Task management apps make it easy to delegate, communicate, and track project progress so you can meet business goals. We review the 6 best task management software—helping you make the right choice for your company.

As a manager, your responsibilities extend beyond delegating work. You need to assign tasks to the right workers, provide them with information and support, track progress, and stay in touch with them to answer questions and provide guidance.

Otherwise, you could risk missed deadlines, more mistakes, and a poor reputation.

Task management software can help you manage all this easily and effectively. It offers tools that help to prioritize tasks, create and assign jobs, track real-time statuses, and more. A good task management system helps you save time, reduce errors, and maximize productivity.

In this guide, we review the 6 best task management software so you can make the right choice for your company. 

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one task management software

  2. Good for project management

  3. Good for customizing

What to Look For in a Task Management Software

The best task manager software offers tools that help you improve productivity while simplifying operations. Here are some key features to look out for.

  • Task creation tools. Look for user-friendly apps that help you create tasks and subtasks easily. Connecteam, for instance, has features such as quick tasks so you can add and adjust workers’ tasks in real time. It also offers recurring tasks—saving you time from having to manually copy repeating tasks. 
  • Task allocation features. With these, you can effortlessly assign tasks to workers. The best tools let you assign the same task to many users simultaneously. This way, you avoid hassle of recreating them for every worker. 
  • Detailed task descriptions. A good task manager app will enable you to provide your workers with the information they need to complete tasks. With Connecteam, you can attach files, notes, and more to tasks so your workers can access everything in one central location.
  • In-app chat. Instant messaging is a powerful way for workers to discuss tasks with you and their coworkers in real time. This way, they don’t need to wait for a response when they’re in the field. Plus, they can tag or mention each other in messages so the right person is notified immediately. 
  • Alerts and notifications. Smart alerts notify workers when they’ve been assigned a task, tagged in a comment, and so on. You can use push notifications to remind workers to complete their tasks before their deadlines. 
  • Forms and checklists. These help with critical tasks such as safety checks and incident reports. You can customize forms and checklists so workers can stay compliant and complete their tasks exactly as needed. 
  • Reporting dashboard. The best task and project management tools let you track progress across tasks and workers in real time. This is a great way to ensure workers stay productive and meet deadlines. 
  • Mobile apps. With a mobile app, workers can easily access their tasks and task-related information from anywhere. Plus, you can track progress anytime using your smartphone or tablet. 

The 6 Best Task Management Softwares of 2023

  1. Connecteam — Best all-in-one task management software

    Available on

    • Web
    • iOS
    • Android
    Two construction workers wearing hard hats, ticking off their tasks from their Connecteam checklist feature.

    Connecteam is the best all-in-one task management solution. It offers tools that simplify the process of creating and assigning tasks. It also lets you track statuses across projects and workers in real time. 

    Connecteam’s simple interface and excellent customer support make it easy for anyone to use. Moreover, it has a mobile app that you and your team can access anytime, anywhere. 

    Let’s dive into Connecteam’s task and project management features. 

    Create detailed tasks and subtasks in minutes 

    With Connecteam, you can create tasks and subtasks with just a few touches of your device. You can also adjust workflows and publish multiple tasks simultaneously. This is a great way to ensure you haven’t missed creating any project tasks. Additionally, tasks can be divided into categories to keep things organized.  

    On each task, you can share a description, due date and time, and who it’s assigned to so everything is crystal clear. Connecteam also lets you add notes, files, and other attachments within a task so workers can access everything they need in one place. 

    You can also create recurring tasks for regular or repeat action items. This way, you don’t have to create them manually every time. You can choose task frequency—for instance, weekly or monthly. Plus, you can assign an end date to stop recurring tasks when they’re no longer needed. 

    Assign tasks and publish them straight to workers’ devices

    Connecteam shows you workers’ qualifications, training histories, licenses, and certifications. This way, you can ensure you’re assigning tasks to the best person for the job. 

    Connecteam also lets you assign the same task to multiple workers. This is beneficial for tasks that need to be completed by a team or for a single task that all workers need to complete—e.g., submitting their timesheets.  

    Once published, employees are sent smart alerts to notify them of a new task. Tasks can also be added straight into employee shifts. Workers can see what they need to work on as soon as they check into their shifts. 

    Finally, Connecteam sends timely auto-reminders for employees to complete their tasks. You can also send reminders using push notifications to ensure your team members don’t miss deadlines.

    Use digital forms and checklists for critical tasks 

    Connecteam lets you create custom forms for tasks such as incident reporting, customer feedback, and more. This way, workers can complete digital tasks quickly and in the format required. They can even add an e-signature to verify that the work is complete. 

    You can also create custom checklists for important tasks such as safety inspections and end-of-day protocol. 

    Forms and checklists ensure nothing is missed and help keep you compliant with laws and regulations. 

    Monitor project progress and productivity with reporting and time tracking

    With Connecteam, you can track progress on tasks and subtasks in real time. The admin dashboard provides a list or calendar view of all tasks along with statuses such as “open,” “in progress,” and “complete.” You can use filters to view tasks by completion status, worker, or due date. 

    In addition to this, you can also see how and where employees spend their working hours with Connecteam’s time clock, GPS location tracking, and shift scheduling features. These tools give you complete visibility of workers’ project progress and productivity levels. They’re also a great way to identify and address issues such as time theft that result in missed deadlines. 

    Built-in chat allows for efficient collaboration 

    Good task management doesn’t end at providing workers with information and tracking progress. Employees need to be able to discuss tasks with you and each other—and Connecteam’s in-app chat helps with this. 

    The chat is its own feature you can use for group and one-on-one chats, but its also embedded directly within tasks. You and your workers can tag each other in conversations so important discussions are never missed. 

    Affordable pricing and free plan 

    Connecteam offers all this plus many more operations, communications, and HR management features at reasonable prices. 

    Paid plans start at $29 per month for up to 30 users. Small businesses with 10 or fewer employees can even use Connecteam completely free for life

    Connecteam also offers a free for life plan – Get Started Now!

    Key Features

    • Intuitive task manager 

    • Recurring tasks

    • Powerful in-app chat 

    • Smart alerts and notifications 

    • Reporting dashboard 

    • GPS-enabled time clock 

    Pros

    • Has a mobile app you can access from anywhere 

    • Simple and user-friendly interface 

    • Proactive customer support 

    • All-in-one task and project management 

    Cons

    • More integrations on the way

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

    14-day free trial, no credit card required

    Start your free trial
  2. Monday.com — Good for project management

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Monday.com webpage

    Monday.com is a cloud-based project management software solution. It offers features including task management, custom workflows, and goal-setting. Managers or project leads can add task descriptions and set deadlines for tasks, subtasks, and projects. They can also attach files, notes, and more to each task. 

    Monday.com’s “board” displays progress reports and status updates. Managers can view how far along projects are using Gantt charts and Kanban boards. Monday.com also offers custom HR templates for recruiting, onboarding, and more.

    Workers can clock in and out of tasks from their Monday.com boards. While they can collaborate on tasks using comments and mentions, there isn’t an instant messaging feature. Further, while Monday.com supports third-party integrations, these can only be accessed on the more expensive plan.

    Learn more about Monday.com

    Key Features

    • Task management system
    • Time tracking
    • Gantt charts and Kanban boards
    • Goal-setting

    Pros

    • Supports third-party integrations
    • Mobile access

    Cons

    • No instant messaging functionality
    • Limited HR management features

    Pricing

    Starts at $8/user/month Trial: Yes Free Plan: Yes

  3. Proofhub — Good for customizing

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Proofhub webpage

    ProofHub is a task and project management app. Managers can create and assign tasks to their employees based on availability. They can also adjust workflows, create custom roles for workers, and notify workers of the tasks they need to complete.  Workers receive a “daily agenda” email that reminds them of tasks and due dates. 

    ProofHub lets managers view project progress using Kanban boards and Gantt charts and track employees’ hours from within the app. 

    ProofHub also offers a company chat and discussion threads within tasks. But, it has limited scheduling capabilities and doesn’t offer forms or checklist tools. Moreover, many of its key customizable features are only available on its expensive “Ultimate Control” plan.

    Learn more about Proofhub

    Key Features

    • Task management
    • Gantt charts and Kanban boards
    • In-app chat
    • Daily agenda email reminders

    Pros

    • Mobile app
    • Supports third-party integrations

    Cons

    • No custom forms and checklists
    • Limited scheduling capabilities

    Pricing

    Starts at $45/month, up to 40 projects Trial: Yes — 14-day Free Plan: No

  4. ClickUp — Good for collaboration

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the ClickUp webpage

    ClickUp is a project management and team collaboration platform. Managers can import tasks, create new tasks and subtasks, set repeating checklists, and more. The platform also enables goal-setting that can be used to set targets for tasks. Task progress can be accessed using project views such as Kanban boards and Gantt charts. 

    ClickUp offers tools for communication as well. It has a whiteboard that team members can use to brainstorm ideas. There’s also an in-app chat, and workers can comment on tasks and action items within the app. 

    While ClickUp offers many task management tools, it lacks shift scheduling features. Moreover, its time-tracking tools are available only on the more expensive plans.

    Learn more about ClickUp

    Key Features

    • Task tracking
    • Work chat
    • Virtual whiteboard
    • Gantt charts and Kanban boards

    Pros

    • Mobile app
    • Imported and repeat tasks

    Cons

    • Time tracking available only on more expensive plans
    • No shift scheduling tools

    Pricing

    Starts at $5/user/month Trial: No Free Plan: Yes

  5. Todoist — Good for freelancers

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Todoist webpage

    Todoist is a time management and task-tracking app. It offers various tools such as task management, checklists, and reporting. Managers can create tasks and subtasks—including repeat tasks—and track them from the app. They can also add deadlines, priority levels, assignee names, and more. 

    Todoist uses a language detection tool to identify due dates in a task title. For instance, for a task labeled “Friday safety check,” the app automatically adds Friday as the deadline.

     While the app shows tasks in a list view and Kanban boards, it’s limited in its customization capabilities. It also lacks key project management features such as time tracking.

    Learn more about Todoist

    Key Features

    • Task management
    • Kanban boards
    • Checklists
    • Reporting and analytics

    Pros

    • Language detection tool
    • Supports external integrations

    Cons

    • No time tracking features
    • Limited customization

    Pricing

    Starts at $150/month, for 50 users Trial: Yes Free Plan: Yes

  6. Teamwork — Good for client collaboration

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Teamwork webpage

    Teamwork is a project management and collaboration app. Managers can create and assign tasks to workers from the app. They can also set milestones, goals, and deadlines for employees to achieve. 

    The platform offers many templates managers can use to get started with their projects. The platform also lets managers create customized forms—such as customer feedback forms—and add these to workers’ task lists. Managers and external customers can track progress on tasks and projects in real time. They can see tasks in list views, Gantt charts, and Kanban boards.

    Teamwork provides tools for communication, including with external parties like customers and contractors. Workers can use the chat space or leave comments and mentions under tasks. Additionally, it has time tracking and budget planning features. But, budgeting and time tracking reminders are available only on the more expensive plans. Plus, Teamwork doesn’t have any shift scheduling tools.

    Learn more about Teamwork

    Key Features

    • Project goals and milestones
    • Project templates
    • Task management
    • Team chat

    Pros

    • Allows companies to collaborate with external clients
    • Advanced reporting features show spend vs. budgets

    Cons

    • No shift scheduling tools
    • Time tracking reminders and budgeting only on expensive plans

    Pricing

    Starts at $10/user/month Trial: Yes Free Plan: Yes

Compare the Best Task Management Softwares

Topic Start for free
Reviews
4.8
4.6
4.6
4.7
4.6
4.5
Pricing
Starts at just $29/month for the first 30 users
Starts at $8/user/month
Starts at $45/month, up to 40 projects
Starts at $5/user/month
Starts at $150/month, for 50 users
Starts at $10/user/month
Free Trial
yes
14-day
yes
yes
14-day
no
yes
yes
Free Plan
yes
Free Up to 10 users
yes
no
yes
yes
yes

What Is Task Management Software?

Task management software refers to digital tools designed to improve the process of managing tasks and projects from start to finish

The software helps you clarify what tasks and subtasks your employees need to complete and when. You can also provide workers with additional notes and resources that they can access anytime. 

In addition, most task management software allows easy collaboration on tasks and projects. This way, team members can complete their individual goals or work together to achieve company goals. 

Finally, as a manager, you can use the software to track real-time employee progress across tasks and projects. This keeps workers accountable and helps maximize productivity.

How Does Task Management Software Work?

Task management apps work by providing a user-friendly digital tool for managers to create, assign, organize, and track tasks and projects.

As a manager, you can create tasks with just a few touches of your device and even set recurring tasks. You can also add descriptions, set deadlines, and add notes, files, and images so workers have all the information they need in one place. Further, these platforms let you set rules for task dependencies to control workflows as needed. 

Once tasks are published, your employees are notified on their devices and sent timely reminders to complete them. They can view tasks, due dates, and other information from their smartphones, tablets, or desktop devices. Workers can also filter tasks by location, team, customer, and more. And, if they’re unsure of something, they can use communication tools to discuss tasks with you or their colleagues no matter where or when they’re working.

Finally, the best solutions have a central admin dashboard showing live progress reports. These can be filtered by task, due date, worker, and more so you can identify and address any areas of concern immediately.

The Benefits of Task Management Software

Effective delegation helps improve work quality and productivity 

With task management systems, you can make meaningful decisions about who you’re assigning tasks to. You can see workers’ qualifications, training histories, and more to ensure you put the right people on the right jobs. 

Task management also gives you visibility of your team’s overall workload. You can ensure tasks are evenly distributed so your workers aren’t burnt out or making mistakes. 

Provides workers with clear goals and keeps them accountable  

Workers who aren’t clear on their goals are less likely to stay engaged and productive at work. Task management tools help you provide workers with a clear set of tasks and subtasks they need to complete. 

You can even add task descriptions, due dates, notes, and file attachments so workers know exactly how to get things done. Workers are also more accountable when they know that managers can monitor task progress. 

Provides complete control and visibility over people and projects 

With good task manager software, you can track progress on projects, tasks, and subtasks in real time. You can even send push notifications to remind employees of due dates to help with managing project deadlines. 

Additionally, platforms with built-in work chats let you discuss task-related matters with your workers so you can control projects from anywhere. Some apps even have time management tools that let you see how workers spend their time across tasks. 

Saves time and money and reduces errors 

Task management tools ensure you and your team don’t miss compliance tasks such as safety checks, saving you from heavy legal fines. 

Moreover, with these tools, workers can access all the information they need about a task in one place. They can also chat with coworkers in real time if they need support. This way, they’re not waiting for information and can get work done faster. Plus, with so much support, they’re less likely to make costly errors. 

How Much Does Task Management Software Cost?

Task management solutions vary in cost based on factors like features and number of users.

For instance, ClickUp prices its platform using a per-user, per-month model. It starts at $5/user/month, but it doesn’t support timeline views, automations, etc. Monday.com uses the same model and starts at $8/user/month—with limited functionality and only 5GB of data storage. 

ProofHub charges a flat fee of $45 per month for unlimited users. However, this plan can get expensive for smaller businesses. Plus, it doesn’t include custom workflows or advanced reporting. 

Connecteam uses a different approach—one that provides the best value for money. Paid plans start at just $29 per month for up to 30 users. And while apps like Monday.com provide free plans for up to 2 users, Connecteam’s free-forever plan can support small businesses with up to 10 employees.

FAQs

What is the best free task management software?

Connecteam is the best free task management solution. It lets you create and assign tasks in minutes. You can also send reminders and track task progress on the go. Connecteam offers a free trial and a free plan for small businesses with 10 or fewer workers. 

What is the value of task tracking?

Tracking tasks shows you how far along your workers are with their projects so you can ensure they stick to deadlines. It also helps identify poor performers, missing materials, and other issues that cause delays. This way, you can address these issues and produce good quality work on time. 

What is task management software for freelancers?

Task management software for freelancers helps independent contractors with task and time management. Freelancers can create tasks or to-do lists for themselves. They can also set deadlines and receive auto-reminders. Some tools offer time tracking so freelancers can see how they spend their hours and identify areas of improvement. 

The Bottom Line on Task Management Software

Great task management software takes the pain out of managing projects. They make it easy to allocate, manage, and track workers’ tasks from anywhere. These tools also help ensure workers have all the information they need to do a good job and that they don’t miss deadlines.

Connecteam is the best all-in-one task and project management app. It offers handy tools to create and assign tasks and set workflows for your team. You can also add notes, send reminders, and track task progress in real time. Additionally, Connecteam has a team chat, job scheduling, and time-tracking tools. These work together seamlessly to streamline tasks and project management.

Get started with Connecteam for free today!