11 Best Fleet Management and GPS Tracking Software for 2021

Is GPS tracking right for you and your fleet? The short answer is yes! No matter the size of your fleet, you can save time and money using a fleet management system. Before we go over some of the top tracking solutions, let’s dive into the importance of fleet management first!

What is fleet management?

Fleet management is the processes that fleet managers utilise to manage all fleet and asset information, from acquisition through to disposal. This enables companies to reduce costs, improve efficiency and ensure compliance across an entire fleet operation.

What is the purpose of fleet management?

Any company that uses vehicles within its business must have a type of professional fleet management. This ensures the control of commercial vehicles while helping to lower associated risk, boost efficiency and productivity, and ensure compliance with legislation. With numerous challenges –  vehicle acquisition, fuel management, vehicle maintenance, health and safety, and compliance – therefore, fleet management must rely on an efficient fleet management system to deliver on its goals and limit complications associated with common challenges. So, without any further ado, here is our top 11 list of fleet tracking software.

Our Top 11 Fleet Tracking Software Solutions

1.  US Fleet Tracking

Founded in 2005, US Fleet Tracking calls itself the “number one manufacturer and provider of live vehicle tracking systems in the world.”

US Fleet Tracking reports will notify you of multiple statistics and problems including aggressive driving, starts and stops, excessive idling, speeding, mileages for vehicles, vehicle mileage by state, device input activity, and geofence activity. Additionally, get activity playback for up to 90 days in the past, which is helpful in legal disputes, job completion verification, and other situations.

Other features include electronic logging, WEX fuel card integration, service call integration; google map search; live technical support; remote start, locks, and kill switch; contacts and addresses; and route set-up.

US Fleet Tracking offers a mobile app so you can check on your fleet when you’re on the go. You can even check out traffic and weather! Here are the alerts you can get: speed alerts (for when a vehicle exceeds a certain speed limit), geofence alerts (for knowing when vehicles enter, exit, or come within a certain proximity of a certain area), maintenance alerts (so you remember to change oil or rotate tires after a certain number of miles or hours), idle alerts (so you know when a vehicle has been idle for too long), and ignition alerts (so you’re notified exactly when your vehicles are turned on and off).

Price: There are two plans available. The most popular option features 10-second updates and is $29.95 a month per hardwire tracker. The other plan has five-second updates and is $39.95 per month. Service for battery-powered trackers is an additional $10 per month per tracker. Each plan is contract-free and can be canceled at any time.

2. Connecteam

Connecteam offers a GPS time tracking solution (which the US Chamber of Commerce listed as one of the best time clock apps available) that helps your fleet management business reduce costs, streamline payroll and timesheets, enhance compliance and safety, and automate processes within your fleet operations.

What are the top features available on Connecteam that benefit your fleet operations? Take a look below!

• GPS Empowered: when an employee clocks in or out from their mobile phone, a timestamp and GPS location is tagged in real-time so you can be sure time tracking is accurate down to the last second.
• Clear Timesheets & Payroll: export timesheets in your preferred format to simplify payroll. Quick actions and visual flags point out what matters: auto calculated breaks, overtime, double-time, daily limit, auto clock-out, add shifts in bulk, accommodate multiple shifts in a day, dd absences, and more.
• Efficient Job Scheduling:assign routes based on different requirements include relevant information such as time, address, and special instructions for each shift. Set shifts, repeating shifts, or open shifts that are up for grabs. Send notifications and reminders, get notified when a shift is acknowledged or rejected, late check-in, or when tasks were completed.
• Real-time Field Reports: reporting from field to office has never been easier. While on the go, employees can submit reports, forms, and checklists such as maintenance, vehicle inspection, and more.
• Streamlined Communication: logistical and operational communication, engaging updates, announcements, and more can be done in real-time and easily with advanced communication features such as chat groups and channels, real-time push notifications, private chat,  employee directory, and more. This way, you can communicate important weather updates, traffic reports, and more.
• Task Management: issue one-time tasks and include built-in reminders so that your employees execute the task and automatically receive updates on task completion as it happens. Tasks can include license renewal, yearly vehicle inspection, etc.
• Safety & Compliance: ensure employees have direct access to key safety information and resources, safety protocols, ongoing safety training, and real-time safety reporting right on their mobile phone. Any time you need to update a certain protocol or procedure, your employees instantly have the latest version available on the app.
• Onboarding & Training: quickly and efficiently onboard your team and get them up to speed by creating a structured onboarding experience with read and sign forms, quizzes, videos, PDFs, and more.

Price: Never pay per each user again! Instead, Connecteam offers fixed monthly plans starting at just $39/month for up to 50 users. And if you have over 200 users, the Enterprise plan is available for fixed monthly plans as well. Or you can always start with the free for life plan.

Sign up now for your free plan to see if Connecteam is the right fit for your fleet management company. 

3. GeoTab

GeoTab allows you to manage driver log reports and vehicle inspection information all from one platform. It also features easy installation so you don’t need a technician to install.

It aims to track driver hours of Service so that you can ensure that you are compliant with HOS regulations, reducing accidents, injuries, and fatalities. It will also manage diagnostic trouble codes and engine faults, get you automatic odometer readings (synced every day at midnight), and report on fuel theft.

Geotab prides itself on its “Security First Principle,” including end-to-end security using authentication, encryption, message integrity verification, individualized devices with a unique ID, non-static security keys, digitally-signed firmware, and independent third-party expert validation. As they’ve been around since 1996, we’d say they have the history to back up their fleet management software.

Geotab can be integrated with Garmin, supporting 16 hour days, truck routing, driver e-logs, road speed change alerts, advanced sharp turn alerts, stop light camera warnings, recorded duty status changes, drive and duty time audits, messaging, and adverse weather condition support.

Price: The Geotab GO device includes upfront payment for the device and ongoing monthly payments for the service. Talk with a representative about detailed pricing.

4. Onfleet

Onfleet manages and analyzes local deliveries with simple software. In fact, they refer to themselves as a “delightful last-minute delivery service.” For a free 14-day trial, Onfleet makes it easier to manage last-mile deliveries, intuitive routing, real-time tracking, dispatching, analytics, and so much more.

Features include a simple and comprehensive dashboard, color-coded statuses, filters and search, accurate ETAs, real-time alerts, automatically-delivered text messages to customers, monitoring of key metrics, a variety of integrated apps, route optimization, and international support.

It boasts being easy for drivers to use, with easy ways to contact the receivers of the deliveries and collect proof of delivery.

Price: The starter plan is available at $149/month. There is a free 14-day trial.

5. Fleet Maintenance Pro

Reviewers say that the software is easy to use and the company provides excellent support.

Features include fleet inventory tracking of an unlimited number of vehicles, preventative maintenance so you know when your vehicle is due for service, repair maintenance, history recording, fuel tracking, parts inventory, work orders (in Shop edition only), and flexible reporting. With this fleet software, you can easily and effectively maximize uptime and efficiency while enhancing the useful life of your assets. This diverse fleet management software makes fleet tracking easier to maximize the benefits of fleet management.

Price: The cost of the software is a one-time charge. Standard, for single users, is $499. Deluxe is $749 – $5,499. Shop is $1,249 – $8,499. Fleet Maintenance Pro offers a free 30-day trial of any of the editions. 

6. Director Fleet Software by Teletrac

This software is meant for fleets of any size and Teletrac has been around since 1988 which expertly “provides cloud-based GPS fleet tracking software.”

Features include mapping of vehicle location, driver status, geofencing, traffic updates, and event replay; instant vehicle and driver information; top-level view monitoring for all your vehicles; a navigation function that gives detailed driving directions; comparisons of planned versus actual travel for optimized routing; routing by distance or destination; vehicle monitoring; maintenance schedule alerts; advanced diagnostics; two-way messaging for drivers and dispatchers; platform integration; proactive management; accurate ELD records; driver scorecards; an unsafe driving event viewer; and real-time alerts for drivers.

Qtanium Connect, for heavy equipment and mixed fleets, is the only offering of its kind on the market.

Price: Price varies– visit the website and input your information for a quote. This program offers a demo.

Actually, you may not need an expensive fleet tracking software. If you’re looking to track time for your drivers, manage their tasks, and keep track of mileage and maintenance history you can do all that, and more, from the Connecteam field services mobile app. Pricing starts at just $39/month for up to 50 users or you can get started with the free for life plan.

7. Telematics by TomTom

TomTom’s fleet management system offers real-time vehicle tracking with instant alerts, fleet optimization, dynamic communication between your mobile workforce and offices, encouragement of green and safe driving, and business software integration.

TomTom’s Software as a Service set-up means that you can access this information from any web browser, anywhere– without installation.

Its products include WebFleet (the online fleet management application), link vehicle tracking devices, and pro driver terminals. Check out the solution advisor for more information on which products are right for you and your fleet.

The company specializes in the industries of service and maintenance, towing and recovery, delivery and logistics, and passenger transport, so if you’re in one of these fields you’re all set! If you’re looking for a recognizable name to trust, look no further than TomTom.

Price: Talk to a representative to learn more about pricing.

8. Wialon

Wialon prides itself on a lack of constricting long-term contracts, flexible and powerful fleet management features, and 24/7 high-quality technical support.

Features include real-time unit tracking, flexible report building, fuel consumption control, driver behavior monitoring, routing management, alarm and notification system, account management via CMS, fleet KPIs analysis with dashboard, and tachograph data processing. It supports Software as a Service and server-based versions, different maps (like Google and Yahoo), and more than 700 different kinds of GPS hardware.

Wialon also offers a mobile app for tracking on Android and iOS.

Wialon is hosted by Gurtam, a software development company that also acts as a provider in real-time GPS monitoring, vehicle telematics, and fleet management solutions.

Price: Talk to a representative to learn more about pricing.

9. Fleet Manager by GPSTrackIt

Features include constant coverage and communication, mobile solutions, maintenance alerts, and reports, geofence breach alerts, indefinitely stored data, vehicle diagnostics, open API and data pump, monitoring of driver reports, vehicle maintenance reminders, fleet tracking, easy hour logging, quality hardware, multi-map views, automated reporting, scheduling, and dispatching,

Price: Get a 30-day guarantee and a 3-year warranty! For $23.95 a month and no contract, you can enjoy all features that GPSTrackIt has to offer.

10. GPS Insight Fleet Tracking Solution

Standard, designed for fleets of one to 25 vehicles, includes these features: email and text alerts, a reporting suite, mapping with Google street view, vehicle and landmark groups, landmarks, hours of service, one-year historical data, dispatch, simple routing, messaging to and from drivers, a maintenance module, customer/partner-facing maps, custom map icons, free APIs, fuel card integration, engine diagnostics, a mobile app for iOS and Android, and single-user sign-on.

Pro includes a custom dashboard, Google Earth integration, Garmin integration, data connectivity, and data dump integration, driver ID, PRO monitoring, unlimited historical data, driver scorecards, unlimited users, and categories and attributes filtering.

Enterprise, for fleets of more than 500, features custom hierarchies, GIS/mapping overlays integration, and custom reporting.

Price: Request a free demo to get started.

11. RTA Fleet Management

RTA was founded by Ron Turley, ex-manager of UPS, in 1979.

Features include work order management, parts inventory management, tire management, purchase orders, motor pool tracking, vehicle, and equipment management, custom interfaces, barcoding and handheld data, and local and hosted options.

The software is easy to use and the customer service gets rave reviews.

Price: Get a free demo before choosing from three pricing options; Light Duty ($1,680/annual fee, Medium Duty ($2,040/annual fee), and Heavy Duty ($2,400/annual fee).

Automated Fleets And The Future Of Fleet Tracking

When considering software (and hardware) for your business, a fleet management solution (FMS) would probably be one of the more expensive purchases you’re facing. You may even consider that an FMS is not necessary for your business and you can probably use a time tracking app or other, more affordable, employee management tools.

That would probably be good enough for now but in the not so distant future, we’re going to be seeing entire fleets of trucks, ships, buses, and cars take to the highways. Fleet management software that will be able to adapt and adjust to offer a solution for automated fleets will become a very integral part of a business. This type of software will be indispensable to any organization.