Keep track of your company’s vehicles easily using the best fleet management software of 2023.
The best fleet management software can help with all of that. Whether you need to route the closest employee to a new job site, track employee activities for payroll, or simply keep tabs on your business’s vehicles, fleet management tracking apps can dramatically simplify your operations.
There are dozens of fleet tracking platforms to choose from, each with features tailored to different types of businesses. In this guide, we review the 10 best fleet management software programs of 2023 and help you choose the right platform for your company.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best all-in-one fleet management software.
Learn more -
Good for real-time fleet alerts.
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Good for optimizing your operations.
What to Look For in a Fleet Management Software
There are a few key features to look for in a fleet management software:
- GPS tracking: Fleet management software should help you track your vehicles and display their locations on an interactive map.
- Timesheet management: The software should be able to clock drivers in and out to simplify payroll.
- Route optimization: Fleet management software should automatically optimize routes and let you re-assign nearby drivers to new jobs as they come up.
- Maintenance logging: The software should keep track of routine maintenance and repairs for each of your vehicles.
- Fuel card integration: The software should integrate with your fuel card system and automatically track fuel costs.
- Built-in analytics: Fleet management software should help you run your fleet as efficiently and safely as possible while minimizing costs.
The 10 Best Fleet Management Softwares of 2023
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Best for: All-in-one fleet management software
Available on
- Web
- iOS
- Android
Connecteam offers comprehensive fleet management software that does more than just track your vehicles. It also helps you coordinate your employees, run payroll seamlessly, and ensure your workforce is safe.
Connecteam’s software puts many of the critical functions your business needs to run on autopilot. Employees can use a mobile app to clock in and out of shifts, while geofencing ensures that they’re doing so from the job sites they need to be at. Timesheet data from Connecteam is automatically relayed to your payroll software, making it easier than ever to pay employees on time for the work they do in the field.
Our fleet management software also helps you deploy your workforce as efficiently as possible. You can display the location of all your employees on a map, then reassign the closest workers to a nearby job site. If an employee leaves their agreed-upon work area, managers receive a notification so they can get in touch with the employee right away.
Connecteam also simplifies the process of assigning routes and shifts. You can leave open jobs up for grabs by any employee, add special instructions to a job, or set up notifications and reminders for important tasks.Key Features
- GPS-based timesheet tracking
- See all employees on a map
- Assign shifts and routes to employees
- Get alerted when an employee leaves a job site
- Reminders for shifts and tasks
- 1:1 messaging and group chat
Pros
- Web and mobile apps
- Responsive customer support
- Integrates with payroll software
- User-friendly employee interface
Cons
- GPS time tracking not included with free plan
Pricing
Starts at just $29/month for the first 30 users Free 14-day trial Free plan available
14-day free trial, no credit card required
Start your free trial -
Best for: Real-time fleet alerts
Available on
- Web
- iOS
- Android
US Fleet Tracking’s fleet manager software provides physical GPS devices for all of your company’s vehicles. Most fleet tracking devices are installed under a vehicle’s dashboard, but US Fleet Tracking also offers GPS trackers that are meant to be hidden.
This fleet management software stands out for its real-time alerts. It also includes integrated weather monitoring that helps you reroute vehicles around incoming storms.
US Fleet Tracking’s software lets you play back route data for up to 90 days, allowing you to confirm that a route was completed.
Learn more about US Fleet TrackingKey Features
- GPS tracking devices installed in your vehicles
- Speed and traffic alerts
- Unlimited geofences
- 90-day route playback
Pros
- Doesn’t rely on employees downloading an app
- Integrated weather monitoring
Cons
- No time tracking features
- Must purchase GPS tracking devices for each vehicle
Pricing
Starts at $29.95/tracking device/month. Trackers start at $129 per device. Free trial available: No Free plan: No
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Best for: Optimizing your operations
Available on
- Web
- iOS
- Android
GeoTab offers fleet management software as well as devices to help you monitor the health of your vehicles in real time. The platform is designed to help you optimize routes, fuel efficiency, driver time, and more.
GeoTab is best suited for fleet managers who want to take an analytical approach to fleet operations. The vehicle tracking software offers in-depth reports that cover everything from fuel efficiency to engine maintenance to driver behavior. You can create benchmarks based on a subset of drivers or vehicles, then easily compare the rest of your fleet against these top performers.
Another nice thing about GeoTab’s fleet tracking system is that it works well with most devices and most third-party software. The company lets you use your own GPS tracking devices, whether that’s a mobile app or physical devices in your vehicles. GeoTab also has a marketplace of integrations and a software development kit for building custom extensions.
Learn more about GeoTabKey Features
- Detailed and customizable reports
- Set benchmarks based on specific drivers or vehicles
- Bring your own GPS device
- Wide range of software integrations
Pros
- Tracks engine health and vehicle maintenance data
- Works with any GPS tracking device
Cons
- Requires a lot of analysis
- Fuel card integration requires an upgrade
Pricing
Pricing isn’t publicly available Free trial available: No Free plan: No
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Best for: Tracking efficiency over time.
Available on
- Web
- iOS
- Android
- Windows
Fleet Maintenance Pro’s vehicle tracking software is specifically designed to help you maintain your company’s vehicles. You can set up schedules for routine maintenance, log unexpected repairs, and track fuel consumption and efficiency over time. Fleet Maintenance Pro’s reporting features make it easy to track each vehicle’s total cost of ownership.
Learn more about Fleet Maintenance Pro
Notably, this fleet manager software enables you to track not only cars and trucks but all of your company’s assets. That includes trailers, construction equipment, machinery, and tools. A basic plan enables you to track up to 50 vehicles and assets, while an Enterprise plan lets you track an unlimited number of vehicles and assetsKey Features
- Schedule routine maintenance
- Import fuel card data
- Track assets in addition to vehicles
- Customizable reports
Pros
- Track your vehicles’ total cost of ownership
- Easy to use
Cons
- Setup is time-consuming
- GPS tracking requires Enterprise plan
Pricing
Starts at $30/month per user Free trial available: Yes Free plan: No
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Best for: Managing time-sensitive jobs.
Available on
- Web
- iOS
- Android
- Windows
- Mac
Teletrac Navman offers comprehensive fleet management software with GPS vehicle tracking, maintenance logging, two-way messaging, and more. The software is especially good for time-sensitive deliveries and jobs because it enables you to see where your vehicles are at all times and how long it should take them to reach their destinations. If your customers are asking when to expect a delivery to arrive, Teletrac Navman makes it easy to provide a reliable estimate.
This truck tracking software requires you to use physical GPS trackers sold by the company in each of your vehicles. You can choose from plug-and-play trackers, hard-wired tamper-resistant trackers, and battery-powered trackers.
Learn more about TN360 by Teletrac
Key Features
- Supports integrated dashboard cameras
- Geofencing with real-time alerts
- Driver scorecards
- Fleet maintenance schedules
Pros
- Estimate remaining route time
- Multiple GPS tracking devices available
Cons
- Must purchase physical GPS devices
- Limited tools for drivers
Pricing
Contact Teletrac Navman for pricing
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Best for: Last-mile deliveries
Available on
- Web
- iOS
- Android
Onfleet is a fleet management tracking platform designed with the needs of distributed delivery fleets in mind. It offers a route optimization algorithm that accounts for all of your drivers’ locations, traffic, capacity, and delivery priorities in order to calculate the most efficient routes for your employees. Onfleet can recalculate routes throughout the day as conditions change and automatically updates drivers’ assignments to maximize productivity.
Onfleet also has tools to help drivers manage their deliveries. For example, the Onfleet mobile app enables drivers to log photos of their drop-offs, collect signatures, and scan barcodes. A built-in chat system makes it easy to communicate with your team securely throughout the day.
Onfleet connects to Zapier, making it easy to integrate this software into your business’s workflows.
Learn more about OnfleetKey Features
- Automatic route optimization and assignment
- Private messaging and group chat
- Send customers automatic delivery updates
- Zapier integration
Pros
- Route optimization for urban areas
- API available for custom applications
Cons
- Number of included monthly deliveries is limited
- Route optimization requires upgrade
Pricing
Starts at $149 per month 14-day free trial
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Best for: Automated workflows
Available on
- Web
- iOS
- Android
Samsara offers an all-in-one fleet management software that can help you track your company’s vehicles, optimize routes, manage fuel consumption and maintenance, and more.
What’s unique about Samsara’s fleet tracking software is that it offers automated workflows for drivers. Drivers can check in for work using the Samsara mobile app, record a pre-trip inspection of their vehicle, or work through safety and compliance forms with ease.
Samsara’s fleet manager software collects all of the data from these mobile workflows in a centralized analytics dashboard, making it easy for managers to optimize their fleet. You can choose from more than 30 built-in reporting templates or build your own custom reports. The platform also supports SMS and email alerts for geofences, temperature sensors, and erratic driver behavior.
Learn more about SamsaraKey Features
- Automated workflows for drivers
- Route optimization
- Vehicle maintenance tracking
- ELD compliance
Pros
- Simple mobile forms and workflows for drivers
- Custom reports and real-time alerts
Cons
- Mobile app can be buggy
- Setting up workflows is time-consuming
Pricing
Contact Samsara for pricing
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Best for: Fuel management
Available on
- Web
- iOS
- Android
Fleetio is a fleet management tracking platform that specializes in fuel management and fleet maintenance.
The platform integrates with most fuel card systems, making this truck tracking software a good choice for monitoring fuel efficiency and optimizing your fleet’s fuel consumption. The software automatically imports fuel card transactions on a daily basis and alerts managers to invalid readings as soon as they occur. A built-in reporting dashboard makes it easy to track fuel efficiency by vehicle, location, driver, timeframe, and more.
Fleetio also offers a variety of tools to help you track everything from routine maintenance to unexpected repairs to parts and labor. You can also keep records of how long each vehicle has spent in the shop and which mechanics have worked on them.
Learn more about FleetioKey Features
- Integrates with most fuel card systems
- Automatic transaction imports
- Fuel analytics dashboard
- Maintenance logging
Pros
- Very easy to use
- Supports tools and equipment in addition to vehicles
Cons
- Doesn’t offer route optimization or geofencing
- Cannot scan vehicle or equipment barcodes
Pricing
Starts at $5 per vehicle per month 14-day free trial
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Best for: Video monitoring
Available on
- Web
- iOS
- Android
GPS Trackit’s vehicle tracking software offers GPS tracking, alerts, analytics, route optimization, and more. You can see where all of your in-service vehicles are on an interactive map, making it easy to re-route drivers as needed. A built-in reporting dashboard makes it easy to track driver performance, optimize fuel efficiency, and stay on top of maintenance.
This fleet tracking platform especially stands out if you want to incorporate video recordings into your fleet management. You can install front- and cab-facing cameras and stream the video recordings in real time. Videos can also be archived, giving you evidence to turn to in the event of an accident or liability claim.
Learn more about Fleet Manager by GPSTrackItKey Features
- Interactive fleet mapping
- Driver performance reports
- Integrates with dash cameras
- Geofence and behavior alerts
Pros
- Highly customizable reporting dashboard
- Stream and archive video recordings
Cons
- Limited features for maintenance tracking
- Doesn’t integrate with fuel card systems
Pricing
Contact GPS Trackit for pricing
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Best for: Automating workflows.
Available on
- Web
Avrios is an all-in-one fleet management software that includes GPS vehicle tracking, maintenance logging, automated workflows, and more. The platform is easy to use, especially if your company is trying fleet management software for the first time.
One of the best things about Avrios’s truck tracking software is that it integrates with a wide variety of fleet-related services and software packages. The software can import transactions from most fuel card systems and even connect to a variety of popular employee management software programs to manage your drivers. On top of that, Avrios has a built-in network of partners, including vehicle rental companies and mechanic networks, that customers can access at discounted rates.
Learn more about AvriosKey Features
- Integrates with HR software
- Import fuel card transactions
- Network of partner businesses
- Automated driver workflows
Pros
- Very user-friendly software
- Simple workflow automations
Cons
- No map view for tracking your vehicles
- No route optimization tools
Pricing
Starts at $10/month per vehicle Free trial available: No Free plan: Yes
Compare the Best Fleet Management Softwares
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| Pricing |
Starts at just $29/month for the first 30 users
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Starts at $29.95/tracking device/month. Trackers start at $129 per device.
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Pricing isn’t publicly available
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Starts at $30/month per user
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Contact Teletrac Navman for pricing
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Starts at $149 per month
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Contact Samsara for pricing
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Starts at $5 per vehicle per month
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Contact GPS Trackit for pricing
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Starts at $10/month per vehicle
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yes
14 days
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no
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yes
15 days
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yes
14 days
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yes
14 days
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no
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yes
Up to 10 users
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no
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yes
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What Is Fleet Management Software?
Fleet management software is designed to help you manage a fleet of business vehicles. With the right fleet management platform, you can track your vehicles when they’re out in the field, keep track of each vehicle’s maintenance requirements, monitor your fuel costs, and more.
The goal of fleet management software is to help businesses save money by reducing the costs of operating business vehicles. It also plays an important role in ensuring your products are delivered on time and that your drivers stay safe on the job.
How Does Fleet Management Software Work?
Fleet management software incorporates several features to help you monitor your fleet. First, most fleet tracking solutions use GPS systems to track your vehicles. App or tracker-based GPS systems in your vehicles allow your fleet management system to record driving time, routes, acceleration and braking, and the location of all your vehicles.
Many vehicle tracking systems also integrate with fuel card systems, making it easy to track your fuel costs. You can monitor fuel consumption by vehicle, driver, route, season, and more. Top fleet tracking software platforms include built-in analytics to help you run your fleet more efficiently.
Finally, fleet management software offers streamlined logging for routine maintenance and unexpected repairs. You can easily see any vehicle’s entire maintenance history and get alerts when it’s time for additional maintenance.
Why Should I Use Fleet Management Software?
Fleet management software can save your business a significant amount of money. With the right software, you can optimize routes between jobs and quickly determine the best ways to cut fuel costs.
In addition, fleet management software enables you to run your business more efficiently. If you need to route a driver to a new job site or add a delivery, you can quickly see which of your drivers is closest to the new location. When planning out routes for a day of work, fleet management software can automatically calculate the most efficient paths for each driver.
Tracking your vehicles’ maintenance history with fleet management software is also critical. The more you can stay ahead of routine maintenance, the better you can avoid costly repairs and painful periods when vehicles are out of commission.
Finally, monitoring the location of each vehicle further enhances driver safety.
How Much Does Fleet Management Software Cost?
Fleet management software can be priced on a per vehicle, per user, or per company basis. Fleetio, for example, charges $5 per vehicle, while Fleet Maintenance Pro starts at $30 per user per month. Some companies, including GeoTab and Samsara, require you to request a custom quote based on your business’s fleet and the features you need.
One thing to look for when comparing fleet management software is a free pricing tier. Connecteam offers a free plan that supports up to 10 users, and pricing for paid plans starts at just $29 per month for up to 30 users. Connecteam also offers a 14-day free trial, so you can try out paid plans before committing.
FAQs
What is the best fleet management software?
Which fleet manager software is right for you depends on the features your business needs. For a comprehensive all-in-one fleet management tracking solution, check out Connecteam, which offers a free plan for up to 30 users and a 14-day free trial.
What does fleet management software do?
Fleet management software helps you track your business’s vehicles when they’re out on the road. It can also keep track of vehicle maintenance requirements, plan out routes, and help you communicate with drivers.
What are the benefits of fleet management software?
Fleet management software can help your business run more efficiently, reduce fuel costs, and keep your company’s vehicles properly maintained.
The Bottom Line On Fleet Management Software
Fleet management software is essential if your business has more than a few vehicles to keep track of. With the best fleet management software, you can track your drivers in the field, plan routes as efficiently as possible to save on fuel costs, and stay one step ahead of maintenance tasks.
If you’re looking for the best all-in-one fleet management software, check out Connecteam. Connecteam supports GPS vehicle tracking, timesheet tracking, shift and route assignments, group messaging with drivers, and much more. Plus, your business can use Connecteam for free for up to 30 users.