Keeping employees productive is incredibly difficult, but the right employee monitoring software can make all the difference. Here are some of the very best options on the market today.

Table of contents
  1. Our Top Picks
  2. What to Look for in Employee Monitoring Software
  3. The 10 Best Employee Monitoring Tools of 2022
  4. Compare the Best Employee Monitoring Software:
  5. What Is Employee Monitoring Software?
  6. How Does Employee Monitoring Software Work?
  7. Employee Monitoring Software: Considering Employees’ Perspectives
  8. Why Should I Use Employee Monitoring Software? 
  9. How Much Does Employee Monitoring Software Cost? 
  10. FAQs
  11. The Bottom Line On Employee Monitoring Software

It’s easy to underestimate just how much time falls through the cracks in the workplace. Time that could have been spent on actual work getting done is getting spent on procrastination, trivial website browsing, and unsafe practices. 

Employee productivity can be a really difficult thing to keep track of for managers and business owners. While you want to micro-manage as little as possible, there need to be measures put in place to quantify just how much time employees are spending getting their job done.

Employee monitoring software is designed to tackle these issues. Let’s break down the very best employee monitoring software solutions on the market today and how they can help you get the most out of your employees.

Our Top Picks

1. Connecteam – Best all-in-one solution with employee monitoring software capabilities

2. Teramind – Good for security threat protection

3. Veriato – Good for team transparency 

What to Look for in Employee Monitoring Software

We have pinpointed some of the key features and qualities to consider when looking for the right employee monitoring software solution:

  • Attractive and Easy to Use: The software should have a visually-pleasing user interface and should be easy to use.
  • Monitoring user activity: Managers can monitor the websites, apps, and other online resources employees access from their computers.
  • Time tracking: Managers know exactly when employees have clocked in and out, making it easy to track accurate work hours.
  • Screen capture: Managers can record screen captures when employees are behaving suspiciously. 
  • Reporting: Managers can generate productivity reports to pinpoint areas of improvement.
  • Remote desktop control: Managers can remotely control employees’ computers to prevent unsafe activity or wipe them in case of theft.
  • Behavior analytics: Analyzing employee behavior to prevent security issues.
  • Preventing data loss: Software should be able to prevent sensitive information from being released.

The 10 Best Employee Monitoring Tools of 2022

Best All-in-One Solution with Employee Monitoring Capabilities

Platforms: Web, iOS, Android

Connecteam is an award-winning employee management software solution designed for the mobile workforce. This refers to deskless workers who may not necessarily work closely with computers during their daily routine. 

While not primarily designed as an employee monitoring software, our all-in-one solution boasts a wide range of business management features, including capabilities that those looking to introduce employee monitoring to their business will benefit from:

  • Employees can easily clock in and out from any device with Connecteam’s simple employee time clock app.
  • Eliminate buddy punching and time theft by ensuring employees clock in exactly where they need to with virtual Geofencing
  • Use GPS tracking to oversee the exact routes your employees took during shifts with Breadcrumbs technology.
  • Monitor offsite employee productivity by easily customizing online forms and checklists, which employees can fill in wherever they are and sign digitally.
  • Easily manage all kinds of employee absences – including vacations, sick leave, maternity leave, compassionate leave, and more. 
  • Remove paper-based schedules and ensure all projects have enough employees for more efficient job completion with Connecteam’s employee scheduling app.
  • Easily locate employees’ contact details, message any co-worker instantly, and send company-wide updates to keep the entire workforce in the loop with various employee communication app tools.
  • Teach employees why employee monitoring is necessary by creating a knowledge center, including all important documents, manuals, and policies.

It’s important to mention that Connecteam was developed with the deskless workforce in mind, and as such doesn’t offer certain employee monitoring features such as software tracking and screen capture. 

But its attractive user interface is extremely easy to use and you can get even the most non-tech-savvy employees up-to-speed, making it the ideal solution to use to scale your business as you go.

Key Features

  • Employee time tracking

  • GPS tracking & geofencing

  • Forms and checklists

  • Internal communication

  • Absence management 

  • Employee scheduling

Pros & Cons

  • Extremely attractive and easy to use

  • Excellent customer support

  • Affordable solution

  • Compatible across multiple devices

  • Lacks some employee monitoring features

Price: 

  • Starts at just $29/month for up to 30 users

  • Free 14-day trial

  • Free plan: For up to 10 users, without limitations

The #1 Employee Monitoring Software for Your Business

Start Your Free Trial

Good for: Security threat protection

Platforms: Web, iOS, Android, Windows, Mac

teramind employee monitoring software web page

Teramind is an employee monitoring software solution that allows managers to track user activity on websites, apps, emails, and more. Business owners get a better idea of each employee’s productivity and behavior, with intuitive keystroke monitoring.

It’s also possible to take control of specific computers to restrict the chances of illegal workplace activity with remote desktop control. With Teramind, managers are able to pinpoint and protect confidential information and reduce the risk of data loss.

While Teramind is the most expensive solution on this list, starting at $10 per user/month, it is an ideal solution for businesses purely looking for employee monitoring capabilities. With that said, other solutions on this list include a wider range of features, which may suit companies looking for more of an all-in-one experience.

Key Features

  • Keystroke monitoring

  • Remote desktop control

  • Screen recordings

  • Email tracking

Pros & Cons

  • Multiple employee monitoring tools

  • Intuitive user interface

  • Some features can complicate users

  • Customer support can be unresponsive

Price: 

  • Cloud starter plan $10 per user/month

  • 14-day free trial available

Good for: Team transparency

Platforms: Web, Android, Windows, Mac

Veriato employee monitoring software web page

Veriato is an employee monitoring platform that allows managers to track user activity, both inside the office and out. It’s possible to track employee productivity, while also monitoring employee behavior, based on the websites and softwares they’re using. Users can also get a detailed analysis showing the levels of employee engagement in their businesses. 

Veriato includes separate plans that perform different aspects of employee monitoring, and vary in target audience and hosting methods. For example, its Cerebral software is designed to detect digital threats, protect data and assess computer user behavior. While Vision works as an employee time tracking app, it also allows managers to track attendance and productivity.

In terms of downsides, some users might find Veriato difficult to learn, primarily due to the large number of monitoring features it includes. But this is also one of its strengths. Customers may also be frustrated by the prospect of not having all employee monitoring capabilities on one single plan. Also, pricing isn’t available on its official website, meaning that customers need to contact a representative to get a quote.

Key Features

  • Employee engagement analysis

  • User activity monitoring

  • Productivity reporting

  • Keystroke logging

Pros & Cons

  • A wide variety of monitoring features

  • Includes insider threat detection capabilities

  • Poor customer support

  • Can be difficult to learn 

Price: 

  • Contact a Veriato sales representative for pricing information.

Good for: Remote workers

Platforms: Web, iOS, Android, Windows, Mac

Interguard employee monitoring software web page

InterGuard works great as an employee monitoring software solution for remote teams. This solution boasts a wide range of tracking features to keep a close eye on employees and ensure that they are keeping safe and productive. It can identify when employees are active and idle on their computers, as well as when they log in and out. InterGuard also includes GPS capabilities to keep track of field workers.

Most importantly, managers can monitor what emails, websites, software solutions, and social media outlets are being used during work hours. It’s also possible to block employees from resources that might be considered to be unproductive or unsafe.

Interguard is another one of the pricier options on this list, starting at $9.99 per user/month. And it’s pricing transparency diminishes the larger the plan each business requires. 

Key Features

  • Website/software monitoring

  • Active/idle tracking

  • Endpoint lockdown

  • Data retrieval

Pros & Cons

  • Attractive user interface

  • Wide range of add-on features

  • Requires at least 2-5 users

  • Installation period can be time-consuming

Price: 

  • Starts at $9.99 per user/month (when paid annually on orders between 11 and 25 users)

  • 7-day free trial avilable

Good for: Workforce analytics

Platforms: Web, iOS, Android, Windows, Mac

Activtrak employee monitoring software web page

ActivTrak is an employee monitoring software solution that tracks productivity, employee behavior, and workload balance for individuals and teams alike. This online time tracker keeps employees’ work hours up to date and calculates how much time they were engaged for.

From an analytical standpoint, ActivTrak is an ideal choice. Managers can generate analytical reports on work efficiency, productivity, and more. Other pros include the fact that it’s highly customizable, meaning managers can change settings to send out automated alerts and reports. 

Customers may be dissuaded though by ActivTrak’s high pricing. Combine that with the fact that capabilities mainly revolve around employee monitoring, and customers may be inclined to look elsewhere for similarly priced solutions that include a wider range of features.

Key Features

  • Time tracking

  • Employee activity reporting

  • Compliance/risk management

  • Productivity insights

Pros & Cons

  • Intuitive user interface

  • Free trials and plans included

  • Dashboards are not customizable

  • Doesn’t include keystroke logging

Price: 

  • Starts at $9 per user/month (5 users minimum)

  • 14-day free trial available

  • Free plan available

Good for: Time tracking

Platforms: Web, Windows, Mac, Linux

insightful employee monitoring software web page

Insightful may be one of the strongest employee monitoring software solutions on this, especially from a time tracking perspective. Managers can easily track the time employees spent using their computers to eliminate issues like time theft.

Insightful records activity and provides workforce analytics, so managers can get a better understanding of why employees become idle at specific times of the day. Users can also capture screenshots to deter users from accessing unproductive websites.

What might detract customers though is the fact that this solution doesn’t include some of the non-employee monitoring features that businesses still might benefit from immensely. Other apps like Connecteam include capabilities like employee scheduling and communication tools to provide companies with a much more well-rounded employee management experience.

Key Features

  • Time tracking

  • Stealth mode

  • Workforce analytics

  • Time and attendance

Pros & Cons

  • Attractive UI and easy to use

  • Good customer support

  • Lacks important employee management features

  • No free versions

Price: 

  • Starts at $6.40 per user/month

  • 7-day free trial available

Good for: Tracking productivity

Platforms: Web, iOS, Android, Windows, Mac, Linux

hubstaff employee monitoring software web page

Hubstaff is an employee monitoring software that boosts productivity and allows managers to track employee time easily. It’s possible to determine how active employees are based on mouse and keyword activity, and managers can take regular, secure screenshots.

This solution’s capabilities become more advanced and robust through the paid plans. For example, with its basic plan, screenshots become unlimited and users receive 24/7 customer support.

Although it is one of the all-in-one software solutions on this list that includes employee monitoring capabilities, it’s worth noting that other all-in-one platforms (like Connecteam) boast an even wider range of features to cover all bases when it comes to employee management. 

Key Features

  • Mouse and keyboard tracking

  • Time tracking

  • Screenshot employee activity

  • Productivity tracking

Pros & Cons

  • Unlimited screenshots with paid plans

  • Geolocation features

  • No advanced tracking

  • Basic reporting

Price: 

  • Basic plan costs $7 per user/month

  • 14-day free trial available

  • Free plan available

Good for: Small businesses

Platforms: Web, Windows

work examiner employee monitoring software web page

Work Examiner is a useful employee monitoring software solution that provides all of the features one would come to expect from this kind of software. Managers can use this small business management software to record screenshots, track keyboard activity, and track which websites and softwares employees have been using. It’s also possible with Work Examiner to track employee time and productivity.

One of the downsides of Work Examiner is that it can only be used for employee monitoring. If you’re looking for other operational, communicational, and HR-related functions, you will have to purchase other software. We recommend considering tools that include both employee monitoring features and other capabilities to manage your employees. 

Unlike other solutions on this list that provide a monthly subscription, Work Examiner charges a one-time license fee.

Key Features

  • Screenshot recording

  • Keystroke logging

  • Software/website tracking

  • Content filtering

Pros & Cons

  • Only requires a one-time licensing fee

  • Customer support included with licenses

  • Capabilities limited to employee monitoring

  • Only monitors Windows devices 

Price: 

  • License fees vary depending on the number of users. Standard plan license fee starts at $60 per license for 1-2 users.

  • 30-day free trial available

Good for: Analyzing computer usage

Platforms: Web, iOS, Android, Windows, Mac, Linux

monitask employee monitoring software web page

Monitask is an employee monitor software that helps teams improve task and project management. With its time tracking feature, managers can analyze which jobs are taking longer to complete than others. It also provides managers with a breakdown of the websites and software employees are using during work hours.

Although Monitask claims to be an all-in-one solution, this is only true from an employee monitoring and time management perspective. Connecteam, for example, is an all-in-one software solution in the truest sense of the word, as it includes features covering every aspect of business management – including time tracking, communicational features, employee scheduling, and HR-related capabilities.

Key Features

  • Screenshot capture

  • Time tracking

  • Website/software tracking

  • Workforce analytics

Pros & Cons

  • User-friendly interface

  • Highly customizable

  • No way to export data

  • Limited logs for time tracking

Price: 

  • Starts at $5.99 per user/month

  • 10-day free trial available

  • Free plan available

Good for: Educators

Platforms: Web, Windows, Mac

sentrypc employee monitoring software web page

SentryPC is employee monitoring software that allows managers to track data and employee activity from any company device. For example, users can see when employees log in and out, when they change passwords and when they install and uninstall apps, amongst other things.

With SentryPC, it’s possible to take screenshots of user activity, as well as pinpoint which websites and apps they use are “unproductive” to their work. Managers can also restrict users from online resources that are considered unsafe. 

In terms of downsides, customers have noted that this software can be difficult and time-consuming to set up. Other software solutions on this list are renowned for having much easier installation and implementation experiences, such as Connecteam. 

Key Features

  • Keystroke recording

  • Employee activity monitoring

  • Time tracking

  • Content filtering

Pros & Cons

  • Wide variety of employee monitoring features

  • No minimum user requirements

  • Can be difficult to set up

  • Customer support is difficult to reach

Price: 

  • Basic plan costs $59.95 for 1 PC/year ($19.95 for each additional license)

Compare the Best Employee Monitoring Software:

Reviews

Pricing (for 50 users)

Free Trial 

Free Plan 

4.8/5

$39/mo for 50 users

14-day trial

Start Trial

Yes, up to 10 users

4.6/5

Cloud starter costs  $500 per month

Yes

No

4.2/5

Contact a Veriato sales rep for pricing information.

No

No

3.9/5

Contact an Interguard sales rep for pricing information.

Yes

No

4.6/5

Starts $450 per month

Yes

Yes

4.6/5

Starts at $320 per month

Yes

No

4.6/5

Basic plan costs $350 per month

Yes

Yes

4.8/5

$30 license fee for 50-99 users

Yes

No

4.8/5

Starts at $299.50 per month

Yes

Yes

2.5/5

Basic plan costs $86.46 per month

No

No

Reviews

4.8/5

Pricing (for 50 users)

$39/mo for 50 users

Free Trial 

14-day trial

Start Trial

Free Plan 

Yes, up to 10 users

Reviews

4.6/5

Pricing (for 50 users)

Cloud starter costs  $500 per month

Free Trial 

Yes

Free Plan 

No

Reviews

4.2/5

Pricing (for 50 users)

Contact a Veriato sales rep for pricing information.

Free Trial 

No

Free Plan 

No

Reviews

3.9/5

Pricing (for 50 users)

Contact an Interguard sales rep for pricing information.

Free Trial 

Yes

Free Plan 

No

Reviews

4.6/5

Pricing (for 50 users)

Starts $450 per month

Free Trial 

Yes

Free Plan 

Yes

Reviews

4.6/5

Pricing (for 50 users)

Starts at $320 per month

Free Trial 

Yes

Free Plan 

No

Reviews

4.6/5

Pricing (for 50 users)

Basic plan costs $350 per month

Free Trial 

Yes

Free Plan 

Yes

Reviews

4.8/5

Pricing (for 50 users)

$30 license fee for 50-99 users

Free Trial 

Yes

Free Plan 

No

Reviews

4.8/5

Pricing (for 50 users)

Starts at $299.50 per month

Free Trial 

Yes

Free Plan 

Yes

Reviews

2.5/5

Pricing (for 50 users)

Basic plan costs $86.46 per month

Free Trial 

No

Free Plan 

No

What Is Employee Monitoring Software?

Employee monitoring software is a solution (either cloud-based or on-premises) that is designed for businesses to track the computer activity of their employees. This can also be used to track computer behavior on other company devices. 

Examples of employee monitoring can include the oversight of the apps used, and websites visited, while also being able to block sites and apps classified as unsafe. Employee monitoring software can also track employee work hours. Apps like these are used to improve company security and qualify as productivity and employee engagement software solutions.

How Does Employee Monitoring Software Work?

There are many different functions that employee monitoring software possesses. While not every solution on this list includes all of the following capabilities, the majority of them can be found in any given solution:

  • Software and website usage: Employee monitor software automatically monitors which websites and software have been accessed on company computers.
  • Time tracking: Users’ work hours are recorded based on when and where they clocked in and out.
  • Active and inactive times: Many solutions of this kind capture time periods when employees are away from computers. Idle time is identified when there is no mouse or keyboard activity.
  • Login/logout times: Times when employees log in and log out are recorded. 
  • Productive/unproductive periods: The kind of websites and software employees use is identified as either productive or unproductive.
  • Login names: Employee monitor software records the names of the users who logged into a computer, in order to identify who is using company computers at any given time.

Employee Monitoring Software: Considering Employees’ Perspectives

Naturally, not all employees are necessarily comfortable with the idea of being monitored at all times. While tracking employees’ productivity and activity is important, employers need to find a balance in this area. Seeing that the pandemic has had a huge effect on employee morale, this kind of software may be counterproductive for workforces that have already recently experienced unprecedented levels of stress.

Therefore, the idea of having employee monitoring software installed on computers is bound to frustrate certain workers. On the other hand, managers only have so much time to keep track of their employees’ computer activity.

In most cases, we highly recommend having an open dialogue with employees about implementing this kind of software. If a team is unaware that they are being monitored, this can violate all kinds of privacy regulations and could even put businesses in legal trouble. With more employees working remotely than ever before, openly discussing the inclusion of employee monitor software is the best way to go.

Also, there’s no need for every single employee to use this kind of software. It should only apply to those who regularly access highly sensitive software and data.

Connecteam time tracking employee monitoring software user interface

Why Should I Use Employee Monitoring Software? 

There are plenty of benefits that come with implementing employee monitoring software into your business. These include:

  • Increases employee engagement: Employee monitor software solutions with features like content filtering and website tracking can indicate what content employees are accessing. It can provide insights on which used websites/software are productive for their work and which are not. This kind of software allows managers to block websites that are preventing employees from staying engaged.
  • Boosts workplace productivity: Features such as mouse/keyboard activity tracking and webcam recording paint a clearer picture of how productive employees are being on their computers. Managers can also get an idea of how much time employees are actually spending working and how often they are away from their computers.
  • Improves company security: If employees have been accused of performing some kind of misconduct or illegal activity at work, employee monitor software solutions allow managers to track their work computer activity to find evidence to back up such claims. Also, it restricts employees from viewing unsafe websites or performing any kind of malicious online activity.

How Much Does Employee Monitoring Software Cost? 

In reality, employee monitor software varies from one solution to the next in terms of pricing. This can be attributed to many factors, such as the features included per plan and the number of users each plan caters to.

Examples of pricier employee monitor software solutions include Teramind and ActivTrak, which costs $10 and $9 per user/month respectively. While other options are more affordable, like SentryPC, which costs $59.95 for 1 PC per year, and $19.95 for each additional license. Some solutions don’t include pricing on their websites at all, such as Veriato. One needs to contact a sales rep in order to learn about their pricing.

We’d be inclined to go with the option that combines the most affordable pricing with the widest range of features. In this case, we are talking about Connecteam. This all-in-one solution includes a basic plan of $29 per month for the first 30 users, which boasts a wide range of features to give you the most bang for your buck. We also recommend trying out the solutions on this list that include free trials.

FAQs

What are the issues with employee monitoring software?

As previously mentioned, one of the main issues of using employee monitoring software is the legalities surrounding it. It’s important to be aware of the laws regarding employee monitoring in your city, state, and even country. Diminished employee morale is also a key issue that can potentially arise with the implementation of employee monitor software. And of course, many programs of this nature can carry viruses and even sell sensitive company details to others. 

What steps should I take when buying employee monitoring software?

There are a handful of sensible steps to take when considering which employee monitor software solution to buy for your company. Firstly, you need to assess areas in your company that could actually be improved by this kind of software. Once you’ve done this, you can start to research the relevant solutions. This can be done by trying out free trials of potential options. And finally, it’s advised to look for discounts and deals companies might promote on their websites. 

The Bottom Line On Employee Monitoring Software

By now, it should be clear that the best employee monitoring software solutions on this list can improve productivity in the workplace considerably. This way, you can always keep a close eye on what websites and software your employees are accessing, ensuring that their time is dedicated to their work.

But employee monitoring isn’t the only tool to keep employees productive, engaged, and efficient. An all-in-one solution like Connecteam provides a much wider range of features to cover virtually all aspects of your employee management.

After all, tracking employees’ work hours, building schedules, streamlining communication, and improving task management are all essential tools to have at your business’s disposal. Why not access everything from one place?

Employee Monitoring & Management in One Place

Track employees’ work hours, see where they clocked in and out from and keep in touch at all times with Connecteam

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