Mileage tracking doesn’t need to be an arduous task every time your drivers return from their travels. Here are some of the best mileage tracker apps to make your business IRS compliant and financially accurate.
With mileage tracking being such an important process for businesses to deduct taxes and reimburse their employees, doing this the “old-fashioned way” just isn’t going to cut it anymore.
By that, we mean sifting through gas receipts, logbooks, credit card statements, and toll booth slips. A pile full of paper that you need to read over after every journey your drivers take? Surely there’s an easier way.
And sure enough, there is. Nowadays, mileage tracker apps are a normal piece of technology that many driver-centric businesses benefit from immensely. These software solutions simply use the GPS tech on your phone to keep tabs on your business-related trips. Ultimately, this leads to healthy IRS compliance, accurate finances, and more.
With this said, let’s dive into the very best mileage tracker apps that the market has to offer today – each with its unique set of features to benefit different kinds of businesses.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Connecteam - Best all-in-one employee management app with mileage tracking capabilities.
Learn more -
Good for transportation management.
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Good for truck dispatching.
What to Look For in a Mileage Tracker App
Here are just a handful of features and capabilities that are worth having in a mileage tracker app:
- Automated tracking: Mileage tracker apps should be able to keep track of all trips, displaying full routes and addresses.
- Customization features: Allows the user to set custom, country, or state-specific tax deduction rates. There should also be features to generate custom reports on vehicle users, time spent, and trip statuses.
- Instant notifications: The ability to change a setting so that the app will send instant notifications upon trip completions.
- Statistics and reports: Users should be able to get a full overview of trips taken, and miles driven at end of each day, week, and month. These statistics can help to prepare for deduction claims.
- Traffic and fuel management: Mileage tracker apps can also help users track traffic speeds and total times spent on specific roads and junctions.
The 8 Best Mileage Tracker Apps of 2023
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Connecteam — all-in-one employee management app with mileage tracking capabilities.
Available on
- Web
- iOS
- Android
Connecteam is an award-winning mileage tracker app designed for the mobile workforce and trusted by more than 36,000 companies around the world from over 90 different industries.
This all-in-one app boasts a wide range of features, including a time clock that records right onto digital timesheets and seamlessly integrates with payroll to save time and money.
As a manager, you have full oversight over whether or not your employees have clocked in on time, as well as their location when using the app’s GPS time stamp.
With Connecteam, there are numerous ways that you can accurately track your employees’ mileage and avoid discrepancies:
Track Mileage with Connecteam’s Time Clock
With Connecteam’s employee time clock, your employees can clock in and out of the job, customer, or project – whatever way you choose to define the work period. Employees can simply add mileage using the time clock’s shift attachment subfeature:
- Check an employee’s timesheet to instantly see the shift-attached information and then create any report.
- If you are only interested in getting rough mileage estimates – employees can simply add details for documentation and compliance purposes.
- Attach instructions on how to add mileage estimates (for example an image of the odometer before and after driving).
Shift attachments are just one of Connecteam’s many employee scheduling capabilities.
Use Mileage Reimbursement/Tracker Forms
If you’re part of an organization that prefers to use forms, checklists, and reports to track mileage then you can use Connecteam to build your own or use a mileage report template. This form allows employees to do the following:
- Upload images of the odometer before the start of the drive and at the end.
- Type the total mileage.
- Add other relevant notes/comments.
- Sign the form prior to submission.
See Your Drivers’ Routes with GPS Breadcrumbs
Easily create live geo tracking (a key part of Connecteam’s geofence time clock capability). When employees are driving while clocked in, you will see their route as the app’s GPS breadcrumb technology picks up their location at random points of the journey.
While this doesn’t calculate mileage per se, you will be able to see the following:
- Live version of where your employees have traveled to while clocked in.
- General timings (number of mileage documented, the actual route).
- Latitude and altitude changes.
Easily Train Your Employees How To Track Mileage
With Connecteam’s employee training software, your organization can create its own digital library and knowledge base filled with everything you need related to mileage tracking. With Connecteam’s unlimited space for supported document management, you can create your own reference area with everything you need:
- Mileage tracker reimbursement forms
- Video walkthrough guides on how to record mileage tracking.
- All relevant policies and procedures.
- Training documentation, refueling documentation, and more.
Employees can easily access all training resources, read at their leisure, comment, share and chat with you, all directly from the documents or files.
While it isn’t possible to automatically track mileage using Connecteam (unlike with in-car devices), this is actually for the best. Adding mileage tracker devices to company cars is counterproductive, mainly due to the fact that it’s too invasive on your drivers’ privacy.
Connecteam also offers a free for life plan – Try Connecteam here!
Key Features
Shift Attachments
Pros
Extremely Customizable
User-Friendly
Keeps mileage details organized per shift
Real-time notifications
Cons
Integrations in development
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
14-day free trial, no credit card required
Start your free trial -
Everlance — Best for: transportation management.
Available on
- Web
- iOS
- Android
Everlance is a business mileage tracker app that allows managers to edit and add trip purposes, vehicle details, and other details that are crucial for mileage tracking. An ideal transportation management solution, this app tracks business mileage automatically through GPS, recording trips in the background. It calculates reimbursement values, trip start and end times, and business mileage rates.
Learn more about EverlanceKey Features
- Mobile Receipt Upload
- Expense Tracking
- Time & Expense Tracking
- Reimbursement Management
Pros
- Auto-detects movement and stand-stills
- Easy and simple to use
Cons
- Not cost-friendly
- Mistakenly marks personal trips as business trips often
Pricing
Starts at $10/user/month Trial: Yes — 60-day Free Plan: Yes
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Hurdlr — Best for: truck dispatching.
Available on
- Web
- iOS
- Android
As a mileage tracker app, Hurdlr’s allows users to see the exact route that the app went on. An ideal trucking dispatch software solution, this app is good at tracking calculations and deductions. In addition, Hurdlr provides useful features such as invoicing and expense tracking. Its advanced AI tracking allows users to set up different rules for different locations.
Learn more about HurdlrKey Features
- Trackable Corporate Cards
- Scan/Upload receipts
- Time Tracking
- Out-of-Pocket Compensation Management
Pros
- User-friendly
- Accurately details expense tracking
Cons
- Needs manual fixing often
- Lacks invoicing from the phone
Pricing
Starts at $10/user/month Trial: Yes — 7-day Free Plan: Yes
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MileIQ — Best for: sensitive auto-detection while driving.
Available on
- Web
- iOS
- Android
MileIQ is a mileage tracker app that detects when users are driving and automatically starts tracking. It shows mMileIQ is a mileage tracker app that detects when users are driving and automatically starts tracking. It shows managers all drives from the month, as well as the potential deduction amount. An ideal solution for healthcare professionals, this app runs in the background and sends regular email reminders to help managers stay on top of mileage matters.
Learn more about MileIQKey Features
- Smart Categorization
- Location Setup
- Auto Mileage Tracking
- Expense Reimbursements
Pros
- Intuitive-to-use
- Cost-friendly
Cons
- Takes battery life
- Tracks continuously until the app is closed
Pricing
Starts at $50/driver/year Trial: Yes Free Plan: Yes
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Triplog — Best for: Easy process to reimburse expenses.
Available on
- Web
- iOS
- Android
Triplog is a mileage tracker app that helps managers make the expense reimbursement process much smoother. This app provides accurate, automatic mileage tracking in real-time and allows users to record trips manually and through GPS. Also integrates with GPS apps such as Plug-N-Go and MagicTrip.
Learn more about TriplogKey Features
- Route Planning
- Monitors Fuel Consumption
- GPS Capabilities
- Maintenance Management
Pros
- Feature filled
- Accurate tracking
Cons
- Complicated set-up
- Reviews: bad customer-support
Pricing
Starts at $4.99/user/month Trial: Yes — 15-day Free Plan: Yes
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Timeero — Best for: powerful time tracking solution ideal.
Available on
- Web
- iOS
- Android
Timeero is a mileage tracker app that features robust time tracking and scheduling capabilities. This means that all users need is one app to track miles, without needing to use multiple software solutions. An ideal construction management software solution, Timeero saves users time and makes it easy to reimburse employees by mileage.
Learn more about TimeeroKey Features
- Calculates Overtime Hours
- Time Tracks Offline
- Billing/Invoicing
- Audit Trail
Pros
- Helpful customer support
- Easy clock in & out
Cons
- Reviews: Compatibility issues with Androids
- Reviews: Difficult to use reporting
Pricing
Starts at $4/user/month Trial: Yes Free Plan: No
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SherpaShare — Best for: data analytics for rideshare drivers.
Available on
- Web
- iOS
- Android
Tailored specifically for rideshare drivers (and also useful for delivery drivers), SherpaShare is a mileage tracker app that does a lot more than just keeping tabs on how much workers earn. It also shows admins where other drivers are working with its driver heatmap. Admins can also collect useful data and information to provide drivers with more profitable routes. An ideal solution if you want to start a trucking business.
Learn more about SherpaShareKey Features
- Auto Mileage Tracking
- Real-Time Driving Insights
- Analytics
- Mileage Tracking (IRS-compliant)
Pros
- Intuitive interface
- Accommodates rideshare drivers
Cons
- Reviews: drains battery
- Reviews: doesn’t auto-categorize
Pricing
Starts at$5.99/user/month Trial: Yes — 14-day Free Plan: No
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QuickBooks Time — Best for: tracking multiple driving jobs at once.
Available on
- Web
- iOS
- Android
- Windows
- Mac
QuickBooks Time is an ideal mileage tracker app for SMBs and large enterprises alike who want to coordinate driving jobs and track time effectively. An effective iPhone time tracker app, and for Android to. Companies working in field service, transportation and healthcare also benefit from QuickBooks Time’s mileage tracker app capabilities.
Learn more about QuickBooks TimeKey Features
- Activity Tracking
- Accounts Payable & Invoices
- Time Tracking Capabilities
- Dashboard Overview
Pros
- Easy to navigate
- Offline mode works well
Cons
- Reviews: not affordable for small businesses
- Clunky inputting past timesheets
Pricing
Starts at $10/month + $8/user/month Trial: Yes — 30-day Free Plan: No
Compare the Best Mileage Tracker Apps
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| Reviews |
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N/A
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| Pricing |
Starts at just $29/month for the first 30 users
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Starts at $10/user/month
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Starts at $10/user/month
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Starts at $50/driver/year
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Starts at $4.99/user/month
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Starts at $4/user/month
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Starts at$5.99/user/month
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Starts at $10/month + $8/user/month
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| Free Trial |
yes
14-day
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yes
60-day
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yes
7-day
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yes
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yes
15-day
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yes
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yes
14-day
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yes
30-day
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| Free Plan |
yes
Free Up to 10 users
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yes
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yes
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yes
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yes
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no
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no
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no
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What Is a Mileage Tracker App?
A mileage tracker app is a digital solution that keeps track of miles each employee has driven for tax deduction and reimbursement measures. These apps allow users to keep a close eye on every trip, when they happened, and the destinations included while ensuring taxes and reimbursements are measured accurately.
How Do Mileage Tracker Apps Work?
A mileage tracking app uses the GPS technology on a driver’s phone to measure their driving distances and converts the information into reports for financial purposes such as tax deductions and reimbursements.
Some apps require users to start and stop the mileage tracker for each journey, while others actually run in the background, tracking mileage automatically even while users are not on their phones.
What Are the Benefits of a Mileage Tracker App?
Here are five key reasons why using a mileage tracker app can benefit your business in the long run:
- It saves time and money – one of the main benefits of a mileage tracker app is that it can save you lots of time and money in the long run. If you’re able to track fuel costs and mileage over a long period of time, you’ll have clearer oversight and be better prepared for scheduled vehicle maintenance.
- You can connect with accounting software – specifically with Connecteam, you can simply upload all of your data to your timesheets, before exporting them to the app’s QuickBooks Online integration. This ensures that mileage reimbursement is easier and quicker than ever.
- You always know where your drivers are – if your business has many vehicles being used at any given time, a mileage tracker app can help you know where they are at all times. Take Connecteam, for example, with its GPS and Breadcrumb technology, as previously mentioned.
- It’s mobile friendly – as opposed to using a large, inconvenient laptop, employees can easily use a mileage tracker app on their mobile phones (as long as you’re not violating any laws while driving).
- It allows you to stay tax compliant – in order to claim mileage deductions and save as much tax as possible, you need to keep detailed records. With a mileage tracker app like Connecteam, you can simply take a photo of any receipt, upload it and share with your manager.
How Much Do Mileage Tracker Apps Cost?
There usually isn’t a drastic difference in pricing between mileage tracker apps. With that said, the most expensive solutions tend to start at approximately $10 per user/month, while the cheapest are usually half the price.
Pricier options such as QuickBooks Time cost $10 per user/month with a base monthly fee of $40. While cheaper solutions like Triplog cost $4.99 per user/month. It’s also worth mentioning that for some solutions, customers may need to contact a sales representative for pricing information.
We advise considering a solution with the widest range of features and includes the most affordable pricing. Connecteam’s basic pricing plan of just $29 per month for the first 30 users is impossible to ignore.
FAQs
What is the best mileage tracker app?
Connecteam is the best solution for an all-in-one app that will cover mileage tracking as well as all other areas of employee management. Depending on your specific business requirements, all of the aforementioned mileage tracker apps are good solutions. If you’re looking for an app whose main purpose is to track mileage and handle related metrics such as trip start and end times, then Everlance is a go-to solution.
How do I track mileage for tax deductions?
Most mileage tracker apps allow users to keep a record of work travel in order to deduct business mileage easily. This takes the pressure off the user, providing automated reports in the process. When mileage has been deducted on tax returns, the IRS requires accurate business mile reports. Mileage tracker apps ensure that you keep track of destinations, dates, and reasons for each trip.
Are there free mileage tracker apps?
There are plenty of free mileage tracker apps. By that, we mean they either include free trials or free plans. But truth be told, most of them have their fair share of limitations and might not provide all of the best free mileage tracker app capabilities you need, unless you pay something.
This begs the question – which one of these solutions has the least “catches?”
When you compare Connecteam’s free plan with its premium one, the quality is seamless. With its 14-day free trial, this all-in-one app offers a first row seat with limitless full service.
At the end of this trial, subscribers can either upgrade to the premium plan, or maintain the free plan, forever. With that said, the free plan does not include all of the rich features that the premium plan does.
It’s worth noting though that the six core features still remain, with no additional fees required. Connecteam is completely transparent when it comes to what each plan offers its users.
The Bottom Line on the Best Mileage Tracker Apps in 2023
As you can see, there are numerous mileage tracker apps that are bound to make invoicing and payment for transportation reimbursement much more straightforward.
But the question remains – which one will suit your business the most?
Whether you’re driving in perfect weather conditions or during the dark, harsh winter, it’s clear that your drivers will be able to track mileage more easily and accurately with Connecteam’s wide range of features.
These include a GPS time clock, breadcrumb technology, mileage reimbursement forms and training resources on how to track mileage efficiently.
We highly recommend trying out the best free milege tracker apps. As in, mileage tracker apps with free trials. This way, you can get a better idea of which mileage tracker app’s capabilities best suit your business’s needs.
If you want to learn more about transportation management, in general, check out our guide on how to start a transportation business.