Job progress software is needed for employers to understand where employees are excelling and where they are getting stuck. The software promotes transparency throughout the company so that every team member knows where the job stands and what their part in it is.
I never remember to log my hours spent on a project until I’m almost finished, and at that point, I’m just guesstimating the time it took me to complete it. That throws off my billing and understanding of the costs associated with the project. With solo workers, this can be a problem, but on a larger scale with an entire team, this can be disastrous.
Job tracking software is a simple but effective solution to this huge problem. Job tracking software helps your company understand how long projects are taking and if there are any problems during the lifetime of the project. The data can then be used to make better time and budget estimates for future projects.
Our Top Picks
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Best all-in-one job tracking software
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Good for collaboration
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Good for using kanban-style cards
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See our complete methodology
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Tools considered
31
Tools reviewed
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Best tools chosen
What to Look For in a Job Tracking Software Tool
- Time tracking to understand how your employees are spending their time, what projects are taking the longest, where they are working from, and when they clock in and out
- Roadmaps to help everyone on the team understand the bigger picture and visualize the projects from start to finish
- To-do lists to break down projects step by step
- Objectives and targets along with progress tracking so managers can easily understand how far along each project is and team members know what is expected of them
- Financial management including payroll, tracking of billable hours, and budgeting
- Reporting features so management can gather relevant data and make informed business decisions
- Integrations with any third-party apps your company is currently using
- Employees must be able to intuitively use the app so the onboarding process is simple
The 12 Best Job Tracking Software Tools of 2025
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Connecteam — Best all-in-one job tracking software
Connecteam is the best job tracking software on our list as it helps your team at every step along the way from job creation to completion. Connecteam’s intuitive and feature-rich job scheduler lets managers quickly create tasks and assign them to individuals or entire teams.
Within the assigned task, you can leave important documents and instructions for your employees to better understand the job, and they can easily stay in touch and ask questions through the integrated chat function.
Create beautiful checklists with subtasks, so your team knows what to do at all times. Best of all, you will always know who is currently working on which job and where things are stuck. Do you have recurring jobs? Use our practical templates to automate workflows and save valuable time spent recreating past jobs.
Always know where your employees are working when they are clocked in, whether the employee is working from the office or in the field. Using geofencing, you can limit employees’ ability to clock in only from the job site, check out equipment, fill in forms, and communicate with other employees on or off-site.
Connecteam comes with several integrations, including:
- Quickbooks
- Gusto
- Paychex
- Xero
- Zapier
- RUN Powered by ADP®
We made sure that Connecteam is fully customizable to fit your company’s needs and do exactly what you need it to do.
Connecteam also offers a free for life plan – Get Started Now!
Key Features
Payroll management
Workflow management with to-do lists
Reporting and analytics
Pros
Highly customizable
Extremely intuitive
Helpful and responsive customer support
Quick employee onboarding
Cons
Needs internet or wifi access to work
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
14-day free trial, no credit card required
Start your free trial -
Monday.com — Good for collaboration
Monday.com’s software for job tracking integrates with third-party applications so you can continue to use your current company model and just add in Monday.com. Monday is customizable and collaborative, your team will know who is working on what and at what point they are at.
You are able to prioritize tasks and follow the workflow from start to finish. View the workflow using Gantt charts, Kanban boards, and lists. The boards are customizable and each team member logs where they are in each job so the entire team can see what has been done and what needs to still be done. Templates are available, or managers can create boards from scratch. Once the board is made users can organize tasks, track projects, create goals, and assess employee workload.
Key Features
- Activity planning
- Cost tracking
- Budget management
- Milestone tracking
Pros
- Customizable
- Alerts throughout project progression
Cons
- Steep learning curve
- Requires manual updating
Pricing
Starts at $8/user/month Trial: Yes Free Plan: Yes
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Asana — Good for using kanban-style cards
Asana’s job tracking software allows you to build workflows and automate processes specific to your team’s needs. The timeline feature gives an overview of projects and tasks at hand as well as helps to map out the project plan. The plan can then be shared with everyone involved so each team member is on the same page.
The workflow builder helps to create workflows using kanban boards to visually help employees understand their current and upcoming jobs. Using the board everyone can see where the job currently stands, spot where employees are getting stuck, and toggle between different views from timelines, lists, or boards.
Key Features
- Budget forecasting
- Templates
- Goal setting
- Task scheduling
Pros
- Third-party integrations
- Customizable
Cons
- Unresponsive customer support according to reviewers
- Not enough notification options
Pricing
Starts at $10.99/user/month Trial: No Free Plan: Yes — Up to 15 people
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mHelpDesk — Good for email communication
mHelpDesks job tracking software involves job management, scheduling tools, live mapping, and communication features.
Job management allows users to track every stage of the job from start to finish with customizable options. Users can automate their workflow and see an overview of their current workflow and future jobs. Managers can also view the time an employee spends on each job.
Scheduling tools include drag and drop calendar features for job assignments, an overview of each employee’s availability, and integration with Google Calendar.
Live mapping uses Google Maps to track employees when in the field to ensure they are at the job site they say they are.
All employees can communicate via text or email, with push notifications to notify employees of upcoming jobs or new updates.
Key Features
- Job scheduling
- Reporting
- Employee database
- Cost database
Pros
- Helpful customer support agents
- Customizable
Cons
- Difficult to master
- Not enough reporting features
Pricing
Contact vendor for price Trial: Yes — 7 days Free Plan: No
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GoodDay — Good for job time estimates
Available on
- Web
- iOS
- Android
- Windows
- Mac
GoodDay features include task management, time management, and process management.
Task management uses features such as subtasks, attachments, tags, checklists, and messages to ensure each employee knows exactly what to do at any given time. Managers can track the employees’ progress, create recurring tasks, customize task templates, and assign assignments to multiple employees at once.
Time management features available on the job tracking software include time tracking to know how employees are spending their time, scheduling and timesheets, and AI guesstimates to analyze the expected time an employee will spend on a project.
GoodDay job tracking software process management gives multiple ways to view your workload and progress.
Key Features
- Email-to-task conversion
- Goal setting
- Budget management
- Collaboration tools
Pros
- Easy to use
- Customizable
Cons
- Mobile app is not so user friendly
- Free version is extremely limited
Pricing
Starts at $4/user/month Trial: Yes Free Plan: Yes
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Teamwork — Good for client communication
Available on
- Web
- iOS
- Android
- Windows
- Mac
Teamwork job tracking software gives companies the ability to manage and collaborate on projects as a team, individually, whether in the office or remotely. The job tracking capabilities help to plan your workload and specific projects and track progress.
Using the job tracking features, teams can collaborate on projects and see exactly what their teammates are working on, and can communicate with one another. Templates are available for project management to duplicate past projects.
Communication features help to onboard new employees and clients using templates, checklists and chat options.
Key Features
- Goal setting
- Progress tracking
- Reporting and analytics
- Task scheduling
Pros
- Easy to collaborate with a team
- Simple to operate
Cons
- Visually could be improved
- Mobile app lacks capabilities
Pricing
Starts at $10/user/month Trial: Yes Free Plan: Yes
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Joblogic — Good for field workers
Available on
- Web
- iOS
- Android
- Windows
- Mac
JobLogic job tracking software uses features like drag and drop scheduling and live GPS tracking to help managers schedule employees. Multiple people can access projects to simultaneously view and work on a singular job. The status of the job is updated along each step from start to finish alerting management, employees, and customers with notifications.
Customers have a portal to view dashboards and reports, see real-time updates, and view quotes and invoices.
The job tracking software can create reports and analyze data to help you understand how your company is operating, expenses, and time spent on each job.
Key Features
- Reporting and analytics
- Expense tracking
- Cost estimating
- Time tracking
Pros
- Online training videos
- Customizable
Cons
- Very long implementation process
- Unhelpful customer service agents according to reviewers
Pricing
Starts at $40/user/month Trial: Yes Free Plan: No
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Freedcamp — Good for private projects
Available on
- Web
- iOS
- Android
- Windows
- Mac
Freedcamp job tracking software uses subtasks to split larger jobs into manageable workflows. Employees can view their tasks and assignments using Gantt charts, Kanban boards, or traditional to-do lists.
Managers can schedule, track, and review team progress and leave notes and comments. Should something change, managers can set up custom notifications to inform all relevant employees.
Employees and managers alike can use project templates to duplicate past projects. In the case that some projects are private, the Tasky feature allows for a separate private to-do list.
Key Features
- Project templates
- Calendar overview
- Milestone tracking
- Reporting features
Pros
- Customizable
- User-friendly
Cons
- Steep learning curve
- Mobile app is lacking in usability
Pricing
Starts at $2/user/month Trial: Yes Free Plan: Yes
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JustWorks Hours
JustWorks Hours — Good for compliance
Available on
- Web
- iOS
- Android
JustWorks Hours job tracking software includes features for new hire onboarding, employee benefits, geotracking, automated alerts, and third-party integrations.
Real-time reporting notifies managers of employee progress throughout a specific job. Job tracking allows managers to track employee time by approving timesheets, communicating with employees, and tracking employee hours. Employees can clock in using the mobile app from a location pre-set by a manager.
Follow the progress of new hires in their onboarding progress as well. Store all documentation on the job tracking software and ensure your company stays compliant using Justworks employment law features.
Key Features
- Time off management
- Payroll
- Employee portal
- Company handbook
Pros
- User friendly for employees
- Secure two-factor authentication for login
Cons
- Reporting features could be improved according to reviewers
- Back-end users have a steep learning curve
Pricing
Starts at $5/user/month + $20 additional monthly fee Trial: Yes — 30-day Free Plan: Yes
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Runn — Good for budgeting
Available on
- Web
- Windows
- Mac
Runn job tracking software has features for project planning, capacity management, and project forecasting.
Project planning gives an overview of employee schedules. You can see the phase of each job, the assignments currently being worked on, and the milestones of each job.
Capacity management gives managers insight into each employee’s schedule, what they are working on at any given time, and the ability to schedule employees or approve vacation days.
Project forecasting is where managers can use the job overview to view the allotted hours and budget per job. The budget is broken down per person and time spent on the job and can show the manager when the job is expected to go over budget.
Key Features
- Reporting and analytics
- Project planning
- Employee database
- Time tracking
Pros
- Informative reporting
- Simple to use
Cons
- Not as customizable as reviewers would like
- Integrations are lacking according to users
Pricing
Starts at $10/user/month Trial: No Free Plan: Yes
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OpenProject — Good for customization
Available on
- Web
- Mac
OpenProject is a job tracking software that allows you to plan, schedule, and track your team’s activity. The software uses deadlines, priorities, and statuses to help managers organize jobs and workflows. Jobs can be broken down into tasks with subtasks, and managers can leave notes, so every employee knows what to do.
The project management features help organize the tasks so everyone on the team can work together to achieve the group goal. Managers can view each employee’s timeline to create a detailed timetable and ensure jobs get completed on time.
Key Features
- Progress tracking
- Idea management
- Budget tracking
- Task scheduling
Pros
- Easy task assignment
- Simple to use
Cons
- Not customizable enough for users
- Reporting features are lacking
Pricing
Starts at $8/user/month Trial: Yes Free Plan: Yes
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FieldAware — Good for dispatching
Available on
- Web
- iOS
- Android
FieldAware job tracking software is designed to help schedule employees, optimize their time at work, and increase transparency.
Managers can schedule employees and plan accordingly for needed inventory and materials. Scheduling using the drag and drop feature helps manage multiple jobs to find the most suitable employee. Once the shift is approved, the field employee will be notified of their upcoming job.
Job tracking features include GPS tracking so managers can easily find their field employees throughout their shift. Using the GPS tracker, dispatchers can send the closest employee to an unscheduled job.
Key Features
- Scheduling
- Document management
- Location tracking
- Reporting and insights
Pros
- Quick implementation
- Easy to use dispatch features
Cons
- Limited customization options
- Lacking third-party integrations
Pricing
Pricing is not publicly available Trial: No Free Plan: No
Compare the Best Job Tracking Software Tools
| Topic |
Start for free
|
|
|
|
|
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|
JustWorks Hours |
|
|
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|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Reviews |
  |
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 |
| Pricing |
Starts at just $29/month for the first 30 users
|
Starts at $8/user/month
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Starts at $10.99/user/month
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Contact vendor for price
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Starts at $4/user/month
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Starts at $10/user/month
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Starts at $40/user/month
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Starts at $2/user/month
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Starts at $5/user/month + $20 additional monthly fee
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Starts at $10/user/month
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Starts at $8/user/month
|
Pricing is not publicly available
|
| Free Trial |
yes
14-day
|
yes
|
no
|
yes
7 days
|
yes
|
yes
|
yes
|
yes
|
yes
30-day
|
no
|
yes
|
no
|
| Free Plan |
yes
Free Up to 10 users
|
yes
|
yes
Up to 15 people
|
no
|
yes
|
yes
|
no
|
yes
|
yes
|
yes
|
yes
|
no
|
| Use cases |
Best all-in-one job tracking software
|
Good for collaboration
|
Good for using kanban-style cards
|
Good for email communication
|
Good for job time estimates
|
Good for client communication
|
Good for field workers
|
Good for private projects
|
Good for compliance
|
Good for budgeting
|
Good for customization
|
Good for dispatching
|
| Available on |
Web, iOS, Android, Windows, Mac
|
Web, iOS, Android, Windows, Mac
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Web, iOS, Android, Windows, Mac
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Web, iOS, Android, Windows, Mac
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Web, iOS, Android
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Web, Windows, Mac
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Web, Mac
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Web, iOS, Android
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What is job tracking software?
Job tracking software monitors the progress of every project. It is updated regarding the time it takes for employees to complete a task and the steps they took along the way. Using job tracking software insights, businesses can learn how to optimize workflows to maximize efficiency and profits.
Software for job tracking promotes transparency so that all stakeholders, managers, and employees are aware of the current status of each job. It also ensures accountability for teams to complete jobs on schedule.
How does job tracking software work?
Job tracking software tracks project progress to give managers insight into how resources are used and where potential bottlenecking occurs. The software uses features such as to-do lists, progress tracking, goals and objective setting, budget management, and more.
When these features are combined, companies can easily view the productivity of individuals and teams and make business decisions accordingly.
What are the benefits of using job tracking software?
- Visibility and transparency – Everyone associated with the company will know who is working on what and how far along they are. Managers can use this information to understand how long projects take and how to best optimize employee skill sets.
- Budget optimization – Once you can better predict the time it takes for projects, your budgets will also be more accurate. Job tracking gives you real-time insight into actual costs associated with each project step, giving you the data needed to make course corrections to stay within budget.
- Streamline workflows – When you can see where projects are bottlenecked in current workflows, rather than waiting to solve the problem for the next project, you can eliminate any roadblocks before they happen, saving your company time, money, and resources.
- Resource utilization – Knowing how your resources are being used gives you the data to better utilize those resources in the future. Job tracking software accurately gives you the data of what resources are being used and when so you can better allocate those resources in the future.
How much does job tracking software cost?
Job tracking software can be priced per user or at a flat per month cost. While some companies opt to start with free task management software, others may need more advanced paid solutions. Per-user fees can range from $2 to close to $100 so using this pricing model for medium to large companies can become exorbitantly expensive.
Luckily there are companies like Connecteam. Connecteam has a free-for-life plan for up to 10 users and paid plans starting at just $29 per month for up to 30 users making it affordable for any company at any size.
FAQs
Tracking your work manually is difficult, and that’s why people are turning to digital solutions. Job tracking software tracks your project progress at every step. The software helps keep track of billable and non-billable hours so you can see exactly how much time is spent on every step of the project.
The best employee time tracking software is Connecteam. Using Connecteam, you can clock in and out of work, create custom pay rates, keep compliant with government regulations, and easily do payroll.
Keeping track of tasks and projects is easy when using the correct software. A job tracking software like Connecteam helps your employee stay on task, complete tasks by the deadline, and helps managers understand where employees may need help. Connecteam’s features help keep your company on track by increasing productivity and efficiency.
The Bottom Line On Job Tracking Software Tool
Job tracking software is designed to increase transparency within a company. Employers and employees can use the job tracking software to understand the needs of a specific job and where the job currently stands. The software aims to help employers make more informed decisions about timelines, resources, budgeting, hiring, and more.
Hopefully, the above job tracking software can be of help to you in deciding which software for job tracking is right for your company based on their capabilities. Now you just have to determine what features are important to you.
