9 Best Employee Scheduling Software for 2023

The 9 Best Employee Scheduling Softwares of 2023

1. Connecteam — Best all-in-one employee scheduling software

   Available on

   • Web
   • iOS
   • Android

   

   We’ve packed Connecteam with scheduling features that business owners and supervisors are sure to love. And of course, we think it’s one of the best employee scheduling platforms around.

   To start, Connecteam makes creating schedules simple. You can drag and drop employees onto a multi-project scheduling board or drag and drop tasks onto an employee’s schedule. If you need to make changes, just click and drag. It’s fast, simple, and smooth.

   For businesses with consistent scheduling needs, Connecteam offers repeat assignments and templates. These can save supervisors hours when scheduling routine workweeks.

   Supervisors can also give employees a say in their schedules. Employees can accept or reject schedule changes. They can also trade shifts with other employees through Connecteam. If employees have vacation days or times they’re unavailable, that information can be added to the schedule to avoid conflicts.

   The Connecteam app enables employees to view their schedule on the go. Employees can tap on a task to view instructions, attachments, notes, and photos. So, they’re immediately oriented to the work that needs to be done.

   Connecteam also offers GPS tracking functionality. Supervisors can know when team members reach a jobsite and quickly reassign employees to urgent jobs based on who’s closest.

   Connecteam also supports time tracking. Employees can clock in and out from jobs throughout the day. That makes it easy for your payroll team to keep track of overtime and bill the right client for every hour worked. It also makes running payroll a breeze.

   Perhaps the best thing about Connecteam is that all these features won’t break your company’s operations budget. Connecteam is completely free for small businesses with 10 or fewer employees. Paid plans start at just $29 per month and include up to 30 users at no additional charge.

   You can try out Connecteam free for 30 days to find out for yourself just how seamless our platform makes scheduling.

   Connecteam also offers a free for life plan – Join Connecteam!

   Key Features

   • Drag and drop to create employee schedules

   • Track PTO, availability, and conflicts

   • Create custom scheduling templates

   • Supports time tracking and payroll integration

   • Add information and attachments to shifts

   • Enable employees to accept and trade shifts

   Pros

   • Extremely user-friendly interface

   • Mobile apps for employees and supervisors on the go

   • Track task completion on the schedule

   • Integrates seamlessly with payroll processes

   Cons

   • Does not automatically assign employees to shifts

   Pricing

   Free-for-life plan availablePremium plans start at $29/month for 30 users

   14-day free trial, no credit card required

   Start your free trial
2. 

   Humanity — Good for: Automatic scheduling

   Available on

   • Web
   • iOS
   • Android

   

   Humanity is a neat employee scheduling platform for supervisors who want to lean on automated features. This software can use information about your employees’ qualifications and the demands of specific jobs or tasks to automatically assign employees to shifts.

   The result isn’t always perfect since it’s hard to translate all of a supervisor’s knowledge about employees into parameters for Humanity’s scheduling algorithm. However, it’s easy to make adjustments and this can speed up the time it takes to schedule large groups of employees.In addition to automated scheduling features, Humanity offers support for compliance requirements. Supervisors are alerted if an employee doesn’t have the appropriate certifications for a job or if an employee is working beyond legal limits. For highly regulated industries like trucking, this can be a major plus.

   Learn more about Humanity

   Key Features

   • Automatically assigns employees to jobs
   • Flags compliance-related conflicts
   • Enables employees to trade shifts
   • Supports time tracking for payroll

   Pros

   • Admin dashboard for reporting
   • Wide range of integrations

   Cons

   • Automatic scheduling isn’t always perfect
   • No drag-and-drop functionality

   Pricing

   Contact vendor for price Trial: Yes Free Plan: No

3. 

   Deputy — Good for: PTO management

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Deputy is a well-designed employee scheduling software that works well for a variety of scheduling tasks. You can drag-and-drop tasks on each employee’s schedule, manage conflicts, and enable employees to trade shifts without supervisor involvement.

   One of our favorite things about Deputy is the way it handles PTO. You can track time off requests and leave accruals within the platform and easily see when employees are scheduled to be away. It also offers attendance tracking.In addition, Deputy offers some handy demand forecasting tools. These can be used to predict what days and times your company will be most busy based on historical data and project timelines. You can use this data to brace for overtime or help supervisors decide when to allow employees to take PTO.

   Learn more about Deputy

   Key Features

   • Drag and drop tasks onto employees’ schedules
   • Automatically assign employees to shifts
   • Track leave requests and balances
   • Predict employee demand based on project timelines

   Pros

   • Includes time clocks
   • User-friendly mobile apps

   Cons

   • Expensive for larger businesses
   • Limited built-in communication features

   Pricing

   Starts at $3.5/user/month Trial: Yes — Up to 31 days Free Plan: No

4. 

   QuickBooks Time — Good for: QuickBooks users

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   QuickBooks Time is a time clock app first and foremost, but it has enough scheduling features to make it worth considering for your business. With this platform, you can schedule employees by shift or by job and easily publish schedules. If you need to make changes, employees are notified with mobile alerts.

   QuickBooks Time is very easy to use, but it doesn’t offer a lot of advanced features. For example, employees can’t trade shifts and there are no tools for tracking time off.That said, the time clock tools in QuickBooks Time are excellent. The platform offers GPS-based tracking so you always know where your employees are. It also integrates seamlessly with QuickBooks payroll and accounting software.

   Learn more about QuickBooks Time

   Key Features

   • Simple, efficient time tracking software
   • Assign employees by shift or to jobs
   • Employees receive mobile alerts for schedule changes
   • Seamless integration with other QuickBooks software

   Pros

   • Very easy to use
   • Mobile apps for scheduling on the go

   Cons

   • Doesn’t enable employees to trade shifts
   • Does not track leave requests or employee availability

   Pricing

   Starts at $10/month + $8/user/month Trial: Yes — 30-day Free Plan: No

5. 

   ScheduleAnywhere — Good for: Complex scheduling needs
   

   Available on

   • Web
   • iOS
   • Android

   

   ScheduleAnywhere is a powerful employee scheduling software with a lot of customization options. It’s one of the best solutions for scheduling large numbers of employees reliably.

   Some of the handy features ScheduleAnywhere offers include automatic schedule rotations and employee certification and compliance tracking. Employees can self-assign shifts with manager oversight. Supervisors can also send out messages to employees within ScheduleAnywhere to quickly fill open shifts.

   ScheduleAnywhere isn’t as pretty as other scheduling platforms and its user interface can feel outdated at times. But if that doesn’t bother you, this platform is packed with advanced features to help you manage complex scheduling requirements.

   Learn more about ScheduleAnywhere

   Key Features

   • Strong workforce management tools
   • Customizable reporting tools
   • Integrated messaging app to fill open shifts
   • Automatically rotate employee schedules

   Pros

   • Enables employees to self-assign shifts
   • Track employee skills and qualifications

   Cons

   • No time tracking features
   • Outdated user interface

   Pricing

   Starts at $25/month Trial: Yes Free Plan: No

6. 

   Zoho People — Good for: HR management with scheduling features

   Available on

   • Web
   • iOS
   • Android

   

   Zoho People is primarily an HR management software, but it offers a number of handy features for staff scheduling. Managers can schedule shifts and easily stay in compliance with regulations around breaks and time off. You can also set up automatic shift rotations.

   Zoho People can also keep track of timesheets. As a human resources management system, it excels at integrating HR-related processes like leave requests and payroll processing. It also puts your your employees’ HR self-service portal and schedules in one place, which can be convenient for smaller businesses.

   However, Zoho People shouldn’t be used for complex scheduling tasks. It lacks features like demand prediction and automatic scheduling. It also doesn’t enable employees to trade shifts or communicate directly about the requirements of specific shifts or jobs.

   Learn more about Zoho People

   Key Features

   • Includes timesheets and payroll integration
   • Automatic shift rotations
   • Integrated leave management system
   • Manage breaks and compliance

   Pros

   • Very easy to create and manage shifts
   • Schedules and HR portal are in one place

   Cons

   • Employees cannot trade shifts
   • No built-in communication features

   Pricing

   Starts at $1/user/month Trial: Yes Free Plan: Yes

7. 

   Skedulo — Good for: Project-based scheduling

   Available on

   • Web
   • iOS
   • Android

   

   Skedulo is a good choice for businesses that have a lot of projects to manage, each with their own requirements for employees with different certifications. The software lets you write in rules around the employee requirements for each project or task. It then uses automations to simplify the process of putting the right employee on each job.

   Skedulo’s interface is clean and modern, which makes it easier to navigate the software’s many features. Businesses with employees in the field will especially like that Skedulo can be used to track employees’ GPS locations and re-assign them on the fly.The Skedulo mobile app isn’t quite as seamless to use as Connecteam’s app. However, it works well for communication between supervisors and employees. It also supports push notifications so employees know right away when their schedule is changed.

   Learn more about Skedulo

   Key Features

   • Match qualified employees with project requirements
   • GPS tracking to reassign employees in the field
   • Supports instant messaging
   • Write notes on each job or shift

   Pros

   • User-friendly mobile app with GPS tracking and messaging
   • Supports automatic scheduling

   Cons

   • Steep learning curve
   • May be overkill for small businesses

   Pricing

   Contact vendor for price Trial: No Free Plan: No

8. 

   Shiftboard ScheduleFlex — Good for: Optimizing productivity

   Available on

   • Web
   • iOS
   • Android

   

   Shiftboard stands out for its impressive reporting and analysis capabilities. The platform can help you split shifts, reassign underutilized employees, and reduce overtime labor costs. If you feel like your scheduling isn’t working quite right and want to figure out why, this software is worth a look.

   Shiftboard also offers a wide range of standard scheduling tools. It helps with managing employee work schedule preferences, distributing overtime fairly among workers, and predicting demand weeks or months into the future.Shiftboard’s user interface could use an update, but it works reasonably well once you get used to it. The mobile app ensure your employees always have access to their schedules and are notified of changes right away.

   Learn more about Shiftboard ScheduleFlex

   Key Features

   • Optimization tools to reduce overtime costs
   • Demand prediction
   • Integrated leave management
   • Timesheet software and payroll integration

   Pros

   • Excellent reporting features to improve productivity
   • Easy to adjust to schedule changes on the fly

   Cons

   • Outdated user interface
   • No instant messaging features

   Pricing

   Contact vendor for price Trial: No Free Plan: No

9. 

   Fourth (Previously called: HotSchedules) — Good for: Retail stores
   

   Available on

   • Web
   • iOS
   • Android

   

   HotSchedules by Fourth is an employee scheduling software specifically designed for retail stores and restaurants. In addition to enabling you to schedule shifts with ease, it also helps supervisors to track shoppers and diners in your business over time. Using this data, HotSchedules can predict how many employees you’ll need for any given day and time.

   The HotSchedules user interface feels a little clunky at times, but it has all the features managers need. Schedules integrate seamlessly with Google Calendar and employees can be notified in real time when their schedule changes. Supervisors can also get alerts when employees start accruing overtime.HotSchedules offers timesheet management and integrates with a variety of payroll providers. Hourly employees can also use a self-service portal within the app to gauge how much they’ve earned during the current pay period.

   Learn more about Fourth (Previously called: HotSchedules)

   Key Features

   • Track demand for your business over time
   • Overtime alerts
   • Self-service timesheet portal for employees
   • Enables employees to trade shifts

   Pros

   • Predict how many employees you need on any day
   • Excellent built-in scheduling analytics

   Cons

   • Clunky to assign shifts
   • Very limited communication features

   Pricing

   Pricing is not publicly available Trial: No Free Plan: No