With so many things to do and so little time in the day, prioritizing and managing all of your tasks can seem impossible. Choose the right time management app to simplify your day-to-day and increase productivity.

Life is complex. There are always new tasks popping up, both professionally and personally. Managing those tasks can be daunting. They can lead to missed deadlines, high stress, and a poor work/life balance. 

Time is precious, and learning how to use your time correctly is an invaluable skill everyone should know. 

Time management apps make it easy to better manage tasks and increase productivity. 

From to-do lists, calendar reminders, meetings, due dates, and more, time management apps can be just the thing you need to ramp up productivity and accountability.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one time management app

  2. Good for keeping tasks organized and reaching goals

  3. Good for reducing work distractions

What to Look For in a Time Management App

Every time management app has a specific purpose. These include business management, individual work, and personal use. With that said, there is an overlap of typical features. These include:

  • Task/project management: Break tasks into to-do lists to prioritize responsibilities more effectively.
  • Scheduling capabilities: Schedule events, tasks, and meetings in a calendar format that is easy for any user to understand. They can set dates, times, and locations for each event while adding notes and files.
  • Third-party integrations: Sync with third-party integrations if the app lacks certain features (e.g. Google Calendar).
  • Device syncing: Easily sync the app across multiple devices, including mobile and desktop.
  • Distraction blockers: Flag websites or apps that might negatively affect your productivity.
  • Reminders and notifications: Adjust settings so the app will automatically remind you about tasks and deadlines.
  • Time tracking: Track how much time’s being spent on jobs, tasks, and distracting activities.

With these key features in mind, we’ve put together a comprehensive list of the best time management apps to help you get the most out of each day.

The 15 Best Time Management Apps of 2024

  1. Connecteam — Best all-in-one time management app

    Available on

    • Web
    • iOS
    • Android

    Connecteam is the best time management app on the market for deskless teams of all sizes. Thousands of businesses in construction, healthcare, F&B, cleaning, field service, retail, and more use this all-in-one employee management app for time management purposes.

    This is largely due to its wide range of features and fully customizable options to help managers better manage their employees’ time. With Connecteam, you can:

    • Create to-do lists for better task management. Employees can check off throughout the day, add subtasks to bigger projects, and enable automatic notifications to remind employees of any open tasks and their due dates. 
    • Plan a crystal clear employee schedule and get notified on any conflicts before publishing. Your employees will be reminded right on their phones when the schedule is published and before the start of each shift.
    • Easily track time for jobs, projects, clients, mileage, equipment, and much more.
    • Better manage your teams’ time when your employees are in the field with advanced geofencing capabilities and GPS tracking

    With Connecteam, you can schedule, manage tasks, train staff, communicate via the in-app chat, and so much more. With constant updates, there is always something new to look forward to.

    Connecteam also offers a free for life plan – Get Started Now!

    Pros

    • All-in-one solution

    • Attractive and easy to use

    • Excellent customer support

    • Affordable solution

    Cons

    • Needs internet or wifi access to work

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

    14-day free trial, no credit card required

    Start your free trial
  2. Todoist — Good for: Keeping tasks organized and reaching goals

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Todoist webpage

    When it comes to time management, Todoist is an ideal solution for many reasons. This time management app is both an effective checklist app and a task management tool. Todoist is full of features to help users work more efficiently. Its streamlined, minimalist design plays a big part in its ease of use.

    Great for personal and professional use, Todoist allows users to create tasks and subtasks while tracking them. It’s also possible to delegate tasks to other users and quickly view all tasks in one place.

    One thing that Todoist does lack is customization settings. Also, while you can filter tasks by project, due date, and other fields, they only appear in a list view. Other time management apps on this list, like Connecteam, allow admins to customize the app to meet their team’s needs.

    Learn more about Todoist

    Key Features

    • Filters task views
    • Subtask management
    • Recurring due dates
    • Reminders and notifications

    Pros

    • Many third-party integrations
    • Includes task templates

    Cons

    • Lacks customization settings
    • Too many features for some users

    Pricing

    Starts at $150/month, for 50 users Trial: Yes Free Plan: Yes

  3. Freedom — Good for: Reducing work distractions

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Freedom webpage

    Whether procrastinating at work or spending too much time browsing the web, Freedom is fantastic for helping maintain focus. This time management app allows users to block websites and apps from their devices to force productivity.

    With Freedom, users can stay offline for up to eight hours. This means they can dedicate entire shifts to work, distraction-free. Many users have commented on how convenient it is to block website usage across devices. 

    However, while Freedom has useful time-tracking capabilities, it lacks activity reporting. For example, the app will only show each session’s duration. This leaves users with the task of manually noting what work they actually got done.

    Other time management apps on this list provide more detailed reports, showing the user how much time they spent on specific tasks, jobs, locations, and more.

    Learn more about Freedom

    Key Features

    • Session settings
    • Schedule planning
    • Distraction blocklists
    • Device syncing

    Pros

    • Useful website-blocking features
    • Compatible across all devices

    Cons

    • Lacks pricing information online
    • Lacks reporting capabilities

    Pricing

    Pricing is not publicly available Trial: Yes Free Plan: No

  4. ClickUp — Good for: Project management

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the ClickUp webpage

    ClickUp’s all-in-one capabilities make it popular for workflow management and time management. It’s useful for both businesses and individuals.  

    This time management app has powerful time-saving tools, including a time tracker and time estimates. These make it easy to stay on top of how much time is spent on any project. Standout features include customizable time reporting and many project views (Gantt, Calendar, Timeline).

    Reviewers praise ClickUp for its various features for easy task tracking and goal-reaching. Its many third-party integrations also make it easier to personalize the platform. 

    With that said, other managers find ClickUp’s rich-heavy feature set too overwhelming.

    Learn more about ClickUp

    Key Features

    • Task management
    • Document management
    • Goal setting
    • Instant chat

    Pros

    • Wide variety of features
    • Many ways to view tasks

    Cons

    • Too many features for some users
    • Steep learning curve

    Pricing

    Starts at $7/member/month Trial: No Free Plan: Yes

  5. Spark — Good for: Fast cross-platform emailing

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Spark webpage

    Many businesses are looking for communication tools purely dedicated to email. Spark is an excellent option for those looking to maintain productivity with easy email management.

    Spark contains useful features, such as email notifications and distraction-removing capabilities. It’s also simple to schedule email replies and receive automatic follow-up reminders.

    Many are fans of Spark’s design, which is attractive to the eye and user-friendly for less tech-savvy users. However, some have found this time management app difficult to get to grips with. Many have requested more training resources to help them get up to speed.

    Learn more about Spark

    Key Features

    • Reminders and follow-ups
    • Smart email inbox
    • Priority settings
    • Thread muting

    Pros

    • Attractive and easy to use
    • Affordable solution

    Cons

    • Lack of customization options
    • Difficult to use on mobile

    Pricing

    Stats at $4.99/month Trial: Yes Free Plan: Yes

  6. Clockify — Good for: Freelancers

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Clockify webpage

    As the name suggests, Clockify is mainly a time-tracking software for clocking in and out. This time management app makes tracking work hours and timesheet management completely simple.

    Clockify integrates with other applications for more streamlined task management. While many users praise Clockify for its ease of use, others have noted that it can feel clunky when managing time.

    Most importantly, though, Clockify is affordable for what it offers. It’s a popular time management solution for a wide variety of users. These include NGOs, small business owners, freelancers, and more.

    Learn more about Clockify

    Key Features

    • Timesheet management
    • Digital calendar
    • Work scheduling
    • Report management

    Pros

    • Many third-party integrations
    • Attractive and easy to use

    Cons

    • Time management features can feel clunky
    • Taking screenshots unavailable on free version

    Pricing

    Starts at $3.99/user/month Trial: Yes — For PRO features Free Plan: Yes

  7. Toggl Plan — Good for: Workload management

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Toggl Plan webpage

    Toggl Plan is a useful checklist app for teams and individuals to manage tasks. This helps them get the most out of their time. With a simple user interface that makes time management easy to use, Toggl Plan has many useful capabilities to aid this area of work. For example, it allows users to set up and manage tasks, set deadlines, attach notes, and break them down into subtasks. 

    Toggl also has a time-tracking product called Toggl Track, which has different capabilities. But you may need to buy both if you need a wider range of features for your business.

    For those also interested, Toggl Track allows for simple time tracking. It provides detailed reports on how individual and team time is being spent.

    Learn more about Toggl Plan

    Key Features

    • Schedule planning
    • Team plan overviews
    • Task collaboration
    • Time tracking

    Pros

    • Simple interface and easy to use
    • Many useful time management features

    Cons

    • Not the strongest mobile version
    • Doesn’t sync well between software

    Pricing

    Starts at $8/user/month Trial: Yes Free Plan: Yes

  8. RescueTime — Good for: Boosting team motivation

    Available on

    • Web
    • Android
    • Windows
    • Mac
    Screenshot of the RescueTime webpage

    RescueTime is a time-tracking app that makes it simple to record how much time you’re spending online. Users can measure every online aspect of their day, including which websites they’re on and which apps they’re using the most.

    This time management app makes it clear where distractions are coming from. This way, you know what measures you need to take to eliminate them for good. 

    Some have commented that Rescue’s interface is a bit clunky and looks dated. But most users agree that it’s an ideal solution for tracking workplace productivity.

    Learn more about RescueTime

    Key Features

    • Availability settings
    • Task management
    • Time tracking
    • Distraction blocking

    Pros

    • Reports are easy to understand
    • Precise work tracking

    Cons

    • Records time on multiple devices separately
    • Unattractive user interface

    Pricing

    Starts at $9/month Trial: Yes — 14-day Free Plan: Yes — For time mamagement

  9. Trello — Good for: Task management

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Trello webpage

    An ideal time management app for managing tasks and projects, Trello makes team collaboration simple. From a visual standpoint, this app allows users to make projects easy to process. For example, you can pin lists onto digital bulletin boards.

    Other cool visual features include avatars to show who’s working on each task. Users can also color-code projects depending on what stage of progress they’re at.

    Trello’s free version is rich with features and easy to sync with mobile and desktop devices. It’s also fully customizable, making it easy to tailor the app to one’s business needs. Some users believe Trello is better suited for small businesses. This is because it can be difficult to use to scale or manage a large-scale operation.

    Learn more about Trello

    Key Features

    • Task automation
    • Template management
    • Project tracking
    • Third-party integrations

    Pros

    • Free version includes a wide range of features
    • Highly customizable

    Cons

    • Not the best solution for large organizations
    • Task cards can be difficult to organize

    Pricing

    Starts at $5/user/month Trial: Yes — For the Premium plan Free Plan: Yes

  10. Google Calendar — Good for: Scheduling meetings

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Google Calendar webpage

    One of the most popular time management apps on this list, Google Calendar is a logical choice for time management. This is mainly due to its powerful calendar-based scheduling capabilities. 

    Great for managing projects and tasks either daily, weekly, or monthly, Google Calendar’s key strengths are visual. Any meeting, event, or focus time can be organized by the second. Locations can be easily set, and integrations such as Zoom meetings can be added seamlessly.

    Google Calendar provides a clear overview of personal and professional events, making it easy to manage one’s time. It has one of the most intuitive user interfaces out of all the time management apps on this list. With that said, some believe Google Calendar’s offline capabilities could be improved.

    Learn more about Google Calendar

    Key Features

    • Event planning
    • Task management
    • Due dates
    • Time insights

    Pros

    • Simple and intuitive user interface
    • Can easily see coworkers' schedules

    Cons

    • Offline capabilities are lacking
    • Syncing can be faulty sometimes

    Pricing

    Contact vendor for price Trial: No Free Plan: Yes

  11. Remember the Milk — Good for: Creating to-do lists

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Remember the Milk webpage

    As to-do list apps go, you can’t do much better than Remember The Milk. This time management app makes organizing tasks easy, customizing features to meet your personal needs, and even attaching files to tasks.

    While it boasts a wide range of features, it can also prove too overwhelming for some users. Unlike other time management apps on this list, Remember The Milk doesn’t include a free trial. This means you can only try out its features after making a financial commitment. 

    Some will take issue with the fact that Remember The Milk is supported on multiple platforms. You might want to look elsewhere if you need to use the same app on web, desktop, and mobile.

    Learn more about Remember the Milk

    Key Features

    • Reminders and notifications
    • Third-party integrations
    • To-do list collaboration
    • Device syncing

    Pros

    • The ability to choose how to receive reminders
    • Can attach files directly to tasks

    Cons

    • No free trial available
    • Wide range of features can be overwhelming

    Pricing

    Starts at $39.99/year Trial: No Free Plan: Yes

  12. Rize — Good for: Creating better work habits

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the RIZE webpage

    Rize is a useful time-tracking app ideal for individuals looking to boost productivity. This app tracks user time while providing useful insights to build better work habits.

    Users can see what time was used well and how much time was spent on distracting websites.  Some users think Rize’s customer support hasn’t been so helpful when addressing technical issues with the app.

    If you need a time management app to manage employees more effectively, then Rize isn’t for you. This app is primarily designed for personal use.

    Learn more about Rize

    Key Features

    • Automatic time tracking
    • Daily/weekly reports
    • Customizable categories
    • Break notifications

    Pros

    • Intuitive user interface and easy to use
    • Accurate time tracking

    Cons

    • Not a good solution for businesses
    • Poor customer support

    Pricing

    Starts at $9.99/month Trial: Yes Free Plan: Yes

  13. TimeTree — Good for: Organized appointments

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the TimeTree webpage

    With TimeTree, users can sync all of one’s calendars into one place. This makes it possible to share exactly what you’re doing with family, friends, and coworkers at any given time. This builds transparency and makes life much more organized.

    TimeTree’s primary function is its calendar capabilities. So it’s easy to upload digital memos instead of paper-based to-do lists. One of TimeTree’s biggest selling points is that most of its features can be used on its free version.

    Some users have claimed that customer support can take a long time to respond. This can be frustrating when experiencing technical issues on the app.

    Learn more about TimeTree

    Key Features

    • Calendar sharing
    • To-do list management
    • Timeline feed
    • Event management

    Pros

    • Includes a free plan
    • Ideal for families and couples

    Cons

    • Must be signed up to sync with calendars
    • Poor customer support

    Pricing

    Pricing is not publicly available Trial: No Free Plan: Yes

  14. Serene — Good for: Setting goals

    Available on

    • Mac
    Screenshot of the Serenewebpage

    Serene’s time management app makes it easy to stay productive, even during the busiest days. With this app, users can easily plan their day out, set goals, and ensure they stay on top of their tasks.

    With Serene, it’s also possible to block websites that aren’t contributing to your productivity. This process eliminates distractions. But that’s not all. Serene allows users to play music, set timers, and schedule organized breaks

    Some users have complained about Serene’s lack of flexibility. For example, it’s not possible to pause sessions. You can only stop it and mark it as complete before starting a new one. Others have commented on how Serene can be prone to bugs.

    Learn more about Serene

    Key Features

    • Day planning
    • Distraction blocking
    • Focus enhancers
    • Third-party integrations

    Pros

    • Simple user interface
    • Compatible on desktop

    Cons

    • Lacks flexibility
    • Prone to bugs and glitches

    Pricing

    Starts $4/month Trial: Yes Free Plan: No

  15. MyLifeOrganized — Good for: Business owners

    Available on

    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the MyLifeOrganized webpage

    MyLifeOrganized is a great time management app for people looking to focus on the tasks that matter most from one place. This time management app takes users’ tasks and automatically generates to-do lists.

    Users love how intuitive MyLifeOrganized is. It’s simple to drag and drop tasks, create subtasks, and highlight them based on priority. It’s even possible to set geo-based reminders, alerting users to tasks based on where they are.

    Some users believe that the time tracking and recurring task features could be improved.

    Learn more about MyLifeOrganized

    Key Features

    • Project management
    • To-do lists
    • Location-based reminders
    • Sync with Google Calendar

    Pros

    • Great for breaking down tasks
    • Intuitive user interface

    Cons

    • Time tracking feature could be improved
    • No free version

    Pricing

    Windows app costs a flat fee of $49.95 Trial: Yes Free Plan: No

Compare the Best Time Management Apps

Topic Start for free
Reviews
4.8
4.6
N/A
4.7
N/A
4.7
4.5
4.6
4.5
4.8
4.4
N/A
5
N/A
4.2
Pricing
Starts at just $29/month for the first 30 users
Starts at $150/month, for 50 users
Pricing is not publicly available
Starts at $7/member/month
Stats at $4.99/month
Starts at $3.99/user/month
Starts at $8/user/month
Starts at $9/month
Starts at $5/user/month
Contact vendor for price
Starts at $39.99/year
Starts at $9.99/month
Pricing is not publicly available
Starts $4/month
Windows app costs a flat fee of $49.95
Free Trial
yes
14-day
yes
yes
no
yes
yes
For PRO features
yes
yes
14-day
yes
For the Premium plan
no
no
yes
no
yes
yes
Free Plan
yes
Free Up to 10 users
yes
no
yes
yes
yes
yes
yes
For time mamagement
yes
yes
yes
yes
yes
no
no
Use cases
Best all-in-one time management app
Good for: Keeping tasks organized and reaching goals
Good for: Reducing work distractions
Good for: Project management
Good for: Fast cross-platform emailing
Good for: Freelancers
Good for: Workload management
Good for: Boosting team motivation
Good for: Task management
Good for: Scheduling meetings
Good for: Creating to-do lists
Good for: Creating better work habits
Good for: Organized appointments
Good for: Setting goals
Good for: Business owners
Available on
Web, iOS, Android
Web, iOS, Android
Web, iOS, Android, Windows, Mac
Web, iOS, Android
Web, iOS, Android, Windows, Mac
Web, iOS, Android, Windows, Mac
Web, iOS, Android, Windows, Mac
Web, Android, Windows, Mac
Web, iOS, Android
Web, iOS, Android
Web, iOS, Android
Web, iOS, Android
Web, iOS, Android
Mac
iOS, Android, Windows, Mac

What Are Time Management Apps?

Apps for time management are digital solutions that help prioritize your time using several features, including time trackers, to-do lists, calendars, and more. 

The best apps for time management help users stay focused and give the user a clear understanding of how they are spending their time. The data can then be used to make better time estimates for future tasks and show the user where they may be spending too much time.

How Do Time Management Apps Work?

Time management apps have many features, but the end goal is to help users spend their time productively. This can be done by prioritizing tasks, allotting a set amount of time per task, and helping the user to stay on track to complete the task by the expected due date. 

In addition to personal time management, businesses can use time management apps to track employees’ time, create their schedules, track time spent on specific projects and at specific locations, and more. Time management apps have unlimited benefits when used by companies including increased productivity, accountability, and communication.


📚 We put together detailed guides on:

What Are the Benefits of Using Time Management Apps?

  • Organization is a top benefit. Having everything on one easy-to-use platform saves you time and frustration.
  • Increased productivity by keeping employees aligned with the task at hand to reach their goals. 
  • Better communication when allocating tasks to specific employees with clearly outlined deadlines and subtasks that are easily trackable. 
  • When you understand how time is being spent, you can use the data to calculate better time estimations and the capacity that your team can work at.

How Much Do Time Management Apps Cost?

Time management apps can cost upwards of $40 per month, per user, which is insane for companies and even on the more expensive end for personal use. Average monthly rates for time management apps range from $4 to $20 per month, per user. 

Luckily there are a number of free options available like Connecteam. Connecteam is rated #1 best app for time management due to its feature-rich platform, intuitive user interface, and knowledgeable customer support agents.

FAQs

What are 5 time management strategies?

  • Set reminders for each task with a clear deadline
  • Create a daily planner, including a to-do list organized by priority.
  • Give each task a realistic time limit. If the task takes longer than expected, take a break and return to it after your break. 
  • Block out distractions – use a timer if needed to set “work times” and “break times” where you fully focus on work during the set intervals.
  • Establish a routine – if you know you’re more productive in the mornings, make that your time to get the most important tasks done. The more of a routine you set for yourself, the more productive you’ll be.

What is the #1 productivity app?

The #1 productivity app is Connecteam. With this all-in-one app, you can create to-do lists to check off as you complete tasks, propelling you to want to complete more tasks. Connecteam also allows you to easily schedule your time based on the project, location, or other task factors. Connecteam is extremely intuitive to use, highly customizable, and you can easily collaborate with other users.

Are time management apps effective?

The best time management apps are highly effective. If you’re spending your time trying to understand what you need to do throughout the day, cloud based apps for time management will be beneficial. Rather than pen and paper, move to a note-taking app to help you organize your thoughts and sync those notes across multiple platforms, so your to-do list is always within reach. Allocate set amounts of time per task to keep yourself on track and focused, and always include deadlines so you can prioritize your to-dos.

The Bottom Line On Time Management Apps

The average American wastes 2.09 hours out of their workday, that’s in addition to lunch and regular breaks. All the time they waste affects your bottom line. By adopting a time management app, you will notice your team becoming more productive, which will save you money in the long run. Time management apps help you regain control of your business and your employees understand how they’re spending their time, and how to be more productive.