Top 9 Nurse Scheduling Software Solutions in 2021

Rachel Cohen May 25, 2021 6 min read
Nurses sitting application

Quick Guide

    Running a medical practice requires a lot of responsibility, especially as you have to ensure the nurses are in the right place at the right time. There is very little room for error as decisions could be the difference between life and well, we won’t say. If you are working with pen and paper or emails, you’ve probably faced times when information was lost or not seen. 

    However, by having nurse scheduling software, you will improve efficiency and get back to the job at hand, the patients! Digitizing scheduling allows nurses working on multiple sites access via one app instead of various emails. Flexible and easy schedules promote engagement. Furthermore, they encourage collaboration between staff, as employees know who will be working. 

    COVID-19 put a lot of pressure on the already exhausted nurses, and it also highlighted the importance of nurse scheduling software. We now understand effective scheduling reduces the stress nurses feel when they are unsure of where they need to be. Delays during the pandemic cause staff to be demotivated and could affect patient care. 

    With so many administrative tasks, scheduling should be simple. With the correct nurse scheduling software, you have an overview of all your staff. This, in turn, decreases the stress in the air. We have given you nine nurse scheduling systems that help manage nurses schedules, issue time off, swap shifts, etc. Each one has a price and some key features.

    Top 9 Nurse Scheduling Software Solutions in 2021

    1. Connecteam

    Connecteam comes in at number one for the nurse scheduling software, as it does far more than just scheduling. Connecteam encourages working together and achieving the common goal. With its in-app chat, company updates, forms, surveys, and many more features, nurses can keep their patients their priority. Connecteam’s nurse scheduling software is accessible from any device, anywhere, meaning they get back to work and not worry about their schedule.  

    More useful features:

    • No training needed – set up and start using
    • Nurses on the go view schedules on mobile devices
    • Simple drag and drop schedule templates
    • Shifts are completed in minutes
    • Publish open slots so employees pick suitable shifts 
    • Nurses receive notifications in real-time, keeping employees informed of any changes
    • Managers use the in-app chat to send direct or group messages
    • Split your workers into smart groups

    Price: A free plan is available after your free 14-day trial. Pricing starts at $39/month for up to 50 users annually and $0.5 if you add more users. For large workforces with over 200 employees, you should schedule a meeting with a sales representative. 

    Create the Perfect Nurse Schedule with Connecteam

    2. Eschedule

    Courtesy of Youtube

    Medical centers turn to Eschedule as a nurse scheduling software because of its time sensitivity. Eschedule lets you automate scheduling, company wide-training, and is suitable for most web-enabled devices. You can even receive notifications by email or SMS.

    Additional features:

    • Notifications in real-time
    • Manage shifts including time-off requests. 
    • Customized reports
    • Keep tabs on hours worked

    Price: For up to 15 employees, the price is $25/month, and if your team comprises 61-100 employees, the price is $95/month. For reducing pricing, you may sign up for an annual subscription.

    3. ScheduleFlex

    Courtesy of Capterra

    Created by Shiftboard, ScheduleFlex is designed with healthcare in mind. ScheduleFlex is a nurse scheduling software that assists you in sharing information company-wide, updates workers when there are open shifts, and has access via mobile devices. 

    Extra features:

    • Flexible scheduling
    • Qualified workers are automatically assigned skilled shifts
    • Create smart groups for employees
    • Communicate by department or individual

    Price: To receive a detailed quote for your workers, book a demo with one of their sales representatives. 

    4. Snap Schedule

    Courtesy of Youtube

    Snap Schedule is an online nurse scheduling software designed to make scheduling shifts easy. Working with pen and paper makes it hard to keep on track of schedules. Snap Schedule saves you from double-booking shifts and increases productivity. The staff has a clear view of their working week. 

    Key features:

    • Transparent scheduling with an easy shift swap
    • Easy access on mobile devices
    • Simple clock in and out
    • Full schedule management 
    • Control over employees hours

    Price: Snap Schedule 365 starts at $450/year. Each employee added to the schedule costs you $36. There is some flexibility with the pricing for larger companies.

    5. ScheduleAnywhere

    ScheduleAnywhere is accessible from any location for any size team. ScheduleAdvance could help with your daily operations, improve efficiency, and enhance communication. 

    Additional features include: 

    • Quick-shift dispatch
    • Employee self-scheduling
    • Tailored reports
    • Track skills

    Price: ScheduleAnywhere has multiple plans depending on the number of employees. A workforce with up to 10 employees costs $25/month. If your team has up to 25 people, it’s $50/month. For more than 25 and up to 50 employees, it costs $2/month*. Workforces up to 50 and 51+ require speaking to a rep to discuss pricing options.

    6. TrackSmart Scheduling

    Courtesy of Capterra

    TrackSmart Scheduling allows you to schedule in advance. TrackSmart can be accessed from any device, anywhere, anytime. Workers can make changes to their shifts without your input.

    • Increases staff commitment
    • Easy clocking in system
    • Simple payroll reports
    • Motivates employees

    Price: Tracksmart has different plans for different company sizes. Starting at $22/monthly for up to 15 people and $89 for up to 200 users. You have the option to start a free trial. 

    7. SmartLinx

    Courtesy of Smartlinx

    SmartLinx is often used to put the focus back on the patients. SmartLinx provides notifications when shifts free up, and any changes in the schedule can be sent via text, email, push notification, or in-app notification. 

    SmartLinx also offers:

    • HR has a full overview of time off, payroll questions, salaries, etc.
    • Assists employees with understanding their schedule better
    • Encourages engagement
    • Strengthens your team
    • Edit requests in real-time

    Price: In order to get a full pricing quote for your team, book a demo with one of their sales representatives. 

    8. NurseGrid

    Courtesy of Nursegrid

    Hospitals opt for NurseGrid as a nurse scheduling software because it provides better distribution over shifts. NurseGrid also improves communication between colleagues.

    NurseGrid has the following to offer:

    • 24/7 access to the schedule
    • Manage shift swaps in real-time
    • Staff can enjoy their time off without being disturbed by constant phone calls, texts, emails to discuss schedules. 
    • Reduction in schedule errors

    Price: Book a meeting with their sales assistants to find out more about their pricing options. 

    9. WhenIWork

    Courtesy of Wheniwork

    WhenIWork enables nurses to have a schedule that’s efficient and accessible from most devices. WhenIWork nurse scheduling software provides nurses with the right equipment to treat patients without worrying about unexpected changes to their day.

    More qualities include:

    • Improves patient care as schedules can be updated from their smartphone
    • Schedules shifts for multiple locations from one app
    • Easy to set availability
    • Manageable payroll

    Price: If you choose to go ahead, it will cost $2/user per month for up to 100 employees. For a team of over 100 employees, schedule a demo, where they advise you with pricing packages. 

    Nurse Scheduling Software is Vital

    The above shows the capabilities of each app. With the recent pandemic and the necessity to move to digital solutions, nurse scheduling software should be a must. 

    If you want to run an effective medical practice that will increase patient focus, and keep your staff retained, then it’s time to make the switch to nurse scheduling software.

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