The 9 Best Employee Onboarding Apps of 2022

HR Management
Samantha Hirsch April 20, 2022 11 min read

Employee onboarding apps make sure no employees get left behind and no important information gets lost between the cracks.

scrabble letters for onboarding tools and processes

Quick Guide

    Onboarding is the start of a new employee’s lifetime career at your company. It’s a make-or-break moment in the hiring cycle. Properly onboarded employees increase retention and weed out the bad hires before leaving a mark. 

    Employee onboarding should give a memorable experience covering the A-Zs and anticipating questions before they’re even asked. Onboarding tools can ease onboarding for both you and your new hires. 

    Employee onboarding tools are vital to helping your recruits start on the right foot. New employees need to be welcomed to the team, know their role, and understand what is expected of them to succeed in the company. 

    Our Top Picks

    1. Connecteam – Best All-In-One Employee Onboarding App
    2. Absorb LMS – Best for Ease of Use 
    3. EduMe – Best for Multilingual Employees 

    Streamline employee onboarding to fast track your new employees’ success!

    Try Connecteam for free today. No credit card required!

    What You Need from Your Employee Onboarding Software

    • Courses: Create courses for your new employees to complete, different courses for different departments, and ensure they retain the information with quizzes at the end of each section. 
    • Knowledge Base: Where documents are digitally stored so employees can easily look up any needed information.
    • Employee directory: New hires need to contact many people, from their managers to the HR team. 
    • Communication and Chat: When onboarding it is especially critical that the new hires are able to reach out to relevant sources when they have questions.
    • Contracts and e-signatures: New employees will no doubt have a lot of paperwork to fill out and sign.
    • Employee Feedback: It’s vital to know how the onboarding process is going to make improvements for future recruits.

    The 9 Best Employee Onboarding Tools of 2022

    Onboarding app with 3 pictures, quiz, onboarding overview, and onboarding progress

    Best All-in-One Employee Onboarding App

    Connecteams onboarding tools include custom courses, a knowledge base, employee directory, communication features and more. The course feature allows the user to create onboarding courses for specific employees to make sure they are seeing the right material, in the right order, at the right time. 

    Even create quizzes at the end of each section to ensure the new hires are retaining important information. Once onboarding is complete, the knowledge base is available for employees to easily look up important information should they need it. 

    The employee directory and communication features are robust both in the way to look up contact information as well as in the ways available to chat with one another. Connecteam is easily accessible from your desktop or mobile device making it convenient for both you and your employees to use. 

    Key Features

    Automate operations

    Bulk actions

    Employee portal

    Documentation management 

    Reporting and analytics

    Pros and Cons

    All-in-one onboarding platform

    Modern, adaptable, and intuitive to use

    Highly customizable

    More third-party integrations in development

    Free plan only available for up to 50 users

    Price

    Starting at $39/month for 50 employees, billed annually. 

    Free Trial: Yes 

    Free Plan: Yes 

    Onboarding new employees has never been easier!

    Ensure employees learn efficiently and quickly about their role, the company, and what’s expected of them.

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    Desktop overview of onboarding tools with progress, time spent, completion, courses creed statistics

    Best for Ease of Use

    Absorb LMS is an easy-to-use cloud-based learning management system to build courses for new employees demonstrating the skills needed to thrive in your company. It has many of the features needed to seamlessly onboard new employees and it’s intuitive to use. The Absorb LMS employee onboarding tool also meets the WCAG 2.0 accessibility standards

    Whether onboarding or training employees or creating courses for external use, Absorb LMS has a solution for you with the ability to sell custom courses. 

    The AI assistant is an impressive addition to the software, you can search using common language and the AI tech will find results quickly. The AI technology can also suggest courses that will be interesting to each employee individually. 

    Key Features

    Artificial intelligence

    Course Monetization 

    Learner engagement

    Customizable courses

    Reporting and analytics

    Pros and Cons

    Easy to use

    E-signatures

    Extremely customizable 

    Limited third-party integrations

    Not the most helpful customer support

    Price

    Must contact for price quote

    Free Trial: No

    Free Plan: No 

    3 screens on onboarding app, showing quiz question, logo and chat feature

    Best for Multilingual Users

    EduMe is a mobile-based employee onboarding app that helps new recruits onboard in less time. You are able to create and distribute training materials within hours. EduMe can help you scale your business by reducing time spent teaching and demonstrating onboarding lessons and instead automate courses to get everyone on the same page. 

    Keep employees for longer by ensuring each employee knows what is expected of them and exactly how to achieve their goals. This all starts with the right employee onboarding tools. The courses can be sent out in the employees’ native language to make sure everyone is comprehending as much as possible. Even set up short quizzes at the end of each lesson to test their information retention. 

    Key Features

    Automate operations 

    Create content in any language

    Bulk actions 

    Third-party integrations 

    Course assessments 

    Pros and Cons

    User-friendly

    Real-time data 

    High security 

    Not enough reporting features

    Must unpublish to make changes

    Price

    Must contact for price quote

    Free Trial: No

    Free Plan: No

    Onboarding tools showing graphs of number of employees enrolled in onboarding course

    Best for Start-ups 

    Bamboo HR is highly customizable for each employee. Courses can be created based on your employees’ jobs, departments, locations, or any other group that suits your company. 

    They offer onboarding templates to make the administrative process as easy as the user experience. Set up welcome emails and IT checklists before the new hires even arrive to streamline the process before it begins.

    Keep new employees engaged by sending them onboarding tasks before they start, from introductions to first-day scheduling, give them a taste of what to expect. HR can track employee progress throughout the courses and even see where employees get stuck. 

    Key Features

    Onboarding templates

    Application tracking 

    Employee portal

    Offboarding insights 

    Third-party integrations

    Pros and Cons

    E-signature

    Highly customizable

    Employee directory

    Complex implementation

    Lacking in back-office features

    Price

    Must contact for price quote

    Free Trial: Yes

    Free Plan: No

    employee onboarding tools for hiring page of scheduled intervew

    Best for Bulk Onboarding 

    ClearCompany has features to create bulk onboarding courses simultaneously. You can use the employee onboarding app to pre-schedule courses with check-in dates to make sure no one falls through the cracks. From the application process through to the first few days on the job, ClearCompany has features to help employees feel connected to their peers. 

    The mobile-friendly employee onboarding app lets you mix and match features to pay only for what you need. Application tracking, onboarding, or performance management, use the features you need and easily scale as your company grows. Integrate with third parties to do back-office tasks such as payroll.

    Key Features

    Bulk actions

    Background checks

    Intelligent forms

    Compliance management  

    Device and equipment management

    Pros and Cons

    Employee recognition tools 

    New hire automated check-ins

    Reporting features

    Reviews have said the software is glitchy  

    Not the most intuitive user interface

    Price

    Must contact for price quote

    Free Trial: No 

    Free Plan: No 

    onboarding tools for employee benefit coverage bronze, silver or platinum packages

    Best for Software Management

    Rippling is an employee onboarding platform with tools ranging from learning management to benefits enrollment. You can throw away the traditional paperwork using Rippling and get all e-documents signed and stored electronically. 

    The full range of Rippling’s features includes device set-up, security, and monitoring. They can even create and password-protect recruits’ software before starting their first day. All you have to do is enter basic information about each onboarding employee, and Rippling will do the rest. 

    Key Features

    Employee database 

    Onboarding automation

    Employee benefit enrollment

    Learning management 

    Pros and Cons

    Many third-party integrations

    Real-time device monitoring 

    Automated reporting 

    Not so intuitive to use 

    Reports of slow customer service response

    Price

    Starting at $8/month per user 

    Free Trial: No

    Free Plan: No

     

    pre onboarding tools and courses

    Best Learning Management

    Looop makes the user experience their priority and has even won awards in recognition of its efforts. Looop has been praised for its customer service efforts and responsiveness, adding to the user experience. 

    The learning management is fairly intuitive, so the entire company can use the app and move along at their own learning pace. Course creation is vital for online learning and employee onboarding as well as training automation to make sure employees stay up-to-date with new information and refresher courses.  

    Key Features

    Learning and development automation 

    Communication integrations with third-parties

    Unlimited content creation 

    Automatic cloud-based content backups

    Customizable branding 

    Pros and Cons

    Third-party integrations

    Responsive customer support 

    Certify employees during onboarding

    No drag and drop features

    Events aren’t added to Google Calendar 

    Price

    Must contact for pricing 

    Free Trial: Yes

    Free Plan: No 

    Sapling - SmartRecruiters Marketplace

    Best for Midsize Companies

    Sapling has many of the features needed to connect all of the members of your organization. To be able to contact the person you need, you can use the employee profiles to find the data you need and take a look at the organization charts to find someone by their position in a quickly growing company. 

    Regarding employee onboarding tools, Sapling gives the user the ability to create workflows automatically assigned to employees based on their department, location, or employment type. Sapling also integrates with many third-party software solutions to fully digitize your systems. 

    Key Features

    Import recruitment data 

    Third-party integrations

    Bulk onboarding 

    Task automation 

    Pros and Cons

    Set up new employee profiles before their start date

    e-signatures 

    Track employee progress

    Many bugs reported due to feature development

    Works best with PC 

    Price

    Starting at $282/month for up to 19 employees, billed annually. 

    Free Trial: No

    Free Plan: No

    onboarding tools for document submission for each employee in the company website version

    Best for Hiring

    Zenefits is good for hiring because they are able to send a compensation and benefits package to potential hires, request a background check, and automatically send offer letters. Once an offer is accepted, contracts, including e-signatures, are sent to the new hire. Once the new hire has signed all paperwork, they can begin onboarding, giving ample time to complete the process even before their first day on the job. 

    Zenefits has many third-party software integrations available to streamline payroll, scheduling, and employee benefits. Employees can access their profiles as well as onboarding courses from a desktop or a mobile device, making it a comfortable user experience. 

    Key Features

    Self-onboarding

    Time-off tracking 

    Documentation management 

    Third-party integrations 

    Pros and Cons

    Many reporting features 

    Scheduling and PTO features 

    Easy to use once set-up

    Complex integration 

    Slow customer support response times 

    Price

    Starting at $8/month per employee, billed annually. 

    Free Trial: No

    Free Plan: No

    Compare the Best Employee Onboarding Apps for 2022

    Reviews (Capterra)

    Pricing (for 50 users)

    Free Trial

    Free Plan

    4.8/5

    Starting at $39/mo for 50 users

    Yes

    4.4/5

    Must contact for pricing

    No

    No

    4.7/5

    Must contact for pricing

    No

    No

    4.6/5

    Must contact for pricing

    Yes

    No

    4.4/5

    Must contact for pricing

    No

    No

    4.9/5

    Starting at $400/mo for 50 users

    No

    No

    4.9/5

    Must contact for pricing

    Yes

    No

    4.7/5

    $352/mo for 50 users

    No

    No

    4.2/5

    Starting at $400/mo for 50 users

     

    No

    No

    Reviews (Capterra)

    4.8/5

    Pricing (for 50 users)

    Starting at $39/mo for 50 users

    Free Trial

    Free Plan

    Yes

    Reviews (Capterra)

    4.4/5

    Pricing (for 50 users)

    Must contact for pricing

    Free Trial

    No

    Free Plan

    No

    Reviews (Capterra)

    4.7/5

    Pricing (for 50 users)

    Must contact for pricing

    Free Trial

    No

    Free Plan

    No

    Reviews (Capterra)

    4.6/5

    Pricing (for 50 users)

    Must contact for pricing

    Free Trial

    Yes

    Free Plan

    No

    Reviews (Capterra)

    4.4/5

    Pricing (for 50 users)

    Must contact for pricing

    Free Trial

    No

    Free Plan

    No

    Reviews (Capterra)

    4.9/5

    Pricing (for 50 users)

    Starting at $400/mo for 50 users

    Free Trial

    No

    Free Plan

    No

    Reviews (Capterra)

    4.9/5

    Pricing (for 50 users)

    Must contact for pricing

    Free Trial

    Yes

    Free Plan

    No

    Reviews (Capterra)

    4.7/5

    Pricing (for 50 users)

    $352/mo for 50 users

    Free Trial

    No

    Free Plan

    No

    Reviews (Capterra)

    4.2/5

    Pricing (for 50 users)

    Starting at $400/mo for 50 users

     

    Free Trial

    No

    Free Plan

    No

    What is an onboarding app?

    An onboarding app is designed to make onboarding new hires easier. Easier for the employees’ training, easier for HR, and easier for the new hire. 

    The new hire can work and learn at their own pace, submit any documentation straight to HR, and ask questions to coworkers rather than a coworker taking hours teaching about the role. 

    Onboarding apps make sure all relevant information is conveyed to the new employee, leading to higher productivity and longer retention. An employee onboarding app is critical to the success of a company in the digital world. 

    How does an onboarding app work?

    An onboarding app works by creating onboarding courses for new hires based on their job title, location, or any other factor you enter. It sends them courses to complete where you can quiz them throughout the course to ensure they are retaining the knowledge.

    The onboarding app also deals with onboarding paperwork such as contracts and e-signatures, employee benefits, and more.

    Onboarding apps are a great resource for companies to ensure no information falls through the cracks and no employees get lost along the way since everyone can learn at their own pace, and you can even track their progress. 

    In today’s day in age, all companies should be using an employee onboarding app.

    Benefits of an onboarding app

    The benefits of an onboarding app are endless. A study shows that properly onboarded employees improve company retention by 82% and productivity by over 70%. That’s already enough of a reason to begin using an onboarding app!

    If you need another reason to start using an onboarding app for your company, think about your employees. To take time out of someone’s schedule to teach someone else how things are done is a waste of time for them and a waste of company money. Being able to digitize and streamline your onboarding process saves time and money. 

    Of course, new hires should be able to ask questions and create bonds with their coworkers, and that’s why onboarding apps, like Connecteam, have excellent communication features and employee directories. 

    In the 21st century, it’s critical to move onboarding to the digital world. 

    How much does an onboarding app cost? 

    While there is a range of costs for different onboarding apps, the main things to consider are the size of your company and what you are getting for the price. 

    There are some options out there that are affordable when you have less than 10 employees, but once you start to grow, they become obscenely expensive. At the same time, you want to consider the cost; you also want to make sure you are getting what you need out of the onboarding app. It doesn’t do much good to pay for an app when it doesn’t fulfill your company’s needs. 

    Our top pick is Connecteam for the reasons listed above. It’s very reasonably priced (in fact, it’s only $39/month for up to 50 employees!), and it includes all of the features you could need in an onboarding app. Other apps like Sapling cost a minimum of $282/month for just one employee! 

    Get all the benefits you need at a price you can afford. 

    FAQs

    What are onboarding tools?

    Onboarding tools are tools used to improve the onboarding process. The tools guide new employees through the company structure, their specific job, and any other information you want to let them know before they fully dive into their new role. 

    What is employee onboarding software?

    Employee onboarding software is used to get new hires acclimated with your company. This includes preparing them before their first day begins as well as the information they need to succeed in their role.

    What are the 4 phases of onboarding?

    • Phase 1: Pre-onboarding – before their first day
    • Phase 2: Welcoming new hires – introductions to the entire company 
    • Phase 3: Role-specific training – teach them what is expected and how to succeed at their job
    • Phase 4: Easing the transition to their new role – give them time to ask questions and make mistakes until they are comfortable in the role.

    What are the 4 C’s of onboarding?

    For employee onboarding to be successful, you must cover the four C’s. 

    1. Compliance
    2. Clarification
    3. Culture
    4. Connection

    The Bottom Line 

    To increase productivity and employee retention, proper onboarding is necessary. Almost 33% of employees start looking for a new job just 6 months into the start of a job, and that’s due to poor onboarding. On the flip side, over 69% of employees stay for three or more years due to proper onboarding. The data is there; it’s time to refresh your onboarding processes. 

    The best onboarding apps are laid out for you; look into them, decide on the right fit for you and your company, but most importantly, start using one today!

    Onboard new employees at the touch of a button!

    Ensure no information falls through the cracks and no employee gets left behind. Start Today!

    Start Today! 
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