Check out these best intranet apps for businesses that make it simpler than ever for your employees to communicate, collaborate, and access the latest company information.

Communication, collaboration, and access to important information are the three pillars of a productive and engaged workforce.

All three can be challenging, especially if you manage frontline, field, or remote working teams. But the good news is: it can be easy as pie!

Intranet apps for businesses allow you to facilitate and simplify communication, collaboration, and information sharing – all from one fully accessible platform.

So, grab your favorite beverage, get comfortable, and explore the world of business intranet apps! 

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one intranet app for businesses with non-desk teams

    Learn more

  2. Good for integrating with other platforms

  3. Good for project management

What to Look For in a Company Intranet App

When looking for a good business intranet platform, keep an eye out for the following aspects and features:

  1. Ease of use: It’s easy to set up and offers an intuitive user experience. 
  2. Customizability: It’s customizable to suit your team structures.
  3. Communication and collaboration: It offers communication tools that you and your employees can use to discuss projects, share ideas, and ask questions.
  4. Knowledge base: It provides a centralized location for employees to access work-related information and resources.
  5. Company news and announcements: You can share company news and announcements, such as policy changes or upcoming events.
  6. Task management: You can create, assign, and manage tasks and track your team’s progress.
  7. Analytics and reporting: It provides insights and reports on any data managed on the platform.
  8. Price: It is cost-friendly and suits your budget.
  9. Support: It comes with good customer support to help you with any issues.

The 13 Best Company Intranet Apps of 2023

  1. Connecteam — Best all-in-one intranet app for businesses with non-desk teams

    Available on

    • Web
    • iOS
    • Android

    At the very top of our list is Connecteam’s all-in-one company intranet app. This fully customizable platform gives you all the tools to enhance communication and collaboration, make all work-related information fully accessible, and simplify daily task management, no matter where your employees work from.

    Let’s dive deeper into Connecteam’s intranet features and how they optimize your day-to-day.

    Company feed

    Share company news, announcements, and shout-outs with your team through your social feed and allow users to comment and react – just like on social media. This is a great way to keep your entire team in the loop and engaged. 

    As an admin, you maintain a clear overview of who viewed and read your updates. Ensure no one misses your message with notifications, pinnable updates, or pop-up updates.

    Knowledge base

    Create, organize, and share all company knowledge in one centralized location. This way, your staff knows exactly where to quickly find and access up-to-date information needed to perform at their best – from policies to manuals to training material. 

    As an admin, you can monitor and record which users viewed each relevant document and when. 

    In-app chat

    Instantly communicate with your team in secure 1:1, group, and company-wide chats. Beyond text, you can share voice messages, images, videos, files, locations, and more.

    This allows your entire team to collaborate and stay connected, informed, and productive from anywhere. 

    Smart groups

    Connecteam makes it easy to reach all the right people. Rather than manually selecting users or creating groups, the system can do this based on users’ profile attributes. This can, for instance, be their job title, department, or branch. 

    This way, you can message, send updates, or assign tasks to all the relevant people with just a click.

    Task management 

    Simply create and assign tasks with all the necessary details, digital forms, and checklists for your team to complete on the job. 

    Have a clear overview of real-time progress, task completion, and submitted forms to easily stay in the loop from anywhere.

    And so much more…

    In addition, Connecteam offers top customer support, an intuitive user experience, excellent employee management tools, and full customizability, allowing you to adjust the platform to suit your business needs.

    Key Features

    Pros

    • Intuitive and easy to use 

    • All-in-one solution

    • Great customer support

    • Budget-friendly

    Cons

    • Integrations in development

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

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  2. Simpplr — Good for integrating with other platforms

    Available on

    • Web
    • iOS
    • Android
    • Mac
    Screenshot of the Simpplr webpage

    Simpplr’s intranet app primarily focuses on the usability experience. 

    Each user has a personalized dashboard, a profile page that can be updated whenever needed, and a newsfeed page with highlights based on the user’s location. You can set sites within the intranet app as public or private. 

    You can manage the platform or assign other team leads as administrators; it doesn’t need to be anyone IT-specific.

    Simpplr connects with Google and Office365 to organize and filter company information. 

    Learn more about Simpplr

    Key Features

    • Multi-channel communication
    • Actionable insights
    • Media hub
    • AI search filters

    Pros

    • Engaging interface
    • Easy to navigate

    Cons

    • Lacks native calendar
    • Limited file system

    Pricing

    Pricing is not publicly available Trial: Yes — 14-day Free Plan: No

  3. Talkspirit — Good for project management

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Talkspirit webpage

    Talkspirit is an intranet app geared for project-based teams. 

    Project managers can build checklists, assign tasks, and see work progress in real-time. You can use Word, Excel, and Powerpoint to work on projects with colleagues simultaneously. All data files are secured on a drive you can share at any point in time. 

    For larger companies or teams, admins can build groups based on shared characteristics to form groups more specific to designated projects for optimal efficiency.

    Learn more about Talkspirit

    Key Features

    • Company news feed
    • Chat history
    • Videoconferencing (12 users max.)
    • Basic Office Suite

    Pros

    • Offers video and audio meeting options
    • Measurable insights on engagement

    Cons

    • Hard to learn
    • Not user-friendly

    Pricing

    Starts at $4.22/user/month Trial: Yes — 15-day Free Plan: No

  4. Glasscubes — Good for branding the app

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Glasscubes webpage

    Glasscubes’s intranet platform is popular among governmental organizations but also used by many large and small businesses. 

    Governmental councils trust it because it stores information outside a firewall to create personal and customized portals. 

    You can create, save, and share any form of content with both individuals or groups. Users can use the communication tool to leave a comment or like and reply to a different post for well-rounded engagement and collaboration.

    Learn more about Glasscubes

    Key Features

    • Task management
    • Client based portals
    • Group feedback
    • Knowledge center

    Pros

    • Can invite affiliates
    • Easy to set up

    Cons

    • Outdated interface
    • Prone to bugs

    Pricing

    Starts at $35/month + $4.20/user Trial: Yes Free Plan: No

  5. Staffbase — Best for: being a white-labeled intranet app.

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Staffbase webpage

    Staffbase is a fully customizable intranet app focusing on management through various communication outlets. 

    To publish updates, you can choose from pre-made templates designed based on your customized branding choices. These templates are compact so that all possible information can fit in a single page view while reducing the number of intranet pages you post. You can publish an update right after creating it or choose to schedule it for a later date. 

    With automated reminders, you’ll be alerted when pages are outdated and need more relevant information.

    Learn more about Staffbase

    Key Features

    • Editorial calendar
    • Benchmarks
    • Notes and comments
    • Pre-made news templates

    Pros

    • Good customer service
    • Software undergoes frequent improvements

    Cons

    • Not user-friendly for non-desk workers
    • Lacks workflow management capabilities

    Pricing

    Contact vendor for price Trial: No Free Plan: No

  6. Clinked

    Clinked — Good for branding the app

    Available on

    Clinked is a white-labeled intranet app for businesses. White-labeled means that you can completely brand your intranet portal to the point that it looks like your organization is the original owner and designer of the platform.

    This ability to stay on brand is great for any client-facing teams that want to make their brand stand out. Like other intranet applications, this software system makes it easy to collaborate on anything from tasks to projects to file sharing. You can message one another in seconds with chats, an @mention feature, and send notifications regarding updates.

    Learn more about Clinked

    Key Features

    • Multiple portals (client, partner, custom)
    • Document storage
    • Group calendars
    • Discussion forums

    Pros

    • Good customizability
    • User-friendly

    Cons

    • Unclear user guides
    • Outdated interface

    Pricing

    Trial: No Free Plan: No

  7. ThoughtFarmer — Good for content management

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the ThoughtFarmer webpage

    ThoughtFarmer is an intranet app that works both on mobile and desktop. 

    You can post unlimited content on the app; any image, video, file, or plain old text is acceptable. Content is organized into files and folders. You can duplicate and preview them for a quick look before going through the hassle of downloading them. 

    ThoughtFarmer is a secure platform where you can restrict content to specific users within the organization.

    Learn more about ThoughtFarmer

    Key Features

    • File management
    • Photo gallery
    • Event calendars
    • Form builder

    Pros

    • Vast integration options
    • Good customer support

    Cons

    • Not budget friendly
    • Limited design options

    Pricing

    Starts at $10/user/month Trial: Yes — 30-day Free Plan: No

  8. ShortPoint — Good for creating an engaging design

    Available on

    • Web
    Screenshot of the ShortPoint webpage

    ShortPoint’s intranet platform aims to allow people to design and build custom and engaging intranet sites in SharePoint with no coding.

    It integrates seamlessly with Microsoft SharePoint, Teams, and Office 365, allowing you to create a SharePoint Site or design a SharePoint Layout in minutes. 

    Do note that the software is mainly design-focused and depends on its integration options to get everything for the intranet portal tools squared away.

    Learn more about ShortPoint

    Key Features

    • Customizable libraries
    • News feed
    • Pre-made templates
    • Knowledge center

    Pros

    • Feature-rich
    • Clear user guides

    Cons

    • Requires a license to edit
    • Poor customer service

    Pricing

    Starts at $2,998/year Trial: Yes Free Plan: No

  9. Workvivo — Good for facilitating employee collaboration

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the workvivo webpage

    Workvivo focuses its intranet app on communication tools. 

    This application is designed to foster an environment where people can speak freely, be heard, and collaborate. This is even possible through group voting and feedback forms. 

    Everything on the platform is found in one place and doesn’t require an IT specialist to get it running. Users can personalize their activity feed and their native language. 

    Workvivo integrates with other platforms your employees rely on, including Slack and MS Teams.

    Learn more about Workvivo

    Key Features

    • Dashboard overview
    • Directory
    • News articles
    • Periodic emails

    Pros

    • Posts can be scheduled
    • Easy to use

    Cons

    • Dependant on 3rd party integrations
    • Notifications only show when on the portal

    Pricing

    Contact vendor for price Trial: No Free Plan: No

  10. MyHub — Good for filtering through information

    Available on

    • Web
    Screenshot of the MyHub webpage

    MyHub intranet app uses tools to better manage time for yourself and coordinate schedules with co-workers. 

    You can share secure documents or make company-wide announcements on the newsfeed. The app includes an activity wall to give a social media feel for a more modern vibe. Blogs can be posted by leadership roles and written by employees; it’s a platform for everyone to write on. With all this information, you can get lost, so with a smart search tool, you can find what you need in a second.

    Learn more about MyHub

    Key Features

    • Feedback forums
    • Advanced search
    • Chat
    • Activity tracking

    Pros

    • Helpful support service
    • Good customizability

    Cons

    • Not user-friendly
    • Lacks reporting options

    Pricing

    Starts at $108/month Trial: Yes Free Plan: No

  12. Honey — Good for managing a personal and company-wide feed

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Honey webpage

    Honey is an intranet app system with many functions best for international companies. 

    For offices in separate locations, you can have a personal and company-wide feed. While one is catered towards your personal filters, interests, and fixed location, the company set feed will update on everything large and small. Group Information so it’s easy to scan and find what you are looking for. You can communicate with anyone in the company – everyone is one chat away from a conversation.

    Learn more about Honey

    Key Features

    • Search modification
    • Knowledge center
    • Stats and reports
    • Feedback forums

    Pros

    • Engaging user-interface
    • Can handle a large number of users

    Cons

    • Limited functionality
    • Unintuitive mobile version

    Pricing

    Starts at $12/user/month Trial: No Free Plan: No

  13. Workplace from Meta — Good for providing a social intranet experience

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Workplace from Meta webpage

    Workplace from Meta is another intranet app tool that, although it has an interface that feels familiar, like Facebook, is meant to bring more connectivity in business conversation. 

    This digital workplace has a knowledge library where you can create and share content that is easy to find while on the go. When your company hosts an event, you can invite others to learn more about it and remind them of the details. 

    It offers social features that allow you to post anonymous polls and surveys or simply chat over video or messaging.

    Learn more about Workplace from Meta

    Key Features

    • Alerts and notification toolbar
    • Messaging tool
    • Knowledge library
    • Important pinned posts

    Pros

    • Offers versatile communication tools
    • Intuitive to use

    Cons

    • Features are limited
    • Notifications are overwhelming

    Pricing

    Starts at $4/person/month Trial: Yes — 30-day Free Plan: No

Compare the Best Company Intranet Apps

Topic Start for free Clinked
Reviews
4.8
4.9
4.8
4.6
4.8
4.8
4.8
4.9
4.7
4.8
4.6
4.8
4.4
Pricing
Starts at just $29/month for the first 30 users
Pricing is not publicly available
Starts at $4.22/user/month
Starts at $35/month + $4.20/user
Contact vendor for price
Starts at $10/user/month
Starts at $2,998/year
Contact vendor for price
Starts at $108/month
Starts at $3.40/user/month
Starts at $12/user/month
Starts at $4/person/month
Free Trial
yes
14-day
yes
14-day
yes
15-day
yes
no
no
yes
30-day
yes
no
yes
yes
no
yes
30-day
Free Plan
yes
Free Up to 10 users
no
no
no
no
no
no
no
no
no
no
no
no

What Is an Intranet App?

A business intranet app is a private network or web portal designed to be used exclusively by your company’s employees. It provides a secure platform for your team to communicate and collaborate, access and share company information, and perform daily tasks. This, in turn, aims to increase efficiency and productivity.

You can, for instance, use intranet apps to store and share documents, manage projects, and make important resources easily accessible. They are furthermore customizable to suit your business needs and structure.

How Do Intranet Apps Work?

Intranet apps provide employees with a private network or web portal to access using their company-issued credentials from any device with an internet connection, such as a desktop computer, laptop, or smartphone.

Once logged into the app, employees can access various features and functionalities depending on their role and set permissions. 

Intranet apps commonly provide a centralized platform for communication, collaboration, and access to essential resources. This helps streamline workflows and reduce the time and effort required to perform daily tasks, increasing productivity and efficiency within the company.

What Are the Benefits of Intranet Apps?

Using an intranet app in this day in age is more of a necessity than anything else. Intranet apps are a way for you and your employees to stay connected whether you’re across state lines or on the other side of the globe. The primary benefit of intranet solutions is the ability to keep an organization unified, no matter the distance. However, there is more to it:  

  • Collaboration: Brainstorm new ideas together, and gain insights and feedback.
  • Increased productivity: Speed up project turnaround with quick file sharing that’s easy to find.
  • Scalable: Go local, national, or global; you can work with any team members from anywhere.
  • Saves time: Remove the need for unnecessary back-and-forth emails, calls, or redundant meetings.
  • Better organization: Have one central location for all information that is easy to find.

How Much Do Company Intranet Apps Cost?

Pricing of company intranet apps can range from $200 a month to $600 a month. If you’re managing a small team, this can be a lot, especially when you’re thinking about future growth.

Intranet apps can be costly, but they don’t necessarily have to be. Connecteam is an all-in-one solution that starts at just $29 a month. This is a fixed cost for 30 users; as you grow, you can be sure it stays affordable. Not only is it priced fairly, but it’s also jam-packed with features. What you pay for, you receive in return.

Moving forward, you should pick a solution that works best for you, but when in doubt, it’s always best to know that if you’re paying for something, you’re not overpaying.

FAQs

How can an intranet impact a company's success?

Intranet apps provide organizational clarity for employees. It speeds up the workflow of everything from sending documents, collaborating on projects, communicating with key players, giving feedback, and making company-wide announcements. 

For example, instead of catching each employee up to date individually, you can simultaneously spread the message to an x number of employees. Through this level of efficiency and seamless communication, you can regain a significant amount of time for more productivity that can increase your profits.

What's the difference between intranet and internet?

The difference between an intranet and the internet is that while an intranet operates on a private network, the internet can be accessed by anyone in the public. 

Using an intranet, you can work with your colleagues from afar and still ensure information is kept secure. File sharing and communication over the internet are susceptible to leaked information and untrustworthy 3rd party players.

The Bottom Line On Company Intranet Apps

It’s clear what the advantages are when using an intranet app – from streamlined communication and workflows to better productivity and collaboration – and the list goes on!

Now that we’ve provided you with a list of the best intranet platforms to improve your company’s internal communication, it’s up to you to decide which is the best fit for your company.