6 Best Small Business Management Software​ Solutions in 2023

When you’re a small business owner, you’re a real-life version of Superman (or Superwoman!). Why? Because you’re constantly running around juggling a dozen hats just to ensure that everything is always running smoothly and efficiently. You’re putting out fires left and right. You’re in charge of problem-solving, building professional skills, streamlining onboarding, tracking time and managing payroll, enhancing engagement and morale to avoid high turnover, creating job schedules, bringing in more revenue, providing exceptional customer service, and, yes there’s an and, so much more.

Just like a superhero in every way imaginable.

But here’s the thing, even superheroes need a little help. This is why you’re constantly scouring the web, looking for that ONE solution that will finally make everything easier so you can focus on the big picture. Lucky for you, we know what the answer is. Small business management software. 

While it’s a bit of a mouthful, small business management software is exactly what your business needs to run smoothly. And get this, the best small business management software is available on your mobile phone. But why does that matter? Because it means that you and your employees can do your work from anywhere, at any time.

Now, we admit, there are many small business management software solutions available, so how do you know what to look for? Well, we recommend the following: 

• Easy to use
• Affordable
• No annual contract
• Security and control is top-notch
• Can easily scale with your business
• Great customer service when needed.
• Quickly has a direct impact on investment

You know what to look for now but we’ve made it even easier. Below we list the six best small business management software solutions in the market today. We highlight what features are most beneficial and the price – all of which should help you make the decision as to which small business management software is right for you. 

6 Best Small Business Management Software​ Solutions

Connecteam features a true all-in-one small business management software solution. This easy-to-use mobile app has the full package for management of your business and employees – from onboarding to engagement to communication to scheduling to time tracking and so much more. Via the dashboard, you have full visibility into your company and employees.  

Operational features so you can

• track hours via the time clock with GPS
• create efficient job scheduling for recurring shifts or dispatching
• make all checklists and forms digital to create smooth workflows and procedures

Record time so you can

• Record timesheets that represent the truth of employee efficiency
• Verify your payroll periods are correct to the cent
• Integrate directly with QuickBooks Online and Gusto for a quick payroll

Communication features so you can

• enhance internal communication with a private or group chat
• reach anyone instantly with an in-app employee directory
• enhance engagement with a suggestion box, custom surveys or live polls
• share photos or videos or GIFs for modern communication

Onboarding and skill-building features so you can

• create professional courses or chapters to enhance skills
• build a searchable library so employees always have access to company material 
• create a knowledge hub for new hires that include all materials like procedures, protocols, the employee handbook, etc. 
• better your onboarding by creating quizzes after reading certain material

Price: Start with the 14-day free trial and upgrade to any affordable pricing plan that starts at just $29/month for up to 30 users.

SAP SuccessFactors is a cloud-based human resource management solution that targets small to large size businesses. Through SAP, you get a handle on recruitment, on-boarding, workforce planning, performance, compensation and more. 

Through the “productivity” feature, you connect all employees to crucial updates and information no matter where they are. Managers and employees can upload content, review group resources, edit personal information, submit feedback and more. The “time and attendance” feature allows you and your employees to make, approve and cancel time-off and vacation requests, and you can view timesheets. Via the “talent management” feature, you can upload learning material to build professional skills. 

Price: Contact a customer service representative to learn more about pricing.

On-boarding, payroll, insurance and benefits, and employee engagement. That’s what you’ll get from Gusto’s cloud-based payroll, benefits, and human resource management software. Small and medium businesses may find Gusto useful but it only caters businesses and employees located in the United States. 

With Gusto, you can send offer letters to new hires and with a Gusto account, employees can sign new hire paperwork while you store it on the dashboard. Gusto has health benefits and workers’ compensation benefits, such as medical insurance, 401(k) contributions, time tracking, and integration services so employees can access their payroll from web, tablet or smartphone. Additionally, employees can gain HR advice, internal surveys, engagement platforms to celebrate birthdays, anniversaries, etc. 

Gusto integrates with Xero, TSheets, Expensify, and more. 

Price: There is a free one month trial. Choose from three pricing plans: Core $6/month/user plus $39/mo base, Complete $12/month/user plus $39/mo base, and Concierge at $12/month/user plus $149/mo base. All plans are month-to-month and are not long-term contracts.

Workday is an enterprise-level software solution for financial management, human resources, and planning that was launched back in 2005. It involves data to drive better choices for your business so you can take the guesswork out of daily operations. Customize the software to match your needs while engaging all employees. 

The Workday Human Capital Management (HCM) allows managers total oversight on where things stand with their employees; it’s easier and more efficient to plan, recruit, and develop talent. However, through its other features, you can also manage payroll, time tracking, absence requests, expenses and more. 

Price: Contact a sales representative to learn about your pricing options.

If you’re looking to monitor your cash flow in real-time then this New Zealand company is for you. With Xero, you can  send and track invoices, create expense claims, and import and categorize your latest bank transactions. All key information is available at first glance via the dashboard and you can customize reports so you only track the monthly trends that are crucial for your business.

Tracking your monthly spending and the money that is coming in can easily be filtered so you’re always on top of your finances. Xero can integrate with more than 700 small business apps, like PayPal and Stripe. 

Price: There is a 30 day free trial with unlimited users. Choose from three pricing plans: Early $9/month, Growing $30/month, or Established $60/month. The Early plan is limited to only 5 invoices and quotes, 5 bills and reconcile 20 bank transactions. Therefore we recommend that you carefully review the three plans before making a decision.

Founded in 2013, Scoro is a SaaS (software-as-a-service) solution for professional and creative services. Scoro has features ranging from project management, work scheduling, time tracking, CRM, financial management (billing and invoicing), and reporting. 

Use Scoro on desktop or any mobile phone. Scoro may also integrate with Mailchimp, Dropbox, Zapier, Xero, and more. 

Price: There is a free 14-day trial. Scoro is a tiered subscription service so the price depends on how many users you need. There are four options: Essential – $28/month/user, Work Hub – $42/month/user, Sales Hub – $42/month/user, and Business Hub – $48/user/month. There is an additional fee if you want a Scoro expert to set everything up for you, starting at $899, $1,699 or $3,399. 

Do More With Small Business Management Software

When you choose the right small business management software for your business, you can easily scale your business. From communication to payroll to job scheduling to engagement and more. Everything you need is conveniently available in your small business management software so make sure you choose the solution that you and your employees will love. 

With small business management software, you have real-time access to your team and even projects so you can be sure everything runs smoothly without falling through the cracks. Plus, you build better efficiency, enhance productivity, and you save a ton of money with the right small business management software.