Whether you have a team of two or 2000, you need to be able to reach your employees, wherever they’re working. An app that both you and your workforce can use can help solve this problem. Here are some of the very best team communication apps on the market.

Ask yourself honestly: how well is your team really communicating?

Maybe your employees are overwhelmed with work-related messages and phone calls (outside of work hours). Or someone sent a hurtful message to a fellow employee and you have no way of deleting it. Then there are those employees who just don’t seem particularly engaged at work.

These are just some of the communication problems that your employees may be facing on a daily basis. But thankfully, there are team communication apps out there that are bound to make these issues a thing of the past.

Between the seemingly thousands of different communication channels, hybrid working and general, ongoing impacts of the COVID-19 pandemic, team communication apps are more important than ever.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one team communication app.

    Learn more
  2. Best for secure communication.

  3. Best for project and task management.

What to Look For in a Team Communication Apps

There are a few things to look for when identifying the best team communication apps:

  • Ease of use: Employees need an app that doesn’t waste their time, isn’t too complicated and has a visually pleasing user interface.
  • Multiple modes of communication: There are many different kinds of workplace communication out there, such as instant messaging, video conferencing, employee alerts, and intranets. The more of these communication modes your team communication app includes, the easier it will be to collaborate.
  • Group capabilities: You need a solution that makes it easy to organize conversations into groups. This allows teams to break discussions down by topic, event, project, and more.
  • Administrative features: Group communication apps should allow managers to easily manage teams, control data, and remove users from the app (including their data) if necessary.
  • Workflow integrations: Instead of switching from one platform to the next – integrations to content management apps, payroll systems, and field management systems make workflows more streamlined.

The 12 Best Team Communication Appss of 2022

  1. Best all-in-one team communication app

    • web
    • ios
    • android

    Connecteam wins our best team communication app prize, as the all-in-one management platform, purpose-built for the deskless workforce.

    With over 20,000 companies (and growing!) using it daily to streamline their internal communication, and daily operations, you know you’re in good hands. Not only is it Capterra’s 2021’s top pick for ease of use and value for money, but it’s the tool that deskless and remote companies swear by for taking their internal communication to the next level: both to get things done, and for employee engagement.

    Chat Your Way

    The employee chat feature allows everything to remain in one platform, away from pesky private chat app distractions (such as WhatsApp!); secured and designed for your every business need: allow your employees to chat between themselves, or send messages directly to you (and vice versa).

    Directory for Direct Communication

    Enjoy the employee directory, allowing your employees to easily make a phone call, send an email, or start a private chat conversation without even needing to fiddle around trying to find the right contact on their phone, and potentially getting distracted by personal messages in the process.

    Measure and Track Employee Engagement

    Easily reach every employee, no matter where they are…deploy updates (and check who’s read them….or not, then send a reminder to check their updates). For two-way communication, get as much feedback as you can via surveys, anonymous suggestion box, and live polls.

    A Work-Related Social Feed

    Give some well-timed employee recognition, and distribute engaging content to promote interaction, with an interface your employees will know and love from their other social profiles.

    Connecteam’s employee communication app is the all-in-one platform for connected chat, making it easy to chat with anyone else in the company. Your employees will love the easy way they can interact and share files, gifs, locations, and videos; upper management will love the security that comes included: firing an employee and deleting them from the app deletes all their data with nothing automatically downloaded on their device.

    For Whom?

    Connecteam is our top pick for people who long for effective communication: Business owners, HR professionals, operations managers, administrative staff and beyond, whether you’re working with deskless teams, remote employees, frontline employees or otherwise.

    Key Features

    • In-app chat
    • Employee directory
    • Social feed
    • Surveys
    • Suggestion box
    • Live polls
    • Events announcement and registration
    • Direct channels to HR / senior leadership
    • Wellness and benefits

    Pros

    • Designed for the mobile workforce
    • Capterra's 2021 award-winning for ease-of-use and value-for-money
    • Great customer support
    • A true all-in-one solution
    • Support multiple languages
    • Affordable

    Cons

    • Integrations in development

    Pricing

    Starts at just $29/month for up to 30 users Free 14-day trial Free plan available

    14-day free trial, no credit card required

    Start your free trial
  2. Good for: Secure communication

    • web
    • android
    • ios
    Troop Messenger

    Troop Messenger brings your team together in order to collaborate and interact with one interface with one-on-one conversations, voice-video calls, screen sharing, audio messaging, group conversations, and so on. Additionally, your employees will be able to share files, filter content, and ‘favorite’ messages and files. Intra-corporate or government teams rely on Troop Messenger because of this app’s impressive security features and large storage size.

    Learn more about Troop Messenger

    Key Features

    • One-on-one or group conversations
    • Screen-sharing
    • Video calls
    • Desktop app

    Pros

    • File sharing available
    • Push notifications
    • Audio messaging
    • Company directory

    Cons

    • Very pricey

    Pricing

    Starts from $2.50/month/user Free trial: 30 days Free-forever plan: No

  3. Good for: Project and task management

    • web
    • android
    • ios
    Chanty interface

    Coming in at our third spot is Chanty, an AI-based team chat app that provides chat, audio, and video calls and screen sharing. Additionally, it allows for some light project management and can turn messages into tasks. It’s simple, quick and easy – which can be both a blessing and a curse, when it comes to team communication apps! Chanty can integrate with Google Drive, Trello, Dropbox, and Github, among others. We like it as it holds everything in one place from organized tasks, conversations, pinned messages, and all content shared, but we also would prefer our group communication apps to do just a little more than this. Chanty is available on iOS, Android, Windows, macOS, and Web.

    Learn more about Chanty

    Key Features

    • Chat
    • Audio and video calls
    • Screen sharing
    • Pinned content

    Pros

    • Useful communication features
    • Video calls included
    • Great quality screen sharing

    Cons

    • Lacking important features

    Pricing

    From $3/user/month Free trial: no Free-forever plan: for teams with up to 10 members

  4. Good for: Sales teams

    • web
    • ios
    • android
    slack software

    Slack is one of the world’s best communication apps, used and loved by hi-tech companies worldwide. It has an intuitive interface, loads of solid integration capabilities (the Slack App Directory has over 1,500 apps it can integrate with, including other employee communication apps and project management tools such as Trello, Asana, Zoom, Polly, and many more). Sounds good? It is…with a catch! To invite an employee to join group communication apps like Slack, you need employees to have an email address.

    Learn more about Slack

    Key Features

    • One-on-one and group chat
    • Individual and team audio calls
    • Video conferencing
    • Drag-and-drop PDFs, images, videos

    Pros

    • Loads of integrations
    • Really intuitive interface
    • Widely popular

    Cons

    • Need a work email address

    Pricing

    From $6.67 per user/month Free trial: yes Free-forever plan: yes, up to 5GB of file storage

  5. Good for: Healthcare teams

    • web
    • ios
    • android
    microsoft teams

    The Microsoft Teams app is one of our favorite employee communication apps…with a small caveat. It allows you to chat in groups, meet, call, video conference, and collaborate with your team, regardless of your location. A solid example of team communication apps done right, Teams also allows you to access, share, and edit Word docs, PowerPoint, and Excel files. You can easily use Teams on desktop or mobile devices. What we liked less was how clunky the interface is, and for the price, we’d expect more from our group communication apps.

    Learn more about Microsoft Teams

    Key Features

    • Online meetings
    • Individual and team audio calls
    • Video conferencing
    • Screen sharing

    Pros

    • Widely popular
    • Excellent video quality
    • Free version available

    Cons

    • Users need activated Microsoft subscription

    Pricing

    From $4 per user/month Free trial: yes Free-forever plan: Yes

  6. Good for: Education

    • web
    • ios
    • android
    rocket chat interface

    Rocket.Chat is yet another one of many great group communication apps for business, or “communication hub”, as it calls itself. This app is designed to communicate and collaborate with your team, share files, chat in real-time, or switch to video/audio conferencing. This is one of those employee communication apps that also offers complete access to the source code, so you can fully customize, extend, or add new functionality to meet your requirements.

    Learn more about Rocket.Chat

    Key Features

    • Real-time or asynchronous team chat
    • Audio and video calls
    • Screen sharing
    • Share files

    Pros

    • Very intuitive to use
    • Fast file sharing
    • Source code accessible

    Cons

    • Lacks a few important features

    Pricing

    From $3 per user/month Free trial: yes, 14 days Free-forever plan: yes

  7. Good for: Virtual meetings

    • web
    • ios
    • android
    Hangouts Chat google meet

    Google Meet, formerly Hangouts, was developed as one of the ultimate employee communication apps, for team members to initiate and engage in different communication channel types without much effort. Direct messaging, group messaging, HD group conferencing and voice calls, screen sharing options, supports multiple computing devices, and custom administrative control options are a few features on Hangouts. We find it a little flat as group communication apps go, but we also recognize that for simple, quick communication on the go, it’s a good start.

    Learn more about Google Meet

    Key Features

    • Part of Google G Suite
    • Google Chrome desktop extension
    • Messaging, Voice and Video Calls
    • Virtual rooms

    Pros

    • Pricing per user
    • Excellent G-Suite integration
    • Desktop extension available

    Cons

    • No free option

    Pricing

    From $7.99 per user/month Free trial: yes, 14 days Free-forever plan: yes, for G-Suite users

  8. Good for: Employee engagement

    • web
    • ios
    • android
    Facebook Workplace

    Facebook’s answer to the “team communication apps” market. Just like Slack this service charges on a monthly, per-user basis and offers everything from video conferencing to workflow structuring. Just like Slack, it is mainly targeted for remote and global teams, consisting of professional, managerial, or technical occupations like software developers or data journalists. One of the most effective employee communication apps around.

    Learn more about Facebook Workplace

    Key Features

    • Familiar Facebook interface
    • Easy for new members to join
    • Groups, Chat, Rooms, and Live video
    • Third-party storage services integrations

    Pros

    • Familiar interface
    • Range of communication options
    • Pricing per user

    Cons

    • No dedicated enterprise features

    Pricing

    $3 per user/month Free trial: yes, for 30-days Free-forever plan: No

  9. Good for: Team collaboration

    • web
    Flowdock Workplace

    Flowdock by CA Technologies is one of those employee communication apps that connects teammates through remote chat that can be categorized and sorted according to topics, locations, and timezones. Flowdock app brings all of your conversations, work items, and tools into one place to help you prioritize work, solve communication problems, search and organize across teams, locations, and timezones.

    Learn more about Flowdock

    Key Features

    • File sharing
    • Discussion threads
    • Real-time chat
    • Search

    Pros

    • Includes instant notifications
    • Highly customizable

    Cons

    • Not so user friendly
    • Mobile app can be slow

    Pricing

    from $3 per user/month Free trial: yes, 30 days Free-forever plan: yes, for up to 5 users

  10. Good for: File sharing

    • ios
    • web
    • android
    Flock

    Flock is popular as it allows for team messaging, project management, and more. It organizes all your conversations, creates channels for discussions and meaningful conversations, and integrates with over 30 third-party apps.

    It’s one of the best team communication apps to discuss projects, share ideas, and get work done in real-time. You can also add vendors as guests on Flock and specify the chats and channels they can access.

    Learn more about Flock

    Key Features

    • File sharing
    • Discussion threads
    • Chat
    • Video conferencing

    Pros

    • Great for sharing visual insights
    • Attractive user interface

    Cons

    • Web version needs work
    • No voice message feature

    Pricing

    From $4.50 per user/month Free trial: yes, 30 days Free-forever plan: yes, for up to 20 users

  11. Good for: Marketing teams

    • web
    • android
    • ios
    ProofHub app

    As employee communication apps go, ProofHub makes direct messaging and quick conversations with teams or clients much easier.Although ProofHub offers communication features, it was originally created as an online project management app that helps teams organize projects and get work done. With an orderly interface and emphasis on simplicity, ProofHub delivers all the basic tools you need to manage a project: the homepage for admins gives you an overview of all the work you need to track. It shows a summary of tasks and events assigned to you, as well as a list of all active projects in the account.

    Learn more about ProofHub

    Key Features

    • Group chat
    • Project-based discussion
    • Workflows
    • Project reports

    Pros

    • Includes a wide range of features
    • Integrates with many apps

    Cons

    • Not the best user interface
    • Managing notifications can be difficult

    Pricing

    From a flat-fee of $45 per month Free trial: yes, 14 days Free-forever plan: No

  12. Good for: Retail

    • web
    • ios
    • android
    covno app

    Convo is one of those group communication apps that enables secure, easy conversations between desk and non-desk workers. Available on web, desktop, iOS, and Android, Convo distills what is most effective in enterprise social networks, task manager, project management, and productivity apps to become one of the best communication apps for large, agile teams.

    Learn more about Convo

    Key Features

    • Brainstorming
    • Calendar management
    • Discussion boards
    • Task management

    Pros

    • Good for file sharing
    • Simple and easy to use

    Cons

    • Desktop version is better than mobile
    • No CRM integrations

    Pricing

    From $6.67 per user/month Free trial: no Free-forever plan: yes, for up to 20 users

Compare the Best Team Communication Appss

Topic
Reviews
4.8
4.2
4.3
4
4.1
3.8
3.9
3.8
3.9
4
3.8
3.9
Pricing
Starts at just $29/month for up to 30 users
Starts from $2.50/month/user
From $3/user/month
From $6.67 per user/month
From $4 per user/month
From $3 per user/month
From $7.99 per user/month
$3 per user/month
from $3 per user/month
From $4.50 per user/month
From a flat-fee of $45 per month
From $6.67 per user/month
Free Trial
yes
14 days
yes
30 days
no
yes
yes
yes
14 days
yes
14 days
yes
30 days
yes
30 days
yes
30 days
yes
14 days
no
Free Plan
yes
Yes, up to 30 users
no
yes
yes
yes
yes
yes
for G-Suite users
no
yes
for up to 5 users
yes
for up to 20 users
no
yes
for up to 20 users

What Are Team Communication Apps?

Team communication apps are software solutions designed specifically to make it easier for team members to communicate and collaborate. This kind of software allows multiple people to communicate in a variety of ways – whether through 1:1 or group chats or text messaging. It also centralizes information, giving users a shared platform to share files and information with each other. Employee communication apps are also designed for users to work on projects together.

How Do Team Communication Apps Work?

Many group communication apps include similar features such as team chat messaging, the ability to send audio clips, and perform video conferencing. While there is an overlap of these features and some apps include some and not others, the most prevalent feature is undoubtedly the team chat.

The ability to message any other user in your shared network is absolutely integral to the team communication app experience. More often than not, users are also able to share different kinds of media via the chat feature. These can include videos, GIFs, images, files, audio recordings and emojis, amongst other things.

Another common feature in team communication apps is the ability to search for any other user via some kind of directory.

What Are the Benefits of Team Communication Apps?

There are many reasons why using a team communication app is incredibly beneficial for your business. These include:

  • Keeping all employees on the same page: it seems obvious, but boosted communication is one of the main bi-products of using a team communication app. If you have a digital solution to share ideas, information, and documents, while also tracking the progress of projects, communication issues will be minimized considerably.
  • Employees are more engaged: Bringing employees closer together digitally is bound to boost employee engagement. It becomes much easier to reach out to anyone in the company and makes all users feel a part of something greater than them.
  • Employees become more accountable: With the best communication apps, managers can track progress more easily of their employees. As there is more transparency across the board and employees are easier to reach, they are going to be more responsible in the process.
  • Workflows become more streamlined: Instead of having to wait for team members to call you or visit your office to inform you that a task is complete, they can simply assign it to you digitally, meaning there is less lag-time between decision-making.

How Much Do Team Communication Apps Cost? 

Depending on their features and capabilities, the best team communication apps can vary drastically in price. For example, some solutions like Flowdock and Workplace from Facebook each start at $3 per user/month. However, other options like Convo are more expensive, starting from $6.67 per user/month.

Bear in mind though that most of the apps on this list include free trials of varying time periods. This allows potential users to figure out which solutions are best suited for their business’s needs.

In Connecteam’s free trial, your first 50 employees can receive company updates and engaging posts, as well as communicate via the team chat, locate contacts through the directory, supply feedback via surveys, and access knowledge bases, all from their mobile devices.

If you choose to upgrade to the Basic plan ($39/month), then you’ll receive a much more advanced range of sub-features and add-ons. Otherwise, you can simply stick to the free plan.

FAQs

Why are apps good for team communication?

Mobile apps, especially ones that are designed to streamline communication in the workplace, provide employees with quick access to important information and digital work-based tools. The features that group communication apps possess tackle to eliminate needless back and forth between employees and managers, while also ensuring all employees are aligned and engaged.

Why is team communication important?

When teams can communicate in an effective manner with each other, they can collaborate while wasting less time in the process. Other benefits of effective team communication include better project execution, a rise in the quality of ideas being generated, and a boost in team morale.

What are the best team communication apps?

We believe that the aforementioned apps on this list are the very best communication apps on the market. Though if we could pick one, it would have to be Connecteam. This is because of its incredibly simple user interface, making workplace communication more engaging than ever before.

The Bottom Line On Team Communication Apps

Team communication apps are slowly but surely becoming a go-to solution for improving employee communication across the spectrum, from small businesses to massive enterprises, and spanning every industry. And it’s only natural: not only does it create a well-organized workflow, but it also helps to keep employees engaged and loyal — hence productive. And when you’re dealing with remote employees, there’s no other way to effectively manage them without such an app. The question is, just which one of these group communication apps on our list are you gonna choose?