15 Best Time Tracker Apps for Windows in 2023

Sure, pen and paper have their charm. But you can’t convince me that you wouldn’t love to save that huge chunk of time you spend writing down your employees’ hours, then adding these to timesheets, then going over these to make sure that they don’t have any mistakes, and then having your employees sign off on them, only to then get on with your even less favorite task of processing payroll. 

Switching to a time tracking application for your Windows-operated PC will not only save you loads of time, paperwork, and quite a few headaches. It lets you do all of the above, with just the click of a button. And the best part is that it doesn’t even have to be expensive!

To help you find the Windows time tracker app that best suits your company’s needs and budget, we’ve lined up the best options for 2023.

Our Top Picks

1. Connecteam – Best all-in-one time tracking app for Windows.

2. Toggl – Best for viewing billable and non-billable work balance.

3. Hubstaff – Best for automatically clocking in and out using a geofence.

What To Look For In a Time Tracker Application for Windows?

When looking for a good Windows time tracker application, keep an eye out for the following aspects and features:

1. Ease of use: It’s easy to set up and offers an intuitive user experience. 
2. Customizability: It’s customizable to suit your team structures.
3. Time tracking: It captures exactly worked hours in real-time and records these on a timesheet. 
4. Online timesheet: All recorded hours, as well as absences and paid time off, are centralized onto a timesheet, which your employees can review. It can usually be exported to a PDF or CSV file and used for payroll or invoicing.
5. Project management: You can monitor the amount of time spent per project, task, or client. Some tools also allow you to set deadlines and priorities, add notes, and track progress over time.
6. Notification: It has notification options, such as to remind employees when they miss clocking in or out. 
7. Reporting: You can create reports on and analyze all data in the system.
8. Price: It is cost-friendly and suits your budget.
9. Support: It comes with good customer support to help you with any issues.

The 15 Best Time Tracking Apps for Windows in 2023

Best for: All-in-one time tracking app for Windows

Platforms: Web, iOS, Android, Windows, Mac

Connecteam is an all-in-one employee management solution that provides everything you need to manage your employees – from job scheduling to task management, to team communication – no matter where they are working from. 

With its fully automated Time Clock, your employees can clock in and out from shifts and jobs with the click of a button – whether they are working behind their computer or on a remote project using the mobile app.

As an admin, you can view which employees have clocked in, when, and from where on your desktop or on the mobile app while on the go. If your teams are working remotely, the GPS tracking feature allows you to even see your employees’ real-time location when on the job. You can also set up a digital geofence around your workplaces to restrict the area from which your employees can clock in and out. 

All tracked hours are automatically organized on a digital Timesheet. Here you can easily see and review all logged data, such as total daily work hours, the number of hours worked during a payroll period, overtime, breaks, time off, and any irregularities. Managers can make edits if necessary.

Viewing options for seeing how much time is put towards a specific project or client can also give you valuable insights into how your resources are being allocated and are particularly useful for billing and invoicing.

When ready, you can simply export the timesheets directly to your Payroll software or use one of Connecteam’s payroll integrations: Quickbooks and Gusto. This allows you to skip the entire manual process, saving you valuable time and effort.

Key Features

• One-touch clock in & out

• Job, project, or client-specific time tracking options

• Absence & PTO management

• Real-time location tracking 

• Payroll integrations

• Automated reminders

Pros & Cons

• Intuitive and easy to use 

• All-in-one solution

• Great customer support

• Budget-friendly 

• Additional integrations in development

Price: 

• Starts at just $29/month for up to 30 users

• Free 14-day trial

• Unlimited free plan for up to 10 users

Best for: Viewing billable and non-billable work balance

Platforms: Web, iOS, Android, Windows, Mac, Linux

Toggl Track is an employee time tracking app for Windows that aims to help users track the time spent on different projects and then analyze and improve their productivity.

It offers time tracking for large teams that get logged on exportable time timesheets and reports. You can view, arrange, and export your data by user, task, or project. You can also assign billable rates to team members to calculate their amount of billable work hours. This also allows you to see the billable and non-billable work balance.

It is also integrated with over 100 apps via Toggle’s browser extensions and its calendar and project management integrations. While this can be handy, some extensions require you to set up an account, which can come with extra fees. 

Key Features

• One-click timers

• Background tracking

• Time rounding

• Favorite time entries

Pros & Cons

• Easy to use

• Good data insights

• Prone to bugs

• Unable to pause sessions

Price: 

• Starts at $9/month per user

• Free trial available: Yes

• Free plan: Yes

Best for: Automatically clocking in and out using a geofence

Platforms: Web, iOS, Android, Windows, Mac, Linux

Hubstaff is a time tracker program for Windows that aims to help businesses boost productivity by improving team, project, and time management.

Using Hubstaff’s employee stopwatch, your teams to track time for specific jobs, projects, work orders, clients, or locations. Work hours get logged on timesheets which managers can review and approve. Data can also be used to create time reports. 

It also allows you to set up geofences using the mobile app that can automatically clock your workers in when they arrive at a job site or send them a reminder to do so manually. 

This Windows time tracking application also offers payroll integration options.

Key Features

• Employee stopwatch

• Timesheets

• Geofense time tracking

• Time reporting

Pros & Cons

• User-friendly

• Intuitive user interface

• Limited payroll integrations

• Flawed productivity tracking

Price: 

• Starts at $7/month per user

• Free trial available: Yes

• Free plan: Yes

Best for: Tracking internal costs

Platforms: Web, iOS, Android, Windows, Mac

Harvest is another time tracker program for Windows that aims to help individuals and teams spend their time efficiently by making it easy for them to log time, learn from past projects, and get paid for their work.

It allows you to track your employees’ work hours for different tasks and projects, which are recorded on a timesheet. You can view data with reporting and analysis tools. With these tools, you can, for instance, keep track of internal costs and see past project data to help you plan future projects.

Harvest also offers integrated online payments to turn your team’s tracked time and expenses into invoices.

Key Features

• Time tracking

• Timesheets

• Time & cost analytics

• Invoicing & payment integrations

Pros & Cons

• Good expense documenting capability

• Clean user interface

• Limited editing and automation options

• Prone to bugs

Price: 

• Starts at $12/month per user

• Free trial available: Yes

• Free plan: Yes

Good for: Tracking project budgets

Platforms: Web, iOS, Android, Windows, Mac, Linux, Chromebook

Clockify is a time tracker application for Windows that aims to help you monitor your team’s productivity, attendance, and billable hours using a time tracker and timesheet.

You can track time for different activities using either a stopwatch or by entering hours manually onto a timesheet. You can also see an overview of your work hours and tasks on an editable calendar. It also allows you to manage your billable hours by setting hourly rates for tasks and projects and create invoices for your clients. 

On Clockify’s exportable reports, you can see how time is spent, view profit and cost, and track budget and progress.

Key Features

• Time tracker

• Timesheet

• Time off management

• Calendar

Pros & Cons

• Easy set up

• Clean design

• Timesheet is difficult to edit

• Limited reporting options

Price: 

• Starts at $3.99/month per user

• Free trial available: Yes

• Free plan: Yes

Good for: Calculating project costs

Platforms: Web, iOS, Android, Windows, Mac, Linux

actiTIME’s time tracker application for Windows aims to help corporate businesses better organize their work, boost their performance, and gather billing and payroll information.

With it, you can capture time automatically from the browser or mobile app, or manually add entries to online timesheets. Employees can choose a task from a list to record time for and leave comments with task details for managers or clients.

actiTIME has time and financial reports that let you analyze hours and money spent on customers, projects, and tasks. You can also calculate employee payments and project costs and generate bills and invoices.

Key Features

• Time tracking

• Time track comments

• Reports & data analysis

• Billing & invoicing

Pros & Cons

• Easy to use

• Good reporting options

• Prone to bugs

• Limited integration options

Price: 

• Starts at $6/month

• Free trial available: Yes

• Free plan: Yes

Best for: Track computer usage with screenshots 

Platforms: Android, Windows, Mac

ManicTime’s time tracker program for Windows aims to help teams and individuals keep track of time spent on project work.

It works by collecting data and screenshots of your computer usage in the background. You can review collected data to know how time was spent on projects and how much you need to bill your clients. You can also use collected data to see during what hours your team is most productive, who is working overtime or leaving early, and what applications and websites your team use.

When a client wants to know your daily progress on a project, you can set up a shared report showing your team’s daily work hours dedicated to that project. You can also generate a timesheet for all your clients at the end of the month. 

Key Features

• Project time tracking

• Screenshots

• Computer usage lists

• Client work hour sharing

Pros & Cons

• Good for clients requiring daily updates

• Helpful color-coding

• Features need refinement

• Prone to bugs

Price: 

• Starts at $7/month for one user

• Free trial available: Yes

• Free plan: No

Best for: Signing off on time cards

Platforms: Web, iOS, Android, Windows, Mac

VeriClock’s time tracker application for Windows aims to help hourly, off-site working employees record time and attendance accurately.

It allows your workers to clock in from their desktop, mobile app, or with an SMS message or call from any phone. The time tracking program helps you spot any common time tracking errors. For instance, if an employee forgets to clock out, it will automatically clock them out. 

Its GPS location tracking feature helps you make sure that your staff is clocking in when and where they should be. To avoid any disputes, you can review past time cards at any time, communicate through messages, and use digital employee and employer signatures to sign off on time cards.

Key Features

• Employee time tracking clock

• Digital signatures

• Voice/text message clock in & out

• Text message alerts

Pros & Cons

• Good customer support

• Responsive to customer feedback

• Hard to learn

• Limited scheduling and payroll integration options

Price: 

• Starts at $10/month + $5 per user

• Free trial available: Yes

• Free plan: No

Good for: No-touch time tracking

Platforms: iOS, Android, Windows, Mac

WorkingHours’s time tracker program for Windows aims to allow people easily track, organize, analyze, and export their work hours.

Its time clock feature lets you start, pause, and stop tracking your working hours without having to open the app, for instance through notifications and voice commands. It also includes automation options to clock in when arriving at a workplace and clock out when leaving. You can also set reminders for when you finish a work session.

The Windows time tracker also includes a tool for analyzing working time and earnings using graphs. Data can be exported as Excel or CSV files.

Key Features

• No-touch time tracking

• Geofencing

• Data exporting

• Tags

Pros & Cons

• User-friendly

• Receptive of user feedback

• Limited payroll management options

• Interface is difficult to learn

Price: 

• Pricing isn’t publicly available

• Free trial available: Yes

• Free plan: Yes

Good for: Entering multiple work items at once 

Platforms: Windows

Grindstone is a free time tracker program for Windows that aims to let you keep track of your time easily and accurately.

It lets you track time for your work items by entering that you’ve started working in the system or using the quick entry functionality to enter multiple work items at once. You can name, add general notes, and any additional information to your work items.

You can view and filter all data in the Windows time tracking program, and directly export it to a file or copy it to your clipboard.

Key Features

• Time slice tracking

• List values

• Data viewing options

• General notes

Pros & Cons

• Sufficient customization options

• Easy to use

• Can be slow

• Limited reporting options

Price: 

• Free

• Free trial available: No

• Free plan: Yes

Good for: Tracking time and costs per project

Platforms: iOS, Android, Windows, Mac

TimeWriter is a time tracker program for Windows that helps you track hours, vacation, budgets, and billing across any sort of company or industry.

With it, you can register employee work hours, create invoices, and manage and track budgets. 

It gives you valuable insights for better time management, such as how much time was spent per customer or project, how much time each employee spends, or the profitability of an assignment.

All data can be converted into reports according to your needs or exported to a number of accounting packages.

Key Features

• Time tracking

• Budget monitoring

• Week grid

• Reporting

Pros & Cons

• Includes basic features

• Easy to use

• Unintuitive user interface

• Features need refinement

Price: 

• Starts at $15/month per user

• Free trial available: Yes

• Free plan: Yes

Best for: Tracking employee computer usage

Platforms: Web, iOS, Android, Windows, Mac, Linux

DeskTime is a time tracker program for Windows that aims to give teams and freelancers the tools to measure productivity, track attendance, and manage workflows effectively.

You can track time by launching the time tracking app or using the offline time tracker which starts automatically when you turn on your computer and runs in the background. 

The time tracker app for Windows can track employees’ computer usage and make sure that your team is dedicating their office time to work-related tasks. For this purpose, it takes automatic screenshots of your team members’ computer screens at random intervals of time.

It also allows you to make, export, and send out time tracking reports.

Key Features

• Automatic time tracking

• URL & app tracking

• Web timer

• Idle time tracking

Pros & Cons

• User-friendly

• Easy to learn

• Prone to bugs

• Limited reporting options

Price: 

• Starts at $7/month per user

• Free trial available: Yes

• Free plan: Yes

Good for: Viewing entries on a calendar view

Platforms: Web, iOS, Android, Windows, Mac, Linux

Paymo is a time tracking app for Windows that aims to offer small businesses a range of features that allow them to manage projects from start to finish.

It allows you to track time for projects and tasks and gives you a visual overview of how you have spent your workday. On a timesheet, you can see an overview of who tracked time, when, and how. You can also apply filters or select a date range to group time entries.

All data can be viewed on time reports which you can share with your team or clients.

Key Features

• Web timer

• Desktop widget

• Customizable timesheets

• Live reports

Pros & Cons

• Easy to implement

• Clean user interface

• Unintuitive user experience

• Data cannot be exported

Price: 

• Starts at $4.95/month for a single user

• Free trial available: Yes

• Free plan: Yes

Good for: Creating reports

Platforms: Web, iOS, Android, Windows, Mac, Linux, Chromebook

ClickTime’s time tracking app for Windows aims to give businesses time and expense tracking tools to help them increase productivity.

Beyond tracking employee hours, it automatically logs employee expenses, billing rates, and paid time off. It also allows you to see which employees worked overtime hours and who approved them.

You can customize timesheets to suit your business needs and add, copy, or edit a time entry for the right projects. If your employees work on similar projects and tasks throughout the week, you can save time and manual work by coping previous time entries to the current day.

Key Features

• Time tracker

• Online timesheets

• Employee availability management

• Billable hours tracking

Pros & Cons

• Good reporting options

• Easy to learn

• Lacks time off management options

• Insufficient automation options

Price: 

• Starts at $9/month per user

• Free trial available: Yes

• Free plan: No

Good for: Creating job types and hourly rates

Platforms: Web, iOS, Android, Windows, Mac

ActiveCollab is a time tracking application for Windows that aims to provide creative professionals with helpful project management tools.

Its integrated stopwatch can track time for a project or specific task. The timesheet gives you an overview of how your team spent its time and can be filtered to view team or individual entries. You can also apply filters to reports to for instance view time entries by project, client, assignee, or time span. The time records can also be used to prepare invoices for your clients.

You can also set up internal hourly rates for each employee and create job types with different hourly rates which you can track time for.

Key Features

• Stopwatch

• Team timesheet

• Internal hourly rates

• Job types

Pros & Cons

• Easy to navigate

• Engaging user interface

• Prone to bugs

• Features need refinement

Price: 

• Starts at $7.50/month per user

• Free trial available: Yes

• Free plan: Yes

Compare the Best Time Tracker Application for Windows

What Is a Time Tracker Application for Windows?

Time tracking tools for Windows are particularly those that are compatible with Microsoft Windows’s PC operating system.

Overall, time tracking software is a digital tool used by managers and their employees to keep track of work hours for billing, payroll, or operations. A time tracking tool captures time spent on assigned jobs and allows you to automate payroll or client invoicing. They also give you valuable insights into your operations. You can for instance see which tasks are taking much of your team’s time and are costing the most money, which can help you plan project budgets.

How Do Time Tracker Apps for Windows Work?

Using a Windows time tracking application, you can set up your users as well as projects and jobs for which you would like to track time. You can then match your users’ relevant jobs, which they will be able to clock in and out from.

Admins can view all logged hours on a timesheet, where they can add, edit, or delete entries when necessary. All data can usually be viewed with different viewing and reporting options and exported for payroll processing.

While Windows time tracker apps can be used on your computer or laptop, some providers offer a mobile solution. This allows you to track time even when on the go.

What Are The Benefits of a Time Tracking App for Windows? 

The main benefits of using a Windows time clock include:

• Simplifies time tracking: It largely automates time tracking, making it effortless and more accurate than doing it manually. The same counts for managing absences and paid time off.
• Boosts productivity: You can see how much time your team and each member are spending per task, estimate completion dates and monitor deadlines, and plan how your workers can better use their time to be more productive.
• Cuts expenses: As it gives you to better understanding and overview of your company’s operations, you can better detect any issues that need to be addressed. This helps you cut costs and increase profits.
• Payroll management: Windows time tracking apps often have or integrate with payroll management tools. This allows you to directly use your employees’ timesheets for managing payroll.
• Better client billing: It helps you track time spent on projects per client and bill them accordingly. 
• Empowers employees: Employees can track and review their own work hours, as well as vacation and sick days, giving them a sense of ownership. It also promotes transparency, which helps build trust and avoid disputes.
• Improves planning: Reporting options help you estimate the time, costs, workforce, and other resources needed for upcoming projects.

How Much Do Windows Time Tracking Applications Cost? 

The pricing of time tracking applications for Windows largely differs per provider and often depends on the number of users and the feature package. It often ranges from $240-$2,300 per year for a monthly subscription. Particularly providers that charge per user can get rather expensive if you’re working with a large team. 

Note that high-priced deals do not necessarily equal a better user experience or include all the features that best suit your needs. Our number one pick, Connecteam, offers feature-rich premium plans at a set monthly price of $29 for the first 30 employees. 

FAQs

Does Windows have a time tracker?

Microsoft Windows does not have a built-in time tracker for tracking work hours. However, there are many time tracker apps that are compatible with Microsoft Windows’s PC operating system and can be downloaded. 

What is the best time tracker software?

Our number one pick for the best time tracking software is Connecteam. This is an all-in-one employee management solution that allows you to easily track time spent on jobs, projects, and clients. With it, managers can review timesheets, approve time-off requests, manage payroll, and more with the click of a button, even while on the go.

How can I keep track of my working hours?

You can track employee working hours in various ways, depending on your needs. While this was used to be done using pen and paper or spreadsheets, more efficient modern tools include:

• Desktop or kiosk time clocks
• Mobile applications
• Geofencing and location tracking
• Biometric time clocks
• Browser plug-ins and URL tracking

The Bottom Line On Time Tracker Applications for Windows

In a nutshell, with Windows time tracking app you can leave that time-consuming, unorganized, and strenuous ways of keeping track and writing down your employees working hours and then adding them one by one to a timesheet.

Capturing work hours automatically and with complete accuracy are only the tip of the iceberg. The right Windows time clock helps you ensure that your employees are using their time productively, see how much time and money you spend per client and project, and prepare for invoicing and payroll.

And yet the best news is that with our number one pick, Connecteam, you can do all of this and more with complete ease and for a fair and affordable price.