Top 14 Time Card Apps for Mobile Teams

There are several timesheet and payroll mistakes that can cause huge problems for small and large businesses. One of the biggest mistakes, that even you are probably still making, is manually recording employee hours. Not only does it take a ton of time to input employee hours into a spreadsheet, but it can also be full of mistakes; costing your company money! 

Forbes notes that “failing to streamline payroll processes or to adopt the many new and emerging technologies can add up to hundreds of hours in lost productivity, not to mention unnecessary headaches when it comes to tax reporting or year-end”. This is where an employee time card app can save the day! With an employee time card app you can accurately and efficiently track your employees hours. 

If you’re not already familiar with employee time card apps, some of the benefits of using a time card app include:

• Reduction of manual errors
• Accurate payroll and invoicing
• Accurate record for the Fair Labor Standards Act 
• Real-time data and reporting 
• Complete employee oversight
• Reducing overtime and limitation errors with automated notifications and reminders
• Reduction of time theft and buddy punching

If it’s not already super clear the benefits an employee time card app can provide you with, then go ahead and take a read through our research to understand exactly what employee time card apps can do for your business. We’ve put together a list of the top 14 best time card apps based on pricing, features, ease of use, customer support reviews and popularity to assist you in choosing the best time card app solution for your business. If you are in a bit of a hurry, then feel free to jump right down to our quick reference time card app comparison table.

Connecteam is the best time card app for frontline workers, dekless teams, remote workers, freelancers and contractors. It provides businesses with an all-in-one, mobile first, digital solution to tracking employee hours and even general employee management. 

With Connecteam, management can effortlessly manage their organization at any time and from anywhere directly from their phone or desktop.

With the Connecteam time card app, employees can easily clock in and out directly from their mobile phones with just a click of a button. When clocking in, employees can attach notes, images, files, and even videos as shift notes for management. At any time, management can approve timesheets entries and lock them, so no one can make any further adjustments to an employee’s hours. With Connecteam, management can automate the payroll process with its direct integration to QuickBooks Online and Gusto, while saving time and money on costly human errors. 

For whom?

Connecteam is the best time card app solution for frontline employees, remote workers, deskless or mobile employees working for small or large organizations. Connecteam serves over 90 industries including construction, food and beverage, field service, client services, hospitality, cleaning and retail— just to name a few. 

Key Features:

• All-in-one digital solution

• GPS timestamps and locations in real-time

• Geo-fencing capabilities

• Automated overtime notifications

• Timesheets and then payroll that integrates with QuickBooks Online and Gusto

• Timesheet approval and locking

• Automated attendance reports

• In-app chat

• Absence, PTO request

• Shift-related images, videos, files, contact information

PROS & CONS

• Desktop, mobile, and kiosk access

• Requires no training to implement

• Affordable pricing for any size team

• Responsive & helpful customer support

• All-in-one solution for deskless and mobile teams

• Free plan available for up to 10 users only

Pricing:

• Connecteam Premium plans start at $29/month for the first 30 users.

• Free trial: 14-day free trial

• Free-for-life plan: Yes, for up to 10 users, without limitations

My Hours is a cloud based time card app that is available through Android, iPhone and iPad. With My Hours you can track employee hours, create reports and send client invoices. In addition, there is also an employee database.

For whom?

My Hours is a great fit for freelancers and small businesses.

Key Features:

• Mobile solution

• Employee time tracking

• Reporting

• Client billing and invoicing

• Timesheet management

• Vacation and PTO management

PROS & CONS

• Ability to track projects per client

• Easy to use

• No desktop access

• Slow on implementation of necessary integrations

Pricing:

• The Pro plan costs $7/user per month.

• Free trial: 30-day free trial

• Free-for-life plan: Yes

Buddy Punch allows businesses of any size to easily track employee hours with their digital time card app. In addition, they also have GPS features and Google SSO. They also integrate with QuickBooks, ADP, PayChex, and SurePayroll. In addition to time tracking, they also provide more general employee management as well. For example, they also provide employee scheduling features as well. 

For whom?

Buddy Punch is a good fit for businesses with 1-1000 employees.

Key Features:

• Employee time tracking

• Activity tracking

• Automated alerts and notifications

• Attendance, PTO and leave management

• Overtime management

• Timesheets and payroll management

• Real-time data

PROS & CONS

• Easy to use

• Ability to attach employee shift notes

• Slow loading times

Pricing:

• For the Time & Attendance plan it costs $29.99/month for a maximum of 5 users. The price increases with the amount of users.

• Free trial: 14-day free trial

• Free-for-life plan: No

Paymo is a good time tracking solution for businesses. In addition to time tracking, they also provide features such as task management, scheduling, and invoicing. It’s a great tool for project management and employee collaboration. They also provide third party integrations such as Google apps, Slack, Zapier, QuickBooks, and more. 

For whom?

Paymo is a good fit for small to medium businesses in advertising, marketing agencies, and design agencies. 

Key Features:

• Employee time tracking

• Activity tracking

• Billing and invoicing

• File sharing

PROS & CONS

• Project time management

• User friendly

• Slow loading time

• Difficult to export files

Pricing:

• The Small Office plan costs $11.95/user per month.

• Free trial: 15-day free trial

• Free-for-life plan: Yes, for up to 10 users.

While they do offer employee time tracking, Workpuls brands itself as an employee management and monitoring software that gives you complete oversight of your employee hours and how they are spending their time. With detailed reporting, upper management can view employee attendance and productivity. In addition, management can even take screenshots of their employees’ screens in real-time for visual proof of what they are working on. 

For whom?

Workpuls is intended to be used by large organizations and enterprises.

Key Features:

• Employee work time tracking

• Overtime management

• Task time

• Expenses

• Computer idle time

• Project management

PROS & CONS

• Real-time employee monitoring

• Accurate time and attendance management

• Employees feel “spied” on by management

• Lacks important features

• Short free trial period

Pricing:

• The Time Tracking plan costs $8/user per month.

• Free trial: 7-day free trial

• Fee-for-life plan: No

Timely markets itself as a business management software solution that provides employee time tracking as well. With this employee time card app, you can effortlessly manage timesheets and payroll, track projects, and collaborate. In addition, you can easily view different team activities and performance across your business. With Timely, you can also efficiently schedule employees as well. 

For whom?

Timely is ideal for beauty salons and spas. 

Key Features:

• Alerts and notifications

• Automated scheduling

• Billing and invoicing

• Employee management

PROS & CONS

• Desktop and mobile access

• Easy to use and implement

• App is available in English only

• SMS and texting not included in the price

Pricing:

• The Start plan costs $10/user per month with a maximum of 50 projects and 3 teams.

• Free trial: 14-day free trial

• Free-for-life plan: No

Clockify is a good employee time card app for businesses who are interested in tracking productivity and billable working hours. With Clockify management can also set timelines for each project, view employee activity, and generate fully customizable reports to export in PDF, Excel, or CSV formats. In addition, Clockify integrates with QuickBooks, Trello, Asana, and more.

For whom?

Clockify is ideal for small to medium sized businesses, freelancers, contractors, remote workers, and enterprises. 

Key Features:

• Employee activity dashboard

• Budget management

• Reporting

• Project management and tracking

PROS & CONS

• Easy to switch between tasks and projects

• Desktop and mobile access

• Reporting can be hard to use

• Lack if synchronization between desktop and mobile

Pricing:

• For the Timesheeting and billing plan the cost is $6.99/user per month.

• Free trial: Yes

• Free-for-life plan: Yes

With the TimeCamp employee time card app, management has the ability to track employee hours in real-time, track employee performance, project profitability, and employee productivity. In addition, with TimeCamp you can easily create reports. TimeCamp integrates with Airtable, Asana, Google Calendar, Jira, Monday, and more. Lastly, they offer a 30% discount to students, schools and nonprofits.

For whom?

TimeCamp is ideal for B2B organizations. 

Key Features:

• Employee time tracking

• Project management

• Reporting

• Productivity management

• Billing and customizable invoicing

PROS & CONS

• Track time spent on each project

• Good reporting feature

• User friendly

• Bad design

• Desktop app is difficult to use

Pricing:

• The Basic plan, which does not include timesheet locking after approval, costs $7/user per month.

• Free trial: 14-day free trial

• Free-for-life plan: Yes

With the Hubstaff employee time card app you can track your employee hours with real-time GPS location. In addition, you can track your employees progress through projects and tasks. You can also automate attendance tracking as well and manage time off requests. Hubstaff integrates with Asana, Trello, QuickBooks, Zapier, and more. 

For whom?

Hubstaff is ideal for the remote and field service industry. 

Key Features:

• Employee time tracking

• GPS empowered

• Activity tracking

• Billing and invoicing

• Employee database

• Screenshots

PROS & CONS

• Desktop and mobile access

• Productivity management

• Nice user interface

• Lack of customization

• Payroll options limited

Pricing:

• Hubstaff’s Starter plan costs a minimum of $14/month for 2 users and an additional $7/user per month for every additional user.

• Free trial: 14-day free trial

• Free-for-life plan: Yes, for only 1 user.

Toggl Track is a good time card app that also provides upper management the ability to view project progress, track expenses, and profitability. With Toggl, you can also create reports from data processed from projects. Toggl offers over 100 integrations like Asana, Trello, Xero, and many more. 

For whom?

Toggle can be used by small to large teams. 

Key Features:

• Desktop and mobile access

• Alerts and notifications

• Employee monitoring

• Employee database

• Payroll management

PROS & CONS

• Easy to use

• Detailed reporting

• Mobile app is not intuitive

• No QuickBooks integration

Pricing:

• Toggl’s Start plan costs $10/user per month and is an ideal fit for small teams.

• Free trial: 30-day free trial

• Free-for-life plan: Yes

ClickTime not only provides employee time tracking, but they can also help companies reduce costs and provide businesses with complete oversight of projects and their progress. With ClickTime, you can create in depth reports, approve timesheets, and export timesheets for payroll with the QuickBooks integration. They can also be integrated with Slack, ADP, and Salesforce. 

For whom?

ClickTime is especially meant for companies looking to reduce costs on manual time tracking errors. 

Key Features:

• Desktop and mobile access

• Employee activity tracking

• Employee database

• Expense reporting

• Timesheet management

PROS & CONS

• More than 80 different types of reports

• Easy timesheet exportation

• Expensive for large teams

• No ability to set recurring tasks

Pricing:

• ClickTime’s Start plan costs $12/user per month.

• Free trial: 14-day free trial

• Free-for-life plan: No

Harvest is a good time tracking app that can also track your expenses as well. In addition, you can track your team’s progress through projects and make more informed decisions on what to focus on. You can even track time spent on projects or tasks. In addition, users can easily take a photo of receipts in order to easily track expenses. Harvest has several integrations as well.

For whom?

Harvest is a good fit for small businesses in the client services industry and freelancers. 

Key Features:

• Desktop and mobile access

• Track employee time

• Expense tracking

PROS & CONS

• Easy client invoicing

• Easy to use

• No premade templates

• Some features are hard to use

Pricing:

• The Pro plan starts at $12/user per month.

• Free trial: 30-day free trial

• Free-for-life plan: Yes, for 1 user and a maximum of two projects.

With DeskTime, freelancers and small teams are able to track their hours, track and manage attendance and absences, and improve their workflow management. With DeskTime, employees can better understand how they’re managing their time and therefore focus on projects that really matter. In addition, DeskTime integrates with Trello, Asana, Zapier, and more. 

For whom?

DeskTime is an ideal time card app for small teams and freelancers who want to improve their productivity.

Key Features

• Desktop and mobile access

• Alerts and notifications

• Track employee activity

• Employee database

• Detailed reporting

PROS & CONS

• Good for productivity tracking

• Easy to use

• Interface looks outdated

• Employees may start to feel spied on by upper management

• Is expensive for large teams

Pricing:

• For 10 users, the Pro plan costs $60/month.

• Free trial: 14-day free trial

• Free-for-life plan: Yes

With Homebase, businesses can better track employee hours, productivity, manage scheduling, and communication. Calculate hours and export timesheets for payroll management. In addition, with Homebase, businesses can efficiently manage attendance, PTO, and overtime. Not only do they provide payroll integrations, but they also have POS integrations as well. 

For whom?

The Homebase employee time card app is best for hourly employees and small teams. 

Key Features:

• Desktop, mobile, and Ipad access

• Social feed

• Alerts and notifications

• Overtime notifications

• Employee database

• Employee scheduling

PROS & CONS

• Easy to use

• Good employee scheduling feature

• Users complain of slow loading times

• No recurring schedules

• Is expensive for large teams as they charge per location

Pricing:

• The Essential plan costs $19.95/month per location.

• Free trial: Yes

• Free-for-life plan: Yes, for only one location.

Quick Comparison Of The Best Employee Time Card Apps

Benefits Of Using A Time Card App

Save Time and Money Made on Timesheet Errors

Timesheet errors, according to The Harvard Business Review, estimates that errors made on timesheets costs the United States economy to lose 7.4 billion dollars a day or a total of 50 million hours. That’s a huge amount of money and time! With a time card app like Connecteam, you can accurately and efficiently track employee hours and ensure employees are being paid correctly. In addition, with the Connecteam all-in-one digital solution, you can better manage your entire team and increase productivity, communication, and even employee satisfaction!

Regulatory Compliance

According to The Fair Labor Standards Act (FLSA), businesses must keep accurate records of their employee working hours. These records must be stored for 2 years, and need to be readily available for government auditing at any time. Your method of keeping track of employee hours is up to you, as the DOL notes “Employers may use any timekeeping method they choose. For example, they may use a time clock, have a timekeeper keep track of employee’s work hours, or tell their workers to write their own times on the records. Any timekeeping plan is acceptable as long as it is complete and accurate.” With Connecteam, employers can easily maintain and store accurate records in compliance with the FLSA. 

Real-time Oversight

A robust time card app provides businesses complete oversight and control over employee location when clocking in or out, overtime, breaks, PTO, employee attendance, and absences. With this information, businesses can make better, data driven decisions based on real-time information. 

Curb Rounding Up, Buddy Punching, and Time Theft

An employee time card app will accurately record employee hours to the minute. While some do allow for the option to round up, it’s important to remember that a minute here and there every day definitely adds up at the end of the month. In addition, an employee time card app curbs buddy punching as well. With a powerful time card app, you will also be able to reduce time theft with GPS timestamps that are recorded when an employee clocks in and out. 

Furthermore, with Connecteam, you can even set up Geofencing. This ensures that employees cannot clock in or out until they are in a designated area predetermined by management. 

Frequently Asked Questions About Time Card Apps

Why Should My Company Invest In a Time Card App?

As mentioned before, there are several benefits of using a time card app. Among the most important are; saving your company the costly mistakes of manual errors on timesheets, making sure you’re in compliance with regulatory laws regarding overtime and record keeping, and reducing time theft. Not to mention they provide businesses with insightful data on employee hours and productivity.

What Types Of Workers Benefit Most From Time Card Apps?

Time card apps can be viewed as a necessary software for businesses that work with remote workers, dekless teams, freelancers, and contractors. It can be difficult to record these types of employee hours and therefore becomes much easier and more efficient when using an employee time card app. 

Is a Time Card App a Good Choice For My Business?

In our opinion, a time card app is a good choice for any company that wants to accurately track, maintain, and store their employee hours. In order to better answer this question here a few questions you could ask yourself:

1. Does your company suffer from employee time theft?
2. Does your company have a hard time tracking employee attendance, absences, PTO, breaks, and overtime?
3. Does your company spend tons of hours manually filling out and calculating hours for timesheets?
4. Does your company struggle with loss of important documentation or paperwork?

If you answered yes to any of these questions, then a time card app is definitely a good choice for your business. 

The Last Word On Employee Time Card Apps

It’s time to stop manually recording employee hours and storing thousands of papers for record keeping purposes. If you haven’t already, then it’s time to make the step towards the digital era with an employee time card app. 

With Connecteam, businesses can easily track employee hours, efficiently export timesheets to payroll, and store all records for regulatory compliance in a safe and secure digital cloud.

In addition, when employees feel that their hours are being accurately recorded they are more satisfied and engaged in their position. Employee time card apps can even increase employee productivity, communication, and motivation! If that doesn’t convince you, then reducing costs definitely should. With an employee time card app you can save money lost from time theft, buddy punching, rounding up, and manual human errors.