Businesses need compliance management software to ensure they stay in line with labor laws and company policies. Here’s everything you need to know, including my 8 favorite software solutions of the year.

Compliance management software, also referred to as regulatory compliance software, is crucial for businesses to remain aligned with industry standards and labor policies.

By centralizing functions into a software solution, businesses can automate tasks, meet regulatory requirements, maintain ethical practices, and protect their reputation. 

In this article, I’ll explore the benefits of compliance management systems and go over my top picks on the market today.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one compliance management software

  2. Good for signing forms

  3. Good for companies in heavily regulated industries

What to Look For in a Compliance Management System

These are the key functions and features I looked for when reviewing compliance management software. To get a better understanding of how I created my list, this is what I looked for:

Must-have features

First, I made sure they have these core features:

  • Tools that allow businesses to remain updated with industry regulations
  • Document storage that allows you to store, organize, and manage compliance-related documents, policies, procedures, and other relevant files. The software should support version control, document collaboration, and ensure document security.
  • Reminders for when employees need to renew pertinent documents
  • Reporting and analytics to monitor compliance metrics

I also made sure the software is:

  • Easy to use: It should have a user-friendly interface and not require much training for employees and staff to use.
  • Affordable: The software shouldn’t be too expensive and have several plans to choose from. 

Then, I checked for specific features that make a really great compliance management software, including:

  • Compliance training: Consider whether the software includes features for delivering compliance training programs. It should allow you to create and deliver training courses directly in the software, track employee progress, and provide reports on training effectiveness.
  • Security and data protection: Security and data privacy features are crucial. Ensure that the software has built-in security measures, such as data encryption, access controls, and regular security audits.
  • Notifications: It sends you real-time notifications about all activities, such as whenever a task is completed or delayed. It also allows you to send notifications to employees to remind them to complete a task.
  • Risk management: You can monitor risk in all areas of your company, see risk levels, assign tasks to manage risks, and document the process.
  • Regulatory compliance: Make sure your compliance management software offers built-in frameworks to customize compliance requirements specific to your organization.
  • Support: It comes with good customer support to help you with any issues.

The 8 Best Compliance Management Systems of 2024

  1. Connecteam — Best all-in-one compliance management software

    Connecteam - Compliance Management Software

    Connecteam’s all-in-one compliance management software allows you to align with industry and organizational standards.

    Why I picked Connecteam: With Connecteam, you can store and share company policies with employees, keep all documents accessible and updated, and provide compliance training courses.

    Let’s take a closer look at the benefits of Connecteam’s compliance management software:

    Create customizable training courses

    As industry standards and company policies evolve, you need to keep your staff up to date. With Connecteam, you can easily create customized training courses to inform your employees about compliance updates or procedural changes. Take advantage of any document types, like PDFs and videos, to make the courses as informed as you need them to be. 

    💡 Pro Tip:

    Incorporate short videos into training courses to make them more interesting and engaging. After all, employees are more likely to retain information presented in video format than in written text.

    Unlimited document storage 

    Connecteam’s Document feature is a dedicated, secure space for storing important employee documents. Make sure your company adheres to compliance and labor laws by storing all employee forms, and regulatory, formal, and policy documents safely in one location. You can also always be sure employee records are always up to date. 

    Everything is easily accessible and can be updated at any time, and you can categorize documents however you prefer. And to ensure data security, Connecteam includes admin settings to select and restrict which documents you want specific employees to see.

    💡 Pro Tip:

    If you’re waiting for an employee to submit an important compliance document, set an automated notification so you’re alerted as soon as they turn it in.

    A customizable knowledge base to keep employees informed

    Take advantage of the Knowledge Base to store unlimited files of any kind – compliance forms, policy procedures, documents, training manuals, and even videos. Reduce the time employees spend looking for information by making all of this important information available on their phones.

    All your company’s collected knowledge and important policy forms will be stored safely for all employees. When you update a piece of information, it’s immediately synced across the entire organization, ensuring everyone is working with the same information.

    Streamlined updates and communication between employees and employers

    With Connecteam’s newsfeed and updates feature, you can make sure your employees have all the important information they need at all times. Post policy updates and announcements on the news feed, or send updates to specific employees if they need to update a policy form. You can also use the in-app chat feature if you prefer to send private or group messages. 

    Adhere to labor and predictive scheduling laws

    With Connecteam’s scheduling feature, you have a complete overview of all employee availability directly in the app, including time-off requests and employee working preferences. That way, you can easily create fair and accurate schedules that ensure employees aren’t working overtime.

    Schedules are available to workers as soon you publish them, and it’s incredibly simple to communicate any changes directly in the app. This way, you can make sure you adhere to labor and any predictive scheduling laws in your area.

    When employees clock in and out from the mobile time clock, their hours are automatically transferred to employee timesheets, reducing the manual labor of adding up hours. 

    Connecteam is the go-to digital solution for employee management

    In addition to compliance management, Connecteam is the ideal solution for teams with employees working in multiple locations. Streamline communication, scheduling, and payroll and boost team productivity and engagement with all Connecteam has to offer.

    The amount of innovation, customer service, and absolute quality in their product is the reason we will never leave Connecteam

    Bobby Greenwalt
    President of B&B Beverages

    Connecteam also offers a free for life plan – Try Connecteam here!

    Pros

    • Extremely attractive and easy to use

    • Excellent customer support

    • Affordable solution

    • Compatible across multiple devices

    Cons

    • Needs internet or wifi access to work

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

    No Credit Card Required

    Let's Get Started
  2. SiteDocs — Good for signing forms

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the SiteDocs webpage

    SiteDocs compliance software focuses specifically on safety compliance and helps make it easier and faster to do so.

    Why I picked SiteDocs: Employees can fill out and sign digital forms on the job, and you can upload important safety information and documentation to a digital library. You can also manage and monitor all safety activity and compliance in real-time, keep track of your employees’ certifications, and collect sample documents for audit. Track corrective actions and use the form builder to customize additional types of follow-up. With SiteDocs, you can even capture signatures with markup.

    Learn more about SiteDocs

    Key Features

    • Form creation
    • Worker certifications tracking
    • Digital signatures
    • Audit reports

    Pros

    • Offline capable
    • Customizable

    Cons

    • Time lag between uploading and receiving forms
    • Cannot send push notifications

    Pricing

    Contact vendor for price Trial: No Free Plan: No

  3. Qualtrax — Good for companies in heavily regulated industries

    Available on

    • Web
    Screenshot of the Qualtrax webpage

    Qualtrax is an ideal solution for companies with particularly challenging and strict standards and compliance policies.

    Why I picked Qualtrax: This compliance management software can be used to manage and control digital documents, automate business processes, centralize and manage internal and external audit data, and ensure that critical industry regulations are followed in real-time.

    You can also track and manage customizable workflows and take advantage of process management to automate just about any business process. Qualtraks also allows you to assign training, send automatic reminders about courses, and provides insights into performance. 

    Learn more about Qualtrax

    Key Features

    • Document organization
    • Accreditation management
    • Customized workflow creation
    • Training tracking

    Pros

    • Automation options
    • Customizable

    Cons

    • Not intuitive to use
    • Features lack flexibility

    Pricing

    Contact vendor for price Trial: Yes Free Plan: No

  4. PowerDMS — Good for administering employee quizzes

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the PowerDMS webpage

    Reduce risk and liability and maintain compliance with PowerDMS.

    Why I picked PowerDMS: Organize and manage important documents, create and share new company policies, train and quiz your employees’ policy knowledge, develop reports and monitor due dates, and store compliance data.

    The admin dashboard also allows you to track compliance across your company and view pending and uncompleted signatures, assignments, and workflows.

    PowerDMS’s cost includes a base cost and is further dependent on a per-user, per-year basis. To get a quote, contact their support team.

    Learn more about PowerDMS

    Key Features

    • Digital standards manuals
    • Side-by-side comparison
    • Standards mapping
    • Document management

    Pros

    • Notification automation options
    • Good customer service

    Cons

    • Not intuitive to use
    • Limited customization options

    Pricing

    Contact vendor for price Trial: No Free Plan: No

  5. QT9 QMS — Good for consolidating compliance processes

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the QT9 QMS webpage

    This compliance management system allows you to monitor your company’s compliance in real-time, centralize important documentation and records, manage customizable workflows, and set automated reminders.

    Why I picked QT9 QMS: The software provides 23+ different modules, the branded term for each product feature. Some of the modules include audit management, automated corrective actions, calibration management, employee training, and inspection management. 

    This cloud solution streamlines the internal auditing processes, helps businesses prepare for regulatory audits and control and approve documents, and manage employee training.

    Learn more about QT9 QMS

    Key Features

    • Forms management
    • Equipment tracking
    • Knowledge base management
    • Audit management module

    Pros

    • Quick set up
    • Responsive customer support

    Cons

    • Not user-friendly
    • Lacks customization options

    Pricing

    Contact vendor for price Trial: Yes Free Plan: No

  6. Skillcast — Good for compliance training

    Available on

    • Web
    Screenshot of the Skillcast webpage

    Skillcast’s compliance management system aims to help companies manage regulatory compliance risk and create ethical workplace culture.

    Why I picked Skillcast: Skillcast helps companies comply with regulations through digital learning and documentation. It offers a modular approach, allowing you to choose only the functions that you need. These include a learning management system (LMS), a hub for managing policies, compliance surveys, compliance registers, and a hub for managing your employees’ compliance declarations and workflows.

    Learn more about Skillcast

    Key Features

    • Compliance declarations
    • Compliance registers
    • Compliance surveys
    • Course libraries

    Pros

    • User-friendly
    • Good customer support

    Cons

    • Not budget-friendly
    • Limited reporting options

    Pricing

    Starts at $95/user/month Trial: Yes Free Plan: No

  7. DoneSafe — Good for larger companies

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the DoneSafe webpage

    HSI DoneSafe allows you to access, enter, and report safety, compliance, and risk data in real-time.

    Why I picked HSI DoneSafe: You can pick and choose from over 30 different apps that best fit your company’s needs. It allows you to create workflows and forms, allows your team to log incidents and hazards, and for you to manage and review logged data and insights.

    DoneSafe calculates pricing according to your business size and the number of apps you choose and needs to be contacted to provide a custom quote.

    Learn more about DoneSafe

    Key Features

    • Smart forms
    • Custom reports
    • Real-time notifications
    • Signatures

    Pros

    • Automation options
    • Offline capable

    Cons

    • Not user-friendly
    • Prone to bugs

    Pricing

    Contact vendor for price Trial: Yes Free Plan: No

  8. Netwrix — Good for companies with complex IT infrastructure

    Available on

    Screenshot of the Netwrix webpage

    Netwrix helps save sensitive, regulated, and business-critical data and assists you with passing compliance audits.

    Why I picked Netwrix: This compliance software provides visibility into activity across your IT infrastructure to prove that you are in compliance with industry standards. It helps detect risks in your infrastructure and investigate suspicious user behavior that puts regulated data at risk.

    Netwrix lacks pricing transparency and requires you to contact their team to receive a quote.

    Learn more about Netwrix

    Key Features

    • Risk score
    • Risk history
    • Compliance reports
    • Threat pattern alerts 

    Pros

    • Automation options
    • Easy to set up

    Cons

    • Not user-friendly
    • Limited customization options

    Pricing

    Contact vendor for price Trial: Yes Free Plan: No

Compare the Best Compliance Management Systems

Topic Start for free
Reviews
4.8
4.8
4.9
4.8
4.7
4.5
4.7
4.5
Pricing
Starts at just $29/month for the first 30 users
Contact vendor for price
Contact vendor for price
Contact vendor for price
Contact vendor for price
Starts at $95/user/month
Contact vendor for price
Contact vendor for price
Free Trial
yes
14-day
no
yes
no
yes
yes
yes
yes
Free Plan
yes
Free Up to 10 users
no
no
no
no
no
no
no
Use cases
Best all-in-one compliance management software
Good for signing forms
Good for companies in heavily regulated industries
Good for administering employee quizzes
Good for consolidating compliance processes
Good for compliance training
Good for larger companies
Good for companies with complex IT infrastructure
Available on
Web, iOS, Mac
Web, iOS, Android
Web
Web, iOS, Android
Web, iOS, Android, Windows, Mac
Web
Web, iOS, Android, Windows, Mac

What is Compliance Management Software?

Compliance management software helps organizations navigate and manage the complexities of regulatory compliance. It helps businesses adhere to compliance laws, industry standards, and internal policies. This type of software streamlines compliance processes by centralizing functions like regulatory tracking, policy management, risk assessment, auditing, document control, training, incident management, and reporting. 

By automating and integrating these tasks, compliance management software enables organizations to mitigate risks, ensure consistency, improve efficiency, and maintain an audit-ready state. It’s a crucial tool for businesses to help them them stay compliant, reduce penalties, and build a culture of ethical and responsible practices.

How Does Compliance Management Software Work?

A compliance management system helps you manage, monitor, and ensure compliance with all regulatory and legal obligations throughout your company. The software analyzes potential risks and allows you to automate compliance processes, set up internal controls, and get a clear overview of all data collected in the system.

While all compliance management solutions work differently, they generally include functions to monitor compliance-related processes, track changes in compliance requirements and integrate these into the system, and convert data into reports. These processes can include document validation, employee training compliance, and communication.

Compliance software often also allows you to create libraries to centralize all standards, policies, and regulations related to your company.

Benefits of Compliance Management Systems

Enhanced compliance

The software ensures that organizations meet regulatory requirements and industry standards. It helps identify and address compliance gaps, mitigates risks, and reduces the likelihood of penalties, fines, or legal consequences.

Improved visibility and reporting

You get real-time visibility into compliance activities, metrics, and performance. It provides customizable reports, dashboards, and analytics, enabling organizations to track progress, identify trends, and make data-driven decisions. 

Reduces compliance risk

Businesses can identify and assess compliance risks, prioritize mitigation efforts, and track progress in addressing those risks when using compliance software. By proactively managing risks, organizations can minimize the likelihood of compliance breaches.

Simplified audits and inspections

The software makes it much easier for businesses to conduct compliance audits, track audit findings, automate follow-up actions, and generate comprehensive reports. 

Increased accountability and traceability

Businesses can better keep track of document revisions, policy acknowledgments, training records, incident reports, and corrective actions. This improves accountability and helps address any potential compliance-related disputes

Enhanced efficiency and cost savings

By automating manual tasks, compliance software reduces the time and resources required for compliance-related activities. This results in cost savings and enables employees to focus on their daily tasks.

Better employee training and awareness

Compliance management systems allows managers to create, deliver, and track training courses. It ensures employees receive the necessary training on compliance obligations, policies, and procedures. 

How Much Does Compliance Management Software Cost?

The cost of compliance software varies per provider. Most compliance management solutions offer quote-based plans and their pricing is usually based on the number of users and the feature package.

Pricing generally ranges from $300-$100.000 per year, while some companies also offer free accounts. Compliance software providers that charge per user can get rather expensive if you’re working with a large team.

Connecteam, however, is 100% free for small businesses with up to 10 users. Paid premium plans start at only $29 for the first 30 employees, making Connecteam the perfect choice for businesses of any size.

FAQs

What is compliance management?

Compliance management involves making sure that all of your employees’ activities and your company operations are in line with applicable laws, regulations, and requirements. The goal of compliance management is to mitigate risks, maintain ethical practices, and demonstrate a commitment to legal and regulatory obligations.

Is compliance management important?

Yes. Compliance management is crucial because it helps businesses mitigate legal, financial, and reputational risks. It ensures businesses adhere to laws, regulations, policies, and industry standards to prevent them from getting into legal trouble. Compliance management also promotes ethical practices in a business, which promotes trust and credibility amongst employees.

The Bottom Line On Compliance Management System

With the right compliance software, you can streamline all of your business processes and make sure that your company is aligned with compliance demands. By bringing everything together in one place, you can boost transparency in your business and ensure all employees are accountable. 

I recommend choosing software that’s intuitive, affordable, and includes all the tools you need to manage business compliance. My number one pick, Connecteam, offers a free plan for businesses up to 10 users and a free trial for larger businesses so you can try it out for free with no risk.