We review the 12 best facility management platforms for businesses in 2022.

Table of contents
  1. Our Top Picks
  2. What to Look for in Facility Management Software
  3. The 12 Best Facility Management Software Tools of 2023
  4. Compare the Best Facility Management Software:
  5. What is Facility Management Software?
  6. How does Facility Management Software Work?
  7. The Benefits of Facility Management Software
  8. How Much does Facility Management Software Cost?
  9.  FAQs
  10. The Bottom Line on Facility Management Software

Managing the buildings and facilities your company operates in can be a constant challenge. Facilities managers are responsible for maintaining buildings over time, making upgrades as facility needs change, and ensuring that any problems that pop up are tended to immediately.

Facility management software is designed to make these complex tasks significantly easier. With the right facilities management software, your managers can keep track of maintenance tasks, hire contractors, and communicate seamlessly with facility users.

In this guide, we’ll review the 12 best facility management software tools in 2023 and explain how to choose the right platform for your company.

Our Top Picks

1. Connecteam: Best all-in-one facility management software

2. Limble CMMS: Good for managing work orders

3. MaintainX: Good for inventory management

Reduce Downtime and Optimize Operations with Connecteam

Stay on top of repair and maintenance programs with perfectly organized building plans, work lists, and employee schedules. 

What to Look for in Facility Management Software

There are many different features to look for in facility management software. Here are some of the key components these platforms offer.

  • Work order management: Facility management software enables you to manage routine maintenance, dispatch technicians, and keep track of a facility’s repair history.
  • Inventory tracking: Facility management software can issue alerts whenever inventory gets low and help keep track of important assets.
  • Communication: Top facility management platforms offer built-in messaging so you can communicate with technicians in the field and announce major projects to your company’s workforce.
  • Analytics: Facility management software should help your business identify problem areas and find ways to be more efficient. So, a flexible analytics dashboard is essential.

The 12 Best Facility Management Software Tools of 2023

Best for: All-around facility management software

Platforms: Web, iOS, Android

Connecteam task management interface showing a checklist

It shouldn’t come as a surprise that we believe our platform is one of the best facility management tools available today. Connecteam offers a wide range of features for operations management that can help facility managers stay organized.

To start, Connecteam offers an impressive array of task management features. You can set up recurring tasks to keep track of required maintenance and assign those tasks to specific technicians on your facilities team. In addition, Connecteam makes it easy to pair each task with a digital checklist so nothing ever gets missed, even if you have new technicians or contractors on the job.

Another feature that makes Connecteam a great option for facilities management is its built-in messaging system. Managers can easily communicate with technicians in the field to check in on progress or help with any issues that arise. In addition, the Connecteam mobile app offers built-in GPS tracking, so managers can see exactly where technicians are at any time and redeploy them to different jobs as needed.

Connecteam also enables facilities managers to communicate with your company’s entire workforce. You can use the social feed to announce major outages and upgrades or send out surveys to find out what types of upgrades employees most want in the facilities they use on a day-to-day basis.

There’s much more to Connecteam, too. We offer a free 14-day trial and a free plan for up to 30 users so you can try out our platform for yourself.

Key Features

  • Recurring tasks

  • Checklists and forms for each task

  • Built-in messaging system

  • Event scheduling

  • GPS tracking through the mobile app

  • Surveys

Pros

  • Very intuitive user interface

  • Free plan for up to 10 users

  • Flexible document management system

  • Social media feed for company-wide updates

  • No inventory management tools

Price:

  • Starts at just $29/month for up to 30 users

  • Free 14-day trial

  • Free plan: For up to 10 users, without limitations

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Simplify your entire maintenance process in a breeze with Connecteam’s easy to use facility management software 

Best for: Managing work orders

Platforms: Web, iOS, Android

Limble CMMS homepage with a form to request a demo

Limble CMMS (computerized maintenance management system) is designed to help your team manage work orders and preventative maintenance tasks. The platform provides a customizable dashboard where you can view all of your tasks, arrange them by priority, and then assign them to individual technicians.

The platform offers analytics so you can see how your work orders are being handled. At a glance, you can see how much time is spent on each work order and how much time your technicians are spending on planned versus unplanned work. You can create custom performance indicators and share reports via Excel or PDFs.

Limble CMMS also offers mobile apps for iOS and Android that are very handy for technicians. The apps support speech-to-text for note-taking and enable technicians to log jobs in under a minute.

Key Features

  • Flexible analytics tools

  • Integrates with remote sensors

  • Inventory management

  • Work request system

Pros & Cons

  • Organize work orders by priority

  • Reassign technicians in the field

  • Expensive for large teams

  • Steep learning curve

Price:

  • Starts at $40/user/month

  • Free trial: Yes

  • Free plan: No

Best for: Inventory management

Platforms: Web, iOS, Android

MaintainX homepage showing an open work order

MaintainX is a full-featured facilities management software that stands out for its inventory management tools. With MaintainX, you can easily set up low inventory alerts so that your facilities never run out of essential items.

The platform also supports QR codes and barcode scanning to help you track major assets. It enables users to leave comments when inventory changes, ensuring that you have records of who’s using what and why. 

MaintainX also offers features for managing work requests, scheduling maintenance, and tracking the costs of your facilities work. Checklists and inspection history logs ensure that your company remains in compliance with facilities regulations at all times.

Key Features

  • Inspection history logs

  • Routine maintenance reminders

  • Analytics dashboard

  • Unlimited assets and locations

Pros

  • Free plan for small teams

  • Searchable maintenance logs

  • Limited technician-scheduling tools

  • Enterprise plan required for remote sensors

Price:

  • Starts at $8.33/user/month

  • Free trial: Yes

  • Free plan: Yes

Best for: Enterprise-scale facility management

Platforms: Web, iOS, Android

eWorkOrders homepage showing a technician looking at an analytics dashboard

Alt: eWorkOrders homepage showing a technician looking at an analytics dashboard

Description: eWorkOrders is a powerful facility management system built for enterprise-scale businesses.

eWorkOrders is an enterprise-scale facility management system that offers unique features like signature collection, single sign-on, and an application programming interface (API) for custom integrations. It’s not as user-friendly as some of the other facility management platforms on this list, but eWorkOrders is very powerful.

This software includes all of the features that facilities managers need. You can schedule preventative maintenance, assign technicians to jobs, and track the performance of capital assets over time. eWorkOrders also has a built-in document management system and supports inventory management with barcodes.

Notably, eWorkOrders doesn’t offer a built-in messaging system to communicate with technicians in the field.

Key Features

  • Routine maintenance scheduling

  • Built-in work request interface

  • Signature capture

  • Single sign-on

Pros & Cons

  • Mobile apps for field technicians

  • API for custom integrations

  • No messaging system

  • Dated user interface

Price:

  • Pricing by quote

  • Free trial: No

  • Free plan: No

Best for: Managing hybrid work arrangements

Platforms: Web, iOS, Android

WorkInSync homepage showing two people looking at their phones

WorkInSync is a little bit different from the other facility management platforms we’ve reviewed. Instead of focusing on maintenance, this platform is designed to help you manage your facilities as workspaces for employees.

WorkInSync offers tools to schedule desks, offices, and meeting rooms for specific employees or groups. You can keep track of which resources are in demand at which times, making it easier to manage hybrid work arrangements in which employees may be coming in on different days of the week and don’t have assigned desks.

This platform also helps you manage access for visitors and can be used to issue health surveys to employees before they walk in the door. It integrates with calendar apps like Google Calendar, access management tools like Microsoft Active Directory, and communication platforms like Slack and Microsoft Teams.

Key Features

  • Built-in analytics

  • Interactive floor plans

  • Health surveys

  • 24/7 customer support

Pros & Cons

  • Supports in-office contact tracing

  • Integrates with Microsoft Active Directory

  • User interface isn’t seamless

  • Limited transportation-booking tools

Price:

  • Starts at $2.50/user/month

  • Free trial: No

  • Free plan: No

Best for: Building custom workflows

Platforms: Web, iOS, Android

FMX homepage with an illustration of a person holding a magnifying glass over a calendar.

FMX is a capable facility management platform that offers tools to build custom maintenance workflows for your business. You can use workflows to automatically route service requests to the responsible technician and to manage access to maintenance logs.

In addition, FMX offers a wide range of tools for scheduling maintenance and managing work orders. You can create  work order request forms, communicate with technicians in the field, and attach photos and documents to any work order. The platform also supports QR codes to help you keep track of capital assets and inventory.

FMX also offers modules for scheduling meeting rooms and facilities and for managing transportation on your business campus. 

Key Features

  • Document management system

  • Meeting room scheduling

  • Purchase order management

  • Built-in messaging system

Pros & Cons

  • Very easy to use

  • Ticketing system for work requests

  • Time-consuming to set up customizations

  • Limited customization options

Price:

  • Pricing by quote

  • Free trial: Yes

  • Free plan: No

Best for: Preventative maintenance

Platforms: Web, iOS, Android

UpKeep homepage showing a maintenance report and pie chart.

UpKeep has gone further than many other facility management tools in harnessing the power of 4G-connected remote sensors. With this company, you can order a wide range of sensors that are ready to deploy out-of-the-box and can be used to track the performance of key equipment in your facilities.

You can then monitor real-time data from these sensors through the UpKeep mobile app or track changes in your equipment using the software’s built-in analytics dashboard. When you notice a decrease in performance, you can dispatch a technician right away to address the issue before it turns into a much more expensive repair.

UpKeep also offers all the standard features you’d expect from a facility management platform. You can track work orders and build checklists, enable employees to submit work requests, manage inventory, and more.

Key Features

  • Automated workflows

  • Work request portal

  • Inventory management

  • Single sign-on

Pros & Cons

  • Connect an unlimited number of remote sensors

  • Excellent analytics dashboard

  • Many features require a top-tier Business Plus subscription

  • No messaging system

Price:

  • Starts at $45/user/month

  • Contact for demo

  • Free plan: Yes

Best for: Designing facility layouts

Platforms: Web, iOS, Android

AssetWorks homepage showing students on a college campus

AssetWorks CAFM (computer-aided facility management) software is designed to help you design and build a new facility. At the heart of this platform are interactive visual tools that let you see how a space would look as you add offices, meeting rooms, desks, and equipment.

AssetWorks is specifically built with the needs of universities and other educational institutions in mind, but it works equally well for large offices, warehouses, and manufacturing facilities. The platform offers extremely accurate square footage measurements and integrates with AutoDesk so you can design equipment in conjunction with your space.

The platform is very adaptable and offers a built-in analytics dashboard so you can adjust your facilities to users’ needs. AssetsWorks has a steep learning curve, but the platform offers an online learning center and access to a team of support technicians.

Key Features

  • Space visualization and design tools

  • Analytics dashboard

  • Integrated maintenance management

  • Automated work request workflows

Pros & Cons

  • Powerful and flexible management tools

  • Excellent support resources

  • Steep learning curve

  • No ongoing inventory management

Price:

  • Pricing by quote

  • Free trial: No

  • Free Plan: No

Best for: Employee and visitor management

Platforms: Web, iOS, Android

MRI OnLocation homepage showing a dashboard of visitor sign-ins

MRI OnLocation, formerly WhosOnLocation, is a platform designed to help you manage access to your facilities. You can set up access rules and hours, keep track of which employees are in your buildings at all times, and seamlessly manage desk and meeting room assignments for hybrid workers.

This platform is especially useful if you want to pre-screen visitors with security or health checks. It’s easy to set up custom questionnaires and ensure that everyone who uses your facilities answers them before entering. MRI OnLocation also offers touchless entry through QR codes on its mobile app.

MRI OnLocation includes a feature-rich analytics platform to help you optimize your workspaces. Subscriptions include access to 24/7 customer support.

Key Features

  • Security and health screening

  • Touchless entry

  • Desk and meeting room booking

  • Visitor analytics

Pros & Cons

  • Unlimited email and push notifications

  • 24/7 customer support

  • Desk-booking features cost extra

  • Pricey subscription tiers

Price:

  • Starts at $55/month

  • Free trial: Yes

  • Free plan: No

Best for: Photo-driven maintenance

Platforms: Web, iOS, Android

SnapFix website showing the SnapFix mobile app

Alt: SnapFix website showing the SnapFix mobile app

Description: SnapFix allows anyone in your organization to submit a work request by taking a photo of the problem.

SnapFix takes a photo-first approach to facility maintenance and repairs. The platform’s app lets anyone in your organization take a photo of a facility issue and submit it to your facilities management team. Then you can assign a technician to address the problem.

SnapFix also supports planned maintenance and offers handy tools for assigning repetitive tasks. The platform’s calendar incorporates photos and checklists, making it easy to stay on top of everything that needs to be done.

Overall, SnapFix is incredibly easy to use, but offers more limited features than other facility management tools. 

Key Features

  • Technician scheduling

  • Technician scheduling

  • Analytics dashboard

  • Supports remote sensors

Pros & Cons

  • Photo-driven approach to repairs

  • Task-based messaging threads

  • No inventory management tools

  • Photos aren’t pre-screened for clarity

Price:

  • Starts at $105/month

  • Free trial: Yes

  • Free plan: Yes

Best for: Asset management

Platforms: Web, iOS, Android

Asset Panda website showing a panda in front of an asset dashboard.

Asset Panda is an asset management software that helps you keep track of everything from capital equipment to laptops. The platform is an excellent organizational tool, offering a centralized place to store action logs, warranty details, user manuals, photos, and more for all of your assets. You can also track maintenance and repairs for any asset.

One of the best things about Asset Panda is that it can be used by everyone in your organization. You can define custom user roles to share information with executives, facilities managers, and even individual employees.

Asset Panda integrates with many popular business platforms, including Microsoft Active Directory, Zendesk, Google Workspace, and more.

Key Features

  • Document and photo management system

  • Maintenance and repair tracking

  • Depreciation tracking

  • Barcode printing

Pros

  • Set up custom asset groups

  • All plans include unlimited users

  • No communication tools

  • Limited options for work order handling

Price:

  • Pricing by quote

  • Free trial: No

  • Free plan: No

Best for: Advanced facility management

Platforms: Web, iOS, Android

Categraph homepage showing a technician looking at a tablet.

Cartegraph is a powerful asset management software that can be used for everything from managing facilities to running manufacturing operations to tracking construction projects. The platform is organized around assets rather than work orders, but it’s flexible enough to enable order-based task assignments.

Cartegraph has a steep learning curve, but its feature set is impressive. With this software, you can visualize floor plans and equipment layouts or even incorporate spatial data from ArcGIS. The platform also helps you create and maintain a facility condition assessment for your facilities, which is required for many larger facilities.

Many of Cartegraph’s features are available for mobile as well as on the web. The platform offers built-in analytics, user access roles, and customized workflows.

Key Features

  • Visual facility layout tools

  • Facility condition assessments

  • Custom workflows

  • Flexible analytics dashboard

Pros & Cons

  • Capital expenditure planning tools

  • Create, assign, and track work orders

  • No internal messaging features

  • Complex user interface

Price:

  • Pricing by quote

  • Free trial: Yes

  • Free plan: No

Compare the Best Facility Management Software:

Reviews

Pricing

Free Trial

Free Plan

4.8/5

Starts at $29/mo for 30 users

Start For Free

14 days

Yes, up to 10 users

4.9/5

Starts at $40/user/month

30 days

No

4.7/5

Starts at $8.33/user/month

30 days

Yes

4.9/5

Pricing by quote

No

No

4.8/5

Starts at $2.50/user/month

No

No

4.7/5

Pricing by quote

14 days

No

4.6/5

Starts at $45/user/month

No

Yes

4.2/5

Pricing by quote

No

No

4.7/5

Starts at $55/month

30 days

No

4.7/5

Starts at $105/month

30 days

Yes

4.6/5

Pricing by quote

No

No

4.9/5

Pricing by quote

30 days

No

Reviews

4.8/5

Pricing

Starts at $29/mo for 30 users

Start For Free

Free Trial

14 days

Free Plan

Yes, up to 10 users

Reviews

4.9/5

Pricing

Starts at $40/user/month

Free Trial

30 days

Free Plan

No

Reviews

4.7/5

Pricing

Starts at $8.33/user/month

Free Trial

30 days

Free Plan

Yes

Reviews

4.9/5

Pricing

Pricing by quote

Free Trial

No

Free Plan

No

Reviews

4.8/5

Pricing

Starts at $2.50/user/month

Free Trial

No

Free Plan

No

Reviews

4.7/5

Pricing

Pricing by quote

Free Trial

14 days

Free Plan

No

Reviews

4.6/5

Pricing

Starts at $45/user/month

Free Trial

No

Free Plan

Yes

Reviews

4.2/5

Pricing

Pricing by quote

Free Trial

No

Free Plan

No

Reviews

4.7/5

Pricing

Starts at $55/month

Free Trial

30 days

Free Plan

No

Reviews

4.7/5

Pricing

Starts at $105/month

Free Trial

30 days

Free Plan

Yes

Reviews

4.6/5

Pricing

Pricing by quote

Free Trial

No

Free Plan

No

Reviews

4.9/5

Pricing

Pricing by quote

Free Trial

30 days

Free Plan

No

What is Facility Management Software?

Facility management software is software that’s designed to help you manage business facilities. These platforms can help you assign and track work orders, track equipment and assets, and facilitate communication between facilities managers, technicians, and contractors. Facility management software plays a key role in maintaining your buildings and capital assets and performing upgrades and repairs when needed.

How does Facility Management Software Work?

Facilities management software can work in several different ways. Many of the platforms we highlighted are built around work order management. They enable you to assign and track maintenance and repairs, as well as offer a way for facility users to report problems.

Some facility management software tools are centered around assets. These platforms help you track individual devices, such as smartphones or laptops, as well as capital equipment. They can be used to assign devices, track depreciation, and log repairs.

Finally, facilities management software includes tools that help you manage the employees who use your facilities. Some platforms are designed to assign desks and meeting spaces for hybrid work arrangements, while others focus on keeping track of all employees and visitors who are using your facilities.

The Benefits of Facility Management Software

Facility management software plays a critical role in helping your facilities team keep your building, equipment, and other assets in working condition.

Many platforms make it easy to keep track of routine and preventative maintenance, ensuring that small problems don’t develop into large and expensive issues. In addition, facilities management software offers communication and scheduling tools so your facilities team can work as efficiently as possible.

On top of that, facility management tools allow you to utilize the resources your business has to their maximum potential. They can make the process of booking meeting rooms seamless, for example, or keep track of inventory so that employees are never left without the tools they need to perform their jobs.

How Much does Facility Management Software Cost?

Facility management software varies widely in price depending on what features your business needs. Many management platforms charge on a per-user basis, so expect to pay more if you have a large facilities management team or a large number of assets to track.

In general, you should expect to pay $40-$200 per user per month for work order management platforms. Platforms designed to schedule desks and meeting rooms can be much cheaper, on the order of $2.50-$10 per user per month. Connecteam starts at $29 per month, but our plan allows you to add up to 30 users rather than charging per user.

 FAQs

What is CMMS?

CMMS stands for Computerized Maintenance Management System. Most facility management tools that let you track and assign work orders are considered CMMS platforms.

What is the purpose of facilities management?

Facilities management seeks to ensure that employees and visitors are able to maximally utilize your company’s physical buildings and other assets. It also helps keep the cost of maintaining those assets as low as possible.

What is EAM software?

EAM software is Enterprise Asset Management software. This software is designed to manage the entire life cycle of a business’s assets, whereas CMMS software is primarily focused on maintenance.

The Bottom Line on Facility Management Software

Facility management software can play an important role in keeping your facilities in working condition and ensuring that the resources you provide to employees can be used to their fullest. These platforms can also save you a significant amount of money on repairs and maintenance in the long run.

If you’re looking for the best facility management software today, check out Connecteam. Our platform offers maintenance checklists, technician tracking tools, integrated messaging, and much more. You can try out Connecteam free for 14 days.

Reduce Downtime and Optimize Operations with Connecteam

Stay on top of repair and maintenance programs with perfectly organized building plans, work lists, and employee schedules.