Team management software can help increase efficiency, engagement, and productivity in your team. We review the 11 best team management software programs so you can find the right fit for your company.
Good team management is no longer limited to task management and time tracking. Even the best teams can fall prey to missed deadlines, work errors, and time mismanagement without the right checks and balances in place. It’s therefore crucial for managers to have full control over projects, especially if their workers are spread out in the field.
Team management software can help you achieve this. In this guide, we review the 11 best team management software systems for 2024, so you can choose the right one for your team.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
-
The best team management software for streamlining workflow & boosting productivity
-
Good for project management
-
Good for CRM, quoting, and billing
Why trust us?
Our team of unbiased software reviewers follows strict editorial guidelines, and our methodology is clear and open to everyone.
See our complete methodology
41
Tools considered
28
Tools reviewed
11
Best tools
chosen
What to Look For in a Team Management Software
The best team management software systems are effective and simple to use. Here are some key features to look for:
- Communications platform. Look for an app that offers instant communication, real-time company updates, and access to archived content. An in-app company directory is also a great tool to help managers and employees connect easily.
- Employee time-tracking tools. These are vital for tracking accurate working hours and reducing payroll errors. They’re especially helpful for managing frontline workers.
- Task and project management. The best software systems will include tools to create job schedules, assign tasks, and track progress against due dates. This way, your team is always clear on what they should be working on.
- Employee engagement tools. Prioritize apps with features that help engage, train, and recognize employees. This helps to keep your employees happy and motivated.
- Document management center. A great team management app will also have a central repository where you can store, share, and access important documents and standard operating procedures.
The 11 Best Team Management Softwares of 2024
-
Connecteam — Best all-in-one team management software
Connecteam is an all-in-one solution for easy and efficient team management. It provides you with several powerful tools, including time tracking, task management, in-app communication, and employee engagement. We can confidently say that it’s the best group management software for 2024.
Connecteam stands out for its simple interface and hands-on customer support team. Our platform is not only affordable, but it also offers plans at different price points.
To help give you a better sense of what Connecteam has to offer, we’ve rounded up the platform’s standout features and functionalities.
Communications
Connecteam offers a suite of tools to improve team communication, including:
- Company news and updates: Share important company announcements, newsletters, and updates in one central place. There’s no need for mass emails and bulletin boards.
- Internal work chat: The in-app Chat feature allows for instant and secure one-to-one, group, or company-wide chats, no matter where your team is.
- Employee directory: Access and store work-related contacts in a single place.
- Knowledge base: With Connecteam, there’s no need to store company files in a separate location (such as a Google Drive folder). You can store and share files, customize permissions, and use the live sync feature to ensure your team is always working on the latest version of every file.
- Surveys and polls: Connecteam’s built-in survey tool helps with gathering employee feedback through pulse surveys and polls.
Operations
From an operations standpoint, Connecteam’s group management software covers all bases, including:
- Employee Time clock and location tracking: Employees can clock in and out of their shifts with a single tap. You can also use the in-built GPS functionality to track employee locations and prevent time theft.
- Job scheduling: The drag-and-drop feature lets you schedule jobs easily. Adjust schedules based on availability, location, qualifications, and more. Connecteam also integrates directly with Google Calendar.
- Task management: You can create and assign tasks, and use one channel for all task-related communication. Track workflows in real time, and send employees reminders to meet deadlines.
- Forms and checklists: The app supports the creation of custom forms and checklists so employees are clear on their goals. Workers can update their checklists in real time as they make progress. Checklists, along with notes and attachments, can easily be added to shifts, so they’re visible right when employees clock in.
HR and skills
A big differentiator for Connecteam is its HR and skills hub. It covers everything from HR logistics to team engagement, offering:
- Training: Curated training materials, courses, and quizzes can be delivered right to your team’s mobile devices. New hires are better supported during their onboarding process, and existing employees can upskill.
- Rewards and recognition: You can celebrate milestones, birthdays, and achievements using the recognition and rewards feature.
- HR documentation: Store and manage all HR and compliance documents in one secure location. Easily upload paperwork from mobile devices to save a ton of admin time.
Connecteam is available for web, iOS and Android users. It’s completely free for small businesses with up to 10 users. The basic plan starts at $29 per month, plus $0.50 per month for each additional employee. We believe it’s excellent value for money, but you can explore the features for yourself with a 14-day free trial. No credit card needed, and no strings attached.
Key Features
Pros
All-in-one solution
Intuitive and highly customizable
Excellent value for money
Dedicated customer support
Cons
Needs internet or wifi access to work
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
14-day free trial, no credit card required
Start your free trial -
Asana — Good for: Project management
Asana is a project management tool with an array of features to help you organize your team. You can create and assign tasks and projects to team members, and track what they’re working on. You can also set up automated workflows and visualize progress using kanban boards. Asana’s shared calendar allows you to see what your team is working on at all times.
Asana offers third-party integrations, and is available on both desktop and mobile.
While Asana is a good project management tool, it lacks features that focus on effective employee engagement. This means it may not be ideal for remote teams who are spread across multiple job sites.
Key Features
- Project management
- Kanban boards
- Email integration
- Real-time reporting
Pros
- Intuitive interface
- Good customer support
Cons
- Limited automation capabilities
- Not suitable for advanced project management
Pricing
Starts at $10.99/user/month Trial: No Free Plan: Yes — Up to 15 people
-
Scoro — Good for: CRM, quoting, and billing
Available on
- Web
- iOS
- Android
Scoro is a business management software application that helps you simplify workflows. It features project management, task scheduling, and timesheet management tools. You can access a centralized reporting dashboard to track real-time task progress and team performance.
Besides project management, Scoro also provides tools for customer relationship management (CRM), budgeting, quoting, and invoicing. However, it’s less focused on communications management. Therefore, it needs to be used alongside other software—increasing company costs.
The app allows for third-party integrations, and is available on desktops and mobile devices.
Key Features
- Quoting and billing
- Project management
- CRM sales tool
- Centralized reporting dashboard
Pros
- Good for quoting and opportunity tracking
- Provision for multiple currencies
Cons
- Not easy for beginners
- Expensive for small- and medium-sized businesses
Pricing
Starts at $37/user/month Trial: Yes — 14-day Free Plan: Yes
-
Zoho Workplace — Good for: Sharing files
Zoho Workplace is a work management software solution focused on document management and file sharing. Its suite of applications includes email, calendar, word processing, presentations, and spreadsheets.
With Zoho Workplace, your team can store and share files in real time. You can also schedule meetings and host company-wide webinars on the platform. You and your team can access Zoho Workplace on both desktop and mobile devices.
Zoho Workplace is a good file sharing platform, but it doesn’t offer the full range of tools for team management.
Key Features
- All-in-one dashboard
- Full suite of office applications
- Meeting management and hosting
- Cloud storage
Pros
- Role-based access and permissions
- “Meet now or schedule later” feature
Cons
- Reports of lagging on office suite
- Not as feature-rich as other solutions
Pricing
Starts at $2.97/user/month Trial: Yes Free Plan: Yes
-
Podio — Good for: Waterfall methodology project management
Available on
- Web
- iOS
- Android
Podio is cloud-based workflow management software. It has tools for organizing team communication, business processes, and project management. Podio also has several third-party integrations and a mobile app.
Podio’s customizable workspace lets you set up a workflow that aligns with your team’s needs. Features include team chat, file sharing, task management, and calendar management. The software also has a lightweight CRM platform. However, its features aren’t advanced enough for sales-heavy businesses to use.
Podio is designed for smaller, tech-savvy teams, so it’s best to consider your target users before opting in.
Key Features
- Gantt charts and timeline view
- Milestone tracking
- File sharing
- Task management
Pros
- User-friendly feature index
- Instant notification and alert system
Cons
- Reporting views not easy to follow
- Complicated to set up
Pricing
Starts at $11.20/user/month Trial: No Free Plan: Yes
-
Replicon — Good for: Time and expense management
Replicon specializes in managing employee time and expenses. It offers time tracking, GPS tracking, expense reporting, time-off management, and project management. It’s not ideal for those looking for end-to-end team management software. Instead, Replicon is designed to increase visibility into hours worked, income generated, and costs across projects.
Replicon integrates with accounting software such as QuickBooks, and is accessible on desktop and mobile devices. Unfortunately, its price plans can be difficult to understand.
Key Features
- Time-off add-on feature for resource management
- Configurable timesheets
- Calendar management
- Real-time reporting
Pros
- Project expense balances
- Clients can approve timesheets and expenses from the app
Cons
- Can be expensive
- Not easy to add comments on expense entries
Pricing
Starts at $6/month, for Time & Attendance only Trial: Yes — 14-day Free Plan: No
-
Harvest — Good for: Time management and budgeting
Harvest is a time management, expense tracking, and budgeting tool. Although it’s known for time tracking, the platform also automates billing and invoices so you can collect payments quickly. Harvest is integrated with payment systems like Paypal. Additionally, it has a reports and analysis feature that offers visual reporting on timesheets, workload distribution, budgets, and expenses.
Harvest is a good solution for budgeting and project management. However, it’s limited in its communications functionality, as it doesn’t include an in-app chat or social feed.
Key Features
- Expense tracking
- Offline time tracking
- Custom reminders
- Detailed reporting
Pros
- Multiple currency support
- Supports recurring billing
Cons
- Can’t add recurring expenses within the system
- Reported issues with timer functionality
Pricing
$10.8/user/month Trial: Yes — 30-day Free Plan: Yes — Up to 1 seat & 2 projects
-
Toggl — Good for: Task management and time tracking
Toggl is designed for time tracking and task management. Your team can use the in-built timer to clock in and out with a single click. Your and your employees can view time logs in multiple formats—for example, for a specific time period or by project.
Toggl also offers software for project management and hiring. You can assign tasks, track completion, and view progress using kanban boards. Toggl integrates with third-party invoicing tools, and is available on desktop and mobile phones.
Toggl offers multiple functionalities, but it treats time tracking, project management, and hiring tools as separate products. Getting access to all these features will become expensive.
Key Features
- Single-click timer
- Scheduling software
- Drag-and-drop interface
- Employee database
Pros
- Export reports in multiple formats
- Color-coded timelines of availability for easy scheduling
Cons
- Advanced privacy and security aren’t available on basic packages
- Not easy to fix timer errors
Pricing
Starts at $10/user/month Trial: Yes Free Plan: Yes
-
Hubstaff — Good for: Employee monitoring
Hubstaff can be useful for businesses focused on employee monitoring. It’s a work management software solution that lets you track employee productivity through attendance and time spent on tasks.
The platform also includes GPS and geofence tracking features to locate your employees in real time. You can also set budgets for projects and hourly rates for your team members, helping control costs.
You can access the Hubstaff app on desktop and mobile devices to stay on top of projects from anywhere.
Key Features
- In-app screenshots to track what employees are working on
- GPS location tracking
- URL/app tracking
- No-show and late employee alerts
Pros
- Can be used for freelancer contractors
- Accurate invoicing based on timesheets
Cons
- Not all features available on the web app
- Employee surveillance can affect employee morale
Pricing
Starts at $4.99/user/month, 2 users minimum Trial: Yes — 14-day Free Plan: Yes — For one user only
-
Slack — Good for: Start-ups
Slack is a real-time communications tool. It offers instant messaging, voice and video calling, and file sharing on a single platform. Slack automatically archives messages and files, which you can easily access using the system’s search feature.
In Slack, you can divide workspaces into different public or private channels. You can create channels based on teams, departments, or projects to help organize communications. Slack has both mobile and desktop apps, plus a web version you can use in your device’s internet browser.
Slack is a popular communications software for small and medium businesses, but it can be expensive for larger teams. Slack also doesn’t integrate with other project or task management apps.
Key Features
- Instant messaging
- Video huddles
- Searching and archiving
- Multi-channel communication
Pros
- Easy and intuitive user interface
- Third-party integrations
Cons
- Limited screen-sharing capabilities
- Unable to record video huddles
Pricing
Starts at $8.25/user/month Trial: Yes Free Plan: Yes
-
Notion — Good for: Creating company wikis
Available on
- Web
- iOS
- Android
- Windows
- Mac
Notion is a content management solution that allows users to create notes, wikis, and knowledge databases in a single workspace. You can customize your workspace using a range of templates and lists to cater to different types of projects.
Notion provides a variety of formatting options and media types as well. You can embed images, videos, and files.
Notion’s search function helps your team find information and tasks quickly and easily. The Quick Find tool, however, doesn’t search in subpages. Notion also lets you customize permissions for different team members.
Notion is available on multiple platforms, including mobile and desktop.
Key Features
- Wiki building
- Customizable permissions
- Project management
- Organized team spaces
Pros
- Embedded media in multiple formats
- Notifications about delayed tasks
Cons
- Can’t upload files of media of over 5MB on the free plan
- The Quick Find search tool doesn’t cover subpages
Pricing
Starts at $4/user/month Trial: No Free Plan: Yes
Compare the Best Team Management Softwares
| Topic |
Start for free
|
|
|
|
|
|
|
|
|
|
|
|---|---|---|---|---|---|---|---|---|---|---|---|
| Reviews |
  |
|
|
|
|
|
|
|
|
|
|
| Pricing |
Starts at just $29/month for the first 30 users
|
Starts at $10.99/user/month
|
Starts at $37/user/month
|
Starts at $2.97/user/month
|
Starts at $11.20/user/month
|
Starts at $6/month, for Time & Attendance only
|
$10.8/user/month
|
Starts at $10/user/month
|
Starts at $4.99/user/month, 2 users minimum
|
Starts at $8.25/user/month
|
Starts at $4/user/month
|
| Free Trial |
yes
14-day
|
no
|
yes
14-day
|
yes
|
no
|
yes
14-day
|
yes
30-day
|
yes
|
yes
14-day
|
yes
|
no
|
| Free Plan |
yes
Free Up to 10 users
|
yes
Up to 15 people
|
yes
|
yes
|
yes
|
no
|
yes
Up to 1 seat & 2 projects
|
yes
|
yes
For one user only
|
yes
|
yes
|
| Use cases |
Best all-in-one team management software
|
Good for: Project management
|
Good for: CRM, quoting, and billing
|
Good for: Sharing files
|
Good for: Waterfall methodology project management
|
Good for: Time and expense management
|
Good for: Time management and budgeting
|
Good for: Task management and time tracking
|
Good for: Employee monitoring
|
Good for: Start-ups
|
Good for: Creating company wikis
|
| Available on |
Web, iOS, Android
|
Web, iOS, Android
|
Web, iOS, Android, Windows, Mac
|
What Is Team Management Software?
Team management software allows managers to organize teams, tasks, projects, and documents in one centralized digital space. These platforms give managers complete oversight over task progress and employee activity. They allow you to identify problem areas and manage your human resources efficiently.
With the right software, team management systems also provide easy internal communication tools and the ability to store and share files instantly. Managers will vouch that good team management software will have a positive impact on productivity and engagement.
How Does Team Management Software Work?
With powerful software for team management, managers can better organize, track, and manage their teams from a desktop or mobile app.
Common features of team management software include:
- Task and project management tools to create and assign tasks, manage projects, set deadlines, schedule shifts, and track progress.
- Timers and GPS trackers to view time spent on tasks, identify performance issues, and reduce payroll and billing errors.
- Communication tools such as instant messaging, email, and calendars. These enable instant and easy communication across your team.
- File storage and sharing functionalities to encourage knowledge sharing among employees. They also help you team stay updated on important information.
The Benefits of Team Management Software
Using team management software is an easy way to increase employee engagement and productivity. It’s especially beneficial for managers of frontline or field employees.
Time and location trackers offer complete transparency into how team members spend their working hours. These tools help identify potential red flags, too. You can address issues like underperformance and time mismanagement before they grow out of control. Additionally, automated timesheets in team management software solutions help prevent errors on payroll reports and client invoices.
Some team management software platforms offer task management tools that enable quick and easy job scheduling and task allocation. They provide employees with a clear set of individual and company goals. Reporting dashboards with views and filters can instantly show how employees are progressing on tasks, keeping them accountable. Using these automated features can save a ton of time and increase your control over deliverables.
Finally, good team management systems often have built-in communication features. These tools can make it super easy to stay connected with your employees. Instant messaging systems let you share key updates immediately. Notifications will help prevent missed messages.
Additionally, cloud storage and file sharing functionalities let team members share knowledge. This can help establish a strong culture of support within the team.
How Much Does Team Management Software Cost?
Team management software can vary in price depending on who it’s targeting and what features it provides. While there are free task management software options available, paid solutions often offer more comprehensive features.
Zoho Workplace, for instance, starts at $3 per user per month. However, the platform’s functionality is largely limited to its office suite and file management. Toggl starts at $10 per user per month for its Toggl Track plan, but you’ll need to pay separately to benefit from Toggl’s time tracking and project management features.
Even the pricier options don’t always cover all the bases. For example, Scoro’s sales-focused platform (starting at $26 per user per month) may not be appropriate for all businesses. In particular, it lacks some of the features deskless workers rely upon.
Connecteam starts at $29 per month for up to 30 users. The platform offers team management software and so much more, giving you the best value for your money. You can opt for a free trial, or sign up for Connecteam’s Small Business Plan, which is free forever for up to 10 users.
FAQs
What is the best way to track team tasks?
To track team tasks effectively, you should use a team management software system. Create a list of tasks to be completed, then clearly outline timeframes and deadlines for each task. Assign each task to a team member, and regularly track progress using online task managers. Remember to identify and resolve delays as soon as possible.
What tools should you use to manage your team?
Pick a team management software application with tools that are relevant to your needs. For example, apps such as Connecteam are perfect for managers of field workers. Connecteam includes tools such as an in-app chat, task manager, and time clock to track and manage employees from anywhere.
How do I choose the right team management software?
Team management software can vary on multiple factors. Consider the following before making a choice:
- How many users you have.
- If your team is more or less tech-savvy.
- What features you need most.
- Your budget—check for hidden costs of add-ons.
The Bottom Line On Team Management Software
The best team management software will save managers considerable time and effort. It will help eliminate missed deadlines and time mismanagement, making your team more productive.
A good team management software solution like Connecteam is easy to use, accessible, and provides real-time data so you can always stay on top of things. Connecteam also gives employees a central platform for noise-free communication. This enhances efficiency, productivity, and employee morale, making Connecteam the best team management software solution.
Sign up for Connecteam’s free trial and see the value for yourself.