Quick Guide
We don’t have to tell you how important effective communication is in the workplace. Not only does it create a well-functioning office but it keeps everyone on the same page so that all departments and operations run smoothly.
A Forbes article mentions that without proper communication in the workplace, “poor communication can lead to interpersonal relationship breakdowns due to miscommunication, not to mention lower morale or feelings of unease”.
However, with over two-thirds of employees working remotely, large teams, and disconnected departments, keeping everyone synced up becomes a daunting task. WIthout clear communication, employees can get frustrated which directly impacts productivity. It can also take loads of time disseminating information to different departments or teams if you don’t have efficient internal communication tools.
When you use the right intranet app, communication is streamlined and a lot of time is saved, but the benefits don’t stop there.
Why Companies Use An Intranet
Better Communication
This is a given when using a mobile intranet, communication between all team members is seamless. With a mobile intranet, it’s much easier to share updates, hold a conversation in real-time, share videos, documents, images and more.
An intranet app also helps remote employees to work efficiently as the workflow is streamlined and information is relayed clearly and concisely. Team members can hold virtual meetings to discuss current tasks in real time and from any location. If there are issues that arise, employees are able to ask for instant feedback or support.
In essence, better communication leads to higher productivity, higher employee satisfaction and overall boosts company morale!
Better Employee Engagement Leads To Lower Turnover
Gallup’s State of the American Workplace survey clearly shows that just 33% of American employees are committed to their work. The same research also found that the turnover rate for disengaged employees is 10% higher than engaged employees.
A mobile intranet reaches every single employee through a tool that is common to an employee’s everyday communication habits with features that are distinctly designed to keep employees engaged. As such, turnover drops massively for engaged employees, says a Gallup poll – the same poll also shows that engaged employees are 27% more likely to report excellent performance. This research shows a direct correlation between communication and employee turnover. Stop wasting time replacing employees and focus on improving your company’s communication strategy.
Read more here on how to keep your remote employees engaged.
Effectively Handle Crisis Management
Whenever your company is faced with a crisis, like hacking, workplace violence, man-made disasters, or a global pandemic like COVID-19, you need to get ahead to manage the situation. By using an intranet app can you be prepared, proactive, and communicate effectively, that way you can better manage workplace crises.
A mobile intranet lets you control events as they unfold: keep your entire team informed in real-time, distribute key information and protocols, stay up to date with reports from the field, enforce compliance, and much more. In addition, to clearly communicate your workplace values and culture, keep the employee handbook and code of conduct digitally available and accessible to employees at all times. By doing so, you reduce confusion and provide full transparency which encourages loyalty and trust among employees.
Better Productivity
The McKinsey Global Institute found that “productivity improves by 20-25% in organizations with connected employees”. Sounds great, doesn’t it?
An intranet app allows you to send updates, announcements and newsletters instantly to the relevant team. You have the ability to track who opened and read your message so you know that everyone is on the same page. When employees are connected and informed they are more productive, more engaged and have increased morale.
Read more here about easy ways you can increase workplace productivity.
Saves Time
The IDC, the Working Council of CIOs, and Reuters all conducted studies which “show that employees spend on average 20% of their hours searching for information necessary to do their jobs effectively”. While knowledge and remote work need different types of information and at different frequencies, this issue can’t be talked about enough. When a company uses an intranet app, the time wasted on these tasks is reduced by 15% which leads to higher revenue per employee by 5%.
Stronger Team Relationships
As your team works together on different tasks and projects, they are bound to develop a healthy working relationship. The ability to talk with fellow team members on chat (about the project, sharing ideas, gaining feedback, etc.) helps foster a healthy work environment which leads to more innovation and development.
Take this a step further and implement remote team-building exercises to limit misunderstandings and help build comradery and inclusion.
Statista reported that 53% of all businesses worldwide are using a company intranet and the numbers will only continue to increase. As such, we went ahead and created a list of the leading company intranet solutions in the market that you can implement in your company today.
9 Best Company Intranet Apps in 2021
1. Connecteam
The Best Solution for Remote Work, Organizations and Corporate Offices
Connecteam is an all-in-one company intranet software with robust features that eliminate the need to invest in additional solutions. Not only is it easy to use, but it’s quick to implement and even your less tech savvy employees will be able to take advantage of it’s benefits.
As the leading company of intranet software, Connecteam promotes transparency, feedback to engage employees and encourages collaboration. Easily streamline communication, limit unnecessary phone calls, back and forth messaging and improve employee productivity with Connecteam’s top features.
Some of the ways Connecteam will improve your company’s internal communication include:
- Provide employees with a digital company directory so if they need to contact someone they don’t need to search through paperwork or write down their information. An in-app company directory allows employees to quickly search for contacts by name, position or even location.
- An in-app chat makes it easy for employees to instantly message the person they need to speak with and conversations are not stored or saved on their personal phones. You can start a one-on-one conversation or reach your whole team with a group message. Keep communication fun and exciting with GIFs, photos, videos and even voice notes.
- Share employee recognition in real-time through the social feed. Congratulate the employee of the month or congratulate an employee who exceeded sales goals. Employees who feel that their work hasn’t gone unnoticed are more motivated and productive!
- Get actionable feedback from your employees with in-app surveys, live polls and a suggestion box. This allows you to create an open-door policy while ensuring employees feel heard.
- Share company wide updates and newsletters as well on the social feed so that your whole company is in the loop and on the same page. Admins can even check who has seen or not seen the post through the admin dashboard.
- Easily attach shift notes to a daily task or workflow to easily communicate what needs to be done when employees clock in or arrives at a job.
Price: Connecteam offers 4 different plans for you to pick from. The Basic plan costs $39/per month for the first 50 users, an Advanced plan that costs $79/per month for the first 50 users, an Expert plan which costs $159/per month for the first 50 users and an Enterprise plan for which you need to speak to a sales representative to determine the price.
Free trial: Yes, there is a free trial! You also have a free plan for up to 50 users.
#1 Intranet App
Reach every single member in your team, with fun, dedicated and measurable communication. Engage your team like never before, reflect your company’s culture and solidify your employer branding with Connecteam’s employee communication and engagement app.
2. Slack
Slack is an enterprise messaging and collaboration app that many hi-tech companies rave about using for their teams’ thanks to its unique interface. Many know Slack for its amazing integration capabilities, the Slack App Directory has over 1,500 apps it can integrate with (Trello, Asana, Zoom, Polly, and more).
Slack allows for one-on-one and group chat, individual and team audio calls, video conferencing, drag-and-drop PDFs, images, videos and so on. To invite an employee to join Slack, you need an email address.
Price: Slack has a few pricing options to choose from: free, Standard costs $6.67/month per user, and Plus $12.50/month per user.
Free trial: There is no free trial but you can use the free plan.
3. Troop Messenger
The best B2G solution
Troop Messenger brings your team together so you can collaborate and talk shop on one interface with one-on-one conversations, voice-video calls, screen sharing, audio messaging, group conversations and so on. Additionally, the user experience is enhanced with file sharing, a preview of files, filtering content and making favorites.
Intra-corporate or government teams rely on Troop Messenger the most as its security features and large storage size allow for one-on-one or group conversations, screen-sharing, add video-calls, a desktop app and more.
Price: Pricing starts at $1.36/month/user for the basic version, $3.08/month/user for enterprise version and $6.85/month/user for superior version.
Free trial: Yes, there is a free 30-day trial.
4. Microsoft Teams
From any location, Microsoft Teams allows you to chat, meet, call, video conference and collaborate. Teams also allow you to access, share, and edit Word docs, PowerPoint and Excel files. Use Teams on desktop or mobile devices.
Price: Pricing is similar to Slack – $5 per user/month or $12.50 per user/month for up to 300 users, both include an annual commitment. There is a free version but it does require all users to have a Microsoft account.
Free trial: There is a free plan.
5. Redbooth
Redbooth allows your team to collaborate on tasks, threaded conversations and start HD video meetings. It helps take project management to the next level with Kablan boards, task transparency, Gantt charts, visual project timelines, detailed reports and more.
Redbooth is available on iOS and Android. It can integrate with many solutions like Dropbox, Evernote, Zapier, Slack, Hubstaff, and much more.
Price: Pricing starts at $9/month/user for the Pro plan and $15/month/user for their Business plan. They also have an Enterprise plan but you will need to contact a sales representative to enquire about the price.
Free trial: There is a free 14-day trial.
6. Hangouts Chat
Google developed Hangouts as a communication platform so users can initiate and engage in different communication channel types without much effort. Direct messaging, group messaging, HD group conferencing and voice calls, screen sharing options, supports multiple computing devices, and custom administrative control options are a few features on Hangouts.
Hangouts are available on iOS, Android, macOS, and web. Currently, Hangouts supports 28 languages and each room can support up to 8,000 members.
Price: Hangouts Chat is offered to G Suite customers at no additional cost. G Suite pricing starts at $6/user/month for Basic, $12/user/month for Business standard and $18/user/month for Business. They also have an Enterprise plan, but you will need to contact a sales representative to determine the pricing.
Free trial: There is a free 14-day trial.
7. Flock
Flock is popular as it allows for team messaging, project management and more. It organizes all your conversations, creates channels for discussions and meaningful conversation, video calls, employee directory, drag & drop files, shares any file type and integrates with over 30 third-party apps.
Flock makes it easy to discuss projects, share ideas and get work done in real-time. You can also add vendors as guests on Flock and specify the chats and channels they can access.
Price: Pricing starts at $6/month/user.
Free trial: The Pro plan comes with a free 30-day trial otherwise there is a free plan as well.
8. Bitrix24
Bitrix24 unifies chat, videoconferencing, calendars, workspaces, documents, tasks and internal communication. It also includes a human resources management system with attendance management, work reports, workflow automation and employee directory.
Bitrix24 is available on free mobile and desktop apps available for Android, iOS, Mac, and PC. The solution is available in cloud and on-premise with source code access which you can install on your own server and customize as needed.
Price: Pricing is modeled on how many users you need: 2 users cost $19/month, 6 users cost $55/month, and 50 users cost $79/month. They also provide a Professional plan that costs $159/month with unlimited users.
Free trial: There is a free plan you can sign up for.
9. Chanty
Chanty is an AI-based chat app that provides chat, audio and video calls and screen sharing. Additionally, it allows for some light project management and can turn messages into tasks. Chanty can integrate with Google Drive, Trello, Dropbox, and Github, among others. A fan favorite as it holds everything in one place from organized tasks, conversations, pinned messages and all content shared.
This solution is available on iOS, Android, Windows, macOS and Web.
Price: The business plan starts at $4/user/month and delivers additional features and unlimited members.
Free trial: The free plan is for teams with up to 10 members.
The Final Say On A Company Intranet
It’s clear what the advantages are when it comes to using an intranet app. As mentioned above, streamlined communication, better productivity and working relationships, streamlined workflows, massive savings on time, higher employee engagement and the list could go on. You get the picture!
Now that we have provided you with 9 intranet app solutions to improve your company’s internal communication it’s time to decide which is the best fit for your company’s needs. If you have many users, then it may be more beneficial to go with an intranet app that doesn’t charge per user.
Download any of the 9 intranet app solutions we listed above to better the internal communication within your organization and with your remote workers.
Leading Intranet App
Reinvent communication and engagement in your organization with Connecteam’s complete set of communication tools.
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