Top 9 Winery Management Software Solutions

HR Management
Rea Regan June 23, 2021 8 min read
Top 9 Winery Management Software Solutions

Quick Guide

    Wine all comes down to personal preference, and there are plenty to choose from – red wine, white wine, rose, table wine, or sparkling wine. The only real differences between these wine categories is really just grapes, yeast, and carbon dioxide, to name a few.

    Unfortunately, the COVID-19 pandemic didn’t care what type of wine your winery business produced. The pandemic greatly, and negatively, affected global wine consumption and global wine sales. Luckily, though, the tide is expected to turn by 2025 as “revenue in this segment will increase [by 2025] to 528.7 billion dollars.” 

    With the industry set to bounce back, wine makers and owners have recognized the need for winery software systems to be able to stay ahead of the competition, like e-commerce, and attracting new customers. Additionally, winery software allows wineries to tackle new packaging formats, new at-home occastion trends, environment issues, compliance, sustainability and climate issues, labelling, and much more. 

    The Benefits of Winery Software Systems

    We hit on some of the more high-level challenges facing wineries, but there are many management issues we didn’t touch on. For example, managing turnover, enhancing employee engagement, scheduling shifts for various job roles, training new hires, efficiently managing daily operations, formazling company communications, and more. 

    It’s clear that winery software systems are the answer to both business management challenges and management challenges. 

    Ekos CEO Josh McKinney had this to say about wine software, “Making the shift to technology can propel a winery to the next level, especially when dealing with so many challenges, from adapting to more frequent fires to attracting new types of consumers in an oversaturated market. And with one-third of wineries predicting that digital/online sales will be the top trend over the next five years, technology becomes more important than ever.”

    It’s clear that investing in the right winery software systems is the key to your winery’s success. Below we highlight some of the biggest advantages and benefits of using wine software:

    • Tracking production levels of your winery
    • Inventory management
    • Sales management 
    • Accounting needs – from payroll to sales
    • Client relationship management
    • Employee management – from engagement to training to scheduling, etc. 

    We researched the many winery software systems in the market and have listed the best wine management software options below. Each come with their own features and capabilities, so carefully review each to ensure it can deliver on all your winery needs. 

    Top 9 Winery Management Software Solutions

    1. Connecteam 

    Connecteam updates employee engagement

    Winemaking is a delicate process but managing daily operations and your staff shouldn’t be. With Connecteam winery software, winemakers and owners are able to focus on bud break and grape ripeness instead of working endless hours on staff scheduling, report management, inventory, payroll, communications, and anything else disrupting the vine to wine process. 

    Connecteam winery software automates the most mundane tasks, serves up captures data in real-time, ensures efficient workflow management, and more.

    Features that wine owners use often on Connecteam wine software include: 

    • Ensure all shifts are covered by easily assigning employees to shifts based on their skills, job role, and availability. The whole process is intuitive and easy to navigate with color-coded shifts. 
    • Automate daily processes and operations with digital checklists, reports, and forms, manual operations management is a thing of the past. This offers you better oversight of your winery! Reports include daily checklists, inspections, wine bonds, wine process checklists, etc.
    • GPS time tracking with a simple clock in and out capability on an employee’s mobile phone shows you the exact location of your staff in real-time 
    • Employee timesheets are easily collected and exported for payroll with a click.
    • Assign one-off tasks and include descriptions, videos, subtasks, attach images, and more. As soon as tasks are completed by the viticulturist or the intern or whoever else (whether at the lab, the vineyard, the cellar, etc.), updates are sent to you in real-time. 
    • For formal and informal internal communication use real-time notifications, updates, group or private chat to streamline team communication and ensure everyone is on the same page with relevant information. Important company announcements, employee recognition, wine process updates, or other critical messages will not be missed.
    • Onboarding and training employees is easy with a training and knowledge center. Simply create customizable quizzes and monitor employee progress to ensure they’re on track. Employees work at their own pace, send an automatic notification to keep them up to date. Customize onboarding content with videos, texts, and GIFs.

    Wine owners can use Connecteam wine software on the go when they’re out testing grapes or can utilize its full capabilities behind their desk via the desktop feature.

    Price: As far as wine software goes, Connecteam is incredibly affordable as it offers fixed monthly pricing starting at just $39/month for up to 50 users. A free 14-day trial is available. 

    Scale Your Winery With Connecteam

    From bud break to the finished product, Connecteam provides you with one wine software for every business need from winemaking to business and employee management.

    2. InnoVint

    InnoVint software

    InnoVint is a cloud-based solution that serves boutiques, custom crush providers, and large wineries. It allows you to easily track production, collect data in real-time, and manage workflows, for starters. 

    Additional features include:

    • Barrel management
    • Production tracking
    • Inventory management
    • Cellar management
    • Vineyard management
    • Digital work orders

    Price: There are four pricing plans available on InnoVint but you will need to schedule a demo with a sales representative to learn what pricing options are available for your winery. 

    3. Nexternal (by TrueCommerce)

    Nexternal software

    Nexternal is a solution that helps wineries with direct-to-consumer sales. This includes a wine club, flexible discounting, corporate gifting, reorders, and more – Nexternal can manage it all.

    Additional features beyond direct-to-consumer sales include:

    • Integrations with multiple solutions like MailChimp
    • Marketing tools
    • Point of Sale solution

    Price: Contact a representative for pricing information. A free trial is available. 

    4. Process2Wine

    Process2Wine software

    Your winery profile is updated based on your business needs, so depending on the pricing model that suits you, the features available will vary.

    Common features include:

    • Operational management
    • Registration management
    • Data tracking
    • Custom reports

    Price: Three pricing plans are available; basic (up to 20 acres), standard (up to 500 acres), and Enterprise. However, for full pricing information, you will need to speak with a representative.

    5. 360Winery

    360Winery software

    From planning to management and beyond, 360Winery is a solution to consider. The solution allows you to manage your warehouse, costs, use as a POS system, e-commerce, and more.

    Additional features include, although it varies on the plan you choose:

    • Viticulture
    • Wine club offering
    • Wholesale sales
    • Shipping integration 
    • Budgeting

    Price: For full pricing options, you will need to contact a representative. A free trial is available and the pricing plans accommodate for up to five users with each additional user costing extra.

    6. Ekos

    Ekos software

    Ekos allows you to manage the front and back office of your business so that everything runs smoothly. It serves as a cloud-based solution.

    Features to manage your wine business include:

    • Inventory management
    • Sales management
    • Integrates with accounting software like Xero
    • Integrates with POS systems
    • Digital reports
    • Production management

    Price: Three pricing plans are available but you will need to contact a representative to learn more. 

    7. Xudle

    Xudle software

    Xudle offers club management, point of sale, e-commerce, quick-service restaurant, event management, and inventory management for your business.

    Additional features include:

    • Schedule billing
    • Automate communication with clients
    • POS register
    • Inventory management
    • Sell tickets online

    Price: Four pricing plans exist and it starts at $199/month with a monthly sales volume of 10K, a set up fee of $1,500 is required, it’s an extra $400/month for premium support, restaurant support is an extra $99/month and gift card redemption is $0.25/transaction. For pricing on the other plans available, please visit their website. 

    8. Orion

    Orion software

    For around 25 years, Orion (whose parent company is Constellation Software) has offered its solution to help wineries, wine clubs, wine distributors, wine sales brokers, and also wine importers. It offers features for wine production, inventory, sales, POS, and brand management.

    Additional features include:

    • Order processing
    • Email distribution
    • Sales reporting
    • e-Commerce

    Price: For pricing, contact an Orion representative.

    9. vintrace

    vintrace

    vintrace is a cloud-based solution made especially for wineries., from boutiques to estates (small and large), custom brush, and Enterprises. It works full-cycle from winemaker to viticulturist to operations to marketing to stock controller to financial controller and finally to the lab. 

    Features on vintrace include (features vary per plan):

    • Harvest and crush management
    • Barrel tracking
    • Reporting
    • Work orders
    • Cost tracking
    • Bottling and packaging 
    • Invoice management

    Price: A free 30-day trial is available. Five pricing plans are available depending on what type of winery you operate, but you will need to contact a representative for full pricing. 

    Moving Forward With Winery Software

    Wine makers and winery owners recognize that they can’t manage day to day operations without winery software. Times have changed and managing everything by hand is a tiresome task that is open to mistakes. Winery software allows you to manage inventory, handle reports, schedule staff, manage sales, engage a customer loyalty program, and more.

    No one said you had to do it alone! The list we shared above includes some of the best wine management software solutions available. Carefully review what each offers, take price into consideration of course, look at ease of use, and any other factor in your decision. Wine software will make daily operations a breeze so make the digital switch now. Cheers!

    #1 Winery Software

    Scale your winery with Connecteam! From scheduling to employee management to compliance and more.

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