8 Best Mileage Tracker Apps in February 2022 (Free Plans Included)

Field Services
Josh Plotnek January 26, 2022 10 min read
employee using mileage tracker app

Quick Guide

    If driving is a regular part of your employees’ jobs, then you already know the following: manually building an accurate mileage log is a huge headache. Also – it’s super time-consuming. 

    Of course, keeping track of travel reasons, dates and odometer readings are all essential for claiming IRS mileage tax deductions and reimbursements.

    When it all boils down to it though, you’re simply looking for an app that can:

    1. Tell you how many miles your employees have driven.
    2. Calculate how much they should be reimbursed.

    Mileage tracker apps are perfect for this – eliminating pen and paper headaches (and inaccuracies) for good. 

    How? In short, these apps use GPS to track your vehicle’s movement from one location to the next. But that’s only scratching the surface of what they’re capable of.

    Here are some of the best mileage tracking apps on the market today, with each providing their own unique range of benefits.

    Our Top 3 Mileage Tracker Apps

    1. Connecteam – The all-in-one business and employee management mileage tracker app; free for up to 50 users.
    2. Everlance – Edit and add trip purposes and other crucial details for mileage tracking; 60-day free trial.
    3. Hurdlr – See exact routes that employees went on, invoice and track expenses; 7-day free trial.

    8 Best Mileage Tracker Apps In February 2022

    Connecteam is an award-winning mileage tracker app that is designed for the mobile workforce and trusted by more than 20,000 companies around the world from over 90 different industries.

    This all-in-one app boasts a wide range of features, including it’s time clock, which helps employers save time and money. It also eradicates payroll errors and mistakes as each timesheet is laid out simply in front of them in digitized form. 

    You, the employer, have full oversight over whether or not your employees have clocked in on time, as well as where they are due to the app’s GPS time stamp.  

    There is absolutely minimal manual work required, meaning no more discrepancies over how many miles and hours each employee completed.

    With Connecteam, there are numerous ways that you can track your employees’ mileage. Here are some key examples:

    Track Mileage With Connecteam’s Time Clock

    With Connecteam’s employee time clock, your employees can clock in and out of the job, customer, or project – whatever way you choose to define the work period. 

    • Employees can simply add mileage using the time clock’s shift attachment subfeature. Once the employee has clocked out, you can check their timesheets, instantly see that the information has been attached and instantly create a report out of it.
    • You don’t necessarily need to track exact amounts of mileage – some employees can simply add details for documentation and compliance purposes.
    • You can also easily instruct employees to add mileage estimates via shift attachments within the time clock. For example, images of the odometer before and after driving. Shift attachments are just one example of Connecteam’s employee scheduling capabilities.

    Use Mileage Reimbursement/Tracker Forms

    There are plenty of companies/workers who may not require Connecteam’s time clock features to track mileage. Here are some examples of who his may apply to:

    • Companies that want employees to track mileage.
    • Employees who want to be reimbursed when using their private vehicles.
    • Salespeople who work remotely and need to be reimbursed.

    In these cases, workers can track their mileage using Connecteam’s forms, checklists and reports. Either build your own, or use Connecteam’s very own mileage report template. This form allows employees to do the following:

    • Upload images of the odometer before the start of the drive and at the end.
    • Type the total mileage.
    • Add other relevant notes/comments.
    • Sign the form prior to submission.

    See Your Drivers’ Routes With GPS Breadcrumbs

    Easily create live geo tracking (a key part of Connecteam’s geofence time clock capabilities). When employees are driving while clocked in, you will see their route, as the app’s GPS breadcrumb technology will pick up their location at random points of the journey. 

    While this doesn’t calculate mileage per se, you will be able to see the following:

    • A live version of where your employees have traveled to while clocked in.
    • General timings (number of mileage documented, the actual route).
    • Latitude and altitude changes.

    Easily Train Your Employees How To Track Mileage

    With Connecteam’s employee training software, you can create your own digital library and knowledge base for your organization, filled with everything you need related to mileage tracking. With Connecteam’s unlimited space for supported document management, you can create your own reference area with everything you need, including:

    • Mileage tracker reimbursement forms, customized to everything you need, including required fields. 
    • Video walkthrough guides on how to record mileage tracking.
    • All relevant policies and procedures.
    • Training documentation, refueling documentation and more.

    Employees can easily access all training resources, read at their leisure, comment, share and chat with you, all directly from the documents and files.

    While it isn’t possible to automatically track mileage using Connecteam (unlike with in-car devices), this is actually for the best. Adding mileage tracker devices to company cars is counterproductive, mainly due to the fact that it’s too invasive on your drivers’ privacy.

    Pricing

    Premium plans start at $39/month for the first 50 users

    14-day free trial

    Free-forever plan? Yes

    The #1 Mileage Tracker App For Your Business 

    14-day free trial, no credit card required!

    everlance mileage tracker app user interface

    Everlance is a business mileage tracking app that allows managers to edit and add trip purposes, vehicle details, and other details that are crucial for mileage tracking. An ideal transportation management solution, this app tracks mileage automatically through GPS, recording trips in the background. It calculates reimbursement values, trip start and end times, and business mileage.

    Pricing

    Business plan costs $10 per user/month

    Free trial? 60-day

    Free plan? Yes

    hurdlr mileage tracker app user interface

    Hurdlr’s mileage tracking capabilities allow users to see the exact route that the app went on. An ideal trucking dispatch software solution, this app is good at tracking calculations and deductions. In addition, Hurdlr provides useful features such as invoicing and expense tracking. Its advanced AI tracking allows users to set up different rules for different locations. 

    Pricing

    Premium plan costs $10 per user/month

    Free trial? 7-day

    Free plan? Yes

    mileiq mileage tracker app user interface

    MileIQ is a mileage tracker app that detects when users are driving and automatically starts tracking. It shows managers all drives from the month, as well as the potential deduction amount. An ideal solution for healthcare professionals, this app runs in the background and sends regular email reminders to help managers stay on top of mileage matters.

    Pricing

    Teams Lite plan costs $50 per driver/year

    Free trial? 40 free drives

    Free plan? Yes (40 free drives monthly)

    triplog mileage tracker app user interface

    Triplog is a mileage tracker app that helps managers make the expense reimbursement process much smoother. This app provides accurate, automatic mileage tracking in real-time and allows users to record trips manually and through GPS. Also integrates with GPS apps such as Plug-N-Go and MagicTrip.

    Pricing

    Premium plan costs $4.99 per user/month

    Free trial? 15-day

    Free plan? Yes

    timeero mileage tracker app user interface

    Timeero is a mileage tracker app that features robust time tracking and scheduling capabilities. This means that all mileage tracking can be performed on one app, without needing to use multiple software solutions. An ideal construction management software solution, Timeero saves users time and makes it easy to reimburse employees by mileage. 

    Pricing

    Standard plan costs $5 per user/month ($10 monthly base fee)

    Free trial? 14-day

    Free plan? No

    sherpashare mileage tracker app user interface

    Tailored specifically for rideshare drivers (and also useful for delivery drivers), SherpaShare is a mileage tracker app that does a lot more than just keeping tabs on how much workers earn. It also shows admins where other drivers are working with its driver heatmap. Admins can also collect useful data and information to provide drivers with more profitable routes. An ideal solution if you want to start a trucking business.

    Pricing

    Monthly plan costs $5.99 per user/month

    Free trial? 14-day

    Free plan? No

    quickbooks time mileage tracker app user interface

    Quickbooks Time is an ideal mileage tracker app for SMBs and large enterprises alike who want to coordinate driving jobs and track time effectively. An effective iPhone time tracker app, and for Android to. Companies working in field service, transportation and healthcare also benefit from Quickbooks Time’s mileage tracking capabilities.

    Pricing

    Elite plan costs $10 per user/month (Plus $40 base monthly fee)

    Free trial? 30-day

    Free plan? No

    Quick Comparison Table Of The Best Mileage Tracker Apps Of 2022

    Summary

    Monthly Price

    Free Trial

    Free Plan

    Connecteam is an award-winning mileage tracker app that helps employers have full oversight over whether or not your employees have clocked in on time, as well as where they are due to the app’s GPS time stamp.

    10 employees: $39
    20 employees: $39
    50 employees: $39

    14-day

    Start Trial

    Yes, for the first 50 users

    Everlance is a mileage tracking app that allows managers to edit and add trip purposes and other crucial details for mileage tracking.

    10 employees: $120
    20 employees: $240
    50 employees: $500

    60-day

    Yes

    Hurdlr’s mileage tracking features allow users to see the exact route their employees went on. Includes other useful features such as invoicing and expense tracking.

    10 employees: $100
    20 employees: $200
    50 employees: $500

    7-day

    Yes

    MileIQ is a mileage tracker app that automatically starts tracking once it has detected when users are driving.

    10 employees: $41.66
    20 employees: $83.33
    50 employees: $208.33

    40 free drives

    Yes (40 free drives monthly)

    Triplog is a mileage tracker app that allows managers to reimburse employees much more smoothly. Also records trips manually through GPS.

    10 employees: $54.89
    20 employees: $104.79
    50 employees: $254.49

    15-day

    Yes

    Timeero is a mileage tracker app that includes dynamic scheduling and time tracking features. This app saves users time and allows managers to easily reimburse workers by mileage.

    10 employees: $60
    20 employees: $110
    50 employees: $260

    14-day

    No

    SherpaShare is a mileage tracker app that allows admins to collect useful data to provide drivers with more profitable routes. It shows admins where other drivers are working.

    10 employees: $59.90
    20 employees: $119.80
    50 employees: $299.50

    14-day

    No

    Quickbooks allow managers to coordinate driving jobs and track time effectively. An ideal solution for companies working in field service and transportation.

    Elite plan:
    10 employees: $140
    20 employees: $240
    50 employees: $540

    30-day

    No

    Summary

    Connecteam is an award-winning mileage tracker app that helps employers have full oversight over whether or not your employees have clocked in on time, as well as where they are due to the app’s GPS time stamp.

    Monthly Price

    10 employees: $39
    20 employees: $39
    50 employees: $39

    Free Trial

    14-day

    Start Trial

    Free Plan

    Yes, for the first 50 users

    Summary

    Everlance is a mileage tracking app that allows managers to edit and add trip purposes and other crucial details for mileage tracking.

    Monthly Price

    10 employees: $120
    20 employees: $240
    50 employees: $500

    Free Trial

    60-day

    Free Plan

    Yes

    Summary

    Hurdlr’s mileage tracking features allow users to see the exact route their employees went on. Includes other useful features such as invoicing and expense tracking.

    Monthly Price

    10 employees: $100
    20 employees: $200
    50 employees: $500

    Free Trial

    7-day

    Free Plan

    Yes

    Summary

    MileIQ is a mileage tracker app that automatically starts tracking once it has detected when users are driving.

    Monthly Price

    10 employees: $41.66
    20 employees: $83.33
    50 employees: $208.33

    Free Trial

    40 free drives

    Free Plan

    Yes (40 free drives monthly)

    Summary

    Triplog is a mileage tracker app that allows managers to reimburse employees much more smoothly. Also records trips manually through GPS.

    Monthly Price

    10 employees: $54.89
    20 employees: $104.79
    50 employees: $254.49

    Free Trial

    15-day

    Free Plan

    Yes

    Summary

    Timeero is a mileage tracker app that includes dynamic scheduling and time tracking features. This app saves users time and allows managers to easily reimburse workers by mileage.

    Monthly Price

    10 employees: $60
    20 employees: $110
    50 employees: $260

    Free Trial

    14-day

    Free Plan

    No

    Summary

    SherpaShare is a mileage tracker app that allows admins to collect useful data to provide drivers with more profitable routes. It shows admins where other drivers are working.

    Monthly Price

    10 employees: $59.90
    20 employees: $119.80
    50 employees: $299.50

    Free Trial

    14-day

    Free Plan

    No

    Summary

    Quickbooks allow managers to coordinate driving jobs and track time effectively. An ideal solution for companies working in field service and transportation.

    Monthly Price

    Elite plan:
    10 employees: $140
    20 employees: $240
    50 employees: $540

    Free Trial

    30-day

    Free Plan

    No

    Frequently Asked Questions On Mileage Tracker Apps

    What Are The Benefits Of A Mileage Tracker App?

    Here are five key reasons why using a mileage tracking app can benefit your business in the long run:

    1. It saves time and money – one of the main benefits of a mileage tracker app is that it can save you lots of time and money in the long run. If you’re able to track fuel costs and mileage over a long period of time, you’ll have clearer oversight and be better prepared for scheduled vehicle maintenance.
    2. You can connect with accounting software – specifically with Connecteam, you can simply upload all of your data to your timesheets, before exporting them to the app’s Quickbooks Online integration. This ensures that mileage reimbursement is easier and quicker than ever.
    3. You always know where your drivers are – if your business has many vehicles being used at any given time, a mileage tracker app can help you know where they are at all times. Take Connecteam, for example, with its GPS and Breadcrumb technology, as previously mentioned.
    4. It’s mobile friendly – as opposed to using a large, inconvenient laptop, employees can easily use a mileage tracker app on their mobile phones (as long as you’re not violating any laws while driving). 
    5. It allows you to stay tax compliant – in order to claim mileage deductions and save as much tax as possible, you need to keep detailed records. With a mileage tracking app like Connecteam, you can simply take a photo of any receipt, upload it and share with your manager.
    connecteam mileage tracker app user interface

    Are There Free Mileage Tracker Apps?

    There are plenty of free mileage tracking apps. By that, we mean they either include free trials or free plans. But truth be told, most of them have their fair share of limitations and might not provide all of the mileage tracking capabilities you need, unless you pay something. 

    This begs the questions – which one of these solutions has the least “catches?”

    When you compare Connecteam’s free plan with its premium one, the quality is seamless. With its 14-day free trial, this all-in-one app offers a first row seat with limitless full service.

    At the end of this trial, subscribers can either upgrade to the premium plan, or maintain the free plan, forever. With that said, the free plan does not include all of the rich features that the premium plan does.

    It’s worth noting though that the six core features still remain, with no additional fees required. Connecteam is completely transparent when it comes to what each plan offers its users.

    The Bottom Line on the Best Mileage Tracker Apps in 2022

    As you can see, there are numerous mileage tracker apps that are bound to make invoicing and payment for transportation reimbursement much more straightforward.

    But the question remains – which one will suit your business the most? 

    Whether you’re driving in perfect weather conditions or during the dark, harsh winter, it’s clear that your drivers will be able to track mileage more easily and accurately with Connecteam’s wide range of features.

    These include a GPS time clock, breadcrumb technology, mileage reimbursement forms and training resources on how to track mileage efficiently.

    We highly recommend trying out the aforementioned apps that provide free trials. This way, you can get a better idea of which app’s mileage tracking capabilities best suit your business’s needs. 

    If you want to learn more about transportation management, in general, check out our guide on how to start a transportation business.

    timeClock

    All Of Your Mileage Tracking Tools In One Place

    Use Connecteam’s Time Clock & Breadcrumbs technology to simplify mileage tracking and prevent tax issues.

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