Employee monitoring software helps you manage your team by tracking employee progress, work hours, and location. Check out our list of the 10 best employee monitoring software solutions on the market today.

Employee productivity can be a really difficult thing to keep track of. While you don’t want to micromanage your team, it’s important to have a system to track employee productivity.  

Employee monitoring software is designed for exactly this reason. Let’s break down the very best employee monitoring software solutions on the market today and how they can help you get the most out of your employees.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one employee monitoring software

  2. Good for security threat protection

  3. Good for team transparency

What to Look For in a Employee Monitoring Software

  • User activity monitoring: Track which applications and websites employees access to understand work habits and potential distractions.
  • Productivity analysis: Managers should be able to generate reports on individual and team productivity.
  • Email and communication monitoring: You should be able to monitor employee communication, including chat, updates and announcements, and emails.
  • Time tracking: The best employee monitoring software lets you track employee hours so you know how much time everyone works.
  • GPS and location tracking: Especially useful for remote or field workers, this feature ensures employees are where they’re supposed to be during work hours.
  • File and data transfer monitoring: Managers should be able to track files within the software and store them appropriately.
  • Alerts and notifications: Set up real-time alerts for specific activities, such as accessing restricted sites or prolonged inactivity.
  • Integration capabilities: Ensure the software can seamlessly integrate with other tools and platforms your business uses.
  • Privacy features: The software should comply with data protection regulations like GDPR and have options to mask or hide sensitive information.
  • Screen recording and screenshots: Some employee monitoring software captures real-time screen activities to review work processes. However, make sure you can turn this feature on and off for privacy concerns.

The 10 Best Employee Monitoring Softwares of 2023

  1. Connecteam — Best all-in-one employee monitoring software

    Connecteam is the best employee monitoring software solution on the market. Beside monitoring tools, Connecteam also comes with all the employee management features you need to run your business efficiently. 

    Let’s take a closer look at how Connecteam can help you monitor your employees while on the job:

    Mobile time clock with geofencing lets you know where everyone is while on the job

    Connecteam’s GPS-enabled time clock lets team members clock in and out directly from their mobile devices from wherever they’re working. 

    The GPS location tracking feature captures your employees’ location when they clock in, and you can use Connecteam’s real-time location tracking feature to see where your workers are while they’re on the clock. This ensures you never overpay employees for time they aren’t working.

    In addition to the time clock, Connecteam’s geofencing functions allow you to draw digital borders around your employees’ job sites to restrict clocking in and out to particular areas. If an employee leaves the geofence area, both you and the employee will receive an alert on your phone. You can then send them a message to return to their job site.

    But rest assured: Connecteam never records employees’ locations when they’re clocked out.

    Easily manage employee breaks and overtime

    Connecteam automatically alerts employees when they need to take a break or go into overtime. This helps you manage overtime pay, reduces the amount you spend on payroll, and helps ensure compliance with labor laws. 

    Create and store employee policies right in the app

    Create customized policies and employee documents and store them in the Knowledge Base. This may include policies for field workers, including why employee monitoring is necessary. That way, your entire team is aware of company policies and understand why it’s important that managers know where they are and what tasks they’re working on.

    Monitor employee tasks and projects while on the go

    Easily create tasks and projects and assign them to employees directly in the app. Maintain a live overview of employee performance on each task directly from the app and attach relevant information, notes, forms, or checklists.

    This gives your employees the autonomy to do their own work from their job sites while you still have the ability for remote employee monitoring. 

    Openly communicate with your team from anywhere

    Communicating with your entire team is incredibly simple with Connecteam’s built-in employee chat

    Instantly message employees with questions and updates using the in-app chat, and provide easy access to everyone’s contact information with the employee directory. This makes it incredibly easy to maintain communication and stay updated with everyone while they’re working in the field. 

    And so much more…

    In addition, Connecteam offers advanced features like excellent customer service, a user-friendly interface, robust workforce management tools, and complete customizability. 

    Connecteam’s paid plan starts at just $29 per month for up to 30 users, and small businesses with fewer than 10 users can access the app completely free.

    We have tried so many other applications but nothing comes close to Connecteam. Connecteam by far has been the best.

    Parfait Vandi President and Quality Manager

    Connecteam also offers a free for life plan – Get Started Now!

    Pros

    • Extremely attractive and easy to use

    • Excellent customer support

    • Affordable solution

    • Compatible across multiple devices

    Cons

    • More integrations in development

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

    14-day free trial, no credit card required

    Start your free trial
  2. Teramind — Good for security threat protection

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Teramind webpage

    Teramind is an employee monitoring software solution that allows managers to track user activity on websites, apps, emails, and more. Business owners get a better idea of each employee’s productivity and behavior, with intuitive keystroke monitoring.

    It’s also possible to take control of specific computers to restrict the chances of illegal workplace activity with remote desktop control. With Teramind, managers are able to pinpoint and protect confidential information and reduce the risk of data loss.

    While Teramind is the most expensive solution on this list, starting at $10 per user/month, it is an ideal solution for businesses purely looking for employee monitoring capabilities. With that said, other solutions on this list include a wider range of features, which may suit companies looking for more of an all-in-one experience.

    Learn more about Teramind

    Key Features

    • Keystroke monitoring
    • Remote desktop control
    • Screen recordings
    • Email tracking

    Pros

    • Multiple employee monitoring tools
    • Intuitive user interface

    Cons

    • Some features can complicate users
    • Customer support can be unresponsive

    Pricing

    Starts at $10/user/month Trial: Yes — 14-day Free Plan: No

  3. Veriato — Good for team transparency

    Available on

    • Web
    • Android
    • Windows
    • Mac
    Screenshot of the Veriato webpage

    Veriato is an employee monitoring tool that allows managers to track user activity, both inside the office and out. You can track employee productivity while also monitoring employee behavior, based on the websites and softwares they’re using. Users can also get a detailed analysis showing the levels of employee engagement in their businesses.

    Veriato includes separate plans that perform different aspects of employee monitoring, and vary in target audience and hosting methods. For example, its Cerebral software is designed to detect digital threats, protect data and assess computer user behavior.

    In terms of downsides, some users might find Veriato difficult to learn, primarily due to the large number of monitoring features it includes. But this is also one of its strengths. Customers may also be frustrated by the prospect of not having all employee monitoring capabilities on one single plan. Also, pricing isn’t available on its official website, meaning that customers need to contact a representative to get a quote.

    Learn more about Veriato

    Key Features

    • Employee engagement analysis
    • User activity monitoring
    • Productivity reporting
    • Keystroke logging

    Pros

    • A wide variety of monitoring features
    • Includes insider threat detection capabilities

    Cons

    • Poor customer support
    • Can be difficult to learn 

    Pricing

    Contact vendor for price Trial: No Free Plan: No

  4. InterGuard — Good for remote workers

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the InterGuard webpage

    InterGuard works great as employee monitoring solution for remote teams. This solution includes a wide range of tracking features to keep a close eye on employees. It can identify when employees are active and idle on their computers, as well as when they log in and out. InterGuard also includes GPS capabilities to keep track of field workers.

    Most importantly, managers can monitor what emails, websites, software solutions, and social media outlets are being used during work hours. It’s also possible to block employees from resources that might be considered to be unproductive or unsafe.

    Interguard is another one of the pricier options on this list, starting at $9.99 per user/month. And it’s pricing transparency diminishes the larger the plan each business requires.

    Learn more about InterGuard

    Key Features

    • Website/software monitoring
    • Active/idle tracking
    • Endpoint lockdown
    • Data retrieval

    Pros

    • Attractive user interface
    • Wide range of add-on features

    Cons

    • Requires at least 2-5 users
    • Installation period can be time-consuming

    Pricing

    Starts at $9.99/user/month Trial: Yes — 7-day Free Plan: No

  5. ActivTrak — Good for workforce analytics

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the ActivTrak webpage

    ActivTrak tracks productivity, employee behavior, and workload balance for individuals and teams alike. This software keeps employees’ work hours up to date and calculates how long they worked on each task.

    From an analytical standpoint, ActivTrak is an ideal choice. Managers can generate analytical reports on work efficiency and productivity. It’s also highly customizable, meaning managers can change settings to send out automated alerts and reports.

    Customers may be dissuaded by ActivTrak’s high pricing. Combine that with the fact that most features are only for employee monitoring, customers may be inclined to look elsewhere for similarly priced solutions that include a wider range of features.

    Learn more about ActivTrak

    Key Features

    • Time tracking
    • Employee activity reporting
    • Compliance/risk management
    • Productivity insights

    Pros

    • Intuitive user interface
    • Free trials and plans included

    Cons

    • Dashboards are not customizable
    • Doesn’t include keystroke logging

    Pricing

    Starts at $9/user/month Trial: Yes — 14-day Free Plan: Yes

  6. Insightful — Good for time tracking

    Available on

    • Web
    • Windows
    • Mac
    Screenshot of the Insightful webpage

    Insightful may be one of the strongest employee monitoring software tools on this list, especially for time tracking.

    Insightful records activity and provides workforce analytics so managers can get a better understanding of why employees become idle at specific times of the day. Users can also capture screenshots to deter users from accessing unproductive websites.

    However, this employee monitor software doesn’t include non-employee monitoring features so it may not be ideal for businesses looking for a more well-rounded solution.

    Learn more about Insightful

    Key Features

    • Time tracking
    • Stealth mode
    • Workforce analytics
    • Time and attendance

    Pros

    • Attractive UI and easy to use
    • Good customer support

    Cons

    • Lacks important employee management features
    • No free versions

    Pricing

    Starts at $6.40/user/month Trial: Yes — 7-day Free Plan: No

  7. Hubstaff — Good for tracking productivity

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Hubstaff webpage

    Hubstaff comes with productivity tools and allows managers to track employee working hours easily. Managers can determine how active employees are based on mouse and keyword activity, and managers can take regular, secure screenshots. Therefore, it’s not the best option for teams that work primarily with field workers.

    This solution’s capabilities become more advanced and robust through the paid plans. For example, with its basic plan, screenshots are unlimited and users receive 24/7 customer support.

    Learn more about Hubstaff

    Key Features

    • Mouse and keyboard tracking
    • Time tracking
    • Screenshot employee activity
    • Productivity tracking

    Pros

    • Unlimited screenshots with paid plans
    • Geolocation features

    Cons

    • No advanced tracking
    • Basic reporting

    Pricing

    Starts at $4.99/user/month, 2 users minimum Trial: Yes — 14-day Free Plan: Yes — For one user only

  8. Work Examiner — Good for small businesses

    Available on

    • Web
    • Windows
    Screenshot of the Work Examiner webpage

    With Work Examiner, managers can use this software to record screenshots, track keyboard activity, and track which websites and software employees use. Managers can also track work hours and employee productivity.

    One of the downsides of Work Examiner is that it can only be used for employee monitoring. If you’re looking for other operational, communicational, and HR-related functions, you will need to purchase other software.

    Unlike other solutions on this list that provide a monthly subscription, Work Examiner charges a one-time license fee.

    Learn more about Work Examiner

    Key Features

    • Screenshot recording
    • Keystroke logging
    • Software/website tracking
    • Content filtering

    Pros

    • Only requires a one-time licensing fee
    • Customer support included with licenses

    Cons

    • Capabilities limited to employee monitoring
    • Only monitors Windows devices 

    Pricing

    Starts at $60/license Trial: Yes — 30-day Free Plan: No

  9. Monitask — Good for analyzing computer usage

    Available on

    • Web
    • Windows
    • Mac
    Screenshot of the Monitask webpage

    Monitask helps teams improve task and project management. With its time-tracking feature, managers can analyze which jobs are taking longer to complete than others. It also provides managers with a breakdown of the websites and software employees are using during work hours.

    It’s easy to use and, compared to other solutions, very easy to install on Mac or PC. Monitask also has great customer support.

     

    Learn more about Monitask

    Key Features

    • Screenshot capture
    • Time tracking
    • Website/software tracking
    • Workforce analytics

    Pros

    • User-friendly interface
    • Highly customizable

    Cons

    • No way to export data
    • Limited logs for time tracking

    Pricing

    Starts at $4.99/user/month Trial: Yes — 10-day Free Plan: No

  10. SentryPC — Good for educators

    Available on

    • Web
    • Windows
    • Mac
    Screenshot of the sentrypc webpage

    SentryPC lets managers track data and employee activity from any company device. For example, users can see when employees log in and out, when they change passwords, and when they install and uninstall apps, amongst other things.

    With SentryPC, you can take screenshots of user activity, as well as pinpoint which websites and apps they use that are unproductive to their work. Managers can also restrict users from online resources that are considered unsafe.

    In terms of downsides, customers have noted that this software can be difficult and time-consuming to set up.

    Learn more about SentryPC

    Key Features

    • Keystroke recording
    • Employee activity monitoring
    • Time tracking
    • Content filtering

    Pros

    • Wide variety of employee monitoring features
    • No minimum user requirements

    Cons

    • Can be difficult to set up
    • Customer support is difficult to reach

    Pricing

    Starts at $59.95/1 PC/year Trial: No Free Plan: No

Compare the Best Employee Monitoring Softwares

Topic Start for free
Reviews
4.8
4.6
4.2
3.9
4.6
4.7
4.6
N/A
4.8
2.3
Pricing
Starts at just $29/month for the first 30 users
Starts at $10/user/month
Contact vendor for price
Starts at $9.99/user/month
Starts at $9/user/month
Starts at $6.40/user/month
Starts at $4.99/user/month, 2 users minimum
Starts at $60/license
Starts at $4.99/user/month
Starts at $59.95/1 PC/year
Free Trial
yes
14-day
yes
14-day
no
yes
7-day
yes
14-day
yes
7-day
yes
14-day
yes
30-day
yes
10-day
no
Free Plan
yes
Free Up to 10 users
no
no
no
yes
no
yes
For one user only
no
no
no

What is Employee Monitoring Software?

Employee monitoring systems allow businesses to oversee and track employee activities during work hours. It provides insights into how employees spend their time to improve efficiency and ensure compliance. The software can monitor activities like employee location and job site, keystroke logging, task and project management, application usage, website visits, and communication patterns.

How Does Employee Monitoring Software Work?

Remote employee monitoring software works by recording employee activities. These apps capture data about how employees are spending their time and where they’re located so managers can better manage them. Depending on the software, it may also provide real-time alerts for specific behaviors or unauthorized activities.

Benefits of Employee Monitor Software

Increased productivity

The software identifies unproductive behaviors, allowing for targeted training or process improvements.

Time management

Employees and managers can track time spent on tasks, leading to better project management and prioritization.

Data security

Remote work monitoring software keeps track of any unauthorized data transfers or access to sensitive information, reducing the risk of data breaches.

Compliance and legal protection

Managers can be sure that employees adhere to company policies and industry regulations.

Remote work oversight

Software to monitor remote workers offers a way to monitor and manage remote employees, ensuring they remain productive and adhere to company standards.

Operational efficiency

Provides insights into inefficient processes and helps managers figure out how to streamline them.  

Employee attendance 

Tracks start times, breaks, and end times, ensuring employees adhere to their schedules.

Insightful reporting

Generates detailed reports on individual and team activities, offering data-driven insights for decision-making.

Better allocation of resources 

Understanding which tools and applications your team uses the most helps guide software licensing decisions and resource allocation.

Enhanced employee accountability

When employees know their activities might be monitored, they are usually more accountable for how they spend their time.

Clearer communication

By monitoring communication channels, managers can identify if clearer communication is needed in certain areas or between teams.

How Much Does Employee Monitoring Software Cost?

Software to monitor employees varies in price depending on the plan you choose and the features the software includes.

Examples of more expensive options include Teramind and ActivTrak, which costs $10 and $9 per user/month. However, Connecteam is our #1 pick because it includes tons of features to manage your entire time on the go, including employee monitoring capabilities. Connecteam is also incredibly affordable, starting at just $29/month for up to 30 employees. 

Connecteam also has an entirely free small business plan for teams with up to 10 employees.

>>Get started with Connecteam for free today!<<

FAQs

What does employee monitoring software do?

Employers use employee monitoring software to track how employee are spending their time, including what tasks and projects they’re working on, where they’re located, and what software and applications they’re using.

What are the issues with employee monitoring software?

Employee monitoring software can raise privacy concerns because employees may feel like their employers are invading their personal boundaries, leading to decreased morale and trust. Using this software may undermine human connection and unintentionally take away from the importance of interpersonal communication. Additionally, there may be legal implications because some monitoring might violate privacy laws or regulations.

The Bottom Line On Employee Monitoring Software

Employee monitoring software is like having a super-helpful sidekick for your business. It gives you a sneak peek into how things are going, helping spot any hiccups before they turn into big issues. Plus, it’s a bit like having a security guard for your data, keeping things safe and sound. 

To choose the best option for your business, take a look at the list above and find an option that suits your needs. We also recommend trying free trials to test out software before committing to purchase.