10 Best Fleet Management and GPS Tracking Software for 2020

Is GPS tracking right for you and your fleet? The short answer is yes! No matter the size of your fleet, you can save time and money using a fleet management system. Before we go over some of the top tracking solutions, let’s dive into the importance of fleet management first!

What is fleet management?

Fleet management is the processes that fleet managers utilise to manage all fleet and asset information, from acquisition through to disposal. This enables companies to reduce costs, improve efficiency and ensure compliance across an entire fleet operation.

What is the purpose of fleet management?

Any company that uses vehicles within its business must have a type of professional fleet management. This ensures the control of commercial vehicles while helping to lower associated risk, boost efficiency and productivity and ensure compliance with legislation. With numerous challenges –  vehicle acquisition, fuel management, vehicle maintenance, health and safety and compliance – therefore, fleet management must rely on an efficient fleet management system to deliver on its goals and limit complications associated with common challenges. So, without any further ado, here is our top 10 list of fleet tracking software.

Our Top 10 Fleet Tracking Software

1. US Fleet Tracking

Founded in 2005, US Fleet Tracking calls itself the “number one manufacturer and provider of live vehicle tracking systems in the world.”

US Fleet Tracking reports will notify you of multiple statistics and problems including: aggressive driving, starts and stops, excessive idling, speeding, mileages for vehicles, vehicle mileage by state, device input activity, and geofence activity. Additionally, get activity playback for up to 90 days in the past, which is helpful in legal disputes, job completion verification, and other situations.

Other features include electronic logging, WEX fuel card integration, service call integration; google map search; live technical support; remote start, locks, and kill switch; contacts and addresses; and route set-up.

US Fleet Tracking offers a mobile app so you can check on your fleet when you’re on the go. You can even check out traffic and weather! Here are the alerts you can get: speed alerts (for when a vehicle exceeds a certain speed limit), geofence alerts (for knowing when vehicles enter, exit, or come within a certain proximity of a certain area), maintenance alerts (so you remember to change oil or rotate tires after a certain number of miles or hours), idle alerts (so you know when a vehicle has been idle for too long), and ignition alerts (so you’re notified exactly when your vehicles are turned on and off).

There are two plans available. The most popular option features 10-second updates and is $29.95 a month per hardwire tracker. The other plan has five-second updates and is $39.95 per month. Service for battery-powered trackers is an additional $10 per month per tracker. Each plan is contract-free and can be cancelled at any time.

2. GeoTab

GeoTab allows you to manage driver log reports and vehicle inspection information all from one platform. It also features easy installation so you don’t need a technician to install.

It aims to track driver Hours of Service so that you can ensure that you are compliant with HOS regulations, reducing accidents, injuries, and fatalities. It will also manage diagnostic trouble codes and engine faults, get you automatic odometer readings (synced every day at midnight), and report on fuel theft.

Geotab prides itself on its “Security First Principle,” including end-to-end security using authentication, encryption, message integrity verification, individualized devices with unique ID, non-static security keys, digitally-signed firmware, and independent third-party expert validation. As they’ve been around since 1996, we’d say they have the history to back up their fleet management software.

Geotab can be integrated with Garmin, supporting 16 hour days, truck routing, driver e-logs, road speed change alerts, advanced sharp turn alerts, stop light camera warnings, recorded duty status changes, drive and duty time audits, messaging, and adverse weather condition support.

3. Onfleet

Onfleet manages and analyzes local deliveries with simple software. In fact, they refer to themselves as a “delightful last minute delivery service.” For a free 14-day trial, Onfleet makes it easier to manage last mile deliveries, intuitive routing, real-time tracking, dispatching, analytics, and so much more.

Features include a simple and comprehensive dashboard, color-coded statuses, filters and search, accurate ETAs, real-time alerts, automatically-delivered text messages to customers, monitoring of key metrics, a variety of integrated apps, route optimization, and international support.

It boasts being easy for drivers to use, with easy ways to contact the receivers of the deliveries and collect proof of delivery.

Actually, you may not need an expensive fleet tracking software. If you’re looking to track time for your drivers, manage their tasks, and keep track of mileage and maintenance history you can do all that, and more, from the Connecteam field services mobile app. Choose from three pricing plans for up to 200 users ($29/month, $59/month, or Enterprise for over 200 users).

4. Fleet Maintenance Pro

Reviewers say that the software is easy to use and the company provides excellent support.

Features include fleet inventory tracking of an unlimited number of vehicles, preventative maintenance so you know when your vehicle is due for service, repair maintenance, history recording, fuel tracking, parts inventory, work orders (in Shop edition only), and flexible reporting. With this fleet software, you can easily and effectively maximize uptime and efficiency while enhancing the useful life of your assets. This diverse fleet management software makes fleet tracking easier to maximize the benefits of fleet management.

The cost for the software is a one-time charge. Standard, for single users, is $499. Deluxe is $749 – $5,499. Shop is $1,249 – $8,499. Fleet Maintenance Pro offers a free 30-day trial of any of the editions. We’d love to show you a screenshot from their trial version but, unfortunately, the trial version doesn’t work on Mac OS.

5. Director Fleet Software by Teletrac

This software is meant for fleets of any size and Teletrac has been around since 1988 which expertly “provides cloud-based GPS fleet tracking software.”

Features include mapping of vehicle location, driver status, geofencing, traffic updates, and event replay; instant vehicle and driver information; top-level view monitoring for all your vehicles; a navigation function that gives detailed driving directions; comparisons of planned versus actual travel for optimized routing; routing by distance or destination; vehicle monitoring; maintenance schedule alerts; advanced diagnostics; two-way messaging for drivers and dispatchers; platform integration; proactive management; accurate ELD records; driver scorecards; an unsafe driving event viewer; and real-time alerts for drivers.

Qtanium Connect, for heavy equipment and mixed fleets, is the only offering of its kind on the market.

Price varies– visit the website and input your information for a quote. This program offers a demo.

6. Telematics by TomTom

TomTom’s fleet management system offers real-time vehicle tracking with instant alerts, fleet optimization, dynamic communication between your mobile workforce and offices, encouragement of green and safe driving, and business software integration.

TomTom’s Software as a Service set-up means that you can access this information from any web browser, anywhere– without installation.

Its products include WebFleet (the online fleet management application), link vehicle tracking devices, and pro driver terminals. Check out the solution advisor for more information on which products are right for you and your fleet.

The company specializes in the industries of service and maintenance, towing and recovery, delivery and logistics, and passenger transport, so if you’re in one of these fields you’re all set! If you’re looking for a recognizable name to trust, look no further than TomTom.

In 2018, TomTom announced that it was exploring strategic alternatives for its Telematics unit and many believe this will force a sale.

7. Wialon

Wialon prides itself on a lack of constricting long-term contracts, flexible and powerful fleet management features, and 24/7 high-quality technical support.

Features include real-time unit tracking, flexible report building, fuel consumption control, driver behavior monitoring, routing management, alarm and notification system, account management via CMS, fleet KPIs analysis with dashboard, and tachograph data processing. It supports Software as a Service and server-based versions, different maps (like Google and Yahoo), and more than 700 different kinds of GPS hardware.

Wialon also offers a mobile app for tracking on Android and iOS.

Wialon is hosted by Gurtam, a software development company that also acts as a provider in real-time GPS monitoring, vehicle telematics and fleet management solutions.

8. Fleet Manager by GPSTrackIt

Features include constant coverage and communication, mobile solutions, maintenance alerts and reports, geofence breach alerts, indefinitely stored data, vehicle diagnostics, open API and data pump, monitoring of driver reports, vehicle maintenance reminders, fleet tracking, easy hour logging, quality hardware, multi-map views, automated reporting, scheduling and dispatching,

Get a 30-day guarantee and a 3-year warranty! For $23.95 a month and no contract, you can enjoy all features that GPSTrackIt has to offer.

9. GPS Insight Fleet Tracking Solution

Standard, designed for fleets of one to 25 vehicles, includes these features: email and text alerts, a reporting suite, mapping with Google street view, vehicle and landmark groups, landmarks, hours of service, one-year historical data, dispatch, simple routing, messaging to and from drivers, a maintenance module, customer/partner-facing maps, custom map icons, free APIs, fuel card integration, engine diagnostics, a mobile app for iOS and Android, and single user sign on.

Pro includes a custom dashboard, Google Earth integration, Garmin integration, data connect and data dump integration, driver ID, PRO monitoring, unlimited historical data, driver scorecards, unlimited users, and categories and attributes filtering.

Enterprise, for fleets of more than 500, features custom hierarchies, GIS/mapping overlays integration, and custom reporting.

Request a free demo to get started.

10. RTA Fleet Management

RTA was founded by Ron Turley, ex-manager of UPS, in 1979.

Features include work order management, parts inventory management, tire management, purchase orders, motor pool tracking, vehicle and equipment management, custom interfaces, barcoding and handheld data, and local and hosted options.

The software is easy to use and the customer service gets rave reviews.

Get a free demo before choosing from three pricing options; Light Duty ($1,680/annual fee, Medium Duty ($2,040/annual fee), and Heavy Duty ($2,400/annual fee).

Automated fleets and the future of fleet tracking

When considering software (and hardware) for your business, a fleet management solution (FMS) would probably be one of the more expensive purchases you’re facing. You may even consider that a FMS is not necessary for your business and you can probably use a time tracking app or other, more affordable, employee management tools.

That would probably be good enough for now but in the not so distant future we’re going to be seeing entire fleets of trucks, ships, buses, and cars take to the highways. Fleet management software that will be able to adapt and adjust to offer a solution for automated fleets will become a very integral part of a business. This type of software will be indispensable to any organization.

(1 votes, average: 5.00 out of 5)

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