The right spa management software solution gives you all the tools you need to easily manage every aspect of your day-to-day. We’ve lined up our top spa software picks to take some weight off your shoulders and help you find one that best suits your company’s needs and budget.

Table of contents
  1. Our Top Picks
  2. What To Look For In Spa Management Software?
  3. Top 8 Spa Management Software Solutions of 2023
  4. What Is Spa Management Software?
  5. How Does Spa Scheduling Software Work?
  6. What Are The Benefits of Spa Management Software?
  7. How Much Does Spa Management Software Cost?
  8. FAQs
  9. Moving Forward With Spa Management Software

Your clientele comes to you to unwind, find relaxation, and even heal mentally and physically. In order to provide your clients with the pleasant experience they are looking for and keep them coming back for more, it is essential to ensure that every aspect of your spa’s daily operations runs smoothly. From creating optimal schedules and processing client bookings to managing tasks and staying on top of your inventory—nothing can fall through the cracks.

Without the right tools, this can be anything but relaxing for you and your team, and that stress can easily be passed on to your clients, negatively affecting their experience in your spa.

Spa management software is specifically designed to help you easily manage every aspect of your daily processes so that you, too, can feel a sense of ease and release when entering your spa.

Our Top Picks

1. Connecteam – Best all-in-one spa management software.

2. AestheticsPro – Best for managing EHR records.

3. Vagaro – Best for payment processing. ​​ 

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Handle anything from scheduling and task management to internal communication and employee engagement with complete ease.

What To Look For In Spa Management Software?

When looking for a good medical spa software, keep an eye out for the following aspects and features:

  1. Ease of use: It’s easy to set up and offers an intuitive user experience. 
  2. Customizability: It’s customizable to suit your team structures.
  3. Appointment management: You can schedule appointments and manage online bookings and cancellations.
  4. Employee scheduling: It enables you to create optimal schedules for your staff and share these with your employees.
  5. Employee management: It includes tools to manage your employees’ day-to-day, such as managing tasks, performance, and attendance.
  6. Client management: It keeps track of your clientele’s information and history. It may also allow you to offer personalized services, conduct marketing campaigns, and provide customer support. 
  7. Inventory management: You can manage your spa inventory and keep track of your supplies.
  8. Payment Automation: The spa scheduling software includes a integrated payment and point of sale (POS) system. 
  9. Price: It is cost-friendly and suits your budget.
  10. Support: It comes with good customer support to help you with any issues.

Top 8 Spa Management Software Solutions of 2023

Best: All-in-one spa management software.

Platforms: Web, iOS, Android

Connecteam spa software solution

Connecteam is an all-in-one spa management software that lets you to streamline your daily operations and manage your staff with complete ease. This includes creating optimal schedules, enhancing internal communication, tracking tasks and performance, ensuring accurate time tracking, automating forms and checklists, and everything else in between.

Its Scheduling features allow you to quickly create optimal schedules based on your employees’ availability, with recurring shifts, customizable templates, drag & drop capabilities, and more. You can attach any information and tasks, for instance related to their clients for the day.

Its Communication features allow you to streamline internal communication and ensure everyone is on the same page. Start a group chat or 1-on-1 dialogue, share company announcements, engaging updates, and even positive customer feedback.

With the Task Management features, you can easily create, delegate, and track real-time progress on tasks. You can also streamline workflows with custom digital Forms and Checklists, for instance, to ensure healthy hygiene with an end-of-treatment checklist where everything is cleaned and put back in place.

With the Time Clock your employees can clock in and out straight from their cellphones and automatically record their hours on a digital timesheet – ready for review and payroll processing. 

Best of all, employees have access to the fully-branded company app straight from their mobile phones, ensuring they can deliver top customer service at all times.

Key Features

  • Optimized scheduling

  • Work-dedicated chat & social feed

  • Real-time task management

  • Digital forms & checklists

  • Time & attendance tracking

  • Employee engagement tools

Pros & Cons

  • Intuitive and easy to use

  • All-in-one solution

  • Great customer support

  • Budget-friendly

  • Integrations in development

Price: 

  • Starts at just $29/month for up to 30 users

  • Free 14-day trial

  • Free plan available for up to 10 users, without limitations

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Best for: Managing EHR records.

Platforms: Web

AestheticsPro spa management software

Manage your spa with AestheticsPro for scheduling, booking, EHR records, marketing campaigns, loyalty programs, and more. Everything on AestheticsPro is paperless so you have real-time access to all your company information and data. AestheticsPro is also HIPAA compliant.

Key Features

  • Client management

  • Review management

  • POS system

  • Scheduling

Pros & Cons

  • Responsive customer support

  • Easy to use

  • Features could use refining

  • Not budget friendly

Price: 

  • Starts at $109.99/month per feature

  • Free trial available: Yes

  • Free plan: No

Best for: Payment processing.

Platforms: Web, iOS, Android, Windows, Mac

Vagaro spa management software

Vagaro’s medical spa software takes care of daily operations so you can take care of your clients. So, if you’re looking for online booking, scheduling, payment processing, marketing, client management, digital forms, and so on. Online bookings can come from your own website, the Vagaro mobile app, any Vagaro.com extension like their marketplace, and through social media integrations.

Key Features

  • Drag and drop scheduling

  • POS system

  • SOAP note management

  • HIPAA compliant

Pros & Cons

  • Easy to use

  • Intuitive user experience

  • Hard to set up

  • Lacks customization options

Price: 

  • Starts at $25/month + $10/month for each additional user

  • Free trial available: No

  • Free plan: Yes

Best for: Collecting online payment.

Platforms: Web, iOS, Android

Mindbody spa management software

Depending on the type of spa you operate, like hotel, day or medical spa, Mindbody has different features for your business. There is also an AI solution and retention tools that can be added onto your Mindbody plan so you can reach more clients to provide the best service. 

Key Features

  • Manage bookings and employee schedules

  • Collect payments online

  • Send automatic digital reminders to clients

  • 24/7 AI messaging service

Pros & Cons

  • Easy to set up

  • Feature rich

  • Unintuitive client interface

  • Lacks branding capabilities

Price: 

  • Starts at $129/month

  • Free trial available: No

  • Free plan: No

Best for: Providing customer support.

Platforms: Web, iOS, Android

Mangomint spa management software

Mangomint was made for spa and salon management. The spa software helps with online booking, employee management, client support, gift card management, and more. Depending on which features you need most, pricing will differ so make sure you’re choosing the right  spa software to serve all your business needs.

Key Features

  • Employee scheduling

  • Repeat appointment bookings

  • POS system

  • Inventory management

Pros & Cons

  • Good reporting options

  • Great customer support

  • Prone to bugs

  • Limited customizability

Price: 

  • Starts at $135/month

  • Free trial available: Yes

  • Free plan: No

Best for: Inventory management.

Platforms: Web, iOS, Android

Fresha spa management software

Fresha is mainly a spa booking software that fits many industries in the spa and salon industry, for example hair salon, nail salon, massage, and more.

Key Features

  • Online booking

  • POS system

  • Client management

  • Product inventory

Pros & Cons

  • Easy to use

  • Good customizability

  • Prone to bugs

  • Limited capabilities

Price: 

  • Pricing isn’t publicly available

  • Free trial available: No

  • Free plan: Yes

Best for: Client self-check-ins.

Platforms: Web, iOS, Android

Zenoti spa management software

Zenoti is a cloud-based solution that offers features like online booking, self check-in for clients, auto-pay, marketing, client management, a POS system, and more.

It also allows you to manage a loyalty program for your clients, as well as gift cards. 

Key Features

  • Appointment booking

  • Digital records and data

  • Payroll management

  • Inventory management

Pros & Cons

  • Easy to navigate

  • Quick to set up

  • Slow chat support

  • Long loading time

Price: 

  • Pricing isn’t publicly available

  • Free trial available: No

  • Free plan: No

Best for: Managing client rewards.

Platforms: Web, iOS, Android

Rosy spa management software

Rosy is a salon software that can help with scheduling, offer a POS system, client booking, push notifications, a mobile app, marketing, and more. 

Key Features

  • Inventory management

  • Client rewards

  • Client booking through social media

  • Email marketing

Pros & Cons

  • User friendly

  • Easy to implement

  • Limited customization options

  • Prone to bugs

Price: 

  • Starts at $29/month for one user + an additional fee depending the number of users

  • Free trial available: Yes

  • Free plan: No

What Is Spa Management Software?

Spa software is a digital tool that enables spa owners and managers to streamline and automate their daily operations and administrative processes. It usually includes tools for managing and scheduling employees, setting up appointments, processing online bookings, managing clients, and keeping track of supplies. Many spa management software solutions also include features for enhancing marketing and sales. 

Spa software is designed to meet the needs of independently-owned as well as spas at hotels and resorts.

How Does Spa Scheduling Software Work?

While each spa management software solution works differently and offers varying sets of features, they generally all allow you to set up automations and customizations according to your business needs. It usually also includes a dashboard where you can see an overview of your daily processes, keep track of data, and generate reports.

It most commonly includes features for managing employees, handling appointments and online bookings, managing client information, and conducting customized marketing campaigns. 

What Are The Benefits of Spa Management Software?

The main benefits of using spa scheduling software include that it helps:

  • Save time: As spa management software allows you to automate your administrative and operational processes, it saves you much valuable time and effort that you spend when doing this manually. 
  • Streamline operations: It allows you to manage, streamline, and oversee multiple or even every aspect of your day-to-day from one centralized platform. This also improves productivity and efficiency.
  • Boost customer satisfaction: By helping you run your processes smoothly and automating your employees’ tasks, the spa scheduling software allows your team to better attend to customer needs. This further enhances your customer journey and experience.
  • Manage inventory: It allows you to keep track of your supplies and ensure you always have everything you need.

How Much Does Spa Management Software Cost?

The pricing of spa scheduling software essentially differs per provider and often depends on the number of users and the feature package. Pricing is most commonly charged on a per-user-per-month basis ranging from $8-$30 per user per month. Particularly providers that charge per user can get rather expensive if you’re working with a large team. 

Note that high pricing does not necessarily equal a better user experience. Our number one pick, Connecteam, offers premium plans at a flat monthly rate of $29 for the first 30 employees. 

FAQs

Who Uses Spa Management Software?

Spa management software is specifically designed for owners and managers of independently-owned, as well as spas at hotels and resorts. Depending on which specific capabilities the spa software includes, it can often also be used by employees and clients.

Why Use Spa Management Software?

‍Spa scheduling software is a great digital tool for simplifying and streamlining the daily processes and operations that come with running a busy spa – all with one easy-to-use tool. This helps you get a clear overview and stay on top of your day-to-day, save valuable time and effort, boost productivity, and increase customer satisfaction.  

What is the best Spa Management Software?

Connecteam is the best all-in-one spa management software. It provides an intuitive user experience and has a wide variety of operational, communication, and HR & skills-management features, enabling you to manage every aspect of your day-to-day with complete ease. 

As a mobile-first solution, it allows spa managers to easily communicate with their staff and stay on top of daily processes and employee performance in real-time – all with one simple tool.

Moving Forward With Spa Management Software

As you likely know, the spa industry is a multi-million industry. In fact, it’s expected to “grow from just under 94 billion U.S. dollars in 2017 to 127.6 billion U.S. dollars by 2022.”

With such a healthy market, efficient spa management is a must. This includes offering a multitude of treatments and therapies to attract a robust client base, ensuring proper training and management of staff, and implementing spa software to keep ahead of the competition. 

We have looked at the market with all of its changes and trends, the many challenges, and how management software for spa is critical to company success. You are now ready to choose the best spa management software solution to tackle the challenges at hand and capitalize on the robust market through 2022. 

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