The 15 Best Time Management Apps & Tools of 2023

The 15 Best Time Management Apps of 2023

1. 

   Connecteam — Best all-in-one time management app

   Available on

   • Web
   • iOS
   • Android

   Connecteam is the best time management app on the market for deskless teams of all sizes. Thousands of businesses in construction, healthcare, F&B, cleaning, field service, retail, and more use this all-in-one employee management app for time management purposes.

   This is largely due to its wide range of features and fully customizable options to help managers better manage their employees’ time. With Connecteam, you can:

   • Create to-do lists for better task management. Employees can check off throughout the day, add subtasks to bigger projects, and enable automatic notifications to remind employees of any open tasks and their due dates. 
   • Plan a crystal clear employee schedule and get notified on any conflicts before publishing. Your employees will be reminded right on their phones when the schedule is published and before the start of each shift.
   • Easily track time for jobs, projects, clients, mileage, equipment, and much more.
   • Better manage your teams’ time when your employees are in the field with advanced geofencing capabilities and GPS tracking. 

   With Connecteam, you can schedule, manage tasks, train staff, communicate via the in-app chat, and so much more. With constant updates, there is always something new to look forward to.

   Key Features

   • Employe time clock

   • Employee scheduling

   • Mobile access

   • Task management

   • Time tracking and geofencing

   • Employee directory

   Pros

   • All-in-one solution

   • Attractive and easy to use

   • Excellent customer support

   • Affordable solution

   Cons

   • Integrations in development

   Pricing

   Starts at just $29/month for the first 30 users Free 14-day trial Free plan available

   14-day free trial, no credit card required

   Start your free trial
2. 

   Todoist — Good for: Keeping tasks organized and reaching goals

   Available on

   • Web
   • iOS
   • Android

   

   When it comes to time management, Todoist is an ideal solution for many reasons. This time management app is both an effective checklist app and a task management tool. Todoist is full of features to help users work more efficiently. Its streamlined, minimalist design plays a big part in its ease of use.

   Great for personal and professional use, Todoist allows users to create tasks and subtasks while tracking them. It’s also possible to delegate tasks to other users and quickly view all tasks in one place.

   One thing that Todoist does lack is customization settings. Also, while you can filter tasks by project, due date, and other fields, they only appear in a list view. Other time management apps on this list, like Connecteam, allow admins to customize the app to meet their team’s needs.

   Learn more about Todoist

   Key Features

   • Filters task views
   • Subtask management
   • Recurring due dates
   • Reminders and notifications

   Pros

   • Many third-party integrations
   • Includes task templates

   Cons

   • Lacks customization settings
   • Too many features for some users

   Pricing

   Starts at $150/month, for 50 users Trial: Yes Free Plan: Yes

3. 

   Freedom — Good for: Reducing work distractions

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Whether procrastinating at work or spending too much time browsing the web, Freedom is fantastic for helping maintain focus. This time management app allows users to block websites and apps from their devices to force productivity.

   With Freedom, users can stay offline for up to eight hours. This means they can dedicate entire shifts to work, distraction-free. Many users have commented on how convenient it is to block website usage across devices. 

   However, while Freedom has useful time-tracking capabilities, it lacks activity reporting. For example, the app will only show each session’s duration. This leaves users with the task of manually noting what work they actually got done.

   Other time management apps on this list provide more detailed reports, showing the user how much time they spent on specific tasks, jobs, locations, and more.

   Learn more about Freedom

   Key Features

   • Session settings
   • Schedule planning
   • Distraction blocklists
   • Device syncing

   Pros

   • Useful website-blocking features
   • Compatible across all devices

   Cons

   • Lacks pricing information online
   • Lacks reporting capabilities

   Pricing

   Pricing is not publicly available Trial: Yes Free Plan: No

4. 

   ClickUp — Good for: Project management

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   ClickUp’s all-in-one capabilities make it popular for workflow management and time management. It’s useful for both businesses and individuals.  

   This time management app has powerful time-saving tools, including a time tracker and time estimates. These make it easy to stay on top of how much time is spent on any project. Standout features include customizable time reporting and many project views (Gantt, Calendar, Timeline).

   Reviewers praise ClickUp for its various features for easy task tracking and goal-reaching. Its many third-party integrations also make it easier to personalize the platform. 

   With that said, other managers find ClickUp’s rich-heavy feature set too overwhelming.

   Learn more about ClickUp

   Key Features

   • Task management
   • Document management
   • Goal setting
   • Instant chat

   Pros

   • Wide variety of features
   • Many ways to view tasks

   Cons

   • Too many features for some users
   • Steep learning curve

   Pricing

   Starts at $5/user/month Trial: Yes Free Plan: Yes

5. 

   Spark — Good for: Fast cross-platform emailing

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Many businesses are looking for communication tools purely dedicated to email. Spark is an excellent option for those looking to maintain productivity with easy email management.

   Spark contains useful features, such as email notifications and distraction-removing capabilities. It’s also simple to schedule email replies and receive automatic follow-up reminders.

   Many are fans of Spark’s design, which is attractive to the eye and user-friendly for less tech-savvy users. However, some have found this time management app difficult to get to grips with. Many have requested more training resources to help them get up to speed.

   Learn more about Spark

   Key Features

   • Reminders and follow-ups
   • Smart email inbox
   • Priority settings
   • Thread muting

   Pros

   • Attractive and easy to use
   • Affordable solution

   Cons

   • Lack of customization options
   • Difficult to use on mobile

   Pricing

   Stats at $4.99/month Trial: Yes Free Plan: Yes

6. 

   Clockify — Good for: Freelancers
   

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   As the name suggests, Clockify is mainly a time-tracking software for clocking in and out. This time management app makes tracking work hours and timesheet management completely simple.

   Clockify integrates with other applications for more streamlined task management. While many users praise Clockify for its ease of use, others have noted that it can feel clunky when managing time.

   Most importantly, though, Clockify is affordable for what it offers. It’s a popular time management solution for a wide variety of users. These include NGOs, small business owners, freelancers, and more.

   Learn more about Clockify

   Key Features

   • Timesheet management
   • Digital calendar
   • Work scheduling
   • Report management

   Pros

   • Many third-party integrations
   • Attractive and easy to use

   Cons

   • Time management features can feel clunky
   • Taking screenshots unavailable on free version

   Pricing

   Starts at $3.99/user/month Trial: Yes — 7-day, for PRO features Free Plan: Yes

7. 

   Toggl Plan — Good for: Workload management

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Toggl Plan is a useful checklist app for teams and individuals to manage tasks. This helps them get the most out of their time. With a simple user interface that makes time management easy to use, Toggl Plan has many useful capabilities to aid this area of work. For example, it allows users to set up and manage tasks, set deadlines, attach notes, and break them down into subtasks. 

   Toggl also has a time-tracking product called Toggl Track, which has different capabilities. But you may need to buy both if you need a wider range of features for your business.

   For those also interested, Toggl Track allows for simple time tracking. It provides detailed reports on how individual and team time is being spent.

   Learn more about Toggl Plan

   Key Features

   • Schedule planning
   • Team plan overviews
   • Task collaboration
   • Time tracking

   Pros

   • Simple interface and easy to use
   • Many useful time management features

   Cons

   • Not the strongest mobile version
   • Doesn’t sync well between software

   Pricing

   Starts at $8/user/month Trial: Yes Free Plan: Yes

8. 

   RescueTime — Good for: Boosting team motivation

   Available on

   • Web
   • Android
   • Windows
   • Mac

   

   RescueTime is a time-tracking app that makes it simple to record how much time you’re spending online. Users can measure every online aspect of their day, including which websites they’re on and which apps they’re using the most.

   This time management app makes it clear where distractions are coming from. This way, you know what measures you need to take to eliminate them for good. 

   Some have commented that Rescue’s interface is a bit clunky and looks dated. But most users agree that it’s an ideal solution for tracking workplace productivity.

   Learn more about RescueTime

   Key Features

   • Availability settings
   • Task management
   • Time tracking
   • Distraction blocking

   Pros

   • Reports are easy to understand
   • Precise work tracking

   Cons

   • Records time on multiple devices separately
   • Unattractive user interface

   Pricing

   Starts at $9/month Trial: Yes — 14-day Free Plan: Yes — For time mamagement

9. 

   Trello — Good for: Task management

   Available on

   • Web
   • iOS
   • Android

   

   An ideal time management app for managing tasks and projects, Trello makes team collaboration simple. From a visual standpoint, this app allows users to make projects easy to process. For example, you can pin lists onto digital bulletin boards.

   Other cool visual features include avatars to show who’s working on each task. Users can also color-code projects depending on what stage of progress they’re at.

   Trello’s free version is rich with features and easy to sync with mobile and desktop devices. It’s also fully customizable, making it easy to tailor the app to one’s business needs. Some users believe Trello is better suited for small businesses. This is because it can be difficult to use to scale or manage a large-scale operation.

   Learn more about Trello

   Key Features

   • Task automation
   • Template management
   • Project tracking
   • Third-party integrations

   Pros

   • Free version includes a wide range of features
   • Highly customizable

   Cons

   • Not the best solution for large organizations
   • Task cards can be difficult to organize

   Pricing

   Starts at $5/user/month Trial: Yes — Only for Trello Premium Free Plan: Yes

10. 

    Google Calendar — Good for: Scheduling meetings

    Available on

    • Web
    • iOS
    • Android

    

    One of the most popular time management apps on this list, Google Calendar is a logical choice for time management. This is mainly due to its powerful calendar-based scheduling capabilities. 

    Great for managing projects and tasks either daily, weekly, or monthly, Google Calendar’s key strengths are visual. Any meeting, event, or focus time can be organized by the second. Locations can be easily set, and integrations such as Zoom meetings can be added seamlessly.

    Google Calendar provides a clear overview of personal and professional events, making it easy to manage one’s time. It has one of the most intuitive user interfaces out of all the time management apps on this list. With that said, some believe Google Calendar’s offline capabilities could be improved.

    Learn more about Google Calendar

    Key Features

    • Event planning
    • Task management
    • Due dates
    • Time insights

    Pros

    • Simple and intuitive user interface
    • Can easily see coworkers' schedules

    Cons

    • Offline capabilities are lacking
    • Syncing can be faulty sometimes

    Pricing

    Contact vendor for price Trial: No Free Plan: Yes

11. 

    Remember the Milk — Good for: Creating to-do lists

    Available on

    • Web
    • Android

    

    As to-do list apps go, you can’t do much better than Remember The Milk. This time management app makes organizing tasks easy, customizing features to meet your personal needs, and even attaching files to tasks.

    While it boasts a wide range of features, it can also prove too overwhelming for some users. Unlike other time management apps on this list, Remember The Milk doesn’t include a free trial. This means you can only try out its features after making a financial commitment. 

    Some will take issue with the fact that Remember The Milk is supported on multiple platforms. You might want to look elsewhere if you need to use the same app on web, desktop, and mobile.

    Learn more about Remember the Milk

    Key Features

    • Reminders and notifications
    • Third-party integrations
    • To-do list collaboration
    • Device syncing

    Pros

    • The ability to choose how to receive reminders
    • Can attach files directly to tasks

    Cons

    • No free trial available
    • Wide range of features can be overwhelming

    Pricing

    Starts at $39.99/year Trial: No Free Plan: Yes

12. 

    Rize — Good for: Creating better work habits

    Available on

    • Web
    • iOS
    • Android

    

    Rize is a useful time-tracking app ideal for individuals looking to boost productivity. This app tracks user time while providing useful insights to build better work habits.

    Users can see what time was used well and how much time was spent on distracting websites.  Some users think Rize’s customer support hasn’t been so helpful when addressing technical issues with the app.

    If you need a time management app to manage employees more effectively, then Rize isn’t for you. This app is primarily designed for personal use.

    Learn more about Rize

    Key Features

    • Automatic time tracking
    • Daily/weekly reports
    • Customizable categories
    • Break notifications

    Pros

    • Intuitive user interface and easy to use
    • Accurate time tracking

    Cons

    • Not a good solution for businesses
    • Poor customer support

    Pricing

    Starts at $9.99/month Trial: Yes Free Plan: Yes

13. 

    TimeTree — Good for: Organized appointments

    Available on

    • Web
    • iOS
    • Android

    

    With TimeTree, users can sync all of one’s calendars into one place. This makes it possible to share exactly what you’re doing with family, friends, and coworkers at any given time. This builds transparency and makes life much more organized.

    TimeTree’s primary function is its calendar capabilities. So it’s easy to upload digital memos instead of paper-based to-do lists. One of TimeTree’s biggest selling points is that most of its features can be used on its free version.

    Some users have claimed that customer support can take a long time to respond. This can be frustrating when experiencing technical issues on the app.

    Learn more about TimeTree

    Key Features

    • Calendar sharing
    • To-do list management
    • Timeline feed
    • Event management

    Pros

    • Includes a free plan
    • Ideal for families and couples

    Cons

    • Must be signed up to sync with calendars
    • Poor customer support

    Pricing

    Pricing is not publicly available Trial: No Free Plan: Yes

14. 

    Serene — Good for: Setting goals

    Available on

    • Mac

    

    Serene’s time management app makes it easy to stay productive, even during the busiest days. With this app, users can easily plan their day out, set goals, and ensure they stay on top of their tasks.

    With Serene, it’s also possible to block websites that aren’t contributing to your productivity. This process eliminates distractions. But that’s not all. Serene allows users to play music, set timers, and schedule organized breaks. 

    Some users have complained about Serene’s lack of flexibility. For example, it’s not possible to pause sessions. You can only stop it and mark it as complete before starting a new one. Others have commented on how Serene can be prone to bugs.

    Learn more about Serene

    Key Features

    • Day planning
    • Distraction blocking
    • Focus enhancers
    • Third-party integrations

    Pros

    • Simple user interface
    • Compatible on desktop

    Cons

    • Lacks flexibility
    • Prone to bugs and glitches

    Pricing

    Starts $4/month Trial: Yes Free Plan: No

15. 

    MyLifeOrganized — Good for: Business owners

    Available on

    • iOS
    • Android
    • Windows
    • Mac

    

    MyLifeOrganized is a great time management app for people looking to focus on the tasks that matter most from one place. This time management app takes users’ tasks and automatically generates to-do lists.

    Users love how intuitive MyLifeOrganized is. It’s simple to drag and drop tasks, create subtasks, and highlight them based on priority. It’s even possible to set geo-based reminders, alerting users to tasks based on where they are.

    Some users believe that the time tracking and recurring task features could be improved.

    Learn more about MyLifeOrganized

    Key Features

    • Project management
    • To-do lists
    • Location-based reminders
    • Sync with Google Calendar

    Pros

    • Great for breaking down tasks
    • Intuitive user interface

    Cons

    • Time tracking feature could be improved
    • No free version

    Pricing

    Windows app costs a flat fee of $49.95 Trial: Yes Free Plan: No