7 Best Time Tracking Apps for Contractors in 2023

The 7 Best Time Tracking Apps for Contractors for 2023

1. 

   Connecteam — Best all-in-one time tracking app for contractors
   

   Available on

   • Web
   • iOS
   • Android

   

   Connecteam is the best all-in-one work management solution with a built-in time tracker. Like all of Connecteam’s features, the time clock is intuitive and easy to use. It simplifies and automates your time tracking, removing the need to rely on fiddly manual timesheets. Instead, you can add your working hours for each project in real time directly on your mobile device or through your web browser.

   Plus, Connecteam has several other features that make accurate time tracking a breeze, including automated timesheets, payroll integrations, GPS tracking, detailed reports, and more. 

   Let’s take a closer look at all of Connecteam’s time-tracking features.

   Accurately track your time

   You can use Connecteam’s time clock to track your time on each task, project, or client with just one click. It records time to the second, so your timesheets are always accurate. And accurate invoicing helps you get paid what you’re owed, on time. 

   The time clock also lets you add notes and track metrics like equipment use and mileage, then import this information into your timesheets.

   Accurate time tracking reduces the risk of errors or misunderstandings with clients when it comes to billing them for time worked. It also improves transparency, since you’ll have a complete record of work hours to show your clients. 

   With Connecteam’s full-feature mobile app, you can conveniently use the time clock from any device or location. 

   Automate timesheet creation

   Connecteam’s app uses accurate time clock data to automatically generate timesheets. It’s very customizable, too. You apply different pay rates to different projects, clients, or subcontractors. 

   Timesheets can show total hours, breaks, and locations. They’re formatted in a clear, simple-to-read way, so you can easily see any errors that need to be addressed.

   Export data directly to payroll

   Connecteam enables you to export timesheets straight to your preferred payroll apps, including Gusto and QuickBooks. This automates the payroll process, saving you time and money. 

   Connecteam also lets you easily view a payroll period and identify any timesheet errors before exporting the data. This reduces the risk of payroll or invoicing errors and ensures both you and your subcontractors are paid accurately, on time.

   Read our in-depth review of the best payroll software solutions for small businesses.

   Improve time recording with GPS tracking

   Connecteam’s time clock has built-in GPS functionality to log where you clock in and out. This feature is great for managing your own staff or sub-contractors. Ensure work time and locations are recorded accurately, so you pay only for work that was actually performed. 

   Importantly, Connecteam stops tracking employee location when they’ve clocked out.

   Generate reports for time management insights

   Connecteam’s app also lets you access real-time information on work hours and labor costs to create customized reports. You can generate and export reports by client or project.

   Reports show how much time you spend on certain tasks or projects, helping you become more productive and boost efficiency. 

   Break and absence management improves accuracy and transparency

   Connecteam lets you and your subcontractors easily log breaks and absences directly from the mobile app. 

   This is important for compliance purposes to ensure everyone takes mandatory meal or rest breaks. It’s also essential for accurate payroll and invoicing. You’re not paying or charging for unpaid breaks, which helps you manage labor costs and improves transparency with clients. 

   Staying on top of when your subcontractors take time off also helps you manage projects efficiently. You can find another subcontractor to fill in for them and adjust project timelines to keep things running smoothly. 

   Scheduling features for better project management

   In addition to its powerful time clock, Connecteam also includes a useful scheduling feature to create and send out schedules to your staff or subcontractors in just a few clicks. 

   Everyone always has access to the schedules via the app, so your subcontractors know where they need to be and when. You can easily see where your subcontractors are and manage their time off.

   Connecteam’s app also lets you add schedule details, such as project information or photos. This is especially useful when starting a project or using subcontractors who haven’t worked together before. 

   Read our in-depth review of the best staff scheduling software.

   Never miss an update with notifications and reminders

   The Connecteam app includes push notifications and reminders for:

   • Reminding subcontractors to clock in or out.
   • Notifying subcontractors about their schedules and any changes.
   • Receiving notifications when a subcontractor exceeds a certain number of hours.

   These features help you manage project deadlines and budgets by giving you accurate, real-time information on your hours. 

   An affordable time tracker and so much more

   Connecteam is the best and one of the most affordable all-in-one time tracking solutions. Its Small Business plan is free for life for up to 10 users, ideal for contractors working by themselves or with a few subcontractors. It provides access to all of Connecteam’s most popular features, including its time clock. 

   But Connecteam is more than a time-tracking app—it’s a do-it-all work management solution. As well as a time clock, Connecteam includes in-app chat, task and HR management tools, forms and checklists features, and so much more. This makes it an ideal solution to easily, efficiently manage your contracting work.

   Key Features

   • One-click time tracker for accurate, reliable time recording

   • Automated timesheets that make payroll and invoicing a breeze

   • Advanced employee scheduler

   • Reports for powerful productivity insights

   • Built-in team chat

   • Mobile app for easy access from anywhere

   Pros

   • All-in-one solution

   • Free plan

   • Intuitive and easy to use

   • Affordable pricing

   Cons

   • More third-party integrations in the works

   Pricing

   Starts at just $29/month for the first 30 users Free 14-day trial Free plan available

   14-day free trial, no credit card required

   Start your free trial
2. 

   Timecamp — Good for automatically tracking billable hours
   

   Available on

   • Web
   • iOS
   • Android

   

   TimeCamp combines project management and time tracking tools. The app’s automatic time tracking software monitors activities and assigns the right tasks to the right project based on what you and your subcontractors are doing.

   Reports also show hours worked, so you can send detailed invoices and accurately budget for each project. You can bill clients based on projects, hours worked, or completed tasks, and even set different billable rates for different clients. 

   Unfortunately, the reporting feature isn’t included in TimeCamp’s free plan.

   Learn more about Timecamp

   Key Features

   • Attendance tracking to monitor absences and time off
   • Approve timesheets daily or weekly
   • Make comments on timesheets
   • Clients can pay invoices with PayPal

   Pros

   • Over 70 integrations
   • Ability to create budget estimates

   Cons

   • Automated time tracking can cause errors
   • Free plan doesn’t include reports or integrations

   Pricing

   Starts at $6.3/user/month Trial: Yes — 14-day Free Plan: Yes

3. 

   QuickBooks Time — Good for integrating with payroll
   

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   QuickBooks Time synchronizes with QuickBooks accounting software and automatically tracks hours worked, so you don’t have to worry about switching projects on the clock. It saves hours worked to timesheets.

   The app has a built-in GPS, can create invoices, and lets you schedule shifts or contractor time schedules. QuickBooks Time also generates reports with details about expenses, profit and loss statements, and balance sheets.

   Learn more about QuickBooks Time

   Key Features

   • Managers can review who’s working and what they’re working on
   • Reports
   • Alerts for schedule changes, timesheet approvals, and overtime
   • GPS and geofencing

   Pros

   • Included with QuickBooks Online Payroll Premium and Elite
   • Activity feed

   Cons

   • Features and integrations can get confusing
   • Can be expensive, especially for large teams

   Pricing

   Starts at $8.5/user/month Trial: Yes — 30-day Free Plan: No

4. 

   Harvest — Good for tracking budgets for multiple clients and projects
   

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Harvest is a contractor time tracking app that can track expenses and hours worked for different tasks, clients, and projects. You can generate reports to see the time spent on a specific job or project, its progress, its budget, and the time left to complete it. You can also add notes to time entries to detail what you’ve worked on.

   Harvest creates timesheets that show how much time each contractor has spent on a task or project, as well as the total hours worked for a project or client.

   Learn more about Harvest

   Key Features

   • Integrates with Xero and QuickBooks
   • Can submit expense requests
   • Manually edit time sheets
   • Project budget tracking

   Pros

   • Simple to use
   • Tracks paid and unpaid invoices

   Cons

   • Free version is only for a single user and two projects
   • Becomes expensive for larger teams

   Pricing

   $10.8/user/month Trial: Yes — 30-day Free Plan: Yes — For a single user

5. 

   Procore — Good for construction time tracking
   

   Available on

   • Web
   • iOS
   • Android

   

   Procore is a contractor time tracking app and project management platform for the construction industry. Contractors can log their time in the field, and managers can then export timecards for payroll. Timecard entries appear in daily project reports, so you can see in real time how many hours are being spent on each project.

   Procore enables managers to monitor work progress, answer contractor questions, and send work files. The Daily Log feature allows contractors to send observations and notes from the field.

   Learn more about Procore

   Key Features

   • Set billable hours on projects
   • Track billable and non-billable hours
   • Copy timecards to avoid re-entering project data
   • Filter timecards by date, worker, or project

   Pros

   • Includes bid management and estimate features
   • Workforce planning included

   Cons

   • Not for companies outside the construction industry
   • Pricing isn’t transparent

   Pricing

   Contact vendor for price Trial: No Free Plan: No

6. 

   Freshbooks — Good for: Self-employed individuals
   

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   FreshBooks tracks time spent on projects, organizes expenses, and lets you create and send client invoices. With permission from administrators, users can update projects and log expenses, too. Reports and financial statements help managers track expenses, revenues, and profits per client or per project.

   FreshBooks automates invoicing, sends payment reminders, and lets you pay your team online. In the platform, you can upload project files and information so your team has what they need for each task or shift.

   Learn more about Freshbooks

   Key Features

   • Integrates with Hubspot, Dropbox, Zapier, and other programs
   • Track time in Trello, Asana, Basecamp, and other programs
   • Review time worked by week, project, or team
   • Add notes to time entries

   Pros

   • Can bill automatically for hours worked
   • Weekly and monthly views of time worked

   Cons

   • Not for larger companies
   • The Lite plan is only for 5 clients

   Pricing

   Contact vendor for price Trial: No Free Plan: Yes

7. 

   Teamwork — Good for: Agencies
   

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Teamwork is a software solution with project management and time tracking features useful for agencies. Contractors can see work assignments, task lists, task and project due dates, and links to files they need to complete work. Managers can track project progress and contractor contributions.

   Teamwork’s time-tracking feature enables workers to track and log their hours. Managers can see how much time each team member has worked and what they worked on, and clients are able to view logged hours, too.

   Learn more about Teamwork

   Key Features

   • Integrates with Dropbox, Slack, Google, and other programs
   • Set budgets and track hours
   • Agency clients can see time entries
   • Add notes and descriptions to tracked time

   Pros

   • Transparency for clients
   • Generate invoices and reports

   Cons

   • Not designed for deskless workers
   • Free plan is only for up to 5 workers

   Pricing

   Starts at $10/user/month Trial: Yes Free Plan: Yes