The 10 Best Fleet Management Software Tools of 2022

Operating a fleet of vehicles is essential to your business, but managing both vehicles and employees on the move can be a pain. You need to know where your employees and vehicles are at all times, keep vehicles on their maintenance schedules, and stay in compliance with all the rules your business needs to follow.

The best fleet management software can help with all of that. Whether you need to route the closest employee to a new job site, track employee activities for payroll, or simply keep tabs on your business’s vehicles, fleet management apps can dramatically simplify your operations.

There are dozens of fleet management platforms to choose from, each with features tailored to different types of businesses. In this guide, we review the 10 best fleet management software programs of 2022 and help you choose the right platform for your company.

Our Top Picks

1. Connecteam – Best all-in-one fleet management software
2. US Fleet Tracking – Good for real-time fleet alerts
3. GeoTab – Good for optimizing your operations

What to Look for in a Fleet Management Software

There are a few key features to look for in a fleet management software:

• GPS tracking: Fleet management software should help you track your vehicles and display their locations on an interactive map.
• Timesheet management: The software should be able to clock drivers in and out to simplify payroll.
• Route optimization: Fleet management software should automatically optimize routes and let you re-assign nearby drivers to new jobs as they come up.
• Maintenance logging: The software should keep track of routine maintenance and repairs for each of your vehicles.
• Fuel card integration: The software should integrate with your fuel card system and automatically track fuel costs.
• Built-in analytics: Fleet management software should help you run your fleet as efficiently and safely as possible while minimizing costs.

The 10 Best Fleet Management Software of 2022

Best for: All-in-one fleet management software

Platforms: Web, iOS, Android

Connecteam offers comprehensive fleet management software that does more than just track your vehicles. It also helps you coordinate your employees, run payroll seamlessly, and ensure your workforce is safe.

Connecteam’s software puts many of the critical functions your business needs to run on autopilot. Employees can use a mobile app to clock in and out of shifts, while geofencing ensures that they’re doing so from the job sites they need to be at. Timesheet data from Connecteam is automatically relayed to your payroll software, making it easier than ever to pay employees on time for the work they do in the field.

Our fleet management software also helps you deploy your workforce as efficiently as possible. You can display the location of all your employees on a map, then reassign the closest workers to a nearby job site. If an employee leaves their agreed-upon work area, managers receive a notification so they can get in touch with the employee right away.
Connecteam also simplifies the process of assigning routes and shifts. You can leave open jobs up for grabs by any employee, add special instructions to a job, or set up notifications and reminders for important tasks.

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Best for: Real-time fleet alerts

Platforms: Web, iOS, Android

US Fleet Tracking provides physical GPS devices for all of your company’s vehicles. This means that you’re not relying on employees to download a mobile app or check in. Most devices are installed under a vehicle’s dashboard, but US Fleet Tracking also offers trackers that are meant to be hidden.

This fleet management software stands out for its real-time alerts. Managers can set up alerts for when a vehicle leaves a geofenced area, when a vehicle exceeds a certain speed, or even when a vehicle is stuck in traffic. Integrated weather monitoring also helps you reroute vehicles around incoming storms that could otherwise cause delays.

US Fleet Tracking’s software also lets you play back route data for up to 90 days. This is a handy feature for confirming that a route was completed, especially in the event of a dispute.

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Best for: Optimizing your operations

Platforms: Web, iOS, Android

GeoTab offers fleet management software as well as devices to help you monitor the health of your vehicles in real time. The platform is designed to help you optimize routes, fuel efficiency, driver time, and more.

GeoTab is best suited for fleet managers who want to take an analytical approach to fleet operations. The platform offers in-depth reports that cover everything from fuel efficiency to engine maintenance to driver behavior. You can create benchmarks based on a subset of drivers or vehicles, then easily compare the rest of your fleet against these top performers.

Another nice thing about GeoTab is that it works well with most devices and most third-party software. The company lets you use your own GPS tracking devices, whether that’s a mobile app or physical devices in your vehicles. GeoTab also has a marketplace of integrations and a software development kit for building custom extensions.

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Best for: Last-mile deliveries

Platforms: Web, iOS, Android

Onfleet is a fleet management platform designed with the needs of distributed delivery fleets in mind. It offers a route oprtimization algorithm that accounts for all of your drivers’ locations, traffic, capacity, and delivery priorities in order to calculate the most efficient routes for your employees. Onfleet can recalculate routes throughout the day as conditions change and automatically updates drivers’ assignments to maximize productivity.

Onfleet also has tools to help drivers manage their deliveries. For example, the Onfleet mobile app enables drivers to log photos of their drop-offs, collect signatures, and scan barcodes. A built-in chat system makes it easy to communicate with your team securely throughout the day.

Onfleet connects to Zapier, making it easy to integrate this software into your business’s workflows.

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Fleet Maintenance Pro is specifically designed to help you maintain your company’s vehicles. You can set up schedules for routine maintenance, log unexpected repairs, and track fuel consumption and efficiency over time. Fleet Maintenance Pro’s reporting features make it easy to track each vehicle’s total cost of ownership.

Notably, this software enables you to track not only cars and trucks but all of your company’s assets. That includes trailers, construction equipment, machinery, and tools. A basic plan enables you to track up to 50 vehicles and assets, while an Enterprise plan lets you track an unlimited number of vehicles and assets.

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Teletrac Navman offers comprehensive fleet management software with GPS vehicle tracking, maintenance logging, two-way messaging, and more. The software is especially good for time-sensitive deliveries and jobs because it enables you to see where your vehicles are at all times and how long it should take them to reach their destinations. If your customers are asking when to expect a delivery to arrive, Teletrac Navman makes it easy to provide a reliable estimate.

Teletrac Navman requires you to use physical GPS devices sold by the company in each of your vehicles. You can choose from plug-and-play trackers, hard-wired tamper-resistant trackers, and battery-powered trackers.

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Actually, you may not need an expensive fleet tracking software. If you’re looking to track time for your drivers, manage their tasks, and keep track of mileage and maintenance history you can do all that, and more, from the Connecteam field services mobile app. Pricing starts at just $39/month for up to 50 users or you can get started with the free for life plan.

Best for: Automated workflows

Platforms: Web, iOS, Android

Samsara offers an all-in-one fleet management software that can help you track your company’s vehicles, optimize routes, manage fuel consumption and maintenance, and more.

What’s unique about Samsara’s software is that it offers automated workflows for drivers. Drivers can check in for work using the Samsara mobile app, record a pre-trip inspection of their vehicle, or work through safety and compliance forms with ease.

Samsara’s software collects all of the data from these mobile workflows in a centralized analytics dashboard, making it easy for managers to optimize your fleet. You can choose from more than 30 built-in reporting templates or build your own custom reports. The platform also supports SMS and email alerts for geofences, temperature sensors, and erratic driver behavior.

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Best for: Fuel management

Platforms: Web, iOS, Android

Fleetio is a fleet management platform that specializes in fuel management and fleet maintenance.

The platform integrates with most fuel card systems, making this software a good choice for monitoring fuel efficiency and optimizing your fleet’s fuel consumption. The software automatically imports fuel card transactions on a daily basis and alerts managers to invalid readings as soon as they occur. A built-in reporting dashboard makes it easy to track fuel efficiency by vehicle, location, driver, timeframe, and more.

Fleetio also offers a variety of tools to help you track everything from routine maintenance to unexpected repairs to parts and labor. You can also keep records of how long each vehicle has spent in the shop and which mechanics have worked on them.

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Best for: Video monitoring

Platforms: Web, iOS, Android

GPS Trackit offers GPS tracking, alerts, analytics, route optimization, and more. You can see where all of your in-service vehicles are on an interactive map, making it easy to re-route drivers as needed. A built-in reporting dashboard makes it easy to track driver performance, optimize fuel efficiency, and stay on top of maintenance.

This platform especially stands out if you want to incorporate video recordings into your fleet management. You can install front- and cab-facing cameras and stream the video recordings in real time. Videos can also be archived, giving you evidence to turn to in the event of an accident or liability claim.

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Avrios is all-in-one fleet management software that includes GPS vehicle tracking, maintenance logging, automated workflows, and more. The platform is easy to use, especially if your company is trying fleet management software for the first time.

One of the best things about Avrios is that it integrates with a wide variety of fleet-related services and software packages. The software can import transactions from most fuel card systems and even connect to a variety of popular employee management software programs to manage your drivers. On top of that, Avrios has a built-in network of partners, including vehicle rental companies and mechanic networks, that customers can access at discounted rates.

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Compare the Best Fleet Management Software

What Is Fleet Management Software?

Fleet management software is designed to help you manage a fleet of business vehicles. With the right fleet management platform, you can track your vehicles when they’re out in the field, keep track of each vehicle’s maintenance requirements, monitor your fuel costs, and more.

The goal of fleet management software is to reduce the costs of operating business vehicles. It also plays an important role in ensuring your products are delivered on time and that your drivers stay safe on the job.

How Does Fleet Management Software Work?

Fleet management software incorporates several features to help you monitor your fleet. First, most fleet management platforms use GPS systems to track your vehicles. App or tracker-based GPS systems in your vehicles allow your fleet management system to record driving time, routes, acceleration and braking, and the location of all your vehicles.

Many fleet management platforms also integrate with fuel card systems, making it easy to track your fuel costs. You can monitor fuel consumption by vehicle, driver, route, season, and more. Top software platforms include built-in analytics to help you run your fleet more efficiently.

Finally, fleet management software offers streamlined logging for routine maintenance and unexpected repairs. You can easily see any vehicle’s entire maintenance history and get alerts when it’s time for additional maintenance.

Why Should I Use Fleet Management Software?

Fleet management software can save your business a significant amount of money. With the right software, you can optimize routes between jobs and quickly determine the best ways to cut fuel costs.

In addition, fleet management software enables you to run your business more efficiently. If you need to route a driver to a new job site or add a delivery, you can quickly see which of your drivers is closest to the new location. When planning out routes for a day of work, fleet management software can automatically calculate the most efficient paths for each driver.

Tracking your vehicles’ maintenance history with fleet management software is also critical. The more you can stay ahead of routine maintenance, the better you can avoid costly repairs and painful periods when vehicles are out of commission.

How Much Does Fleet Management Software Cost?

Fleet management software can be priced on a per vehicle, per user, or per company basis. Fleetio, for example, charges $5 per vehicle, while Fleet Maintenance Pro starts at $30 per user per month. Some companies, including GeoTab and Samsara, require you to request a custom quote based on your business’s fleet and the features you need.

One thing to look for when comparing fleet management software is a free pricing tier. Connecteam offers a free plan that supports up to 50 users, and pricing for paid plans starts at just $39 per month for up to 50 users. Connecteam also offers a 14-day free trial so you can try out paid plans before committing.

FAQs

What is the best fleet management software?

Which fleet management software is right for you depends on the features your business needs. For a comprehensive all-in-one fleet management solution, check out Connecteam, which offers a free plan for up to 50 users and a 14-day free trial.

What does fleet management software do?

Fleet management software helps you track your business’s vehicles when they’re out on the road. It can also keep track of vehicle maintenance requirements, plan out routes, and help you communicate with drivers.

What are the benefits of fleet management software?

Fleet management software can help your business run more efficiently, reduce fuel costs, and keep your company’s vehicles properly maintained.

The Bottom Line on Fleet Management Software

Fleet management software is essential if your business has more than a few vehicles to keep track of. With the best fleet management software, you can track your drivers in the field, plan routes as efficiently as possible to save on fuel costs, and stay one step ahead of maintenance tasks.

If you’re looking for the best all-in-one fleet management software, check out Connecteam. Connecteam supports GPS vehicle tracking, timesheet tracking, shift and route assignments, group messaging with drivers, and much more. Plus, your business can use Connecteam for free for up to 50 users.