Keeping employees productive is incredibly difficult, but the right employee monitoring software can make all the difference. Here are some of the very best options on the market today.

It’s easy to underestimate just how much time falls through the cracks in the workplace. Time that could have been spent on actual work getting done is getting spent on procrastination, trivial website browsing, and unsafe practices.

Employee productivity can be a really difficult thing to keep track of for managers and business owners. While you want to micro-manage as little as possible, there need to be measures put in place to quantify just how much time employees are spending getting their job done.

Employee monitoring software is designed to tackle these issues. Let’s break down the very best employee monitoring software solutions on the market today and how they can help you get the most out of your employees.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best All-in-One Solution with Employee Monitoring Capabilities

    Learn more
  2. Good for security threat protection

  3. Good for team transparency

What to Look For in a Employee Monitoring Software Tool

We have pinpointed some of the key features and qualities to consider when looking for the right employee monitoring software solution:

  • Attractive and Easy to Use: The software should have a visually-pleasing user interface and should be easy to use.
  • Monitoring user activity: Managers can monitor the websites, apps, and other online resources employees access from their computers.
  • Time tracking: Managers know exactly when employees have clocked in and out, making it easy to track accurate work hours.
  • Screen capture: Managers can record screen captures when employees are behaving suspiciously.
  • Reporting: Managers can generate productivity reports to pinpoint areas of improvement.
  • Remote desktop control: Managers can remotely control employees’ computers to prevent unsafe activity or wipe them in case of theft.
  • Behavior analytics: Analyzing employee behavior to prevent security issues.
  • Preventing data loss: Software should be able to prevent sensitive information from being released.

The 10 Best Employee Monitoring Software Tools of 2023

  1. Connecteam — Best All-in-One Solution with Employee Monitoring Capabilities

    Available on

    • Web
    • iOS
    • Android

    Connecteam is an award-winning employee management software solution designed for the mobile workforce. This refers to deskless workers who may not necessarily work closely with computers during their daily routine.

    While not primarily designed as an employee monitoring software, our all-in-one solution boasts a wide range of business management features, including capabilities that those looking to introduce employee monitoring to their business will benefit from:

    • Employees can easily clock in and out from any device with Connecteam’s simple employee time clock app.
    • Eliminate buddy punching and time theft by ensuring employees clock in exactly where they need to with virtual Geofencing.
    • Use GPS tracking to oversee the exact routes your employees took during shifts with Breadcrumbs technology.
    • Monitor offsite employee productivity by easily customizing online forms and checklists, which employees can fill in wherever they are and sign digitally.
    • Easily manage all kinds of employee absences – including vacations, sick leave, maternity leave, compassionate leave, and more.
    • Remove paper-based schedules and ensure all projects have enough employees for more efficient job completion with Connecteam’s employee scheduling app.
    • Easily locate employees’ contact details, message any co-worker instantly, and send company-wide updates to keep the entire workforce in the loop with various employee communication app tools.
    • Teach employees why employee monitoring is necessary by creating a knowledge center, including all important documents, manuals, and policies.

    It’s important to mention that Connecteam was developed with the deskless workforce in mind, and as such doesn’t offer certain employee monitoring features such as software tracking and screen capture.

    But its attractive user interface is extremely easy to use and you can get even the most non-tech-savvy employees up-to-speed, making it the ideal solution to use to scale your business as you go.

    Connecteam also offers a free for life plan – Get Started Now!

    Pros

    • Extremely attractive and easy to use

    • Excellent customer support

    • Affordable solution

    • Compatible across multiple devices

    Cons

    • Lacks some employee monitoring features

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

    14-day free trial, no credit card required

    Start your free trial
  2. Teramind — Good for security threat protection

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Teramind webpage

    Teramind is an employee monitoring software solution that allows managers to track user activity on websites, apps, emails, and more. Business owners get a better idea of each employee’s productivity and behavior, with intuitive keystroke monitoring.

    It’s also possible to take control of specific computers to restrict the chances of illegal workplace activity with remote desktop control. With Teramind, managers are able to pinpoint and protect confidential information and reduce the risk of data loss.

    While Teramind is the most expensive solution on this list, starting at $10 per user/month, it is an ideal solution for businesses purely looking for employee monitoring capabilities. With that said, other solutions on this list include a wider range of features, which may suit companies looking for more of an all-in-one experience.

    Learn more about Teramind

    Key Features

    • Keystroke monitoring
    • Remote desktop control
    • Screen recordings
    • Email tracking

    Pros

    • Multiple employee monitoring tools
    • Intuitive user interface

    Cons

    • Some features can complicate users
    • Customer support can be unresponsive

    Pricing

    Starts at $10/user/month Trial: Yes — 14-day Free Plan: No

  3. Veriato — Good for team transparency

    Available on

    • Web
    • Android
    • Windows
    • Mac
    Screenshot of the Veriato webpage

    Veriato is an employee monitoring platform that allows managers to track user activity, both inside the office and out. It’s possible to track employee productivity, while also monitoring employee behavior, based on the websites and softwares they’re using. Users can also get a detailed analysis showing the levels of employee engagement in their businesses.

    Veriato includes separate plans that perform different aspects of employee monitoring, and vary in target audience and hosting methods. For example, its Cerebral software is designed to detect digital threats, protect data and assess computer user behavior. While Vision works as an employee time tracking app, it also allows managers to track attendance and productivity.

    In terms of downsides, some users might find Veriato difficult to learn, primarily due to the large number of monitoring features it includes. But this is also one of its strengths. Customers may also be frustrated by the prospect of not having all employee monitoring capabilities on one single plan. Also, pricing isn’t available on its official website, meaning that customers need to contact a representative to get a quote.

    Learn more about Veriato

    Key Features

    • Employee engagement analysis
    • User activity monitoring
    • Productivity reporting
    • Keystroke logging

    Pros

    • A wide variety of monitoring features
    • Includes insider threat detection capabilities

    Cons

    • Poor customer support
    • Can be difficult to learn 

    Pricing

    Contact vendor for price Trial: No Free Plan: No

  4. InterGuard — Good for remote workers

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the InterGuard webpage

    InterGuard works great as an employee monitoring software solution for remote teams. This solution boasts a wide range of tracking features to keep a close eye on employees and ensure that they are keeping safe and productive. It can identify when employees are active and idle on their computers, as well as when they log in and out. InterGuard also includes GPS capabilities to keep track of field workers.

    Most importantly, managers can monitor what emails, websites, software solutions, and social media outlets are being used during work hours. It’s also possible to block employees from resources that might be considered to be unproductive or unsafe.

    Interguard is another one of the pricier options on this list, starting at $9.99 per user/month. And it’s pricing transparency diminishes the larger the plan each business requires.

    Learn more about InterGuard

    Key Features

    • Website/software monitoring
    • Active/idle tracking
    • Endpoint lockdown
    • Data retrieval

    Pros

    • Attractive user interface
    • Wide range of add-on features

    Cons

    • Requires at least 2-5 users
    • Installation period can be time-consuming

    Pricing

    Starts at $9.99/user/month Trial: Yes — 7-day Free Plan: No

  5. ActivTrak —

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the ActivTrak webpage

    ActivTrak is an employee monitoring software solution that tracks productivity, employee behavior, and workload balance for individuals and teams alike. This online time tracker keeps employees’ work hours up to date and calculates how much time they were engaged for.

    From an analytical standpoint, ActivTrak is an ideal choice. Managers can generate analytical reports on work efficiency, productivity, and more. Other pros include the fact that it’s highly customizable, meaning managers can change settings to send out automated alerts and reports.

    Customers may be dissuaded though by ActivTrak’s high pricing. Combine that with the fact that capabilities mainly revolve around employee monitoring, and customers may be inclined to look elsewhere for similarly priced solutions that include a wider range of features.

    Learn more about ActivTrak

    Key Features

    • Time tracking
    • Employee activity reporting
    • Compliance/risk management
    • Productivity insights

    Pros

    • Intuitive user interface
    • Free trials and plans included

    Cons

    • Dashboards are not customizable
    • Doesn’t include keystroke logging

    Pricing

    Starts at $9/user/month Trial: Yes — 14-day Free Plan: Yes

  6. Insightful — Good for time tracking

    Available on

    • Web
    • Windows
    • Mac
    Screenshot of the Insightful webpage

    Insightful may be one of the strongest employee monitoring software solutions on this, especially from a time tracking perspective. Managers can easily track the time employees spent using their computers to eliminate issues like time theft.

    Insightful records activity and provides workforce analytics, so managers can get a better understanding of why employees become idle at specific times of the day. Users can also capture screenshots to deter users from accessing unproductive websites.

    What might detract customers though is the fact that this solution doesn’t include some of the non-employee monitoring features that businesses still might benefit from immensely. Other apps like Connecteam include capabilities like employee scheduling and communication tools to provide companies with a much more well-rounded employee management experience.

    Learn more about Insightful

    Key Features

    • Time tracking
    • Stealth mode
    • Workforce analytics
    • Time and attendance

    Pros

    • Attractive UI and easy to use
    • Good customer support

    Cons

    • Lacks important employee management features
    • No free versions

    Pricing

    Starts at $6.40/user/month Trial: Yes — 7-day Free Plan: No

  7. Hubstaff — Good for tracking productivity

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Hubstaff webpage

    Hubstaff is an employee monitoring software that boosts productivity and allows managers to track employee time easily. It’s possible to determine how active employees are based on mouse and keyword activity, and managers can take regular, secure screenshots.

    This solution’s capabilities become more advanced and robust through the paid plans. For example, with its basic plan, screenshots become unlimited and users receive 24/7 customer support.

    Although it is one of the all-in-one software solutions on this list that includes employee monitoring capabilities, it’s worth noting that other all-in-one platforms (like Connecteam) boast an even wider range of features to cover all bases when it comes to employee management.

    Learn more about Hubstaff

    Key Features

    • Mouse and keyboard tracking
    • Time tracking
    • Screenshot employee activity
    • Productivity tracking

    Pros

    • Unlimited screenshots with paid plans
    • Geolocation features

    Cons

    • No advanced tracking
    • Basic reporting

    Pricing

    Starts at $5.83/user/month, for more than 1 user Trial: Yes — 14-day Free Plan: Yes — For a single user

  8. Work Examiner — Good for small businesses

    Available on

    • Web
    • Windows
    Screenshot of the Work Examiner webpage

    Work Examiner is a useful employee monitoring software solution that provides all of the features one would come to expect from this kind of software. Managers can use this small business management software to record screenshots, track keyboard activity, and track which websites and softwares employees have been using. It’s also possible with Work Examiner to track employee time and productivity.

    One of the downsides of Work Examiner is that it can only be used for employee monitoring. If you’re looking for other operational, communicational, and HR-related functions, you will have to purchase other software. We recommend considering tools that include both employee monitoring features and other capabilities to manage your employees.

    Unlike other solutions on this list that provide a monthly subscription, Work Examiner charges a one-time license fee.

    Learn more about Work Examiner

    Key Features

    • Screenshot recording
    • Keystroke logging
    • Software/website tracking
    • Content filtering

    Pros

    • Only requires a one-time licensing fee
    • Customer support included with licenses

    Cons

    • Capabilities limited to employee monitoring
    • Only monitors Windows devices 

    Pricing

    Starts at $60/license Trial: Yes — 30-day Free Plan: No

  9. Monitask — Good for analyzing computer usage

    Available on

    • Web
    • Windows
    • Mac
    Screenshot of the Monitask webpage

    Monitask is an employee monitor software that helps teams improve task and project management. With its time tracking feature, managers can analyze which jobs are taking longer to complete than others. It also provides managers with a breakdown of the websites and software employees are using during work hours.

    Although Monitask claims to be an all-in-one solution, this is only true from an employee monitoring and time management perspective. Connecteam, for example, is an all-in-one software solution in the truest sense of the word, as it includes features covering every aspect of business management – including time tracking, communicational features, employee scheduling, and HR-related capabilities.

    Learn more about Monitask

    Key Features

    • Screenshot capture
    • Time tracking
    • Website/software tracking
    • Workforce analytics

    Pros

    • User-friendly interface
    • Highly customizable

    Cons

    • No way to export data
    • Limited logs for time tracking

    Pricing

    Starts at $4.99/user/month Trial: Yes — 10-day Free Plan: No

  10. SentryPC — Good for educators

    Available on

    • Web
    • Windows
    • Mac
    Screenshot of the sentrypc webpage

    SentryPC is employee monitoring software that allows managers to track data and employee activity from any company device. For example, users can see when employees log in and out, when they change passwords and when they install and uninstall apps, amongst other things.

    With SentryPC, it’s possible to take screenshots of user activity, as well as pinpoint which websites and apps they use are “unproductive” to their work. Managers can also restrict users from online resources that are considered unsafe.

    In terms of downsides, customers have noted that this software can be difficult and time-consuming to set up. Other software solutions on this list are renowned for having much easier installation and implementation experiences, such as Connecteam.

    Learn more about SentryPC

    Key Features

    • Keystroke recording
    • Employee activity monitoring
    • Time tracking
    • Content filtering

    Pros

    • Wide variety of employee monitoring features
    • No minimum user requirements

    Cons

    • Can be difficult to set up
    • Customer support is difficult to reach

    Pricing

    Starts at $59.95/1 PC/year Trial: No Free Plan: No

Compare the Best Employee Monitoring Software Tools

Topic
Reviews
4.8
4.6
4.2
3.9
4.6
4.7
4.6
N/A
4.8
2.3
Pricing
Starts at just $29/month for the first 30 users
Starts at $10/user/month
Contact vendor for price
Starts at $9.99/user/month
Starts at $9/user/month
Starts at $6.40/user/month
Starts at $5.83/user/month, for more than 1 user
Starts at $60/license
Starts at $4.99/user/month
Starts at $59.95/1 PC/year
Free Trial
yes
14-day
yes
14-day
no
yes
7-day
yes
14-day
yes
7-day
yes
14-day
yes
30-day
yes
10-day
no
Free Plan
yes
Free Up to 10 users
no
no
no
yes
no
yes
For a single user
no
no
no

What Is Employee Monitoring Software?

Employee monitoring software is a solution (either cloud-based or on-premises) that is designed for businesses to track the computer activity of their employees. This can also be used to track computer behavior on other company devices.

Examples of employee monitoring can include the oversight of the apps used, and websites visited, while also being able to block sites and apps classified as unsafe. Employee monitoring software can also track employee work hours. Apps like these are used to improve company security and qualify as productivity and employee engagement software solutions.

How Does Employee Monitoring Software Work?

There are many different functions that employee monitoring software possesses. While not every solution on this list includes all of the following capabilities, the majority of them can be found in any given solution:

  • Software and website usage: Employee monitor software automatically monitors which websites and software have been accessed on company computers.
  • Time tracking: Users’ work hours are recorded based on when and where they clocked in and out.
  • Active and inactive times: Many solutions of this kind capture time periods when employees are away from computers. Idle time is identified when there is no mouse or keyboard activity.
  • Login/logout times: Times when employees log in and log out are recorded.
  • Productive/unproductive periods: The kind of websites and software employees use is identified as either productive or unproductive.
  • Login names: Employee monitor software records the names of the users who logged into a computer, in order to identify who is using company computers at any given time.

Employee Monitoring Software: Considering Employees’ Perspectives

Naturally, not all employees are necessarily comfortable with the idea of being monitored at all times. While tracking employees’ productivity and activity is important, employers need to find a balance in this area. Seeing that the pandemic has had a huge effect on employee morale, this kind of software may be counterproductive for workforces that have already recently experienced unprecedented levels of stress.

Therefore, the idea of having employee monitoring software installed on computers is bound to frustrate certain workers. On the other hand, managers only have so much time to keep track of their employees’ computer activity.

In most cases, we highly recommend having an open dialogue with employees about implementing this kind of software. If a team is unaware that they are being monitored, this can violate all kinds of privacy regulations and could even put businesses in legal trouble. With more employees working remotely than ever before, openly discussing the inclusion of employee monitor software is the best way to go.

Also, there’s no need for every single employee to use this kind of software. It should only apply to those who regularly access highly sensitive software and data.

Connecteam time tracking employee monitoring software user interface

Why Should I Use Employee Monitoring Software? 

There are plenty of benefits that come with implementing employee monitoring software into your business. These include:

  • Increases employee engagement: Employee monitor software solutions with features like content filtering and website tracking can indicate what content employees are accessing. It can provide insights on which used websites/software are productive for their work and which are not. This kind of software allows managers to block websites that are preventing employees from staying engaged.
  • Boosts workplace productivity: Features such as mouse/keyboard activity tracking and webcam recording paint a clearer picture of how productive employees are being on their computers. Managers can also get an idea of how much time employees are actually spending working and how often they are away from their computers.
  • Improves company security: If employees have been accused of performing some kind of misconduct or illegal activity at work, employee monitor software solutions allow managers to track their work computer activity to find evidence to back up such claims. Also, it restricts employees from viewing unsafe websites or performing any kind of malicious online activity.

How Much Does Employee Monitoring Software Cost? 

In reality, employee monitor software varies from one solution to the next in terms of pricing. This can be attributed to many factors, such as the features included per plan and the number of users each plan caters to.

Examples of pricier employee monitor software solutions include Teramind and ActivTrak, which costs $10 and $9 per user/month respectively. While other options are more affordable, like SentryPC, which costs $59.95 for 1 PC per year, and $19.95 for each additional license. Some solutions don’t include pricing on their websites at all, such as Veriato. One needs to contact a sales rep in order to learn about their pricing.

We’d be inclined to go with the option that combines the most affordable pricing with the widest range of features. In this case, we are talking about Connecteam. This all-in-one solution includes a basic plan of $29 per month for the first 30 users, which boasts a wide range of features to give you the most bang for your buck. We also recommend trying out the solutions on this list that include free trials.

FAQs

What are the issues with employee monitoring software?

As previously mentioned, one of the main issues of using employee monitoring software is the legalities surrounding it. It’s important to be aware of the laws regarding employee monitoring in your city, state, and even country. Diminished employee morale is also a key issue that can potentially arise with the implementation of employee monitor software. And of course, many programs of this nature can carry viruses and even sell sensitive company details to others.

What steps should I take when buying employee monitoring software?

There are a handful of sensible steps to take when considering which employee monitor software solution to buy for your company. Firstly, you need to assess areas in your company that could actually be improved by this kind of software. Once you’ve done this, you can start to research the relevant solutions. This can be done by trying out free trials of potential options. And finally, it’s advised to look for discounts and deals companies might promote on their websites.

The Bottom Line On Employee Monitoring Software Tool

By now, it should be clear that the best employee monitoring software solutions on this list can improve productivity in the workplace considerably. This way, you can always keep a close eye on what websites and software your employees are accessing, ensuring that their time is dedicated to their work.

But employee monitoring isn’t the only tool to keep employees productive, engaged, and efficient. An all-in-one solution like Connecteam provides a much wider range of features to cover virtually all aspects of your employee management.

After all, tracking employees’ work hours, building schedules, streamlining communication, and improving task management are all essential tools to have at your business’s disposal. Why not access everything from one place?