.

    Monthly Price

    One Drive for Business (Plan 1):
    10 employees: $50
    20 employees: $100
    50 employees: $250

    Free Trial

    30-day

    Free Plan

    Yes

    Summary

    Dropbox is specifically designed to help teams eradicate distractions and boost productivity. Ideal for storing and sharing files.

    Monthly Price

    Standard for Teams:
    10 employees: $125
    20 employees: $250
    50 employees: $625

    Free Trial

    30-day

    Free Plan

    Yes

    Frequently Asked Questions On File Sharing Apps

    What are the main functions of a file sharing app?

    After doing our homework, we believe that there are three key functions that every file sharing app should be capable of. 

    With a high quality file sharing app, admins should be able to:

    1. Upload files of all sizes
    2. Manage those files
    3. Share them with other users on the same software

    One app that is absolutely capable of successfully performing all three functions is Connecteam. With this all-in-one app, you can upload files, no matter how big they might be. Moreover, it’s easy to build knowledge bases and libraries, providing your employees with all of the knowledge they need. All important files can be accessed on one platform, without any storage limitations.

    Are all file sharing apps customizable?

    The best file sharing apps and employee training software on the market include features that are fully customizable. Unfortunately though, not all relevant cloud-based apps have these capabilities. With that said, some apps like Connecteam are extremely good at this. 

    This all-in-one solution is aware how crucial it is for businesses to have the ability to customize their file-sharing features.

    Connecteam file-sharing app capabilities

    Moreover, it is absolutely paramount that the language and voice of the app’s features are tailored in a way that the employees can understand. Connecteam allows admins to build unique file-sharing structures, edit internally and even change the names of features.

    Do I really need a file sharing app for my business?

    It doesn’t matter if you are starting your own business or if you are an established business owner. Either way, there’s a chance that you have a winning formula when it comes to sharing files. Maybe you have been doing fine creating files out of pen and paper and using manual methods to share them with your workforce. More power to you.

    After all, 54% of employees use email to share files and data.

    But we are taking your wellbeing into consideration when we say this: there is a better way to share files and onboard your employees (for example). If you take some time to check out some high-quality file sharing apps, you are well on your way to saving a lot of time, effort and even money. 

    The Bottom Line On The Best File Sharing Apps in December, 2021

    If you’ve reached this far, we’re glad you took the time to check out this detailed list of the best file sharing apps on the market today. 

    We think there’s a good chance that you might have already been using one, but are looking for something a bit more affordable. Either that, or a file sharing app with even more capabilities.

    There’s also a chance that you’ve never used an app before in your life. That’s OK. But maybe now is the time to consider going digital for the very first time. 

    At any rate, it’s safe to say that at least one of these file sharing apps is going to make many processes in your business much more organized and efficient

    For what it’s worth, we think that an app like Connecteam will go a long way in eliminating your file-sharing problems. Ultimately, your workforce (especially your deskless workers) are going to be able to access all of your important files from any place and any time – and that’s a win-win for everyone.

    Then there’s the other benefits, such as better data protection, time and money saving, unlimited storage space and customizable features. Not to mention its potential to improve training processes, reducing workplace risk in the process. In our opinion, choosing one of these file sharing apps is a no-brainer. 

    Before you go – we recommend that you try out some of the free-trials that these apps have to offer. Most of them last 14 days or more. During this time, receiving some kind of demo will give you a good idea of which tool best suits your business needs.

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