The 10 Best Time Reporting Apps for 2023 (In-Depth Comparison)

The 10 Best Time Reporting Apps of 2023

1. 

   Connecteam — Best for: All-in-one time reporting app

   Available on

   • Web
   • iOS
   • Android

   Connecteam combines time reporting with a full suite of employee management tools, including scheduling, internal communication, employee directory, document management, and training and onboarding.

   Tracking your team’s working hours gives you better business insight, as you can easily access shift information, employee data, training statuses, and more.

   Keep reading for Connecteam’s competitive time reporting features.

   Time clock

   Connecteam’s time clock is very easy to use. A one-click start and stop button lets workers accurately track time from any device. These hours can be neatly categorized by project, client, or other custom labels.

   As a manager, you have a real-time overview of all your employees’ activity. Visual flags help highlight overtime, double-time and daily limits, while alerts notify you when employees are late for shifts. Likewise, push notifications remind workers to clock in on-time and at the right location. 

   GPS tracking

   The time clock doesn’t only register employees’ start time, it also securely records their location using GPS, while they are clocked in. This helps ensure the right people are at the right location at the right time. Knowing where everybody is also makes it easier to coordinate multiple job sites and quickly dispatch workers where they’re needed. 

   Payroll and compliance

   The Connecteam app makes payroll a breeze. The visual overview makes it easy to spot and correct payroll issues, helping to save time and money. You can instantly calculate hours and wages, including PTO, breaks and overtime, define payroll periods, and import timesheets into QuickBooks or Gusto. Custom and automated rules can be used to stay compliant with local and federal laws. 

   Shift scheduling

   Get team schedules done in just a few minutes by using templates, recurring shifts, and drag-and-drop editing. You can assign shifts to team members or allow bids for open shifts, while having an overview of staff availability, time off, and overtime status. Add information to shifts, such as location and notes, and job done. Shifts can be clocked into and are labeled “Completed” at the end.

   Task management

   Using a task tracker alongside time reporting means you can easily measure productivity and track workers’ progress. With Connecteam, task management is straightforward—create a task, set a due date, and assign it. To save time, recur and automate tasks. For example, set the equipment maintenance task to recur every week and add a client check-in task at the beginning of each project.

   In-app chat

   Connecteam’s in-app chat function separates work messages from personal channels. Have secure one-on-one and group chats, with both easily accessible from other app features, including shifts and time reporting. Users can attach files and audio notes, and admins can remove any inappropriate content. You can link to specific tasks or shifts in your chats, keeping conversations focused and efficient.

   Custom reports

   It’s quick and intuitive to build custom reports focusing on the data you need the most. Firstly, you can automate live reports for a bird’s eye view of who’s clocked in right now. Reports can also flag repetitive negative patterns, like clocking in late. Secondly, you can select and save specific metrics in a report, like total hours worked per employee per project, and automate it every pay period to ensure timely payments.

   Key Features

   • Time clock

   • Shift scheduling

   • Task management

   • In-app chat

   • Custom reports

   • Training and onboarding

   Pros

   • All-in one employee management

   • Highly intuitive design

   • Forever-free plan for up to 10 users

   • Affordable pricing

   Cons

   • Integrations required for payroll

   Pricing

   Starts at just $29/month for the first 30 users Free 14-day trial Free plan available

   14-day free trial, no credit card required

   Start your free trial
2. 

   Clockify — Good for: No-frills time tracking

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Clockify is a simple time tracking app where your employees can use a stopwatch or add time entries manually to count hours worked. Time is measured to the second, helping reduce business costs.

   You can create multiple projects and tasks, then assign your staff to them. On your management dashboard, hours worked on tasks and projects stack up in real time at an individual and team level. Hours marked “Billable” get converted to client invoices directly on Clockify.

   Timesheets are generated automatically from employees’ reported time each pay period, thus streamlining your payroll. The reporting function helps you understand which business areas take up the most labor time and cost, and whether operations are running efficiently.

   Learn more about Clockify

   Key Features

   • Time reporting
   • Project and task classification
   • Invoicing
   • Reporting

   Pros

   • Simple to use
   • Converts to timesheet

   Cons

   • No task management
   • No communication tools

   Pricing

   Starts at $3.99/user/month Trial: Yes — 7-day, for PRO features Free Plan: Yes

3. 

   Toggl Track — Good for: Managing freelancers

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Toggl Track is a time tracking system that helps you optimize project resources. Employees enter the corresponding tasks and projects before timing their shifts, but time entries can also be edited manually. They can even track their time offline, and sync the updates when next online.

   Toggl’s reporting is quite detailed, featuring project analysis and forecasts. You could, for instance, break down project hours by tasks, estimate sales from billable hours, and compare a task’s productivity across projects.

   A differentiating factor is the Pomodoro timer, which splits workers’ schedules into regular work and break intervals, reducing burnout. Also, Toggl has native Salesforce and Jira integrations, facilitating access to customer records and product development tickets straight from Toggl.

   Learn more about Toggl Track

   Key Features

   • Time reporting
   • Advanced reporting
   • Pomodoro timer
   • Native Salesforce and Jira integrations

   Pros

   • In-depth project insights
   • Intuitive design

   Cons

   • No task management
   • No chat function

   Pricing

   Starts at $9/user/month Trial: Yes — 30-day Free Plan: Yes — For up to 5 users

4. 

   Buddy Punch — Good for: Mobile workforce

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Buddy Punch is a clock in-and-out app, with time tracking tools including time editing, overtime tracking, time off requests, and a real-time view of who is on the clock. Geolocation through GPS tracks your employees’ location when on the clock, which is handy if you’re in deliveries, logistics, or other mobile sectors. In addition, facial recognition technology prevents time theft, including—ironically—buddy punching.

   The solution includes shift management features which enable you to create shift templates and schedules, view employee availability, and facilitate shift trading. This is useful, as staff can clock directly into shifts. Timesheets are generated automatically each pay period, making your payroll quicker.

   As an add-on, you can purchase a payroll plan from Buddy Punch. This includes automated payroll payments, tax filing, and other features, keeping key HR processes under one platform.

   Learn more about Buddy Punch

   Key Features

   • Time reporting
   • Shift scheduling
   • GPS tracking
   • Payroll

   Pros

   • Includes scheduling and payroll
   • Has GPS location tracking

   Cons

   • No internal communication features
   • No onboarding or training capabilities

   Pricing

   Starts at $2.99/user/month Trial: Yes — 14-day Free Plan: No

5. 

   Harvest — Good for: Invoicing clients

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Harvest helps your team track time accurately with regular reminders to clock in delivered to their mobile or desktop device. The software is intuitive and easy to use, with a start and stop button to punch in and out, and the option to edit your hours. The management dashboard shows you hours spent on specific projects and tasks, including overtime.

   The reporting feature includes budgeting analytics for each project, to help you ensure your labor costs are on track. For client-facing projects, you can generate invoices based on billable hours and facilitate client payments directly from Harvest by integrating with Stripe or PayPal. While we think Harvest offers an attractive set of tools, we don’t believe the relatively high monthly cost is justified.

   Learn more about Harvest

   Key Features

   • Time clock
   • Projects and task classification
   • Advanced reporting
   • Invoice generation and payment

   Pros

   • Great for billing clients
   • Useful analytics

   Cons

   • Relatively expensive
   • No scheduling tools

   Pricing

   $10.8/user/month Trial: Yes — 30-day Free Plan: Yes — For a single user

6. 

   Timecamp — Good for: Desk-based activity tracking

   Available on

   • Web
   • iOS
   • Android

   

   On TimeCamp, employees use a modern, intuitive interface to track time spent on specific activities. The software features a one-click tracker, a drag-and-drop timesheet, a project calendar, reminders to clock in, and keyword-based time tracking. Billable hours seamlessly convert to invoices, which clients can pay via PayPal.

   TimeCamp is clearly geared towards device-heavy roles, such as desk-based research, sales, and operations. Keywords are used to automate which clients or projects are assigned to hours worked—for instance, the word “construction” in a URL or window title can automatically trigger a project label. In addition, its productivity tracker monitors idle time and hours spent on specific websites and apps, a summary of which appears on the admin dashboard.

   Learn more about Timecamp

   Key Features

   • Time clock
   • Project-specific keywords
   • Productivity tools
   • Invoicing

   Pros

   • Advanced device monitoring tools
   • User-friendly interface

   Cons

   • No scheduling features
   • No internal communication tools

   Pricing

   Starts at $6.3/user/month Trial: Yes — 14-day Free Plan: Yes

7. 

   QuickBooks Time — Good for: Integrated accounting tools

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   QuickBooks Time has a powerful set of time reporting and schedule management tools that would suit a growing business with complex needs. Team leaders set budgeted hours against projects and tasks, which are compared against actual hours clocked by employees. For added formality, timesheets can be signed digitally by employees, with the app producing proof of completed work.

   You can run customizable reports on employees, jobs, and tasks. For example, you can filter your data to a specific time period and employee geolocation, trackable by GPS, to get a location history. Such advanced analytics support important decisions like creating budgets and promoting employees.

   A big advantage of using QuickBooks Time is the ease of integrating with other QuickBooks tools, like its accounting and bookkeeping software. Another bonus point is the project activity feed, where team members can add posts, images, and other project-related materials.

   Learn more about QuickBooks Time

   Key Features

   • Time reporting
   • Scheduling
   • Customizable reports
   • Collaboration tools

   Pros

   • Includes GPS tracking
   • Integrates with QuickBooks Accounting and Bookkeeping

   Cons

   • No free-forever plan
   • No chat function

   Pricing

   Starts at $8.5/user/month Trial: Yes — 30-day Free Plan: No

8. 

   Hubstaff — Good for: Project management

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Hubstaff’s suite of tools covers not only time reporting, but also employee monitoring, scheduling, invoicing, and agile project management tools. It serves both desk-based employees with tools like proof of work, and mobile workforces with GPS location tracking. The scheduling and time clock features work seamlessly together, with employees punching into specific shifts and getting automated timesheets.

   Its project management functionality is a rare feature among time reporting apps. Firstly, you can assign highly detailed tasks to projects and shifts, which employees mark as completed. This helps you understand whether hours worked create tangible outcomes. 

   Secondly, a dedicated agile methodology tool, Hubstaff Tasks, helps plan sprints using drag-and-drop Kanban boards. Digital status updates can replace time-consuming stand-up calls and individual to-do lists help workers plan their day.

   Learn more about Hubstaff

   Key Features

   • Time reporting and timesheets
   • Scheduling
   • Agile project management
   • GPS tracking

   Pros

   • Supports efficient project delivery
   • Employee productivity insights

   Cons

   • No chat function
   • No onboarding and training function

   Pricing

   Starts at $583/user/month for more than 1 user Trial: Yes — 14-day Free Plan: Yes — For a single user

9. 

   Timely — Good for: Automating time tracking

   Available on

   • Web
   • iOS
   • Android

   

   Timely tracks time, projects, and teams using automation, thus reducing admin workloads. While it doesn’t feature a time clock, worked hours can be tracked against the work apps used on an employee’s device. For example, using Customer Relationship Management (CRM) software can automatically trigger a sales development task and the start of a shift.

   Timesheets are generated automatically and team leads can analyze budgeted versus actual hours, among other report metrics. A real-time overview of staff availability and project deadlines helps you better plan your team’s workstreams.

   Timely opposes surveillance tactics and lets employees control the privacy of their time tracking data. For instance, start time, end time, and hours worked on a project may be visible to managers, but the use of specific business apps may not.

   For an additional fee, you can add Timely’s Tasks feature to assign and schedule tasks for individual team members.

   Learn more about Timely

   Key Features

   • Automated time reporting
   • Project budgeting
   • Team availability
   • Task tracking

   Pros

   • Friendly interface
   • Advanced automation

   Cons

   • No forever-free plan
   • No time clock

   Pricing

   Starts at $8/user/month Trial: Yes — 14-day Free Plan: No

10. 

    MyHours — Good for: Custom reports

    Available on

    • Web
    • iOS
    • Android

    

    On MyHours, time reporting is combined with task management and client invoices based on billable hours. First, you organize your team’s workstream by projects and tasks. Your employees then track their time and mark tasks as completed. Meanwhile, the software tracks labor costs in real time and includes billable hours for client-facing reports.

    Its custom reports are quite detailed—you can select the metrics you want to visualize or export, including project name, billable rate, cost, timesheet approval status, and more. A downside to the MyHours interface, particularly in reporting, is that it feels cluttered and the next step on a webpage isn’t always intuitive.

    While not offered a team chat tool, project leads can interact with employees via comments on time logs.

    Learn more about MyHours

    Key Features

    • Task tracking
    • Time reporting
    • Custom reports
    • Invoicing

    Pros

    • Includes task lists
    • Powerful reports

    Cons

    • Cluttered interface
    • No chat feature

    Pricing

    Starts at $7/user/month Trial: Yes — 30-day Free Plan: Yes