Too many medical facilities and agencies suffer from nurse understaffing and shift conflicts. It’s time to put your paper-based schedules and spreadsheets aside and check out the best nurse scheduling software to ensure you’re getting the most out of your nursing workforce.

Running a medical practice requires a lot of responsibility, especially as you must ensure that nurses are in the right place at the right time. But you already know that.

COVID-19 has put a lot of pressure on already exhausted nurses and highlighted the importance of nurse scheduling software. Effective scheduling reduces the stress nurses feel when they are unsure of where they need to be. Delays during the pandemic have caused staff to be demotivated and could affect patient care.

With so many administrative tasks, scheduling for full-time and part-time staff should be as simple as possible. Let’s take a look at the top nurse scheduling systems that help manage a nurse’s schedule in full.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one nurse scheduling software

    Learn more
  2. Eschedule - Good for SMBs and Enterprises

  3. Good for flexible scheduling

What to Look For in a Nurse Scheduling Software Solution

When considering nurse scheduling software, you should make sure that it includes the following capabilities:

  • Ease of use: Managers should be able to drag and drop shifts into their digital schedules or use preexisting schedule templates.
  • Manager approval: Managers should have the ability to create open shifts while also approving and rejecting claimed ones.
  • Internal communication: Nurses should be able to communicate with each other from their schedule to discuss any shift-related matters.
  • Reminders and notifications: The ability to instantly notify nurses with all shift-related updates, including approvals, new open shifts, and shift requests.
  • Mobile app compatibility: Nurses should have access to their schedules from a mobile app version of the software.

Taking these capabilities into consideration, we have put together the ultimate list of nurse scheduling software solutions that helps medical facilities and agencies maximize their nursing workforce, saving time and money in the process.

The 8 Best Nurse Scheduling Software Solutions of 2022

  1. Best all-in-one nurse scheduling software

    • web
    • ios
    • android

    Connecteam is an award-winning nurse scheduling software designed for managers to create, assign, and oversee shifts in just a couple of clicks. Nurses have instant access to their digital schedule from a mobile app that is super easy to use and navigate.

    Many medical facilities and agencies already use this all-in-one software solution to provide nurses with accurate schedules in an instant instead of manual spreadsheets and messy paper-based schedules. With Connecteam’s nurse scheduling software, you can:

    • Easily plan and allocate shifts for your nurses, import schedules straight from Excel and select pre-made templates.
    • Completely customize your schedules with jobs, sub-jobs, projects, and more. Attach notes, files, photos and videos and even color-code your shifts by category.
    • Allow your employees to actively impact their schedule by notifying managers of future absences, restrictions or shift preferences. Nurses can also swap shifts with each other directly from the mobile app.
    • Always keep track of your nurses’ availability, giving them the option to inform exactly when they are able to work (and even when they’re not).
    • Digitally archive or restore any schedule instead of struggling for hours on end to find paper-based schedules.

    And that’s not all. There are so many other areas of nurse management that you can easily handle directly from the scheduler:

    • Nurses can clock in and out directly from their shift using a shortcut to the employee time clock feature.
    • Set and manage any task for your nurses within their shifts and clearly see their progress inside the schedule. Get instantly notified whenever a shift task is completed.
    • Attach forms and checklists for your nurses to complete every shift task to perfection.
    • Simplify your shift-related communication with a shortcut from the job scheduler to 1:1 or employee team chat.

    Key Features

    • Availability settings
    • Shift replacements
    • Drag-and-drop templates
    • Shift task management
    • Shift chat shortcut
    • Automatic notifications

    Pros

    • All-in-one solution
    • Extremely attractive and easy to use
    • Can easily track nurses’ availability
    • Excellent customer support

    Cons

    • Integrations in development

    Pricing

    Starts at just $29/month for up to 30 users Free 14-day trial Free plan available

    14-day free trial, no credit card required

    Start your free trial
  2. Good for: Automating scheduling.

    • web
    eschedule

    Medical centers turn to Eschedule as a nurse scheduling software because of its time sensitivity. Eschedule lets you automate scheduling, company wide-training, and is suitable for most web-enabled devices. You can even receive notifications by email or SMS.

    Learn more about Eschedule

    Key Features

    • Notifications in real-time
    • Manage shifts including time-off requests
    • Customized reports
    • Keep tabs on hours worked

    Pros

    • Sufficient automation options
    • Good accessibility for employees

    Cons

    • Prone to bugs
    • Hard to navigate

    Pricing

    Starts at $20/month for up to 15 employees Free trial available: Yes Free plan: No

  3. Good for: Distributing overtime fairly.

    • web
    • ios
    • android
    shift board scheduling software

    Created by Shiftboard, ScheduleFlex is designed with healthcare in mind. ScheduleFlex is a nurse scheduling software that assists you in sharing information company-wide, updates workers when there are open shifts, and has access via mobile devices. Even flexible scheduling is available

    Learn more about Shiftboard

    Key Features

    • Flexible scheduling
    • Qualified workers are automatically assigned skilled shifts
    • Create smart groups for employees
    • Communicate by department or individual

    Pros

    • Employee self-service options
    • Easy to learn

    Cons

    • Poor customer service
    • Insufficient reporting options

    Pricing

    Pricing isn’t publicly available Free trial available: No Free plan: No

  4. Good for: Creating shift assignments

    • windows
    nurse scheduling software

    Snap Schedule is an online nurse scheduling software designed to make scheduling shifts easy. Working with pen and paper makes it hard to keep on track of schedules. Snap Schedule saves you from double-booking shifts and increases productivity. The staff has a clear view of their working week.

    Learn more about Snap Schedule

    Pros

    • Employee self-service options
    • Feature-rich

    Cons

    • Not user-friendly
    • Dated user interface

    Pricing

    Starts at $450 for a single license for 1 computer Free trial available: Yes Free plan: No

  5. Good for: Scheduling well into the future.

    • web
    • ios
    • android
    ScheduleAnywhere scheduling software

    ScheduleAnywhere is accessible from any location for any size team. ScheduleAdvance could help with your daily operations, improve efficiency, and enhance communication.

    Learn more about ScheduleAnywhere

    Key Features

    • Quick-shift dispatch
    • Employee self-scheduling
    • Tailored reports
    • Track skills

    Pros

    • Easy to learn
    • Automation options

    Cons

    • Unintuitive user experience
    • Capabilities need refinement

    Pricing

    Pricing isn’t publicly available Free trial available: Yes Free plan: No

  6. Good for: Saving recurring schedules.

    • web
    • ios
    • android

    TrackSmart Scheduling allows you to schedule in advance. TrackSmart can be accessed from any device, anywhere, anytime. Workers can make changes to their shifts without your input.

    Learn more about TrackSmart Scheduling

    Key Features

    • Increases staff commitment
    • Easy clocking in system
    • Simple payroll reports
    • Motivates employees

    Pros

    • Sufficient automation options
    • Good accessibility

    Cons

    • Hard to navigate
    • Not user-friendly

    Pricing

    Starts at $89/month for up to 100 users Free trial available: Yes Free plan: No

  7. Good for: Optimizing schedules

    • web
    • ios
    • android

    SmartLinx is often used to put the focus back on the patients. SmartLinx provides notifications when shifts free up, and any changes in the schedule can be sent via text, email, push notification, or in-app notification.

    Learn more about SmartLinx

    Key Features

    • HR has a full overview of time off, payroll questions, salaries, etc
    • Assists employees with understanding their schedule better
    • Encourages engagement
    • Strengthens your team
    • Edit requests in real-time

    Pros

    • Easy to implement
    • Good customer support

    Cons

    • Unintuitive user experience
    • Limited capabilities

    Pricing

    Pricing isn’t publicly available

  8. Good for: Allowing nurses to edit their schedules.

    • web
    • ios
    • android

    Hospitals opt for NurseGrid as a nurse scheduling software because it provides better distribution over shifts. NurseGrid also improves communication between colleagues.

    Learn more about NurseGrid

    Key Features

    • 24/7 access to the schedule
    • Manage shift swaps in real-time

    Pros

    • User-friendly
    • Easy to implement

    Cons

    • Poor customer service
    • Prone to bugs

    Pricing

    Pricing isn’t publicly available

Compare the Best Nurse Scheduling Software Solutions

Topic
Reviews
4.8
4.8
4.4
4.5
4.6
4.5
4.5
N/A
Pricing
Starts at just $29/month for up to 30 users
Starts at $20/month for up to 15 employees
Pricing isn’t publicly available
Starts at $450 for a single license for 1 computer
Pricing isn’t publicly available
Starts at $89/month for up to 100 users
Pricing isn’t publicly available
Pricing isn’t publicly available
Free Trial
yes
14 days
yes
no
yes
yes
yes
no
no
Free Plan
yes
Yes, up to 30 users
no
no
no
no
no
no
no

What is Nurse Scheduling Software?

Nurse scheduling software is a system that helps medical facilities automate on-call schedules for their nurses. This software allows practices to plan nursing shifts and nurses can use it to make sure that all schedules are fair, accurate, and in line with clinical needs. Nurse scheduling software is designed for assisted living facilities, hospitals, and nursing homes.

How Does Nurse Scheduling Software Work?

There are some common functionalities that are nearly always present in all nurse scheduling software solutions. These systems usually allow managers to customize shifts, plan schedules, book appointments, and attach shift details, tasks, and other essential media like images and videos.

Nurse scheduling software may also include time tracking features so that nurses can clock in and out, and line managers can track their time from a main dashboard. They can then calculate worked hours into wages through digital timesheets and export them to payroll software.

More often than not, nurse scheduling software will also provide a mobile app in which nurses can access their schedules, regardless of location, with the ability to claim, reject or trade shifts depending on their availability.

The Benefits of Nurse Scheduling Software

There are numerous benefits that come with using nurse scheduling software. These include:

  • Nurses are always in the know: It’s easy to schedule nurses and share proposed plans across the department. Nurses always know when they’re needed.
  • Centralized nurse database: It’s possible to store all nurse information in one digital database. This can include emergency contacts, contact information, payment information, locations, medical history, etc.
  • Easy to remind nurses about any change: Nurses are instantly notified about any changes (big and small) to schedules. These can be received via a mobile app, email notifications, and SMS alerts.
  • Eliminates tedious shift-based communication: Nurses can easily swap shifts with each other without the time-consuming back-and-forth via emails.
  • Effective travel management: With nurse scheduling software, agencies that dispatch nurses to specific locations can meticulously plan travel routes and manage time effectively. It’s also possible to allocate certain jobs to nurses depending on their current locations.

How Much Does Nurse Scheduling Software Cost? 

Nurse scheduling software can often vary in pricing, with the number of users and included features being the most dominant factors.

Some solutions are on the pricier side. For example, SnapSchedule starts at $450 per year for one scheduler, while pricing increases depending on how many users are required. Other solutions are more affordable, like ScheduleAnywhere, which costs $25 per month for up to 10 users.

Also, some nurse scheduling software solutions don’t provide pricing information on their websites and require customers to contact their sales representatives.

When considering this all, we recommend choosing a solution that is affordable and includes the widest range of features possible. Connecteam is an excellent example of this, with a basic pricing plan of $29 per month for the first 30 users.

FAQs

Is Nurse Scheduling Software Expensive?

It all depends on the nurse scheduling software solution that you choose. Some are more expensive than others, so it all depends on what your budget is. The range is from $29 a month and can go up to the hundreds each month. Some nurse scheduling software charges per user so that’s something to be mindful of.

Check out our list of the top online scheduling software solutions that are reasonably priced.

Are There Free Nurse Scheduling Software Solutions?

Yes, there are free nurse scheduling software solutions but most have limited features. Therefore, you must have a list of features that are required in the nurse scheduling software that you choose to implement.

What Features Should Nurse Scheduling Software Include?

That’s really a question you need to know for yourself. But generally speaking, nurse scheduling software should include templates, predictive scheduling, shift swapping, communication, calendar views, and should be accessible on the go.

All features should make it easy for you to avoid common scheduling problems.

The Bottom Line on Nurse Scheduling Software

The above shows the capabilities of each app. With the recent pandemic and the necessity to move to digital solutions, nurse scheduling software should be a must at your facility. Check out our tips on how to prepare a job schedule so the process is more efficient.

If you want to run an effective medical practice that will increase patient focus, and keep your staff retained, then it’s time to make the switch to nurse scheduling software.