The 12 Best Team Communication Apps for 2023

The 12 Best Team Communication Apps of 2023

1. Connecteam — Best all-in-one team communication app
   

   Available on

   • Web
   • iOS
   • Android

   At the very top of our list is Connecteam’s all-in-one team communication app. This software gives you all the tools to easily and efficiently communicate with your non-desk and frontline team, keep everyone engaged and informed, and stay on top of who reads your messages – all from one place.

   Let’s dive deeper into Connecteam’s communication features and how they help optimize team communication.

   In-app chat

   Connecteam’s chat lets you instantly communicate with your employees in secure 1:1, group, and company-wide chats. This allows your entire team to stay connected wherever you’re working from and to remain productive and focused on the job with work-dedicated messaging. 

   Admins can monitor and remove inappropriate messages from group chats and set what employees can download, share, and forward.

   Updates

   Share company news, announcements, and shout-outs with your team through your social feed and allow users to comment and react – just like on social media. This is a great way to keep your entire team in the loop and engaged. 

   As an admin, you maintain a clear overview of who viewed and read your updates. You can easily ensure your message gets across with notifications, pop-up updates, and reading confirmations.

   Employee directory

   With Connecteam’s digital phonebook solution, you and your team can quickly look up and contact coworkers and external work contacts through the app without having to save the contact information on your mobile phones. You can search contacts by name, job title, department, location, or custom field and add notes with additional details, such as preferred call hours.

   Admins can control which contact information users can see, such as the CEO’s phone number, and know contact information stays safe within the company with access only to current employees.

   Knowledge base

   Create, organize, and share all with Connecteam’s company knowledge center solution in one centralized location. This way, your employees know exactly where they can quickly find and access information, such as policies, manuals, and training material. It automatically updates content across everyone’s devices, so everyone has all the latest information at their fingertips.

   As an admin, you can monitor and keep a record of which users viewed each relevant document and when. 

   Surveys & live polls

   You can create with Connecteam customizable surveys and live polls solution on any topic and share these with your employees to compete right on their mobile phones. Boost response rates with an easy and engaging user experience, an auto-save functionality, notifications, and an anonymity option. 

   Receive and access responses in real-time from your admin dashboard. This feedback enables you to gain valuable insights, make informed decisions, and ensure your team feels heard.

   And so much more…

   In addition to powerful communication features, Connecteam offers exceptional customer support, an intuitive user experience, excellent employee management tools, and high customizability, which allows you to adjust the platform to suit your exact business needs.

   Connecteam also offers a free for life plan – Get Started Now!

   Key Features

   • In-app chat

   • Employee directory

   • Company social feed

   • Surveys & live polls

   • Events

   • Knowledge base

   Pros

   • Intuitive and easy to use

   • All-in-one solution

   • Great customer support

   • Budget-friendly

   Cons

   • Integrations in development

   Pricing

   Free-for-life plan availablePremium plans start at $29/month for 30 users

   Improve your internal communication with Connecteam secured chat

   Let’s Get Started
2. 

   Troop Messenger — Good for: Secure communication
   

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Troop Messenger brings your team together to collaborate and interact using a single interface. The main features of this solution include one-on-one conversations, voice-video calls, screen sharing, audio messaging, and group conversations. 

   Additionally, your employees can use Troop Messenger to share files, filter content, or bookmark their favorite messages and files. Intra-corporate or government teams rely on Troop Messenger because of this app’s impressive security features and large storage size.

   Learn more about Troop Messenger

   Key Features

   • One-on-one or group conversations
   • Screen-sharing
   • Voice and video calls
   • Desktop app

   Pros

   • File sharing available
   • Push notifications
   • Audio messaging
   • Company directory

   Cons

   • Very pricey

   Pricing

   Starts at $2.5/user/month Trial: Yes — 1 month for Enterprise only Free Plan: No

3. 

   Chanty — Good for: Project and task management
   

   Available on

   • Web
   • iOS
   • Android

   

   Coming in at our third spot is Chanty, an AI-based team chat app that provides in-app chat, video calls, and screen sharing. This app also provides light project management capabilities and can turn messages into tasks. This solution is simple, quick, and easy – a blessing and a curse when it comes to team communication apps!

   Chanty integrates with Google Drive, Trello, Dropbox, and GitHub. It holds everything in one place, including organized tasks, conversations, pinned messages, and other shared content types. You might prefer that your group communication apps do a little more than what Chanty offers. 

   Chanty is available on iOS, Android, Windows, macOS, and the Web.

   You would also like to read our review of the top 5 team chat apps

   Learn more about Chanty

   Key Features

   • Chat
   • Audio and video calls
   • Screen sharing
   • Pinned content

   Pros

   • Useful communication features
   • Video calls included
   • Great quality screen sharing

   Cons

   • Lacking important features

   Pricing

   Starts at $3/user/month Trial: No Free Plan: Yes — Up to 10 team members

4. 

   Slack — Good for: Sales teams
   

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Slack is one of the world’s best team chat apps, used and loved by high-tech companies worldwide. It has an intuitive interface and loads of solid integration capabilities. For instance, the Slack App Directory features over 1,500 apps Slack can integrate with, including other employee communication apps and project management tools. 

   Sounds good? It is…with a catch! The catch is that employees must have their own email addresses to invite other employees to join group communication apps like Slack. 

   Learn more about Slack

   Key Features

   • One-on-one and group chat
   • Individual and team audio calls
   • Video conferencing
   • Drag-and-drop PDFs, images, videos

   Pros

   • Loads of integrations
   • Intuitive interface
   • Widely popular

   Cons

   • Need a work email address

   Pricing

   Starts at $7.25/user/month Trial: No Free Plan: Yes

5. 

   Microsoft Teams — Good for: Healthcare teams
   

   Available on

   • Web
   • iOS
   • Android

   

   The Microsoft Teams app is one of our favorite employee communication apps with a small caveat. Microsoft Teams allows you to chat in groups, meet, call, video conference, and collaborate with your team, regardless of everyone’s location. A solid example of team communication apps done right, Teams allows you to access, share, and edit Word docs, PowerPoint, and Excel files. You can also easily use Teams on desktop or mobile devices. 

   What we like less about Microsoft Teams is its clunky interface. And, for the price, we expect more from a group communication app.

   You might find our review of the best workplace chat apps review

   Learn more about Microsoft Teams

   Key Features

   • Online meetings
   • Individual and team audio calls
   • Video conferencing
   • Screen sharing

   Pros

   • Microsoft Teams is widely popular
   • Excellent video quality
   • Free version available

   Cons

   • Users need an activated Microsoft subscription

   Pricing

   Starts at $4/user/month Trial: Yes — For specific plans Free Plan: Yes

6. 

   Rocket.Chat — Good for: Education
   

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Rocket.Chat is another one of many great apps to communicate with employees. You can also refer to this solution as a “communication hub,” as Rocket.Chat calls it.This team collaboration tool lets you chat and share files with your team in real-time with video and audio conferencing.

   This is one of several employee communication apps that offers complete access to the source code. With this feature, you can fully customize, extend, or add new functionalities to meet your requirements.

   Learn more about Rocket.Chat

   Key Features

   • Real-time or asynchronous team chat
   • Audio and video calls
   • Screen sharing
   • Share files

   Pros

   • Very intuitive to use
   • Fast file sharing
   • Source code accessible

   Cons

   • Lacks a few important features

   Pricing

   Starts at $7/user/month, for min of 25 users Trial: Yes — 30-day Free Plan: Yes — For self-managed deployment

7. 

   Google Meet — Good for: Virtual meetings
   

   Available on

   • Web
   • iOS
   • Android

   

   Formerly called Hangouts, Google Meet began as one of the original team collaboration apps. This app lets team members initiate and engage in different communication channels with minimal effort. 

   This team chat app offers direct messaging, group messaging, HD group conferencing, voice calls, and screen-sharing. It also supports multiple computing devices and includes custom administrative control options.

   As group communication tools go, Google Meet is a little flat. But, we also recognize this team communication software as a good start for simple, quick, on-the-go messaging.

   Learn more about Google Meet

   Key Features

   • Part of Google G Suite
   • Google Chrome desktop extension
   • Messaging, Voice and Video Calls
   • Virtual rooms

   Pros

   • Pricing per user
   • Excellent G-Suite integration
   • Desktop extension available

   Cons

   • No free option

   Pricing

   Starts at $12/user/month Trial: Yes — 14-day Free Plan: Yes

8. 

   Workplace from Meta — Good for: Employee engagement

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Meta’s answer to the “team communication apps” market. Like Slack, this service charges on a monthly, per-user basis. It offers everything from video conferencing to workflow structuring. This tool works best for remote and global teams that consist of professional, managerial, or technical occupations like software developers or data journalists. 

   While Meta is best known for social media, its Workplace tool is one of the most effective employee communication apps.

   Learn more about Workplace from Meta

   Key Features

   • Familiar Facebook interface
   • Easy for new members to join
   • Groups, Chat, Rooms, and Live video
   • Third-party storage services integrations

   Pros

   • Familiar interface
   • Range of communication options
   • Pricing per user

   Cons

   • No dedicated enterprise features

   Pricing

   Starts at $4/person/month Trial: Yes — 30-day Free Plan: No

9. 

   CA Flowdock by Broadcom — Good for: Team collaboration
   

   Available on

   • Web
   • Windows
   • Mac

   

   Flowdock by CA Technologies is one of several team chat apps connecting teammates through remote chats categorized and sorted by topics, locations, and time zones. The Flowdock app stores all your conversations, work items, and tools in one place. This tool also helps you prioritize work, and solve communication problems.

   Learn more about CA Flowdock by Broadcom

   Key Features

   • File sharing
   • Discussion threads
   • Real-time chat
   • Search

   Pros

   • Includes instant notifications
   • Highly customizable

   Cons

   • Not so user-friendly
   • The mobile app can be slow

   Pricing

   Starts at $3/user/month Trial: Yes — 30-day Free Plan: Yes — Up to 5 users

10. 

    Flock — Good for: File sharing

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac

    

    Flock is popular as it allows for team messaging, project management, and more. It organizes all your conversations, creates discussion channels, and integrates with over 30 third-party apps.

    This tool is a good team messaging app for discussing projects, sharing ideas, and completing work in real-time. You can also add vendors as guests on Flock and specify the chats and channels they can access.

    Read our best messaging apps review

     

    Learn more about Flock

    Key Features

    • File sharing
    • Discussion threads
    • Chat
    • Video conferencing

    Pros

    • Great for sharing visual insights
    • Attractive user interface

    Cons

    • Web version needs work
    • No voice message feature

    Pricing

    Starts at $4.5/user/month Trial: Yes — 30-day Free Plan: Yes — Up to 20 users

11. 

    Proofhub — Good for: Marketing teams
    

    Available on

    • Web
    • iOS
    • Android

    

    As employee communication apps go, ProofHub makes direct messaging and meaningful conversations with teams or clients easy. Although ProofHub offers communication features, it began as an online project management app to help teams organize projects and get work done. 

    With an orderly interface and emphasis on simplicity, ProofHub delivers all the basic tools you need to manage a project. This tool’s homepage for admins gives you an overview of the work you need to track. It also shows a summary of tasks and events assigned to you and lists all active projects in your account.

     

    Learn more about Proofhub

    Key Features

    • Group chat
    • Project-based discussion
    • Workflows
    • Project reports

    Pros

    • Includes a wide range of features
    • Integrates with many apps

    Cons

    • Not the best user interface
    • Managing notifications can be difficult

    Pricing

    Starts at $45/month, for up to 40 projects Trial: Yes — 14-day Free Plan: No

12. 

    Convo — Good for: Retail
    

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac

    

    Convo is one of those apps to communicate with employees that enables secure, easy conversations between desk and non-desk workers. This app distills the most effective parts of enterprise social networks, task managers, and productivity apps to become one of the best communication apps for large and agile teams. Convo is available on web, desktop, iOS, and Android.

    Learn more about Convo

    Key Features

    • Brainstorming
    • Calendar management
    • Discussion boards
    • Task management

    Pros

    • Good for file sharing
    • Simple and easy to use

    Cons

    • Desktop version is better than mobile
    • No CRM integrations

    Pricing

    Starts at $6.67/user/month Trial: No Free Plan: Yes — Up to 20 users