Productivity apps help you manage tasks, track time, collaborate with others, and improve efficiency for increased productivity. In this article, we review the 6 best productivity apps for Android for 2023.

From shift scheduling and time tracking to maintaining clear communication with employees and staying organized, it’s difficult to stay on top of everything. As a result, it’s easy to feel overwhelmed and unproductive.

Productivity apps help you track your time, collaborate with others, communicate effectively, and automate repetitive tasks. However, not all productivity apps are compatible with the devices you and your employees use. This is especially true for Android users. 

To maximize productivity, it’s crucial to find the best productivity apps for Android devices. In this article, we look at the 6 best Android productivity apps and the key features to consider when choosing one.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one productivity app for Android

  2. Good for team collaboration

  3. Good for basic task management

What to Look For in a Productivity App

Productivity apps for Android are like personal assistants in your pocket. They help you save time and boost productivity by managing tasks, sending reminders, and communicating with your team, anytime and anywhere. 

The best Android productivity apps will include most, if not all, of the following features:

  • Task management. Find an app that makes it easy to assign tasks to teams or individuals, prioritize tasks, set due dates, and track their progress.
  • Time tracking and reporting. Prioritize a productivity solution with a time clock, GPS location tracking, the ability to generate reports on time spent on specific tasks, and automated timesheets. Connecteam, for instance, offers all these features in a single platform.
  • Scheduling. Productivity apps can make scheduling easy with shift templates, drag-and-drop tools, and the ability to schedule workers based on various factors like availability and qualifications.
  • Team collaboration. Shared task lists, real-time updates, chat features, discussion threads, and file sharing help your workers collaborate efficiently. For instance, Connecteam has a built-in messaging feature that allows you to communicate in one-on-one, teams, and broadcast chats. 
  • Knowledge base. This provides a central hub to store and organize key documents such as policies, forms, handbooks, and passwords. Look for customizable user access permissions for an extra layer of security.
  • Automation. Opt for an app that automates repetitive tasks and workflows with templates and triggers for task actions. These save time and help improve productivity.
  • Integrations. The best platforms will integrate with tools you already use, such as email, digital calendars, project management tools, and communication apps. Connecteam, for example, can integrate with Google Calendar, Dropbox, and many other platforms.

The 6 Best Productivity Apps of 2023

  1. Connecteam — Best all-in-one productivity app for Android

    Available on

    • Web
    • iOS
    • Android

    Connecteam is an all-in-one work management tool available on Android devices. It offers a comprehensive set of tools and features to streamline operations and boost your productivity on the go.

    With the Connecteam Android phone app, users can access tools for communication, task management, time tracking, scheduling, and more.

    Let’s take a closer look at Connecteam’s key features.

    Streamline team and project tracking with task management features

    Connecteam offers intuitive, efficient task management features that ensure workers have all the information they need to complete their assignments. Create and assign tasks instantly, set recurring ones, and provide essential details like due dates, notes, and files. 

    You can break tasks into subtasks and get notifications as workers complete them. Further, you can send employees reminders and request real-time updates on task progress. 

    The central admin dashboard displays tasks, deadlines, status updates, and assignees for even greater oversight. You can easily track progress and see who’s behind, making it easy to address issues before they become bigger problems.

    Create and publish schedules in minutes

    Creating and managing schedules is a breeze with Connecteam’s scheduling features. With the drag-and-drop tool, you can create open shifts for qualified employees to claim. Or, you can schedule employees based on location, preferences, availability, and more. You can also add notes and attachments to each shift—like photos, checklists, and location information.

    In addition, you can assign single or multiple shifts and use templates for daily, weekly, or monthly scheduling. There’s even an option to set common schedules to recur.

    Connecteam enables you to set custom overtime limits when creating schedules, too. This ensures you don’t overwork employees and helps you comply with labor laws. You’ll also receive notifications of any scheduling conflicts before publishing schedules.

    From their mobile devices, employees can view their shifts, manage their availability, request time off, and trade shifts (with your approval). 

    Simplify time tracking and payroll management

    With the employee time clock, your team members can clock in and out with a single touch or click of their device, eliminating the need to track time manually. (They can still add their hours manually whenever they accidentally forget to punch in.) Workers can tag time entries by specific jobs, tasks, locations, clients, and more. 

    The time clock is GPS-enabled, too. You can view where your employees clock in and out from, as well as their real-time locations while they’re working. And with geofencing, you can set virtual boundaries around your worksites to restrict where your employees can clock in and out from. 

    These features help prevent time theft, especially through buddy punching, and ensure your employees are always at the correct locations while they’re working.

    Using employees’ time entries, Connecteam will create digital timesheets. You can export these to run payroll with your preferred provider. Or, you can use one of Connecteam’s payroll integrations, including Gusto and QuickBooks Online.

    Communicate instantly with a built-in chat and company feed

    With Connecteam’s Chat, you can instantly communicate with individuals, teams, and the entire company. Share text, files, images, videos, and more in one-on-one or group conversations.

    To keep the communication professional and on-topic, you can manage user permissions and mute or delete messages and attachments as necessary. 

    There’s also a read receipt feature, which allows you to see who’s viewed your messages. Connecteam will also notify you and your workers of any new messages they receive.

    Connecteam has a social-media style company feed where you can share important updates and announcements with the whole team or certain groups. It allows you to schedule updates and view who’s seen your posts.

    Secure document management for employee files

    Within Connecteam, employees can upload necessary documents and certificates, and Connecteam will store them securely via its document management feature. It serves as a centralized hub for employee files, which you can easily view anytime.

    The document management feature is particularly helpful in simplifying the onboarding process and reducing recruitment time. You can access all new hire forms, certificates, and paperwork in one place and even request specific documents from workers with a single touch of your device. 

    All files are backed up in a secure private cloud. For added security, you can manage user access controls through the permissions center and decide who can access specific documents and employee information.

    Streamline data collection and organization with forms and checklists

    With Connecteam, you can quickly create and share digital forms and checklists

    Whether you start with templates or build forms from scratch, you can use them to collect employee information and e-signatures on documents with defined deadlines. Connecteam will automatically notify you when a worker submits a new form. You can also easily access forms using the search function and conveniently export them as PDF or Excel files.

    Moreover, Connecteam enables you to create personalized checklists for various processes. For example, safety checklists and open/close procedures ensure your team adheres to important regulations and guidelines. You can add checklists directly to employees’ shifts so they know what they need to do right when they clock in. 

    Affordable for businesses of all sizes

    Connecteam offers a lifetime free plan for businesses with 10 or fewer employees. For larger businesses, pricing starts from as low as $29 per month, covering up to 30 employees. Additional users cost just $0.50 per month.

    Key Features

    • Task management with due dates and subtasks

    • Secure chat and updates feed

    • Intuitive employee scheduling

    • Time tracking with GPS capabilities

    • Customizable forms, reports, and checklists

    • Cloud storage


    • All-in-one platform to improve productivity 

    • Mobile app for Android (and iOS)

    • User-friendly interface

    • Budget-friendly


    • No video conferencing feature yet


    Free-for-life plan availablePremium plans start at $29/month for 30 users

    14-day free trial, no credit card required

    Start your free trial
  2. Chanty — Good for team collaboration

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Chanty webpage

    Chanty is a team collaboration software solution designed to enhance communication and productivity within organizations. It’s a cloud-based platform with various features, including instant messaging, file sharing, task management, and audio and video calls. 

    Chanty’s instant messaging feature allows team members to exchange messages in real time. Its file-sharing capability enables users to easily share and collaborate on documents, presentations, and other files within the platform. And the task management feature keeps teams organized by creating, assigning, and tracking tasks so everyone knows their responsibilities.

    On the downside, Chanty doesn’t offer other productivity tools such as a time clock, forms, checklists, or a company newsfeed. 

    Learn more about Chanty

    Key Features

    • Instant messaging
    • File sharing
    • Task management
    • Video conferencing


    • Tools for team collaboration on documents
    • Intuitive interface


    • Lack of advanced features
    • Limited reporting and integrations


    Starts at $3/user/month Trial: No Free Plan: Yes — Up to 10 team members

  3. TickTick — Good for basic task management

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the TickTick webpage

    TickTick is a task management and to-do list application designed to help individuals and teams stay organized and productive. It offers features such as task management, scheduling, and collaboration. With TickTick, users can create and organize tasks, set due dates, and prioritize them based on importance. 

    The application provides various views, such as a list view or calendar view, to help users visualize their tasks and deadlines. Users can also create sub-tasks, set reminders, and add notes to tasks to provide additional details or instructions.

    While TickTick allows users to share lists and collaborate on tasks with others, it lacks  group messaging, file sharing, and advanced reporting features.

    Learn more about TickTick

    Key Features

    • Task management
    • Smart lists and filters
    • Pomodoro timer to stay focused
    • List and activity sharing


    • Cross-platform compatibility
    • Simple interface


    • Limited reporting and integrations
    • Relatively basic team collaboration features


    Starts at $116.50/month Trial: Yes Free Plan: No

  4. Trello —

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Trello webpage

    Trello is a popular project management and collaboration tool. It uses a visual Kanban board system to help individuals and teams organize and track tasks. Users can create boards, lists, and cards to represent tasks or projects. 

    Trello’s checklists feature can be used to track progress and ensure everything is completed on time. Trello Power-Ups add additional features and tools to boards. 

    Using Trello for client management, teams can create separate boards for each client, with cards representing different tasks or projects. Team members can then add comments, due dates, and attachments to cards for clear communication and collaboration.

    While Trello is straightforward to use, it lacks advanced features for complex workforce needs. For instance, there aren’t any tools for time tracking or scheduling.

    Learn more about Trello

    Key Features

    • Kanban boards
    • Power-Ups and integrations
    • Client and communication management
    • Board templates


    • Drag-and-drop functionality
    • Customizable to team’s unique needs


    • Limited reporting and customization
    • Scalability issues


    Starts at $5/user/month Trial: Yes — For Trello Premium Free Plan: Yes

  5. Ryver — Good for team communication

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Ryver webpage

    Ryver is a team communication and collaboration platform with messaging, task management, and file-sharing features. It offers collaboration channels called Forums, Teams, and People. Forums is open to all members and invited guests. Meanwhile, Teams is for private group communication, and People is for one-on-one direct messaging. 

    Users can upload and share files within the platform, ensuring access and collaboration on project-related documents. Ryver also integrates with several apps, including Google Docs, Dropbox, Asana, and Jira.

    However, Ryver is a communication and collaboration app only. It lacks extra productivity solutions such as time tracking and shift scheduling.

    Learn more about Ryver

    Key Features

    • Group and individual messaging
    • File sharing
    • Voice and video calls
    • Task management


    • Various integration options
    • Guests can communicate within Ryver’s Forums


    • Minimal customization
    • Lacks additional productivity tools


    Starts at $69/month Trial: Yes Free Plan: No

  6. LastPass — Good for secure password sharing

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the LastPass webpage

    LastPass is a password management solution designed to help individuals and organizations securely store and manage their passwords and other credentials. It provides a centralized platform where users can store, generate, and autofill passwords for various websites and applications. 

    LastPass offers browser extensions and mobile apps, allowing users to access their passwords across multiple devices. The platform uses strong encryption and zero-knowledge security to protect sensitive information. It also offers features like multi-factor authentication (MFA) and single sign-on (SSO) for extra security.

    One downside to LastPass is its limited team collaboration features. For example, there are no tools for group messaging, task management, or file sharing.

    Learn more about LastPass

    Key Features

    • Password sharing
    • Multi-factor authentication (MFA)
    • Single sign-on (SSO)
    • Administrative control


    • Cross-device accessibility
    • Secure password management


    • Limited team collaboration features
    • Can be difficult to become familiar with


    Starts at $4/user/month (business plan billed annually); for 50 users or less Trial: Yes Free Plan: Yes

Compare the Best Productivity Apps

Topic Start for free
Starts at just $29/month for the first 30 users
Starts at $3/user/month
Starts at $116.50/month
Starts at $5/user/month
Starts at $69/month
Starts at $4/user/month (business plan billed annually); for 50 users or less
Free Trial
For Trello Premium
Free Plan
Free Up to 10 users
Up to 10 team members

What Is a Productivity App?

A productivity app is a digital tool that helps individuals or teams work more efficiently by organizing tasks, managing time, and improving overall productivity. Productivity apps offer features such as task management, project collaboration, note-taking, calendar integration, goal tracking, file organization, and communication tools.

While some apps focus on specific aspects of productivity, such as time tracking or team collaboration, others offer comprehensive solutions with various features.

Examples of popular productivity apps include Connecteam, Trello, Asana, Evernote, Microsoft To Do, Google Workspace, Slack, and Notion.

These apps can be used on various devices, including smartphones, tablets, and computers. This allows users to access their productivity tools anytime and anywhere.

How Do Productivity Apps Work?

Productivity apps include various features and functionalities that help individuals and teams stay organized, collaborate effectively, and manage tasks efficiently.

For managers, productivity apps offer tools to delegate tasks, set priorities, and track progress. They can assign specific tasks to team members, track project timelines, and receive notifications or updates. 

Additionally, managers can generate reports, analyze data, and make informed decisions based on real-time information. These apps can also help managers oversee multiple projects simultaneously and ensure they use their resources efficiently.

For employees, productivity apps give them a centralized platform to access and manage their tasks. They can view assigned tasks, set deadlines, share files, and receive reminders to stay on track. Some options, like Connecteam, offer built-in communication tools so employees can chat with their managers and coworkers on the go.

The Benefits of Productivity Apps

Enhanced efficiency

Productivity apps help businesses streamline workflows and eliminate manual processes. By automating tasks, optimizing resource allocation, and providing real-time updates, these apps improve overall efficiency and enable teams to accomplish more in less time.

Improved collaboration

Productivity apps facilitate seamless collaboration among team members, regardless of their physical location. 

With features like real-time document sharing, task assignment, and instant messaging, employees can share ideas and work together on projects effectively. This not only improves collaboration but also enhances productivity and fosters innovation.

Effective task management

These apps provide a centralized platform to manage and prioritize tasks. They enable managers like you to assign tasks, set deadlines, and track progress. You and your employees can also receive notifications and reminders about tasks, ensuring projects stay on schedule and no tasks fall through the cracks.

Enhanced communication and problem-solving

Productivity tools offer various communication channels like chat, video conferencing, and discussion boards. They enable quick and efficient communication, facilitating faster decision-making and problem-solving.

Flexibility and accessibility

Productivity apps for mobile operating systems like Android allow employees to access important information, collaborate with colleagues, and manage tasks from anywhere. 

Whether traveling, attending meetings, or working remotely, employees can stay productive by having instant access to their tasks, files, and communication tools from their mobile devices. 

How much do Productivity Apps cost?

The cost of productivity apps can vary significantly depending on the features offered, the platform, the vendor, and whether it’s a subscription-based or one-time purchase model. 

Some productivity apps are free, offering basic features with the option to upgrade to a paid version for more advanced functionality. Other options charge per user, per month, which can get expensive for larger teams. For example, Trello charges $5 per user, per month—which works out to $150 per month for a team of 30.

Connecteam takes a different approach. It offers a 100% free version for up to 10 people and paid plans starting at just $29 per month for up to 30 users. That’s less than a fifth of the cost of Trello for the same size team.


What apps help with productivity?

Several apps help with productivity. These include task management apps like Todoist, note-taking apps like Evernote, and communication tools like Slack. However, the most effective apps will help with all aspects of productivity. Connecteam shines as an all-in-one productivity solution. It offers features for task management, communication, scheduling, and more.

Should I use productivity apps?

Productivity apps can be a great way to stay organized, automate tasks, track your time, and collaborate with others. However, it ultimately depends on your personal preference and work style. Some people find productivity apps helpful in staying organized and focused, while others prefer different methods. It’s worth exploring and finding what works best for you.

What are 3 examples of productivity software?

Three examples of productivity software are:

  • Microsoft Office Suite (including Word, Excel, and PowerPoint) for document creation and collaboration
  • Trello for project management and task organization
  • Connecteam for all your productivity needs—from task management to communication to file sharing and more

The Bottom Line On Productivity App

With apps for productivity, you can optimize your business operations and empower your employees to be more efficient. These versatile solutions allow you to set schedules, track task progress, monitor time usage, foster collaboration, and centralize your company’s important information.

Connecteam stands out among the best productivity apps for Android for 2023. It’s a do-everything productivity solution that gives you visibility into tasks and projects, enables seamless communication across your entire team, streamlines scheduling, and much more.

Get started with Connecteam for free today!