It’s hard enough keeping up with all the dynamic policies and regulations relevant to your company, let alone ensuring that you comply with them, so check out these top compliance management software solutions that will make this an easy task! 

Table of contents
  1. Introduction
  2. Our Top Picks
  3. What to Look For In a Compliance Management Software
  4. The 9 Best Compliance Management Software of 2022
  5. Compare the Best Compliance Management Software:
  6. What is Compliance Management Software? 
  7. How Does Compliance Management Software Work?
  8. Why Should I Use Compliance Management Software?
  9. How Much Does Compliance Management Software Cost? 
  10. FAQs
  11. The Bottom Line On Compliance Management Software

Introduction

Running your business, you every day have to somehow maneuver your way through a sticky web of organizational policies, legal frameworks, environmental, health and consumer standards, and more regulations at a local, national, and international level. 

You can easily get stuck in it by making even the slightest, unintentional mistake, and as a result suffer huge fines and legal fees, and have your company’s reputation get squashed.

Luckily, compliance management software helps you navigate your way through these policies and makes meeting all these requirements a breeze! 

To help you find the right compliance management solution that suits your company’s needs and budget, we have researched and lined up our top picks of compliance software.  

Our Top Picks

1. Connecteam – Best all-in-one compliance management software for monitoring your employees’ compliance throughout all their daily tasks.

2. SiteDocs – Best for managing safety compliance.

3. Qualtrax – Best for companies in heavily regulated industries. 

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What to Look For In a Compliance Management Software

When looking for a good compliance software solution, keep an eye out for the following aspects and features:

  1. Ease of use: It’s easy to set up and offers an intuitive user experience. 
  2. Customizability: It’s customizable to suit your team structures.
  3. Policy management: It has a central place to store and access all compliance-related information and share these with employees to keep them up-to-date on the latest company policies and procedures.
  4. Workflows: You can assign specific tasks to users and track progress in real-time.
  5. Notifications: It sends you real-time notifications about all activities, such as whenever a task is completed or delayed, and lets you send notifications to users to remind them to complete a task. 
  6. Reporting: It allows you to easily generate reports on your company’s compliance.
  7. Risk management: You can monitor risk in all areas of your company, see risk levels, assign tasks to manage risks, and document the process.
  8. Price: It is cost-friendly and suits your budget.
  9. Support: It comes with good customer support to help you with any issues.

The 9 Best Compliance Management Software of 2022

Best for: Monitoring your employees’ compliance throughout all their daily tasks.

Platforms: Web, iOS, Android

User interface for managing documents on Connecteam compliance management software

Connecteam is an all-in-one employee management software that gives you all the tools you need to manage your daily operations, communication, and HR matters, no matter where your employees are working from and even while on the go.

It serves as an outstanding compliance management software tool allowing you to track, manage, send notifications, collect and store data, and report on all aspects of your company’s day-to-day processes.

Connecteam’s compliance management solutions includes:

  • Policy management: In the Knowledge Base, you can easily upload and store all the latest compliance policies and regulations, handbooks, and manuals for your employees to consult and stay up to date with when performing their jobs.
  • Document management: The Documents feature allows you to manage and track the status of all employee compliance documents, files, and forms in one secure place. Employees can easily upload documents straight from their mobile phones.
  • Job site compliance management: With the digital forms and checklists feature you can create and have your employees fill out any report or checklist to collect real-time reports directly from the field and track task statuses. You can have your employees add E-signatures, GPS timestamps, images, and more to ensure compliance.
  • Knowledge management: Easily create and track employee training and quizzes on the latest compliance policies and regulations to make sure everyone’s knowledge and understanding are up-to-date.
  • Communication: The dedicated work Chat allows your team to stay connected and instantly communicate on any compliance updates or questions. 

Key Features

  • Policy knowledge base

  • Documentation management

  • Digital forms and checklists

  • Training tracking 

  • Dedicated work chat

  • Data storage and reporting 

Pros & Cons

Pros:
  • Intuitive and easy to use 

  • All-in-one solution

  • Great customer support

  • Budget-friendly 

Cons:
  • Integrations in development

Price: 

  • Starts at just $29/month for up to 30 users

  • Free 14-day trial

  • Unlimited free plan for up to 10 users

Connecteam Helps You Stay On Top Of Compliance

Manage important documentation, ensure your employees’ compliance throughout their daily tasks, maintain direct communication, and more.

Best for: Managing safety compliance.

Platforms: Web, iOS, Android

SiteDocs compliance management software user interface of worker profile
Screenshot taken from sitedocs.com

SiteDocs compliance software focuses specifically on safety compliance and helps to make ensuring it “easier, faster, and better.” 

With this compliance management system, your employees can fill out and sign digital forms on the job and you can upload important safety information and documentation to a digital library for your team to consult.

You can manage and monitor all safety activity and compliance in real-time, keep track of your employees’ certifications and collect sample documents for your audit.

In order to receive pricing information, SiteDocs requires you to fill out a form on their website after which they will provide you with a custom price quote in a call. 

Key Features

  • Form creation

  • Worker certifications tracking

  • Digital signatures

  • Audit reports

Pros & Cons

Pros:
  • Offline capable

  • Customizable

Cons:
  • Time lag between uploading and receiving forms

  • Cannot send push notifications

Price: 

  • Pricing is not publicly available

Best for: Companies in heavily regulated industries.

Platforms: Web

Qualtrax compliance management software user interface of Document Management
Screenshot taken of Qualtrax Document Management video on qualtrax.com

Qualtrax is a quality compliance management system that focuses on industries that are heavily regulated and where organizations are particularly challenged by standards compliance. 

This compliance software tool aims to simplify your compliance-related processes. It can be used to manage and control digital documents, automate business processes, centralize and manage internal and external audit data, and ensure that critical industry regulations are followed in real-time. 

You can also track and manage customizable workflows as well as employee training.

Qualtrax is not transparent about pricing and requires you to contact their team to receive an offer.

Key Features

  • Document organization

  • Accreditation management

  • Customized workflow creation

  • Training tracking

Pros & Cons

Pros:
  • Automation options

  • Customizable

Cons:
  • Not intuitive to use

  • Features lack flexibility

Price: 

  • Pricing is not publicly available

  • Trial available

Best for: Quizzing employees’ knowledge on policies.

Platforms: Web, iOS, Android

PowerDMS compliance management software user interface
Screenshot taken from powerdms.com

PowerDMS’s compliance management software aims to help organizations reduce risk and liability and maintain compliance with practical tools for organizing and managing important documentation and industry standards. 

This compliance software solution allows you to create and link relevant policies to the latest standards, train and quiz your employees’ policy knowledge, develop reports and monitor due dates, and store compliance data. 

The admin dashboard also allows you to track compliance across your company and view pending and uncompleted signatures, assignments, and workflows

PowerDMS’s cost includes a base cost and is further dependent on a per-user, per-year basis. Their support team needs to be contacted to get a quote.

Key Features

  • Digital standards manuals

  • Side-by-side comparison

  • Standards mapping

  • Document management

Pros & Cons

Pros:
  • Notification automation options

  • Good customer service

Cons:
  • Not intuitive to use

  • Limited customization options

Price: 

  • Pricing is not publicly available

Best for: Flexible with multiple module solutions.

Platforms: Web, iOS, Android

QT9 QMS compliance management software user interface of New Corrective Action
Screenshot taken from qt9qms.com

QT9’s Quality Management Software (QMS) aims to help you organize and centralize your compliance processes in one place.

This compliance management system allows you to monitor your company’s compliance in real-time, centralize important documentation and records, manage customizable workflows, and set automated reminders. 

QT9 QMS also provides 23+ different modules, including for audit management, corrective actions, and risk management. 

In order to get a price quote, you will need to contact the QT9 QMS team.

Key Features

  • Forms management

  • Equipment tracking

  • Knowledge base management

  • Audit management module

Pros & Cons

Pros:
  • Quick set up

  • Responsive customer support

Cons:
  • Not user-friendly

  • Lacks customization options

Price: 

  • Pricing is not publicly available

  • Trial available

Best for: Teaching your employees about compliance regulations. 

Platforms: Web

Skillcast compliance management software user interface of Compliance Register
Screenshot taken from skillcast.com

Skillcast compliance management software aims to help companies manage regulatory compliance risk and create ethical workplace culture

It helps companies comply with regulations through digital compliance learning and with RegTech tools to digitalize compliance processes.

It offers a modular approach, allowing you to choose only the functions that you need. These include a learning management system (LMS), a hub for managing policies, compliance surveys, compliance registers, and a hub for managing your employees’ compliance declarations and workflows.

While the LMS can be used globally, the majority of Skillcast’s content is relevant only for companies in the United Kingdom.

Key Features

  • Compliance declarations

  • Compliance registers

  • Compliance surveys

  • Course libraries

Pros & Cons

Pros:
  • User-friendly

  • Good customer support

Cons:
  • Not budget-friendly

  • Limited reporting options

Price: 

  • Starts at $95 per user/month for 20 users. The price per user is reduced for larger companies. 

  • Trial available

Best for: Large companies and enterprises.

Platforms: Web, iOS, Android

DoneSafe compliance management software user interface of Safety Calendar
Screenshot taken from donesafe.com

DoneSafe compliance software aims to help organizations comply with legislation and boost their safety culture. 

It allows you can access, enter, and report safety, compliance, and risk data in real-time. You can pick and choose from over 30 different apps that best fit your company’s needs. It allows you to create workflows and forms, for your team to log incidents and hazards, and for you to manage and review logged data and insights.

While this compliance management solution caters to businesses of all sizes located in Australia, it requires your business to have a minimum of 200 employees if it is located abroad. 

DoneSafe calculates pricing according to your business size and the number of apps you choose and needs to be contacted to provide a custom quote. 

Key Features

  • Smart forms

  • Custom reports

  • Real-time notifications

  • Signatures

Pros & Cons

Pros:
  • Automation options

  • Offline capable

Cons:
  • Not user-friendly

  • Prone to bugs

Price: 

  • Pricing is not publicly available

  • Trial available

Best for: Companies with offices located in multiple countries.

Platforms: Web

Libryo compliance management software user interface of Updates
Screenshot taken from libryo.com

Libryo is a compliance management software that aims to help international organizations be aware of, and understand the relevant environment, health, and safety (E) regulatory requirements and comply accordingly. 

It serves as an automated and searchable legal library that organizes collections of laws relevant to your company which you can read and translate for your global teams. Your teams can also comment, add attachments, and set reminders.

Pricing is based on several factors related to your company’s operations and needs. You will need to contact them to get a quote.

Key Features

  • Customized legal registers

  • Legal update tracking

  • Documentation storage

  • Risk and compliance status

Pros & Cons

Pros:
  • Updates on legislations

  • Accessible customer support

Cons:
  • Limited search options

  • Difficult to navigate

Price: 

  • Pricing is not publicly available

  • Trial available

Best for: Companies with a complex IT infrastructure.

Platforms: Web

Libryo compliance management software user interface of Updates
Screenshot taken from libryo.com

Netwrix aims to simplify controlling and securing sensitive, regulated, and business-critical data, and assist you to pass compliance audits.

This compliance software helps provide visibility into activity across your IT infrastructure and evidence to prove that you are in compliance with standards using compliance reports. It for instance helps you prove that you can store your regulated data in secure locations, detect risks in your infrastructure, and investigate suspicious user behavior that puts regulated data at risk.

Netwrix lacks pricing transparency and requires you to contact their team to receive a quote. 

Key Features

  • Risk score

  • Risk history

  • Compliance reports

  • Threat pattern alerts 

Pros & Cons

Pros:
  • Automation options

  • Easy to set up

Cons:
  • Not user-friendly

  • Limited customization options

Price: 

  • Pricing is not publicly available

  • Trial available 

  • Free plan available

Compare the Best Compliance Management Software:

Reviews

Pricing

Free Trial 

Free Plan 

4.8/5

Starts at just $29/month for up to 30 users

Yes

4.8/5

Pricing is not publicly available

No

No

4.9/5

Pricing is not publicly available

Yes

No

4.8/5

Pricing is not publicly available

No

No

4.7/5

Pricing is not publicly available

Yes

No

4.5/5

Costs $2,691/month for 50 users

Yes

No

4.8/5

Pricing is not publicly available

Yes

No

4.5/5

Pricing is not publicly available

Yes

No

4.5/5

Pricing is not publicly available

Yes

Yes

Reviews

4.8/5

Pricing

Starts at just $29/month for up to 30 users

Free Trial 

Free Plan 

Yes

Reviews

4.8/5

Pricing

Pricing is not publicly available

Free Trial 

No

Free Plan 

No

Reviews

4.9/5

Pricing

Pricing is not publicly available

Free Trial 

Yes

Free Plan 

No

Reviews

4.8/5

Pricing

Pricing is not publicly available

Free Trial 

No

Free Plan 

No

Reviews

4.7/5

Pricing

Pricing is not publicly available

Free Trial 

Yes

Free Plan 

No

Reviews

4.5/5

Pricing

Costs $2,691/month for 50 users

Free Trial 

Yes

Free Plan 

No

Reviews

4.8/5

Pricing

Pricing is not publicly available

Free Trial 

Yes

Free Plan 

No

Reviews

4.5/5

Pricing

Pricing is not publicly available

Free Trial 

Yes

Free Plan 

No

Reviews

4.5/5

Pricing

Pricing is not publicly available

Free Trial 

Yes

Free Plan 

Yes

What is Compliance Management Software? 

Compliance software is a system of documents, processes, internal controls, and tools that helps companies to comply with regulatory, legal, and industry requirements, organizational policies, and environmental, health, and consumer standards.

With compliance management solutions companies can continually track, monitor, and review their processes to check that they stick to these rules and criteria. It provides clear data and insights that allow companies to evaluate how they are performing, check that their employees are carrying out their duties, and make corrections when necessary.

How Does Compliance Management Software Work?

A compliance management system helps you manage, monitor, and ensure compliance with all regulatory and legal obligations throughout your company and analyze potential risks. It allows you to automate part of your company’s compliance process, set up internal controls, and get a clear overview of all data collected in the system. 

While all compliance management solutions work differently, they generally include functions to monitor all compliance-related processes per user or department on your admin dashboard, track changes in compliance requirements and integrate these into the system, and convert data into reports. Such processes can for instance include document validation, employee training compliance, and communication

Compliance software often also allows you to create libraries to centralize all standards, policies, and regulations related to your company. 

Why Should I Use Compliance Management Software?

The main benefits of using compliance software are that it helps:

  1. Save valuable time: by automating the data collection and communication processes.
  2. Reduce legal problems: by ensuring that compliance requirements are integrated across all of your company’s processes, allowing for no risks or crises to slip through the cracks.
  3. Enhance operations and process efficiency: as it helps point out, document, and communicate areas for improvement from report points.
  4. Support informed and compliant decision-making: as it brings situations of incompliance to your attention for you to deal with immediately.   
  5. Improve your company’s reputation: by ensuring that all relevant compliance requirements are taken into consideration and met.
  6. Enhance effective team collaboration and communication: as it ensures that issues and inconsistencies with compliance requirements are identified, delegated, and passed on among your teams.

How Much Does Compliance Management Software Cost? 

The cost of compliance software varies per provider. Most compliance management solutions offer quote-based plans and their pricing is usually based on the number of users and the feature package. Pricing generally ranges from $300-$100.000 per year, while some companies also offer free accounts. Compliance software providers that charge per user can get rather expensive if you’re working with a large team. 

Note that high pricing does not necessarily mean that it will have a better user experience or include all the features that best suit your needs. Our number one pick, Connecteam, offers premium plans at a flat monthly rate of $29 for the first 30 employees. 

User interface of daily checklists on Connecteam compliance management software

FAQs

What are the four types of compliance?

The professional field of compliance is a broad one and includes multiple job functions. The four main areas in which such compliance-related roles can be found are:

  1. Legal and regulatory compliance
  2. IT compliance
  3. Financial services compliance
  4. HR compliance

What is compliance management?

Compliance management is the process of making sure that all of your employees’ activities and your overall company operations are carried out in line with applicable laws, regulations, and requirements. Such policies and requirements are set by a large range of institutions, such as governments, regulatory bodies, industry agencies, and labor unions.

What is the difference between “compliant” and “compliance”?

Both compliant and compliance stem from the verb “to comply,” which the Cambridge Dictionary defines as “to act according to an order, set of rules, or request.” The difference between the two words in this context is that “compliance” is a noun and that “compliant” is an adjective. 

The Bottom Line On Compliance Management Software

As keeping up with, and making sure that your entire company abides by the endless amount of toughly formulated and dynamic set of policies, regulations, and requirements on your own is nearly impossible, switching to a compliance management system will be a game-changer.

With the right compliance software, you can streamline all of your processes and constantly stay in the loop and make sure that your company is fully compliant, all with the click of a button. And while it helps you save money in the long run by dodging any legal and financial penalties, it doesn’t even have to be expensive in the first place. Our first choice, Connecteam, for instance, offers a great set of compliance management tools for a fair price.

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