6 Best Team Scheduling Software for 2023

The 6 Best Team Scheduling Softwares of 2023

1. 

   Connecteam — Best all-in-one team scheduling software

   Available on

   • Web
   • iOS
   • Android

   

   We’re proud to say that we think Connecteam is the best team schedule software for 2023. Our all-in-one operations platform offers tons of smart tools for managers and employees. In addition, we offer best-in-class customer support and affordable pricing.

   Let’s take a closer look at how Connecteam can save your company time and money on scheduling.

   Drag-and-drop scheduler

   Connecteam offers a drag-and-drop scheduling app that’s intuitive and fast. It’s cloud based and available on the web or through the Connecteam mobile app. So managers can easily adjust schedules on the go.

   All you have to do is create shifts and then drag and drop employees onto them. If you need to rearrange shifts, just drag employees’ names around until you’ve found the optimal schedule.

   You can create customizable templates for individual days or weeks, or even for specific projects. Connecteam also makes it easy to duplicate schedules or create recurring shifts.

   Qualifications management

   Managers can easily differentiate shifts based on job role or required qualifications. Connecteam can even alert you if you try to assign an unqualified employee to a shift. This feature makes it easy to get the right employees for the right jobs.

   As a manager, you can also decide whether or not their approval is required for employees to assign themselves to open shifts.

   Smart alerts

   If you have to change employees’ schedules at the last minute, you’ll need to tell them about it. Good to know, then, that Connecteam can send alerts to employees when their schedule is modified. Alerts include push notifications for the Connecteam app, so team members who are already in the field know to check their schedules.

   Connecteam can also alert managers when an employee is about to go into overtime. Managers can approve or decline overtime or simply force approval for any shifts that would require overtime to complete. This makes it easy to balance work across employees and reduce labor costs.

   Shift swapping

   Once the schedule for the week is published, Connecteam makes it easy for employees to swap shifts among themselves. Our platform automatically enforces job role and qualification requirements when shifts are traded. In addition, managers are alerted to all shift swaps.

   Shift instructions

   Managers can add notes, photos, attachments, and instructions to any shift. That way, employees know exactly what they’re supposed to be doing when they start their shift.

   GPS time clock

   Connecteam doubles as a GPS time clock app. Employees can use our software to clock in and out of shifts. Managers can track employees to see when they show up to a job site and when they leave. If an employee doesn’t clock in when a shift is supposed to start, managers are notified right away.

   Our time clock software creates timesheets for each employee and integrates with a variety of payroll software. So, you’ll also save time and money approving the hours that employees worked over each pay period.

   Connecteam’s workforce scheduling software is free for businesses with 10 or fewer employees. It starts at just $29 per month for up to 30 employees. You can try out our software free for 14 days to see how it streamlines your team scheduling process.

   Key Features

   • Drag-and-drop scheduler with customizable templates

   • Push alerts for schedule changes

   • Enables employees to swap shifts

   • Add instructions or notes to any shift

   • GPS-enabled time clock app

   • Team chat for employees and managers

   Pros

   • Tons of customization options

   • All-in-one solution with time clock and messaging tools

   • Restrict shifts based on job roles or qualifications

   • Very affordable pricing

   Cons

   • Doesn’t support demand forecasting

   Pricing

   Starts at just $29/month for the first 30 users Free 14-day trial Free plan available

   14-day free trial, no credit card required

   Start your free trial
2. 

   Skedulo — Good for: Automated scheduling
   

   Available on

   • Web
   • iOS
   • Android

   

   Skedulo is a team scheduling app designed for mobile workforces. It allows you to not only schedule employees but also dispatch them to jobs in real time. That makes it potentially useful for logistics services where managers need to constantly adapt to changing demands.

   Skedulo is especially good at automated scheduling. The software can continuously update schedules as employees complete jobs and become available for more work. It also enables managers to create rules based on qualifications, employee work preferences, and project requirements.

   Skedulo’s platform can be complex to use, so expect a steep learning curve. The company provides detailed tutorials to help new users get started with it.

   Learn more about Skedulo

   Key Features

   • Drag-and-drop scheduler
   • Dispatch employees to jobs throughout the day
   • Push notifications to alert workers to schedule changes
   • Supports custom scheduling rules

   Pros

   • Many features for schedule automation
   • Update schedules in real time as demands change

   Cons

   • Steep learning curve
   • Does not include time clock

   Pricing

   Contact vendor for price Trial: No Free Plan: No

3. 

   QuickBooks Time — Good for: Small teams

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   QuickBooks Time is employee time tracking software that also includes scheduling tools. The scheduler is very simple to use and works well for small teams. You can drag and drop employees onto shifts and see who’s available when urgent jobs come up.

   The scheduler doesn’t offer any automated features, so QuickBooks Time doesn’t scale up as well as other scheduling software. However, it does send mobile alerts to employees to tell them about schedule changes.

   QuickBooks Time is somewhat expensive. Most of the value is in the platform’s time tracking features, which integrate seamlessly with QuickBooks payroll and accounting software.

   Learn more about QuickBooks Time

   Key Features

   • Drag-and-drop scheduling app
   • See which employees are available at any time
   • Mobile alerts for shift changes
   • Integrated time tracking software

   Pros

   • Easy to use
   • Works with QuickBooks payroll and accounting software

   Cons

   • Very few automated scheduling features
   • Expensive

   Pricing

   Starts at $8.5/user/month Trial: Yes — 30-day Free Plan: No

4. 

   Buddy Punch — Good for: Flexible scheduling

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   BuddyPunch offers a drag-and-drop employee scheduling app with a number of flexible features. Managers can easily assign and reassign shifts, while employees can swap shifts with a manager’s approval. BuddyPunch uses job roles to ensure you always have the right employee for each job.

   BuddyPunch’s scheduling tools are deeply integrated with its time tracking features. Managers are alerted when an employee doesn’t clock in for a shift or forgets to clock out. You can also add location tags to each shift, making it easier to track how much time each employee spends on different projects.

   Managers can enable employees to self-assign themselves to open shifts in BuddyPunch. This creates more flexibility for employees to take on additional work when they have extra time.

   Learn more about Buddy Punch

   Key Features

   • Drag-and-drop scheduler
   • Enables shift swapping with approval
   • No-show alerts
   • Allows employees to take open shifts

   Pros

   • Integrates with time tracking tools
   • Mobile app for scheduling on the go

   Cons

   • No in-app communication tools
   • Cannot add shift instructions

   Pricing

   Starts at $2.99/user/month Trial: Yes — 14-day Free Plan: No

5. 

   Zoho People — Good for: Rotating schedules

   Available on

   • Web
   • iOS
   • Android

   

   Zoho People is an all-in-one workforce management platform that streamlines employee onboarding, time off requests, shift scheduling, documents management, and more. The shift scheduler is relatively basic compared to dedicated scheduling software solutions, but it can work well for small teams.

   The scheduler offers a set of default shifts to which you can assign employees. You can also create custom shifts, but it’s time-consuming since there’s no drag-and-drop functionality. One benefit for restaurants and warehouse businesses is that managers can schedule breaks within each shift.

   Zoho People also allows managers to rotate schedules automatically from one week to the next. This can be very helpful if all employees are equally suited for all shifts. However, shift rotation is less desirable when your employees have different qualifications or work on different projects.

   Learn more about Zoho People

   Key Features

   • Schedule breaks for each shift
   • Automatically rotate schedules
   • All-in-one HR software
   • Attendance tracking tools

   Pros

   • Easy to use
   • Inexpensive

   Cons

   • No drag-and-drop scheduling tools
   • Cannot classify employees by job role or qualifications

   Pricing

   Starts at $1/user/month Trial: Yes Free Plan: Yes

6. 

   Shiftboard — Good for: Demand forecasting

   Available on

   • Web
   • iOS
   • Android

   

   Shiftboard is shift planning software with very advanced features. With this platform, managers can forecast both immediate-term and long-term labor demand. The software converts production and service targets into shift requirements and helps managers decide how many workers to schedule. Shiftboard also supports on-call scheduling so that managers can have employees in reserve.

   This software can also help you avoid paying for excessive overtime. Managers can reschedule workers to assign more work to underutilized employees. They can also split shifts to minimize the number of overtime hours employees need to work. When overtime is unavoidable, Shiftboard can help distribute it fairly based on seniority, overtime balance, and more.

   Shiftboard can be pricey and has a steep learning curve. That said, it’s a powerful solution for businesses that want to scale up their scheduling capabilities.

   Learn more about Shiftboard

   Key Features

   • Forecast short-term and long-term labor demand
   • On-call employee scheduling
   • Distribute overtime based on custom criteria
   • Integrated time-off management

   Pros

   • Powerful features for enterprise-scale businesses
   • Minimizes overtime costs

   Cons

   • Complex user interface
   • Expensive

   Pricing

   Contact vendor for price Trial: No Free Plan: No