Team communication apps make connecting with your team easy, no matter where they’re working from. In this article, I’ve laid out the 10 best apps on the market so you can find the one that best suits your business.  

Team communication isn’t easy, especially if you have field workers in multiple locations.

Thankfully, team communication apps completely streamline team communication, enabling you to communicate with your employees efficiently and easily while everything stays under your control.

I’ve done extensive market research on the team communication apps on the market today and lined up my top 10 picks. Check out the list below and find your perfect fit for your business.

Here’s a quick overview of my favorite team communication apps:

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one team communication app.

  2. Good for audio messaging

Why trust us?

Our team of unbiased software reviewers follows strict editorial guidelines, and our methodology is clear and open to everyone.
See our complete methodology

37

Tools considered

25

Tools reviewed

10

Best tools
chosen

How I Chose the Best Team Communication Apps

To give you a more specific look into how I narrowed down my list, these are the key functions and features I looked for when reviewing team communication apps:

Important core features:

  • Multiple modes of communication: There are many kinds of workplace communication, such as instant messaging, video conferencing, employee alerts, and intranets. The more communication modes your team communication app includes, the easier it is for everyone to collaborate.
  • Group capabilities: You need a solution that makes it easy to organize conversations into groups. This feature allows teams to break discussions down by topic, event, project, and more.
  • Administrative features: Group communication apps should allow managers to easily manage teams, control data, and remove users from the app (including their data) if necessary.

I looked for usability features, like:

  • Mobile access: A mobile version or app ensures team members can communicate and stay updated even when they’re on the go.
  • Ease of use: Employees need an app that doesn’t waste their time, isn’t too complicated, and has a visually pleasing user interface.

I checked for other important features, such is:

  • Reaction emojis: Emojis are a quick way to acknowledge or respond to messages without typing a full response. It makes the chat more casual and allows for team bonding and engagement.
  • Workflow integrations: Instead of switching from one platform to the next – integrations to content management apps, payroll systems, and field management systems make workflows more streamlined.
  • File sharing and storage: The best team communication apps allow you to easily share, preview, and store documents and other files.

The 10 Best Team Communication Apps of 2024

  1. Connecteam — Best all-in-one team communication app

    At the very top of my list is Connecteam’s all-in-one team communication app.

    Why I chose Connecteam: This software gives you all the tools to easily and efficiently communicate with your non-desk and frontline team, keep everyone engaged and informed, and stay on top of who reads your messages – all from one place.

    Let’s dive deeper into Connecteam’s communication features and how they help optimize team communication.

    In-app chat

    a women looking at her phone that shows an in-app chat

    Connecteam’s online team chat lets you instantly communicate with your employees in secure 1:1, group, and company-wide chats. This allows your entire team to stay connected wherever you’re working from and to remain productive and focused on the job with work-dedicated messaging. 

    Admins can monitor and remove inappropriate messages from group chats and set what employees can download, share, and forward.

    Company-wide updates and announcements

    Share company updates, announcements, and shout-outs with your team through your social feed and allow users to comment and react – just like on social media. This is a great way to keep your entire team in the loop and engaged. 

    As an admin, you maintain a clear overview of who viewed and read your updates. You can easily ensure your message gets across with notifications, pop-up updates, and reading confirmations.

    Employee directory

    With Connecteam’s company employee directory, you and your team can quickly look up and contact coworkers and external work contacts through the app without having to save the contact information on your mobile phones. You can search contacts by name, job title, department, location, or custom field and add notes with additional details, such as preferred call hours.

    Admins can control which contact information users can see, such as the CEO’s phone number, and know contact information stays safe within the company with access only to current employees.

    Knowledge base

    Create, organize, and share documents, policies, and training materials with Connecteam’s knowledge base. This way, your employees know exactly where they can quickly find and access any information they need to do their jobs. It automatically updates content across everyone’s devices, so everyone has all the latest information at their fingertips.

    As an admin, you can monitor and keep a record of which users viewed each relevant document and when. 

    Surveys & live polls

    A woman looking at her phone that shows an illustration of survey and polls

    You can create customizable live polls and surveys on any topic and share these with your employees to compete right on their mobile phones. Boost response rates with an easy and engaging user experience, an auto-save functionality, notifications, and an anonymity option. 

    Receive and access responses in real-time from your admin dashboard. This feedback enables you to gain valuable insights, make informed decisions, and ensure your team feels heard.

    And so much more…

    In addition to powerful communication features, Connecteam offers exceptional customer support, an intuitive user experience, excellent employee management system, and customizability, which allows you to adjust the platform to suit your exact business needs.

    When we implemented Connecteam, the biggest thing for me as a company owner was actually taking back control of my own company.

    Mary-Jane Pettit
    CEO and Founder

    Connecteam also offers a free for life plan – Get Started Now!

    Pros

    • Intuitive and easy to use

    • All-in-one solution

    • Great customer support

    • Budget-friendly

    Cons

    • Needs internet or wifi access to work

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

    Improve your internal communication with Connecteam secured chat

    Let’s Get Started
  2. Troop Messenger — Good for audio messaging

    Screenshot of the Troop Messenger webpage

    Troop Messenger brings your team together to collaborate and interact using a single interface.

    Why I chose Troop Messenger: Whether you want to send 1:1 messages, create group chats, or message to your entire team at once, this app allows for secure team collaboration in all forms.

    Multiple communication channels

    Troop Messenger offers a variety of communication channels to accommodate different business needs and preferences. Besides 1:1 and group messaging, you can send audio and video messages. 

    I particularly like the forkout feature, in which you can send a single message or file to various individuals or groups without creating a common group chat, maintaining separate conversations. This keeps recipients’ responses private from each other, unlike in a group chat where all responses are visible to all members.

    There’s also a self-message option where users can send themselves messages for personal note-taking or reminders.

    Group profile settings

    With Troop Messenger’s group profile settings, you can customize group interactions and tailor them to specific tasks and projects. You can adjust these settings to tailor a group’s functionality to their specific needs, such as setting permissions for who can add or remove members and who can change group information. 

    Collaboration tools

    Troop Messenger is all about collaboration and offers features such as file sharing, including documents, images, and other files, directly within the app. You can also share screens during conversations, making it easier to conduct demonstrations and presentations. 

    There’s a very useful polls and surveys feature, too, in which you can create and distribute polls directly in employee chats or group conversations. The app offers the flexibility to tailor questions in whatever format you need and gathers and displays votes from team members instantly.

    Integrations

    • Asana
    • Slack
    • Google Drive
    • DropBox
    • Hubspot
    • Salesforce
    Troop messenger combines the features that are normally spread across multiple apps, including file storage, group chatting, video calling, live location sharing, to-do lists, read receipts, and screen sharing, On top of that the search functions are much more intuitive than their competitors with a simple and easy to understand UI.

    👍 Lewis
    Digital Marketing Manager

    Any action such as deleting, copying, forwarding is a 2-step process that is sometimes time-consuming.

    👎 Jamil
    Field Services Engineer

    Learn more about Troop Messenger

    Key Features

    • One-on-one or group conversations
    • Screen-sharing
    • Voice and video calls
    • Desktop app

    Pros

    • Audio messaging
    • Company directory

    Cons

    • Very pricey
    • Chat filters are hidden

    Pricing

    Starts at $2.5/user/month Trial: Yes Free Plan: No

  3. Slack — Good for large teams

    Screenshot of the Slack webpage

    Slack is a team chat app with lots of nicely organized features.

    Why I chose Slack: It has an intuitive interface, is user-friendly, and over 1,500 app integrations including other employee communication apps and project management tools.

    Slack channels and direct messaging 

    Slack offers communication through channels and direct messages (DMs). I particularly like the Channels feature, whether public for everyone or private for selected employees, which organizes conversations around specific topics, projects, or teams. 

    Within these channels and DMs, users can tag individuals to direct messages or bring attention to important information. You can also attach files and photos directly into chats, making it easy to share and discuss documents, images, and other media. 

    Users also have the ability to bookmark important messages or files directly in chats so they can refer to them easily later. 

    Video huddles

    I love Slack’s video huddle feature, which is available in any channel or DM and is designed for spontaneous, face-to-face communication. This is ideal when you need to quickly explain something to a teammate or provide a visual. You can also share your screen within video huddles for easy presenting.

    Activity log

    The activity log tracks and records all actions within the platform, including sent messages, shared files, and changes made to workspace settings. This is helpful for reviewing past activities, monitoring workspace engagement, and ensuring accountability within the team. Users can also search the activity log for specific events, making it easier to follow up on tasks, decisions, or discussions. 

    Integrations

    • Miro
    • Polly
    • Box
    • Salesforce
    • Asana
    • Confluence Cloud
    • DocuSign
    What I like most about Slack is the ease of use and how simple/straight forward it is. I’m able open the application and connect to and talk with my teammates in real-time.

    👍 Matt
    IT Support Specialist

    I wish there was a faster/easier way to temporarily mute or unmute notifications at will. Sometimes I hop into a virtual meeting and I have to completely close the slack application to be confident that the slack notifications won’t make noise in meetings.

    👎 Madeleine
    Web Designer

    Learn more about Slack

    Key Features

    • One-on-one and group chat
    • Individual and team audio calls
    • Video huddles
    • File attachments

    Pros

    • Loads of integrations
    • Intuitive interface

    Cons

    • Need a work email address
    • Can be easy to miss messages depending on your settings

    Pricing

    Starts at $7.25/user/month Trial: Yes Free Plan: Yes

  4. Chanty — Good for project and task management

    Screenshot of the Chanty webpage

    Chanty, an AI-based team chat app, provides in-app chat, video calls, and screen sharing.

    Why I chose Chanty: This app provides light project management capabilities and can turn messages into tasks. It’s simple, quick, and easy! You can create kanban views of tasks and project, discuss tasks around a specific workflow, and set due dates. Employees are notified immediately when they’re tagged in a new task. 

    Chanty integrates with Google Drive, Trello, Dropbox, and GitHub. It holds everything in one place, including organized tasks, conversations, pinned messages, and other shared content types. You might prefer that your group communication apps do a little more than what Chanty offers. 

    Chanty is available on iOS, Android, Windows, macOS, and the Web.

    Learn more about Chanty

    Key Features

    • Chat
    • Audio and video calls
    • Screen sharing
    • Pinned content

    Pros

    • In-app chat
    • Video calls included

    Cons

    • Lacking important features
    • Poor customer support

    Pricing

    Starts at $2.55/user/month Trial: No Free Plan: Yes — Up to 10 team members

  5. Proofhub — Good for marketing initiatives

    Screenshot of the Proofhub webpage

    As employee communication apps go, ProofHub makes direct messaging and meaningful conversations with teams or clients easy.

    Why I chose ProofHub: Although ProofHub offers communication features, it began as an online project management app to help teams organize projects and get work done. 

    With an orderly interface and emphasis on simplicity, ProofHub delivers all the basic tools you need to manage a project. This tool’s homepage for admins gives you an overview of the work you need to track. It also shows a summary of tasks and events assigned to you and lists all active projects in your account.

     

    Learn more about Proofhub

    Key Features

    • Group chat
    • Project-based discussion
    • Workflows
    • Project reports

    Pros

    • Includes a wide range of features
    • Integrates with many apps

    Cons

    • Not the best user interface
    • Managing notifications can be difficult

    Pricing

    Starts at $45/month Trial: Yes — 14-day Free Plan: No

  6. Convo — Good for retail businesses

    Screenshot of the Convo webpage

    Convo is one of those apps to communicate with employees that enables secure, easy conversations between desk and non-desk workers.

    Why I chose Convo: This app distills the most effective parts of enterprise social networks, task managers, and productivity apps to become one of the best communication apps for large and agile teams. Convo is available on web, desktop, iOS, and Android.

    Learn more about Convo

    Key Features

    • Brainstorming
    • Calendar management
    • Discussion boards
    • Task management

    Pros

    • Good for file sharing
    • Simple and easy to use

    Cons

    • Desktop version is better than mobile
    • No CRM integrations

    Pricing

    Starts at $6.67/user/month Trial: No Free Plan: Yes — Up to 20 users

  7. Microsoft Teams — Good for file sharing

    Screenshot of the Microsoft Teams webpage

    Microsoft Teams is one of our favorite employee communication apps that allows you to chat in groups, meet, call, video conference, and collaborate with your team, regardless of everyone’s location.

    Why I chose Microsoft Teams: A solid example of team communication apps done right, Teams allows you to access, share, and edit Word docs, PowerPoint, and Excel files. You can also easily use Teams on desktop or mobile devices. 

    What we like less about Microsoft Teams is its clunky interface. And, for the price, we expect more from a group communication app.

    Learn more about Microsoft Teams

    Key Features

    • Online meetings
    • Individual and team audio calls
    • Video conferencing
    • Screen sharing

    Pros

    • Microsoft Teams is widely popular
    • Excellent video quality

    Cons

    • Users need an activated Microsoft subscription
    • Lack of notifications

    Pricing

    Starts at $4/user/month Trial: Yes — Up to 25 users Free Plan: No

  8. Google Meet — Good for virtual meetings

    Screenshot of the Google Meet webpage

    Formerly called Hangouts, Google Meet began as one of the original team collaboration apps.

    Why I chose Google Meet: This app lets team members initiate and engage in different communication channels with minimal effort. 

    This team chat app offers direct messaging, group messaging, HD group conferencing, voice calls, and screen-sharing. It also supports multiple computing devices and includes custom administrative control options.

    As group communication tools go, Google Meet is a little flat. But, we also recognize this team communication software as a good start for simple, quick, on-the-go messaging.

    Learn more about Google Meet

    Key Features

    • Part of Google G Suite
    • Google Chrome desktop extension
    • Messaging, Voice and Video Calls
    • Virtual rooms

    Pros

    • Pricing per user
    • Excellent G-Suite integration

    Cons

    • No free option
    • Difficult to use for presentations

    Pricing

    Starts at $12/user/month Trial: Yes — 14-day Free Plan: Yes

  9. Flock — Good for file sharing

    Screenshot of the Flock webpage

    Flock is popular as it allows for team messaging, project management, and more.

    Why I chose Flock: Flock organizes all your conversations, creates discussion channels, and integrates with over 30 third-party apps.

    This tool is a good team messaging app for discussing projects, sharing ideas, and completing work in real time. You can also add vendors as guests on Flock and specify the chats and channels they can access.

     

    Learn more about Flock

    Key Features

    • File sharing
    • Discussion threads
    • Chat
    • Video conferencing

    Pros

    • Great for sharing visual insights
    • Attractive user interface

    Cons

    • Web version needs work
    • No voice message feature

    Pricing

    Starts at $4.5/user/month Trial: Yes — 30-day Free Plan: Yes — For teams with 1-20 members

  10. Workplace from Meta — Good for employee engagement

    Screenshot of the Workplace from Meta webpage

    Meta’s answer to the “team communication apps” market. Like Slack, this service charges on a monthly, per-user basis.

    Why I chose Meta: It offers everything from video conferencing to workflow structuring. This tool works best for remote and global teams that consist of professional, managerial, or technical occupations like software developers or data journalists. 

    While Meta is best known for social media, its Workplace tool is one of the most effective employee communication apps. However, it’s worth noting that Workplace is shutting down at the end of August 2025, but users will be able to access and download their data until June 2026.

     

    Learn more about Workplace from Meta

    Key Features

    • Familiar Facebook interface
    • Easy for new members to join
    • Groups, chat, rooms, and live video
    • Third-party storage services integrations

    Pros

    • Allows for informal communication with emojis and images
    • Range of communication options

    Cons

    • No dedicated enterprise features
    • Intimidating layout for new users

    Pricing

    Starts at $4/person/month Trial: Yes Free Plan: No

Compare the Best Team Communication Apps

Topic Start for free
Reviews
4.8
4.8
4.7
4.7
4.6
4.6
4.5
4.5
4.5
4.4
Pricing
Starts at just $29/month for the first 30 users
Starts at $2.5/user/month
Starts at $7.25/user/month
Starts at $2.55/user/month
Starts at $45/month
Starts at $6.67/user/month
Starts at $4/user/month
Starts at $12/user/month
Starts at $4.5/user/month
Starts at $4/person/month
Free Trial
yes
14-day
yes
yes
no
yes
14-day
no
yes
Up to 25 users
yes
14-day
yes
30-day
yes
Free Plan
yes
Free Up to 10 users
no
yes
yes
Up to 10 team members
no
yes
Up to 20 users
no
yes
yes
For teams with 1-20 members
no
Use cases
Best all-in-one team communication app
Good for audio messaging
Good for large teams
Good for project and task management
Good for marketing initiatives
Good for retail businesses
Good for file sharing
Good for virtual meetings
Good for file sharing
Good for employee engagement
Available on

What are Team Communication Apps?

Team chat apps are software solutions that make it easier for team members to communicate and collaborate. This software allows multiple people to communicate in a variety of ways, including one-on-one chats, group messages, or online meetings. 

These apps also centralize information, giving users a shared platform to share files and work with each other. Team communication solutions also let users  work on projects together.

How Do Team Communication Apps Work?

The best team chat apps include features like the ability to send group messages or audio clips and video conferencing capabilities. The most prevalent of these features is undoubtedly team chat. Some apps might even integrate with an online time clock so employees can clock in and out of work from their phones, and managers can keep in contact no matter where they are. 

The ability to message any other user in your shared network is integral to the team communication app experience. More often than not, users can also share different kinds of media via a chat feature. This media can include videos, GIFs, images, files, audio recordings, and emojis, among other things. Another common feature in team communication apps is the ability to search for any other user via an employee directory.

What are the Benefits of Team Communication Apps?

There are many reasons why using a team communication app is incredibly beneficial for your business, including:

Centralized team communication

These apps provide a central platform where all team members can communicate, ensuring that everyone is on the same page. This reduces the chances of miscommunication.

Real-time collaboration

Team members can collaborate in real-time, sharing files, discussing ideas, and making decisions quickly.

Documented conversations:

Unlike verbal communication, everything discussed in team communication apps is documented. This makes it easy to refer back to previous conversations, decisions, or shared files.

Integration with other tools

Many team communication apps integrate with other productivity tools, such as project management software, file storage solutions, and calendars. This seamless integration can enhance productivity.

Mobile team chat on-the-go

Mobile apps allow team members to communicate and collaborate from anywhere, anytime.

Structured conversations

Features like channels, threads, and direct messages allow for organized and structured conversations. This ensures that discussions remain on-topic and are easy to follow.

Enhanced productivity

By streamlining communication, reducing email clutter, and providing instant access to team members, these apps can significantly boost team productivity.

Customization and scalability

Many apps allow for customization to fit the specific needs of a team or company. As the company grows, the app can scale to accommodate more users.

Improved team engagement

Features like video calls, images, emojis, and GIFs can make communication more personal and fun, leading to better team bonding and engagement.

Task management

Some apps come with built-in task management features, allowing teams to assign, track, and manage tasks within the same platform.

Notifications and alerts

Team members can receive instant notifications about important updates, ensuring that they don’t miss out on crucial information.

How Much Do Team Communication Apps Cost?

Depending on their features and capabilities, the best team communication apps can vary drastically in price. For example, some solutions like Flowdock and Workplace each start at $3 per user/month. However, other options like Convo are more expensive, starting at $6.67 per user/month.

Remember that most of the apps on this list include free trials of varying time periods. These trials allow you to figure out which solutions best suit your company’s needs.

Connecteam’s free trial lets up to 50 employees do the following from their smartphones:

  • Receive company updates and engaging posts
  • Communicate via team chats
  • Find contacts using the directory
  • Give feedback via surveys
  • Access knowledge bases

If you upgrade to Connecteam’s Basic plan ($39/month), you’ll receive a much more advanced range of sub-features and add-ons. Otherwise, you can simply stick to the free plan.

FAQs

Why are apps good for team communication?

Mobile apps streamline workplace communication and provide employees with quick access to important information or digital work-based tools. The features that group communication apps possess eliminate needless back and forth between employees and managers while keeping all employees aligned and engaged.

Why is team communication important?

When teams communicate effectively, they can collaborate while wasting less time. Other benefits of effective team communication include: 

  • Better project execution 
  • A boost in team morale
  • Better employee engagement
  • Less confusion amongst team members
  • Clear schedules

What are the best team communication apps?

All the communication apps are the best on the market. However, Connecteam is the best team communication app because of its incredibly simple user interface and excellent features, like in-app, team updates, and an employee directory. It makes workplace communication easier and much more engaging.

>>Get started with Connecteam for free today!<<

The Bottom Line On Team Communication App

Team communication apps are the go-to solution for improving employee communication from small businesses to massive enterprises in every industry. Not only do these apps create a well-organized workflow, but they also keep employees engaged and loyal. And when you’re dealing with remote employees and field workers, there’s no other way to effectively manage the entire team than without an app.