Team communication apps make communicating with your team easy and effective, no matter where you’re working from. Find one that best suits your business needs and budget in this list of the top options available today.

New message: Communicating with your team via SMS or Whatsapp is now passé.

While these might seem like good options for your business at first, your messages easily get overlooked, private and work texts get mixed up, you can’t see who read, let alone understood, your important updates, and so on. Simply put, you don’t have control over internal communications.

Thankfully, team communication apps make these issues a thing of the past, enabling you to communicate with your team efficiently and easily while everything stays under your control.

Check out these 12 best team communication apps and find your perfect fit.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one team communication app.

    Learn more
  2. Best for secure communication.

  3. Best for project and task management.

What to Look For in a Team Communication App

There are a few things to look for when identifying the best team communication apps:

  • Ease of use: Employees need an app that doesn’t waste their time, isn’t too complicated, and has a visually pleasing user interface.
  • Multiple modes of communication: There are many kinds of workplace communication, such as instant messaging, video conferencing, employee alerts, and intranets. The more communication modes your team communication app includes, the easier it is for everyone to collaborate.
  • Group capabilities: You need a solution that makes it easy to organize conversations into groups. This feature allows teams to break discussions down by topic, event, project, and more.
  • Administrative features: Group communication apps should allow managers to easily manage teams, control data, and remove users from the app (including their data) if necessary.
  • Workflow integrations: Instead of switching from one platform to the next – integrations to content management apps, payroll systems, and field management systems make workflows more streamlined.

The 12 Best Team Communication Apps of 2023

  1. Best all-in-one team communication app

    Available on

    • Web
    • iOS
    • Android

    At the very top of our list is Connecteam’s all-in-one team communication app. This software gives you all the tools to easily and efficiently communicate with your non-desk and frontline team, keep everyone engaged and informed, and stay on top of who reads your messages – all from one place.

    Let’s dive deeper into Connecteam’s communication features and how they help optimize team communication.

    In-app chat

    Connecteam’s chat lets you instantly communicate with your employees in secure 1:1, group, and company-wide chats. This allows your entire team to stay connected wherever you’re working from and to remain productive and focused on the job with work-dedicated messaging. 

    Admins can monitor and remove inappropriate messages from group chats and set what employees can download, share, and forward.

    Updates

    Share company news, announcements, and shout-outs with your team through your social feed and allow users to comment and react – just like on social media. This is a great way to keep your entire team in the loop and engaged. 

    As an admin, you maintain a clear overview of who viewed and read your updates. You can easily ensure your message gets across with notifications, pop-up updates, and reading confirmations.

    Employee directory

    With this digital phonebook, you and your team can quickly look up and contact coworkers and external work contacts through the app without having to save the contact information on your mobile phones. You can search contacts by name, job title, department, location, or custom field and add notes with additional details, such as preferred call hours.

    Admins can control which contact information users can see, such as the CEO’s phone number, and know contact information stays safe within the company with access only to current employees.

    Knowledge base

    Create, organize, and share all company knowledge in one centralized location. This way, your employees know exactly where they can quickly find and access information, such as policies, manuals, and training material. It automatically updates content across everyone’s devices, so everyone has all the latest information at their fingertips.

    As an admin, you can monitor and keep a record of which users viewed each relevant document and when. 

    Surveys & live polls

    You can create customizable surveys and live polls on any topic and share these with your employees to compete right on their mobile phones. Boost response rates with an easy and engaging user experience, an auto-save functionality, notifications, and an anonymity option. 

    Receive and access responses in real-time from your admin dashboard. This feedback enables you to gain valuable insights, make informed decisions, and ensure your team feels heard.

    And so much more…

    In addition to powerful communication features, Connecteam offers exceptional customer support, an intuitive user experience, excellent employee management tools, and high customizability, which allows you to adjust the platform to suit your exact business needs.

    Start Connecteam’s free 14-day trial now!

    Key Features

    • In-app chat
    • Employee directory
    • Company social feed
    • Surveys & live polls
    • Events
    • Knowledge base

    Pros

    • Intuitive and easy to use
    • All-in-one solution
    • Great customer support
    • Budget-friendly

    Cons

    • Integrations in development

    Pricing

    Starts at just $29/month for the first 30 users Free 14-day trial Free plan available

    14-day free trial, no credit card required

    Start your free trial
  2. Good for: Secure communication

    Available on

    • Web
    • Android
    • iOS
    Troop Messenger team chat app

    Troop Messenger brings your team together to collaborate and interact using a single interface. The main features of this solution include one-on-one conversations, voice-video calls, screen sharing, audio messaging, and group conversations. 

    Additionally, your employees can use Troop Messenger to share files, filter content, or bookmark their favorite messages and files. Intra-corporate or government teams rely on Troop Messenger because of this app’s impressive security features and large storage size.

    Learn more about Troop Messenger

    Key Features

    • One-on-one or group conversations
    • Screen-sharing
    • Voice and video calls
    • Desktop app

    Pros

    • File sharing available
    • Push notifications
    • Audio messaging
    • Company directory

    Cons

    • Very pricey

    Pricing

    Starts from $75month/ first 30 users Free trial: 30 days Free-forever plan: No

  3. Good for: Project and task management

    Available on

    • Web
    • Android
    • iOS
    Chanty interface

    Coming in at our third spot is Chanty, an AI-based team chat app that provides in-app chat, video calls, and screen sharing. This app also provides light project management capabilities and can turn messages into tasks. This solution is simple, quick, and easy – a blessing and a curse when it comes to team communication apps!

    Chanty integrates with Google Drive, Trello, Dropbox, and GitHub. It holds everything in one place, including organized tasks, conversations, pinned messages, and other shared content types. You might prefer that your group communication apps do a little more than what Chanty offers. 

    Chanty is available on iOS, Android, Windows, macOS, and the Web.

    Learn more about Chanty

    Key Features

    • Chat
    • Audio and video calls
    • Screen sharing
    • Pinned content

    Pros

    • Useful communication features
    • Video calls included
    • Great quality screen sharing

    Cons

    • Lacking important features

    Pricing

    From $3/user/month Free trial: no Free-forever plan: for teams with up to 10 members

  4. Good for: Sales teams

    Available on

    • Web
    • iOS
    • Android
    slack software

    Slack is one of the world’s best team chat apps, used and loved by high-tech companies worldwide. It has an intuitive interface and loads of solid integration capabilities. For instance, the Slack App Directory features over 1,500 apps Slack can integrate with, including other employee communication apps and project management tools. 

    Sounds good? It is…with a catch! The catch is that employees must have their own email addresses to invite other employees to join group communication apps like Slack. 

    Learn more about Slack

    Key Features

    • One-on-one and group chat
    • Individual and team audio calls
    • Video conferencing
    • Drag-and-drop PDFs, images, videos

    Pros

    • Loads of integrations
    • Intuitive interface
    • Widely popular

    Cons

    • Need a work email address

    Pricing

    From $7.25per user/month Free trial: yes Free-forever plan: yes, up to 5GB of file storage

  5. Good for: Healthcare teams

    Available on

    • Web
    • iOS
    • Android
    microsoft teams

    The Microsoft Teams app is one of our favorite employee communication apps with a small caveat. Microsoft Teams allows you to chat in groups, meet, call, video conference, and collaborate with your team, regardless of everyone’s location. A solid example of team communication apps done right, Teams allows you to access, share, and edit Word docs, PowerPoint, and Excel files. You can also easily use Teams on desktop or mobile devices. 

    What we like less about Microsoft Teams is its clunky interface. And, for the price, we expect more from a group communication app.

    Learn more about Microsoft Teams

    Key Features

    • Online meetings
    • Individual and team audio calls
    • Video conferencing
    • Screen sharing

    Pros

    • Microsoft Teams is widely popular
    • Excellent video quality
    • Free version available

    Cons

    • Users need an activated Microsoft subscription

    Pricing

    From $4 per user/month Free trial: yes Free-forever plan: Yes

  6. Good for: Education

    Available on

    • Web
    • iOS
    • Android
    rocket chat interface

    Rocket.Chat is another one of many great apps to communicate with employees. You can also refer to this solution as a “communication hub,” as Rocket.Chat calls it.This team collaboration tool lets you chat and share files with your team in real-time with video and audio conferencing.

    This is one of several employee communication apps that offers complete access to the source code. With this feature, you can fully customize, extend, or add new functionalities to meet your requirements.

    Learn more about Rocket.Chat

    Key Features

    • Real-time or asynchronous team chat
    • Audio and video calls
    • Screen sharing
    • Share files

    Pros

    • Very intuitive to use
    • Fast file sharing
    • Source code accessible

    Cons

    • Lacks a few important features

    Pricing

    From $7 per user/month Free trial: yes, 14 days Free-forever plan: yes

  7. Good for: Virtual meetings

    Available on

    • Web
    • iOS
    • Android
    Hangouts Chat google meet

    Formerly called Hangouts, Google Meet began as one of the original team collaboration apps. This app lets team members initiate and engage in different communication channels with minimal effort. 

    This team chat app offers direct messaging, group messaging, HD group conferencing, voice calls, and screen-sharing. It also supports multiple computing devices and includes custom administrative control options.

    As group communication tools go, Google Meet is a little flat. But, we also recognize this team communication software as a good start for simple, quick, on-the-go messaging.

    Learn more about Google Meet

    Key Features

    • Part of Google G Suite
    • Google Chrome desktop extension
    • Messaging, Voice and Video Calls
    • Virtual rooms

    Pros

    • Pricing per user
    • Excellent G-Suite integration
    • Desktop extension available

    Cons

    • No free option

    Pricing

    From $12 per user/month Free trial: yes, 14 days Free-forever plan: yes, for G-Suite users

  8. Good for: Employee engagement

    Available on

    • Web
    • iOS
    • Android
    Facebook Workplace

    Meta’s answer to the “team communication apps” market. Like Slack, this service charges on a monthly, per-user basis. It offers everything from video conferencing to workflow structuring. This tool works best for remote and global teams that consist of professional, managerial, or technical occupations like software developers or data journalists. 

    While Meta is best known for social media, its Workplace tool is one of the most effective employee communication apps.

    Learn more about Workplace by Meta

    Key Features

    • Familiar Facebook interface
    • Easy for new members to join
    • Groups, Chat, Rooms, and Live video
    • Third-party storage services integrations

    Pros

    • Familiar interface
    • Range of communication options
    • Pricing per user

    Cons

    • No dedicated enterprise features

    Pricing

    $4 per user/month Free trial: yes, for 30-days Free-forever plan: No

  9. Good for: Team collaboration

    Available on

    • Web
    Flowdock Workplace

    Flowdock by CA Technologies is one of several team chat apps connecting teammates through remote chats categorized and sorted by topics, locations, and time zones. The Flowdock app stores all your conversations, work items, and tools in one place. This tool also helps you prioritize work, and solve communication problems.

    Learn more about CA Flowdock

    Key Features

    • File sharing
    • Discussion threads
    • Real-time chat
    • Search

    Pros

    • Includes instant notifications
    • Highly customizable

    Cons

    • Not so user-friendly
    • The mobile app can be slow

    Pricing

    from $3 per user/month Free trial: yes, 30 days Free-forever plan: yes, for up to 5 users

  10. Good for: File sharing

    Available on

    • iOS
    • Web
    • Android
    Flock software interface

    Flock is popular as it allows for team messaging, project management, and more. It organizes all your conversations, creates discussion channels, and integrates with over 30 third-party apps.

    This tool is a good team messaging app for discussing projects, sharing ideas, and completing work in real-time. You can also add vendors as guests on Flock and specify the chats and channels they can access.

     

    Learn more about Flock

    Key Features

    • File sharing
    • Discussion threads
    • Chat
    • Video conferencing

    Pros

    • Great for sharing visual insights
    • Attractive user interface

    Cons

    • Web version needs work
    • No voice message feature

    Pricing

    From $4.50 per user/month Free trial: yes, 30 days Free-forever plan: yes, for up to 20 users

  11. Good for: Marketing teams

    Available on

    • Web
    • Android
    • iOS
    ProofHub app

    As employee communication apps go, ProofHub makes direct messaging and meaningful conversations with teams or clients easy. Although ProofHub offers communication features, it began as an online project management app to help teams organize projects and get work done. 

    With an orderly interface and emphasis on simplicity, ProofHub delivers all the basic tools you need to manage a project. This tool’s homepage for admins gives you an overview of the work you need to track. It also shows a summary of tasks and events assigned to you and lists all active projects in your account.

     

    Learn more about ProofHub

    Key Features

    • Group chat
    • Project-based discussion
    • Workflows
    • Project reports

    Pros

    • Includes a wide range of features
    • Integrates with many apps

    Cons

    • Not the best user interface
    • Managing notifications can be difficult

    Pricing

    From a flat fee of $45 per month Free trial: Yes, 14 days Free-forever plan: No

  12. Good for: Retail

    Available on

    • Web
    • iOS
    • Android
    covno app

    Convo is one of those apps to communicate with employees that enables secure, easy conversations between desk and non-desk workers. This app distills the most effective parts of enterprise social networks, task managers, and productivity apps to become one of the best communication apps for large and agile teams. Convo is available on web, desktop, iOS, and Android.

    Learn more about Convo

    Key Features

    • Brainstorming
    • Calendar management
    • Discussion boards
    • Task management

    Pros

    • Good for file sharing
    • Simple and easy to use

    Cons

    • Desktop version is better than mobile
    • No CRM integrations

    Pricing

    From $6.67 per user/month Free trial: no Free-forever plan: yes, for up to 20 users

Compare the Best Team Communication Apps

Topic
Reviews
4.8
4.2
4.3
4
4.1
3.8
3.9
3.8
3.9
4
3.8
3.9
Pricing
Starts at just $29/month for the first 30 users
Starts from $75month/ first 30 users
From $3/user/month
From $7.25per user/month
From $4 per user/month
From $7 per user/month
From $12 per user/month
$4 per user/month
from $3 per user/month
From $4.50 per user/month
From a flat fee of $45 per month
From $6.67 per user/month
Free Trial
yes
14 days
yes
30 days
no
yes
yes
yes
14 days
yes
14 days
yes
30 days
yes
30 days
yes
30 days
yes
14 days
no
Free Plan
yes
Up to 10 users
no
yes
yes
yes
yes
yes
for G-Suite users
no
yes
for up to 5 users
yes
for up to 20 users
no
yes
for up to 20 users

What Are Team Communication Apps?

Team chat apps are software solutions that make it easier for team members to communicate and collaborate. This software allows multiple people to communicate in a variety of ways, including one-on-one chats, group messages, or online meetings. 

These apps also centralize information, giving users a shared platform to share files and work with each other. Team communication solutions also let users  work on projects together.

How Do Team Communication Apps Work?

The best team chat apps include features like the ability to send group messages or audio clips and video conferencing capabilities. The most prevalent of these features is undoubtedly team chat.

The ability to message any other user in your shared network is integral to the team communication app experience. More often than not, users can also share different kinds of media via a chat feature. This media can include videos, GIFs, images, files, audio recordings, and emojis, among other things.Another common feature in team communication apps is the ability to search for any other user via a directory.

What Are the Benefits of Team Communication Apps?

There are many reasons why using a team communication app is incredibly beneficial for your business. These benefits include:

  • Keeping all employees on the same page: It seems obvious but boosted communication is one of the main by-products of using a team communication app. Having a digital solution to manage deskless or remote teams, share  information, and track the progress of projects minimizes communication issues.
  • Employees are more engaged: Digitally bringing employees closer together helps boost employee engagement. Using a popular team communication app makes it easy to reach any employee. These apps also make all users feel like part of something greater than themselves.
  • Employees become more accountable: With the best communication apps, managers can easily track employees’ progress. With increased transparency across the board, employees are easier to reach and more responsive.
  • Workflows become more streamlined: Instead of waiting for team members to assign tasks in person, they can do this digitally to reduce decision-making lag time.

How Much Do Team Communication Apps Cost?

Depending on their features and capabilities, the best team communication apps can vary drastically in price. For example, some solutions like Flowdock and Workplace each start at $3 per user/month. However, other options like Convo are more expensive, starting at $6.67 per user/month.

Remember that most of the apps on this list include free trials of varying time periods. These trials allow you to figure out which solutions best suit your company’s needs.

Connecteam’s free trial lets up to 50 employees do the following from their smartphones:

  • Receive company updates and engaging posts
  • Communicate via team chats
  • Find contacts using the directory
  • Give feedback via surveys
  • Access knowledge bases

If you upgrade to Connecteam’s Basic plan ($39/month), you’ll receive a much more advanced range of sub-features and add-ons. Otherwise, you can simply stick to the free plan.

FAQs

Why are apps good for team communication?

Mobile apps streamline workplace communication and provide employees with quick access to important information or digital work-based tools. The features that group communication apps possess eliminate needless back and forth between employees and managers while keeping all employees aligned and engaged.

Why is team communication important?

When teams communicate effectively, they can collaborate while wasting less time. Other benefits of effective team communication include: 

  • Better project execution 
  • A rise in the quality of generated ideas
  • A boost in team morale.

What are the best team communication apps?

The previously mentioned apps on this list are the very best communication apps on the market. If we had to pick one of these apps, it would have to be Connecteam. This is because of its incredibly simple user interface, making workplace communication more engaging than ever before.

The Bottom Line On Team Communication App

Team communication apps are slowly but surely becoming a go-to solution for improving employee communication from small businesses to massive enterprises in every industry. And it’s only natural: not only do these apps create a well-organized workflow, but they also keep employees engaged and loyal. And when you’re dealing with remote employees, there’s no other way to effectively manage them than without such an app. The question is, which group communication app will you choose?