9 Best Company Intranet Apps in 2021

HR Management
Rea Regan July 29, 2021 9 min read
man on phone intranet app

Quick Guide

    Communication has become more important than ever before. Since the pandemic, there are still a lot of people working from home. As most of us are now decentralized, it can be even harder to ensure that you have created a team that shares the same knowledge. Furthermore, you have to ensure that each department runs smoothly. 

    A Forbes article mentions that without proper communication in the workplace, “poor communication can lead to interpersonal relationship breakdowns due to miscommunication, not to mention lower morale or feelings of unease”. 

    With more and more companies switching to remote work after discovering the benefits, it becomes a daunting task to keep everyone on the same page. Therefore, clear communication is a must! Without effective communication, employees often feel frustrated, and they are looking to you for the answers. When employees don’t receive the right information, it impacts their productivity and morale. However, using the right intranet app, communication is streamlined, and you can skyrocket productivity and bring back that all-important communication. But the benefits don’t stop there. Company intranet apps have more features than just communication to move your business in the right direction. Below we explain why companies have an intranet and the top 9 on the market. If you don’t have the time to read through our research, take a look at our intranets comparison table.  

    Why Companies Use An Intranet

    Better Communication

    As a business, you always strive for better communication. Therefore, it’s a given when using a mobile intranet, communication amongst your team is improved. This is because mobile intranets make it much easier to share updates, videos, documents, images, conversations in real-time, and so much more that isn’t possible with old communication methods. 

    An intranet app helps remote employees work efficiently as the workflow is seamless. Hence, information is able to be conveyed clearly and concisely. Team members can hold meetings in real-time and from anywhere. Therefore, if any issues arise, they can be dealt with there and then, without any time lag!

    In essence, better communication leads to higher productivity, higher employee satisfaction and overall boosts company morale!

    Download our free eBook now to build an effective internal communication strategy at your organization.

    Better Employee Engagement Leads To Lower Turnover

    Gallup’s State of the American Workplace survey clearly shows that just 33% of American employees are committed to their work. The same research also found that the turnover rate for disengaged employees is 10% higher than engaged employees.

    A mobile intranet reaches every single employee through a tool that is common to an employee’s everyday communication habits with features that are distinctly designed to keep employees engaged. As such, turnover drops massively for engaged employees, says a Gallup poll – the same poll also shows that engaged employees are 27% more likely to report excellent performance. This research shows a direct correlation between communication and employee turnover. Stop wasting time replacing employees and focus on improving your company’s communication strategy.

    Read more here on how to keep your remote employees engaged.

    Statistics on employee engagement derived from Engage For Success
    https://peoplepointhr.co.uk/hr-solutions/employee-engagement-strategy/

    Effectively Handle Crisis Management

    Whenever your company is faced with a crisis, like hacking, workplace violence, man-made disasters, or the continued global pandemic, you need to get ahead to manage the situation. By using an intranet app can you be prepared, proactive, and communicate effectively, that way you can better manage workplace crises.

    A mobile intranet lets you control events as they unfold: keep your entire team informed in real-time, distribute key information and protocols, stay up to date with reports from the field, enforce compliance, and much more. In addition, to clearly communicate your workplace values and culture, keep the employee handbook and code of conduct digitally available and accessible to employees at all times. By doing so, you reduce confusion and provide full transparency which encourages loyalty and trust among employees.

    Better Productivity

    The McKinsey Global Institute found that “productivity improves by 20-25% in organizations with connected employees”. Sounds great, doesn’t it?

    An intranet app allows you to send updates, announcements and newsletters instantly to the relevant team. You have the ability to track who opened and read your message so you know that everyone is on the same page. When employees are connected and informed they are more productive, more engaged and have increased morale.

    Read more here about easy ways you can increase workplace productivity.

    Saves Time

    The IDC, the Working Council of CIOs, and Reuters all conducted studies which “show that employees spend on average 20% of their hours searching for information necessary to do their jobs effectively”. While knowledge and remote work need different types of information and at different frequencies, this issue can’t be talked about enough. When a company uses an intranet app, the time wasted on these tasks is reduced by 15% which leads to higher revenue per employee by 5%.

    Stronger Team Relationships

    As your team works together on different tasks and projects, they are bound to develop a healthy working relationship. The ability to talk with fellow team members on chat (about the project, sharing ideas, gaining feedback, etc.) helps foster a healthy work environment which leads to more innovation and development.

    Take this a step further and implement remote team-building exercises to limit misunderstandings and help build comradery and inclusion.

    Statista reported that 53% of all businesses worldwide are using a company intranet and the numbers will only continue to increase. As such, we went ahead and created a list of the leading company intranet solutions in the market that you can implement in your company today.

    9 Best Company Intranet Apps in 2021

     

    The Best Solution for Remote Work, Organizations and Corporate Offices

    For Whom?

    Connecteam is an all-in-one company intranet software with robust features that eliminate the need to invest in additional solutions. Not only is it easy to use, but it’s quick to implement! Even your less tech-savvy employees will be able to take advantage of its benefits. 

    As the leading company of intranet software, Connecteam promotes transparency, feedback to engage employees and encourages collaboration. Easily streamline communication, limit unnecessary phone calls, back and forth messaging, and improve employee productivity with Connecteam’s top features.

    Features

    Provide employees with a digital company directory

    An in-app chat

    Share employee recognition in real-time

    In-app surveys, live polls and a suggestion box

    updates and newsletters as well on the social feed

    Easily attach shift notes

    Pros & Cons

    Easy onboarding no tech team needed

    Great scheduling tool along with notes for shifts

    Reasonably priced for all size businesses

    All-in-one communication tool

    Works on all mobile devices and desktop

    Excellent customer support

    Ongoing upgrades

    No integrations, because it is in an all-in-one solution there is no need for added integrations

    Price

    Price: Connecteam offers different plans for you to pick from. The premium plan starts at $39/per month for the first 50 users

    Free Trial: 14-day

    Free Plan: Yes

    Connecteam The #1 Intranet App

    Engage your team like never before, with fun, dedicated and measurable communication! Build on  your company’s culture with Connecteam’s employee communication and engagement app.

    slack software

    For Whom?

    Slack is an enterprise messaging and collaboration app that many hi-tech companies rave about using for their teams’ thanks to its unique interface. Many know Slack for its amazing integration capabilities, the Slack App Directory has over 1,500 apps it can integrate with (Trello, Asana, Zoom, Polly, and more). 

    Key Features

    one-on-one and group chat

    Individual and team audio calls

    Video conferencing

    drag-and-drop PDFs, images, videos, and more

    Pros & Cons

    You can add a lot of extensions

    You can use slack on mobile and desktop

    Great for internal communication

    Could do with updating

    The amount of chat channels can be overwhelming

    Price

    Price: Slack has a few pricing options to choose from: free, Standard costs $6.67/month per user and Plus $12.50/month per user.

    Free Trial: No

    Free Plan: Yes

    Troop Messenger

    For Whom?

     The best B2G solution

    Troop Messenger brings your team together so you can collaborate and talk shop on one interface with one-on-one conversations, voice-video calls, screen sharing, audio messaging, group conversations, and so on. Additionally, the user experience is enhanced with file sharing, a preview of files, filtering content, and making favorites. 

    Intra-corporate or government teams rely on Troop Messenger the most as its security features and large storage size allow for one-on-one or group conversations, screen-sharing, add video calls, a desktop app, and more.

    Key Features

    One-on-one conversations

    Group chats

    Video calling

    Pros & Cons

    Easy to find information

    Useful filters to search through chats

    Teams never miss updates

    Need to download software

    No mobile software

    Price

    Price: Pricing starts at $5/month/user for the enterprise, $9/month/user for the premium version, and $25/month/user for the superior version.

    Free Trial: 30-day

    Free Plan: No

    Microsoft Teams

    For Whom?

    From any location, Microsoft Teams allows you to chat, meet, call, video conference and collaborate. Teams also allow you to access, share, and edit Word docs, PowerPoint and Excel files. Use Teams on desktop or mobile devices. 

    Key Features

    Messenger for chats

    File sharing capabilities

    Video confrencing

    Task management

    Pros & Cons

    Simple to set up teams

    Secure network to transfer crucial files

    Constant upgrades

    Prone to errors when syncing with desktop

    requires learning how to use it as it can be difficult to navigate

    Price

    Price: $5 per user/month or $12.50 per user/month for up to 300 users, both include an annual commitment.

    Free Trial: No

    Free Plan: Yes, however users must have a Microsoft account

    Redbooth (desktop)

    For Whom?

    Redbooth allows your team to collaborate on tasks, threaded conversations and start HD video meetings. It helps take project management to the next level with Kablan boards, task transparency, Gantt charts, visual project timelines, detailed reports, and more.

    Key Features

    Tools for collaboration

    Messaging

    Task management

    Reporting

    Pros & Cons

    Redbooth is available on iOS and Android

    It can integrate with many solutions like Dropbox, Evernote, Zapier, Slack, Hubstaff, and much more.

    Smooth project management

    Dashboards can be overwhelming

    Some desktop features are not available on mobile

    Price

    Price: Pricing starts at $9/month/user for the Pro plan and $15/month/user for their Business plan. They also have an Enterprise plan but you will need to contact a sales representative to enquire about the price.

    Free Trial: 14-day

    Free Plan: No

    Hangouts Chat

    For Whom?

    Google developed Meet as a communication platform so users can initiate and engage in different communication channel types without much effort.

    Key Benefits

    Direct & group messaging

    HD group conferencing and voice calls

    Screen sharing options

    custom administrative control options

    Pros & Cons

    Available on iOS, Android, macOS, and web

    Supports 28 languages

    Each room can support up to 8,000 members

    You can’t make calls

    No voice messaging capabilities

    Price

    Google workspace individual costs $7.99* for 100 users for 250 users you will need to contact a sales rep for pricing

    Free Trial: 14-day

    Free Plan: Yes

    Flock software

    For Whom?

    Flock is popular as it allows for team messaging, project management, and more. It organizes all your conversations, creates channels for discussions and meaningful conversation, video calls, employee directory, drag & drop files, shares any file type, and integrates with over 30 third-party apps. 

    Key Features

    Chat messenger

    Group management

    Tools for collaboration

    News feed

    Pros & Cons

    Easy to discuss projects

    Work can be completed in real-time

    Simple to add vendors and guests

    Doesn’t intergrate well with other apps

    Often runs slow

    Price

    Pricing starts at $4.50/month/user.

    Free trial: 30-day

    Free plan: Yes

    Bitrix24 software

    For Whom?

    Bitrix24 unifies chat, videoconferencing, calendars, workspaces, documents, tasks, and internal communication. It also includes a human resources management system with attendance management, work reports, workflow automation, and an employee directory.

    Key Features

    Available on free mobile and desktop apps available for Android, iOS, Mac, and PC

    Cloud and on-premise with source code access which you can install on your own server and customize as needed

    Automated scheduling

    Calendar sync

    Pros & Cons

    Good CRM suitable for social collaboration

    Helpful when distributing workload to employees

    Ability to track tasks

    Some tools are hard to fin

    Difficult to upload large files

    Price

    Price: 5 users costs $29.40/month, up to 50 users $69.40/month, the professional plan $119.40/month for more than 50 users

    Free Trial: no

    Free Plan: Yes

    Chanty software

    For Whom?

    Chanty is an AI-based chat app that provides chat, audio, and video calls including screen sharing. Additionally, it allows for some light project management and can turn messages into tasks.

    Key Benefits

    Integrates well with Google Drive, Trello, Dropbox, and Github, among others

    Task management

    Voice calls

    Communication tools

    Pros & Cons

    holds everything in one place from organized tasks, conversations, pinned messages, and all content shared

    Available on iOS, Android, Windows, macOS and Web.

    Helps with day-to-day workflow

    Could do with more features

    More emojis would be nice

    Price

    $3/user/annually or $4/user/month and delivers additional features and unlimited membes.

    Free Trial: No

    Free Plan: Yes, with up to 10 members.

    Quick Comparison Of The Best Intranet Apps

    Summary

    Monthly Price

    Free Trial

    Free Plan

    Connecteam is the best all-in-one solution for remote work. With built-in chat, task management, scheduling, and so much more, it’s no surprise that thousands of businesses big or small are using the intranet app.

    10 employees: $39

    20 employees: $39

    50 employees: $39

    14-day

    Start Trial

    Yes, up to 50 users.

    Slack is mostly used by hi-tech companies. With its integration capabilities, it works well for large teams.

    10 employees: $80

    20 employees: $160

    50 employees: $400

    No

    Yes

    Troop Messenger offers you voice-video calls and file sharing, and much more. Mostly for government teams due to the security features.

    Enterprise version
    10 employees: $50

    20 employees: $100

    50 employees: $250

    Yes, 30-day

    No

    A great communication app for large teams and makes it easy to collaborate using the chat, calls, and video conference features.

    365 Business Basic

    10 employees: $125

    20 employees: $250

    50 employees: $625

    No

    Yes, however users must have a Microsoft account

    Offers you your team the tools to work together. Video meetings, Gantt charts and detailed reports to assist you with project management.

    Based on the Pro Plan
    10 employees: $90

    20 employees: $180

    50 employees: $450

    14-day

    Yes, for 2 users

    Good for all size businesses. Can be used on mobile and web to hold video and voice calls for team members and business associates.

     

    Based on Workspace

    10 employees: $79.99

    20 employees: $159.80

    50 employees: $399.50

    14-day

    Yes

    Good for conversing. Hold video chats, share files, search though the employee directory and more.

    10 employees: $45.00

    20 employees: $90

    50 employees: $225

    30-day

    Yes

    Has a lot to offer. Chat, video calling, calendar, and so much more.  Helps your human resources with a built-in management system.

    10 employees: $59.40

    20 employees: $59.40

    50 employees: $59.40

    No

    Yes, for up to 20 team members

    Chanty is a good solution for basic project management as it changes messages into tasks. The intranet app offers you chat, video, screen sharing, etc.

    10 employees: $30

    20 employees: $60

    50 employees: $150

    No

    Free for 10 members

    Summary

    Connecteam is the best all-in-one solution for remote work. With built-in chat, task management, scheduling, and so much more, it’s no surprise that thousands of businesses big or small are using the intranet app.

    Monthly Price

    10 employees: $39

    20 employees: $39

    50 employees: $39

    Free Trial

    14-day

    Start Trial

    Free Plan

    Yes, up to 50 users.

    Summary

    Slack is mostly used by hi-tech companies. With its integration capabilities, it works well for large teams.

    Monthly Price

    10 employees: $80

    20 employees: $160

    50 employees: $400

    Free Trial

    No

    Free Plan

    Yes

    Summary

    Troop Messenger offers you voice-video calls and file sharing, and much more. Mostly for government teams due to the security features.

    Monthly Price

    Enterprise version
    10 employees: $50

    20 employees: $100

    50 employees: $250

    Free Trial

    Yes, 30-day

    Free Plan

    No

    Summary

    A great communication app for large teams and makes it easy to collaborate using the chat, calls, and video conference features.

    Monthly Price

    365 Business Basic

    10 employees: $125

    20 employees: $250

    50 employees: $625

    Free Trial

    No

    Free Plan

    Yes, however users must have a Microsoft account

    Summary

    Offers you your team the tools to work together. Video meetings, Gantt charts and detailed reports to assist you with project management.

    Monthly Price

    Based on the Pro Plan
    10 employees: $90

    20 employees: $180

    50 employees: $450

    Free Trial

    14-day

    Free Plan

    Yes, for 2 users

    Summary

    Good for all size businesses. Can be used on mobile and web to hold video and voice calls for team members and business associates.

     

    Monthly Price

    Based on Workspace

    10 employees: $79.99

    20 employees: $159.80

    50 employees: $399.50

    Free Trial

    14-day

    Free Plan

    Yes

    Summary

    Good for conversing. Hold video chats, share files, search though the employee directory and more.

    Monthly Price

    10 employees: $45.00

    20 employees: $90

    50 employees: $225

    Free Trial

    30-day

    Free Plan

    Yes

    Summary

    Has a lot to offer. Chat, video calling, calendar, and so much more.  Helps your human resources with a built-in management system.

    Monthly Price

    10 employees: $59.40

    20 employees: $59.40

    50 employees: $59.40

    Free Trial

    No

    Free Plan

    Yes, for up to 20 team members

    Summary

    Chanty is a good solution for basic project management as it changes messages into tasks. The intranet app offers you chat, video, screen sharing, etc.

    Monthly Price

    10 employees: $30

    20 employees: $60

    50 employees: $150

    Free Trial

    No

    Free Plan

    Free for 10 members

    The Final Say On A Company Intranet

    It’s clear what the advantages are when it comes to using an intranet app. As mentioned above, streamlined communication, better productivity and working relationships, streamlined workflows, massive savings on time, higher employee engagement, and the list could go on. You get the picture! 

    Now that we have provided you with 9 intranet app solutions to improve your company’s internal communication it’s time to decide which is the best fit for your company’s needs. If you have many users, then it may be more beneficial to go with an intranet app that doesn’t charge per user. 

    Download any of the 9 intranet app solutions we listed above to better the internal communication within your organization and with your remote workers. 

    Leading Intranet App

    Reinvent communication and engagement in your organization with Connecteam’s next level communication tools.

     

    Learn More!
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