8 Best Job Scheduling Software Solutions of 2023 (Free Plans Included)

No matter the size of your business, staying ahead in this highly competitive world is no easy task. It’s never enough to fill out your job schedules on a spreadsheet or by hand, especially when last-minute changes occur. Organizing and displaying these changes is not only a time-consuming process, but it also makes it nearly impossible to communicate the update to associated staff in time.

A job scheduler software solution can solve all of these problems by automating your processes. With this type of solution, complex workflows can be simplified so that you and your staff work seamlessly together. Whenever needed, everything is readily accessible, can be updated instantly, and keeps all users up-to-date at all times.

Below, we listed the top 8 job scheduling software options for businesses of all sizes and industries.

Our Top Picks

1. Connecteam – Best all-in-one job scheduling software

2. Jobber – Good for viewing multiple schedules at once to avoid scheduling overlaps

3. Wrike – Integrates well with other scheduling applications

In a Hurry? The Best Job Scheduling Software of 2023

We totally get why you’d want to search for some online employee schedule apps after wasting so much time and effort creating job schedules manually. 

So after much research, it’s clear that Connecteam is the best job scheduling software on the market.

This all-in-one solution requires next-to-no training and is remarkably easy to use. With a long list of useful scheduling features, you will be able to scale your company in no time.

Not to mention the fact that the right scheduling features will save you time and money!

Here are some of the reasons that Connecteam is such a valuable job schedule software solution:

• With auto reminders and notifications, you will always be alerted when a shift is covered, meaning you won’t miss a thing.
• Create various kinds of shifts (templates, recurring and ongoing) like for a 4/10 schedule, saving time and effort in the process.
• Employees can access all of their job information on their phone, including time, locations, notes, and files.
• Improve staff communication by sharing availability and exchanging notes on the shift itself.
• Manage your job schedule from the comfort of your mobile device, on the go.

Sure, there are other job scheduling software solutions that have their fair share of benefits. However, we couldn’t find one quite as robust, easy to use, and as affordable as Connecteam.

If you want to look at other job scheduling software solutions, jump to our comparison table to compare the job schedule software solutions we have listed below.

What To Look Out For In Job Scheduling Software

Although every online job scheduling software solution has its own unique features, there are some bare essentials it should include:

• User-Friendly: easy-to-use and accessible on multiple devices (desktop, phone, etc.)
• Flexible: drag & drop, templates, customization options, recurring shifts.
• Reporting: use audit logs and data to evaluate your organization’s performance. 
• Customer Support: If you’re paying for a service, someone should properly train you and be available to answer any questions you have.

In addition to saving your company money and time, job scheduling software will help you get the most out of your workforce. Our list of the top job scheduling software solutions takes these qualities into account.

Top 8 Job Scheduling Software Solutions For December 2021

Best for: all-in-one job scheduling software

Platforms: Web, iOS, Android

Capterra rating: 4.8/5

Connecteam is an award-winning, all-in-one job scheduling software that keeps all workers up to date on their job and shift dates, times, locations and more. This app will also help business owners save time and money in the long run. Here’s how:

• Managers only need to make a couple of clicks to create various kinds of shifts (recurring shifts, ongoing shifts and templates). 
• Managers can quickly prepare, assign and oversee schedules, keeping employees updated with reminders and notifications. 
• Team communication is more efficient as managers and employees can chat directly via relevant shifts.
• Employees can make the most of their availability, easily accepting, rejecting and claiming shifts in the process.
• Employees can easily access their shift information, such as documents, notes, dates, times, locations, and other files.
• The online time clock syncs automatically with the app’s schedule, meaning that all workers can clock in and out from the shift.

With Connecteam, managers no longer need to use dated forms of communication to hash out job schedules. And all workers have instant access to schedule information – any time, any place.

For Whom?

Connecteam is the very best online job scheduling software, especially for deskless workers and remote teams. SMBs and large enterprises alike benefit from this all-in-one app’s wide range of features. More than 90 industries use Connecteam, including cleaning, retail, security and construction, amongst others.

Key Features

• Automated scheduling

• Scheduling conflict notifications

• Add tasks directly onto the shift

• Attach notes, forms, and files into the shift

• Clock in directly from the schedule

• Create customizable templates

• Full manager visibility with overtime notifications

• Open shifts for employees to claim

• Chat built into scheduling feature

• Automatic reminders and notifications

• Quickly check employee availability

• Recurring, ongoing and duplicate shifts

Pros and Cons

• All-in-one job scheduling software

• Easily access all information

• Quickly plan and dispatch teams

• Manage multiple sites and departments

• Saves time and effort

• Quick-to-respond customer support

• Intuitive, user-friendly app

• Integrations in development

Pricing

• Premium plans starts at $29/month for the first 30 users

• 14-day free trial

• Free plan: For up to 10 users, without limitations

Best for: viewing multiple schedules at once to avoid scheduling overlaps

Platforms: Web, iOS, Android

Capterra rating: 4.5/5

Business owners can use Jobber to schedule and dispatch workers to meet the company’s daily, weekly and monthly needs. This job scheduling software provides multiple view types, so that managers can clearly see who’s available at all times, eliminating under and overstaffing. Jobber is compatible with both mobile and desktop and integrates with various other solutions too.

For Whom?

Jobber is an ideal job scheduling software solution for companies in a variety of industries, including cleaning, HVAC and plumbing. It is also an effective construction scheduling software solution.

Key Features

• Scheduling and dispatching

• Job forms and checklists

• Drag & drop calendar

• Track time with GPS timestamps

• Job alerts and reminders

• Invoicing and payment

Pros and Cons

Based on customer reviews

• Easy to use

• Good for scaling businesses

• Prone to glitches

• Poor customer service

• Expensive solution

Pricing

• $49/month for 1 user, $139/month for up to 7 users, and $279/month for up to 30 users

• Free trial: 14-day

• Free plan: No

Best for: Integrates well with other scheduling applications 

Platforms: Web, iOS, Android

Capterra rating: 4.3/5

If there are managers reading this that want to customize schedules quickly and give their employees easy access to all relevant information, then Wrike is a good place to start. This job scheduling software shows workers when and where they need to clock in and out, and makes PTO, vacation, and sick leave requests a walk in the park. Wrike integrates with multiple apps, including Gmail and MediaValet.

For Whom?

Wrike has proven to be a useful job scheduling software for remote teams, SMBs and large enterprises. It is particularly beneficial for teams with 20+ employees.

Key Features

• Automated scheduling

• Chat in real-time

• Calendar manager

• Employee database

• Shift template builder

Pros and Cons

Based on customer reviews

• Easy to use

• Great for team collaboration

• Poor customer support

• Unattractive user interface

• Expensive job scheduling software

Pricing

• Professional plan is $9.80/user per month (up to 200 users)

• Free trial: 14-day

• Free plan: Yes

Best for: easy to view schedules from the mobile.

Platforms: Web, iOS, Android

Capterra rating: 4.7/5

7shifts is an effective job scheduling software that assists managers in various aspects of schedule-making, as well as employee time tracking and employee availability. Workers can access schedules in just a couple of clicks (from their phones) and managers can easily manage and oversee schedules while on the move.

For Whom?

Companies whose employees perform shift-based work benefit massively from 7shifts. A job scheduling software designed especially for managers looking to run a restaurant successfully and to maximize shift scheduling efficiency. 

Key Features

• Drag & drop scheduling

• Employee directory

• Target visualization

• Set and track budgets

• Manage labor compliance

• Alerts and reminders

Pros and Cons

Based on customer reviews

• Good customer support

• Attractive and functional

• Can take time to load

• Notifications are not customizable

• Managers can’t lock schedules

Pricing

• Appetizer plan is $19.99/location per month (up to 20 employees)

• Free trial: 14-day

• Free plan: Yes (Up to 10 users and 1 location)

Best for: Reports based on shift work.

Platforms: Web, iOS, Android

Capterra rating: 4.4/5

With Paycor, business owners can use a reporting feature that provides useful insights about their workforce’s shift hours. This neat job scheduling software makes it easy to accept paid time off, vacation and sick leave from employees. Managers can also create shift templates. All of these cool features increase workplace productivity and save money in the long run.

For Whom?

Paycor is used primarily by SMBs, and is known for providing scheduling, HR and payroll solutions for companies in various industries such as manufacturing and healthcare. It is also an effective retail employee scheduling solution.

Key Features

• Create and edit schedules

• Schedule reporting

• Schedule employees from mobile devices

• Scheduling rules

• Update availability in real-time

• Budget planning

Pros and Cons

Based on customer reviews

• Easy to use

• Quick training

• Poor customer service

• Lack of customization features

• Not the best availability settings

Pricing

• Basic plan is $99 per month (plus $5/user per month)

• Free trial: No

• Free plan: No

Best for: reminding the team about shifts

Platforms: Web, iOS, Android

Capterra rating: 4.8/5

With Google Calendar, managers can create employee shift calendars easily, add events and share team reminders. While it’s not specifically designed to be a work schedule maker app, Google Calendar is still a viable job scheduling software option. Users can also view schedules in daily, weekly, monthly and even yearly formats.

For Whom?

People from all walks of life benefit from Google Calendar in some shape or form. As a job scheduling software solution though, it benefits freelancers, remote workers and companies of all sizes. It’s a particularly useful staff scheduling software tool for businesses that need to regularly schedule meetings.

Key Features

• Syncs with events/contacts

• Task management

• Events reminders and notifications

• Address book

• Integrates with other apps

Pros and Cons

Based on customer reviews

• Syncs will other Google programs

• Compatible with Android and iOS

• Prone to crashing

• Not user-friendly

• Limited integrations with other calendars

Pricing

• Business plan is $5/user/month

• Free trial: 30-day

• Free plan? Yes

Best for: push notifications to assign schedules easily

Platforms: Web, iOS, Android

Capterra rating: 4.3/5

When it comes to making scheduling easier and more efficient, you can do a lot worse than using Skedulo. This job scheduling software allows managers to allocate shifts with push and SMS notifications. It also helps them manage PTO, vacations and sick leave, and employee availability, in general. A jewel for alleviating absenteeism in the workplace. With Skedulo, admins can also communicate across all departments.

For Whom?

Workers from many different industries benefit from Skedulo’s job scheduling software capabilities, including real estate agents and security guards. It’s a particularly useful healthcare staff scheduling software. It is also useful for deskless workers, large enterprises and nonprofit organizations.

Key Features

• Availability management

• Schedule alerts and reminders

• Customize schedules

• Data & productivity tracking

• Communication across departments

Pros and Cons

Based on customer reviews

• Integrates easily with multiple apps

• Easy to use and attractive

• Poor customer support

• Doesn’t produce attendance reports

• Pricing lacks transparency

Pricing

• Contact for a quote.

• Free trial: No

• Free plan: No

Best for: scheduling that is automated

Platforms: Web, iOS, Android

Capterra rating: 4.6/5

Homebase is versatile job scheduling software with many relevant features. This app helps managers prepare job schedules, oversee employee availability, track time and maintain organization, from phones and desktops. Admins will benefit from relevant features such as automated scheduling, drag and drop and shift trading. Homebase integrates with other apps such as Upserve, Clover, Toast and Square, amongst others.

For Whom?

Small companies in hospitality and retail particularly benefit from Homebase’s job scheduling features. It’s also an ideal nurse scheduling software solution.

Key Features

• Trade shifts

• Automated scheduling

• Create schedule templates

• Overtime alerts

• Track PTO

• Drag and drop feature

Pros and Cons

Based on customer reviews

• Easy to use

• Quickly track employee hours

• Not so easy to set availability

• Training takes a long time

• Cheaper plans lack specific features

Pricing

• Essentials plan is $19.95/month per location (unlimited users)

• Free trial: 14-day

• Free plan: Yes, with limited capabilities

Quick Comparison Of The Top Job Scheduling Software Solutions

Frequently Asked Questions On Job Scheduling Software

Will job scheduling software use up storage space on my employees’ phones?

In this day and age, there are a wide range of job scheduling software solutions that managers and employees can use without taking up so much storage space on their devices. This is through the power of cloud-based technology. 

And then there’s Connecteam. 

Unlike other apps that use up so much memory and waste tons of data through saved information, Connecteam doesn’t have this problem. This all-in-one app manages to carry on running quickly, with phone and desktop storage hardly being affected in the process.

Whether you’re running a security team or a fire department, this is something worth considering when looking for your ideal job scheduling software.

What is job scheduling software?

Job scheduling software helps companies of all sizes distribute jobs seamlessly. It uses a side-by-side view to give users a comprehensive view of employee availability and prevent overlap between job requests. The mobile app allows you to share instructions and attachments right onto the job to avoid any confusion, as well as lets employees, know when and where to show up.

You can reduce errors and miscommunications with this type of software because your entire team is notified when anything changes. As everything happens in real-time, you can also track the status of jobs, gain insights, or even view reports on the productivity of workflows.

How does job scheduling software work? 

You can use job scheduling software solutions on your desktop and mobile device interchangeably. Since all changes are updated in real-time, on the cloud, you can easily switch between the two when creating your schedules.

The software system lets you automate shifts with trigger settings, customize and even replicate jobs, drag & drop them, insert tasks or instructions alongside the job, and monitor live data. This means that as you schedule jobs, you can either set triggering events to occur when another task has been completed, or you can trigger them immediately.

Additionally, you can specify the frequency you wish to repeat jobs you’re consistently using. Afterward, you can manage what takes priority over another job and have jobs distributed accordingly. With reporting capabilities, you will be able to gain a detailed understanding of how the productivity of your company is performing.

The Benefits of Job Scheduling Software: 

In this modern world, keeping up with fast-paced times is not humanly possible. It is in instances like these that businesses are turning to technology, such as job scheduling software that is automated and can replace the manual work of scheduling. Staying ahead of the game is easily the biggest advantage of a job scheduling software system. 

1. Get more done: automate your workflow for seamless workflow management. 

2. Ensure accuracy: check employee availability to avoid scheduling errors.

3. Increases productivity: assign jobs instantly, use recurring shifts, customization, drag & drop, and more.

4. Save time and money: reduce the amount of time you spend assigning jobs and monitoring them.

How much does job scheduling software cost? 

Depending on the number of users, the features package, or even the location, job scheduling software prices vary greatly between services. Cost can be as low as $2.50 or reach around $200 a month, per user. When you have a large team or a team looking to scale, those that charge per user can get very expensive, so we suggest taking flat fee service providers into consideration.

User experience does not necessarily improve with higher pricing. Connecteam, our top pick, offers a premium plan for a flat monthly fee of $29 per month for the first 30 employees.

Is job scheduling software customizable to my business?

The truth is that not all job scheduling software solutions have customizable features. But thankfully, some apps recognize that many companies want to put their stamp on their job scheduling tool – regardless of whether they need to build part-time or full-time schedules. 

One of these apps is Connecteam. This all-in-one app’s features are highly customizable, allowing admins to tailor it to their business needs. Not only can you choose which features to use, but you can rename them, build a job scheduling structure that makes sense for managers and employees alike.

The Bottom Line on the Best Job Scheduling Software of December 2021

When everything is said and done, we are convinced that one of these job scheduling software solutions is going to solve your company’s problems (at least from a scheduling point of view). 

Whether you’re looking to transition to digital scheduling, or you’re looking for a more affordable option, we wholeheartedly believe that Connecteam is going to do the best job getting you and your team out of your current predicament. 

Why? Because you’ll no longer waste time going back and forth with your workers when it comes to overtime, absence requests and availability. Also, an all-in-one job scheduling software is the natural evolution from pen and paper planning. 

Not to mention all of the other essential features that Connecteam boasts, such as task management, internal communication, time management, and so much more. All of this – from the comfort of your phone. Scheduling problems will quickly become a thing of the past. 

But before you decide on your ideal job scheduling software, we think it’s smart to have a go on some of your favorite solutions from this list – especially the ones that include a free trial. Before you know it, you will know which candidate is the most relevant for your business needs.