The Best Facility Management Software Tools for 2023

The 12 Best Facility Management Software Tools of 2023

1. Connecteam — Best all-around facility management software

   Available on

   • Web
   • iOS
   • Android

   

   It shouldn’t come as a surprise that we believe our platform is one of the best facility management tools available today. Connecteam offers a wide range of features for operations management that can help facility managers stay organized.

   To start, Connecteam offers an impressive array of task management features. You can set up recurring tasks to keep track of required maintenance and assign those tasks to specific technicians on your facilities team. In addition, Connecteam makes it easy to pair each task with a digital checklist so nothing ever gets missed, even if you have new technicians or contractors on the job.

   Another feature that makes Connecteam a great option for facilities management is its built-in messaging system. Managers can easily communicate with technicians in the field to check in on progress or help with any issues that arise. In addition, the Connecteam mobile app offers built-in GPS tracking, so managers can see exactly where technicians are at any time and redeploy them to different jobs as needed.

   Connecteam also enables facilities managers to communicate with your company’s entire workforce. You can use the social feed to announce major outages and upgrades or send out surveys to find out what types of upgrades employees most want in the facilities they use on a day-to-day basis.

   There’s much more to Connecteam, too. We offer a free 14-day trial and a free plan for up to 30 users so you can try out our platform for yourself.

   Connecteam also offers a free for life plan – Get Started Now!

   Key Features

   • Recurring tasks

   • Checklists and forms for each task

   • Built-in messaging system

   • Event scheduling

   • GPS tracking through the mobile app

   • Surveys

   Pros

   • Very intuitive user interface

   • Free unlimited plan for up to 10 users

   • Flexible document management system

   • Social media feed for company-wide updates

   Cons

   • More integrations in development

   Pricing

   Free-for-life plan availablePremium plans start at $29/month for 30 users

   14-day free trial, no credit card required

   Start your free trial
2. 

   Limble CMMS — Good for managing work orders

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Limble CMMS (computerized maintenance management system) is designed to help your team manage work orders and preventative maintenance tasks. The platform provides a customizable dashboard where you can view all of your tasks, arrange them by priority, and then assign them to individual technicians.

   The platform offers analytics so you can see how your work orders are being handled. At a glance, you can see how much time is spent on each work order and how much time your technicians are spending on planned versus unplanned work. You can create custom performance indicators and share reports via Excel or PDFs.

   Limble CMMS also offers mobile apps for iOS and Android that are very handy for technicians. The apps support speech-to-text for note-taking and enable technicians to log jobs in under a minute.

   Learn more about Limble CMMS

   Key Features

   • Flexible analytics tools
   • Integrates with remote sensors
   • Inventory management
   • Work request system

   Pros

   • Organize work orders by priority
   • Reassign technicians in the field

   Cons

   • Expensive for large teams
   • Steep learning curve

   Pricing

   Starts at $65/month Trial: Yes Free Plan: No

3. 

   MaintainX — Good for inventory management

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   MaintainX is a full-featured facilities management software that stands out for its inventory management tools. With MaintainX, you can easily set up low inventory alerts so that your facilities never run out of essential items.

   The platform also supports QR codes and barcode scanning to help you track major assets. It enables users to leave comments when inventory changes, ensuring that you have records of who’s using what and why.

   MaintainX also offers features for managing work requests, scheduling maintenance, and tracking the costs of your facilities work. Checklists and inspection history logs ensure that your company remains in compliance with facilities regulations at all times.

   Learn more about MaintainX

   Key Features

   • Inspection history logs
   • Routine maintenance reminders
   • Analytics dashboard
   • Unlimited assets and locations

   Pros

   • Free plan for small teams
   • Searchable maintenance logs

   Cons

   • Limited technician-scheduling tools
   • Enterprise plan required for remote sensors

   Pricing

   Starts at $8.33/user/month Trial: Yes Free Plan: Yes

4. 

   eWorkOrders CMMS — Good for enterprise-scale facility management

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   eWorkOrders is an enterprise-scale facility management system that offers unique features like signature collection, single sign-on, and an application programming interface (API) for custom integrations. It’s not as user-friendly as some of the other facility management platforms on this list, but eWorkOrders is very powerful.

   This software includes all of the features that facilities managers need. You can schedule preventative maintenance, assign technicians to jobs, and track the performance of capital assets over time. eWorkOrders also has a built-in document management system and supports inventory management with barcodes.

   Notably, eWorkOrders doesn’t offer a built-in messaging system to communicate with technicians in the field.

   Learn more about eWorkOrders CMMS

   Key Features

   • Routine maintenance scheduling
   • Built-in work request interface
   • Signature capture
   • Single sign-on

   Pros

   • Mobile apps for field technicians
   • API for custom integrations

   Cons

   • No messaging system
   • Dated user interface

   Pricing

   Contact vendor for price Trial: No Free Plan: No

5. 

   WorkInSync — Good for managing hybrid work arrangements

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   WorkInSync is a little bit different from the other facility management platforms we’ve reviewed. Instead of focusing on maintenance, this platform is designed to help you manage your facilities as workspaces for employees.

   WorkInSync offers tools to schedule desks, offices, and meeting rooms for specific employees or groups. You can keep track of which resources are in demand at which times, making it easier to manage hybrid work arrangements in which employees may be coming in on different days of the week and don’t have assigned desks.

   This platform also helps you manage access for visitors and can be used to issue health surveys to employees before they walk in the door. It integrates with calendar apps like Google Calendar, access management tools like Microsoft Active Directory, and communication platforms like Slack and Microsoft Teams.

   Learn more about WorkInSync

   Key Features

   • Built-in analytics
   • Interactive floor plans
   • Health surveys
   • 24/7 customer support

   Pros

   • Supports in-office contact tracing
   • Integrates with Microsoft Active Directory

   Cons

   • User interface isn’t seamless
   • Limited transportation-booking tools

   Pricing

   Starts at $2.50/user/month Trial: No Free Plan: No

6. 

   FMX — Good for building custom workflows

   Available on

   • Web

   

   FMX is a capable facility management platform that offers tools to build custom maintenance workflows for your business. You can use workflows to automatically route service requests to the responsible technician and to manage access to maintenance logs.

   In addition, FMX offers a wide range of tools for scheduling maintenance and managing work orders. You can create  work order request forms, communicate with technicians in the field, and attach photos and documents to any work order. The platform also supports QR codes to help you keep track of capital assets and inventory.

   FMX also offers modules for scheduling meeting rooms and facilities and for managing transportation on your business campus.

   Learn more about FMX

   Key Features

   • Document management system
   • Meeting room scheduling
   • Purchase order management
   • Built-in messaging system

   Pros

   • Very easy to use
   • Ticketing system for work requestsTime-consuming to set up customizations

   Cons

   • Time-consuming to set up customizations
   • Limited customization options

   Pricing

   Starts at $35/user/month Trial: Yes Free Plan: Yes

7. 

   UpKeep — Good for preventative maintenance

   Available on

   • Web
   • iOS
   • Android
   • Windows

   

   UpKeep has gone further than many other facility management tools in harnessing the power of 4G-connected remote sensors. With this company, you can order a wide range of sensors that are ready to deploy out-of-the-box and can be used to track the performance of key equipment in your facilities.

   You can then monitor real-time data from these sensors through the UpKeep mobile app or track changes in your equipment using the software’s built-in analytics dashboard. When you notice a decrease in performance, you can dispatch a technician right away to address the issue before it turns into a much more expensive repair.

   UpKeep also offers all the standard features you’d expect from a facility management platform. You can track work orders and build checklists, enable employees to submit work requests, manage inventory, and more.

   Learn more about UpKeep

   Key Features

   • Automated workflows
   • Work request portal
   • Inventory management
   • Single sign-on

   Pros

   • Connect an unlimited number of remote sensors
   • Excellent analytics dashboard

   Cons

   • Many features require a top-tier Business Plus subscription
   • No messaging system

   Pricing

   Starts at $45/user/month Trial: Yes Free Plan: Yes

8. 

   AssetWorks — Good for designing facility layouts

   Available on

   • Web
   • iOS
   • Android

   

   AssetWorks CAFM (computer-aided facility management) software is designed to help you design and build a new facility. At the heart of this platform are interactive visual tools that let you see how a space would look as you add offices, meeting rooms, desks, and equipment.

   AssetWorks is specifically built with the needs of universities and other educational institutions in mind, but it works equally well for large offices, warehouses, and manufacturing facilities. The platform offers extremely accurate square footage measurements and integrates with AutoDesk so you can design equipment in conjunction with your space.

   The platform is very adaptable and offers a built-in analytics dashboard so you can adjust your facilities to users’ needs. AssetsWorks has a steep learning curve, but the platform offers an online learning center and access to a team of support technicians.

   Learn more about AssetWorks

   Key Features

   • Space visualization and design tools
   • Analytics dashboard
   • Integrated maintenance management
   • Automated work request workflows

   Pros

   • Powerful and flexible management tools
   • Excellent support resources

   Cons

   • Steep learning curve
   • No ongoing inventory management

   Pricing

   Contact vendor for price Trial: No Free Plan: No

9. 

   MRI OnLocation — Good for employee and visitor management

   Available on

   • Web
   • iOS
   • Android

   

   MRI OnLocation, formerly WhosOnLocation, is a platform designed to help you manage access to your facilities. You can set up access rules and hours, keep track of which employees are in your buildings at all times, and seamlessly manage desk and meeting room assignments for hybrid workers.

   This platform is especially useful if you want to pre-screen visitors with security or health checks. It’s easy to set up custom questionnaires and ensure that everyone who uses your facilities answers them before entering. MRI OnLocation also offers touchless entry through QR codes on its mobile app.

   MRI OnLocation includes a feature-rich analytics platform to help you optimize your workspaces. Subscriptions include access to 24/7 customer support.

   Learn more about MRI OnLocation

   Key Features

   • Security and health screening
   • Touchless entry
   • Desk and meeting room booking
   • Visitor analytics

   Pros

   • Unlimited email and push notifications
   • 24/7 customer support

   Cons

   • Desk-booking features cost extra
   • Pricey subscription tiers

   Pricing

   Starts at $55/month Trial: Yes Free Plan: No

10. 

    Snapfix — Good for photo-driven maintenance

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac

    

    SnapFix takes a photo-first approach to facility maintenance and repairs. The platform’s app lets anyone in your organization take a photo of a facility issue and submit it to your facilities management team. Then you can assign a technician to address the problem.

    SnapFix also supports planned maintenance and offers handy tools for assigning repetitive tasks. The platform’s calendar incorporates photos and checklists, making it easy to stay on top of everything that needs to be done.

    Overall, SnapFix is incredibly easy to use, but offers more limited features than other facility management tools.

    Learn more about Snapfix

    Key Features

    • Technician scheduling
    • Analytics dashboard
    • Supports remote sensors

    Pros

    • Photo-driven approach to repairs
    • Task-based messaging threads

    Cons

    • No inventory management tools
    • Photos aren’t pre-screened for clarity

    Pricing

    Starts at $105/month Trial: Yes Free Plan: Yes

11. 

    Asset Panda — Good for asset management

    Available on

    • Web
    • iOS
    • Android

    

    Asset Panda is an asset management software that helps you keep track of everything from capital equipment to laptops. The platform is an excellent organizational tool, offering a centralized place to store action logs, warranty details, user manuals, photos, and more for all of your assets. You can also track maintenance and repairs for any asset.

    One of the best things about Asset Panda is that it can be used by everyone in your organization. You can define custom user roles to share information with executives, facilities managers, and even individual employees.

    Asset Panda integrates with many popular business platforms, including Microsoft Active Directory, Zendesk, Google Workspace, and more.

    Learn more about Asset Panda

    Key Features

    • Document and photo management system
    • Maintenance and repair tracking
    • Depreciation tracking
    • Barcode printing

    Pros

    • Set up custom asset groups
    • All plans include unlimited users

    Cons

    • No communication tools
    • Limited options for work order handling

    Pricing

    Contact vendor for price Trial: Yes Free Plan: No

12. 

    Cartegraph — Good for advanced facility management

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac

    

    Cartegraph is a powerful asset management software that can be used for everything from managing facilities to running manufacturing operations to tracking construction projects. The platform is organized around assets rather than work orders, but it’s flexible enough to enable order-based task assignments.

    Cartegraph has a steep learning curve, but its feature set is impressive. With this software, you can visualize floor plans and equipment layouts or even incorporate spatial data from ArcGIS. The platform also helps you create and maintain a facility condition assessment for your facilities, which is required for many larger facilities.

    Many of Cartegraph’s features are available for mobile as well as on the web. The platform offers built-in analytics, user access roles, and customized workflows.

    Learn more about Cartegraph

    Key Features

    • Visual facility layout tools
    • Facility condition assessments
    • Custom workflows
    • Flexible analytics dashboard

    Pros

    • Capital expenditure planning tools
    • Create, assign, and track work orders

    Cons

    • No internal messaging features
    • Complex user interface

    Pricing

    Contact vendor for price Trial: Yes Free Plan: No