The 9 Best Employee Absence Trackers in 2022

HR Management
Josh Plotnek April 6, 2022 8 min read

All businesses need the right software to help keep track of employee vacations, sick leave, paternity leave and more. Here are some of the best absence tracker apps on the market today.

worker using absence tracker to request time off

Quick Guide

    Things rarely go smoothly when you’re running a business. Whatever industry you work in, there will be days when your employees simply won’t be available. And this can be for many reasons, including vacations, sick leave, maternity leave, and much more.

    Tracking employee absences not only helps businesses identify and address employee attendance issues but it also ensures that employees are paid for the actual work completed and that you stay compliant with local, state, and federal regulations.

    Keeping track of absences with pen and paper or even excel files might be fine when you only have a few employees, but it will get messy very quickly. What you need is a digital solution that is designed to make absence tracking a pain-free process. 

    We’ve put together a list of the very best employee absence tracker apps that will simplify how you stay up to date with when and why your employees aren’t working.

    Our Top 3 Absence Tracker Picks

    1. Connecteam – The all-in-one business and employee management absence tracker app; free for up to 50 users
    2. Mirro – Easily set rules for request approval on all kinds of leave; 14-day free trial
    3. Sage HR – Employees get a clear picture of PTO/leave balance from their mobile; 14-day free trial

    If you’re in a hurry, jump to our comparison table to compare the best absence tracker apps listed below.

    9 Best Absence Tracker Apps In 2022

    Connecteam is an award-winning employee absence tracker designed especially for the mobile workforce. More than 20,000 companies from over 90 different industries benefit from its wide range of features.

    Whether you own a business or work in HR and people management, this all-in-one app makes it super easy to manage your employees’ time off (both paid and unpaid). 

    With Connecteam, you no longer need to rely on complex spreadsheets or paper-based methods to track and manage your employees’ vacations, overtime, breaks, and other absences. Every step is simple and accurate.

    Here are some ways that you can benefit from Connecteam’s employee absence tracker:

    • Super customizable: The ability to manage all kinds of absences (vacation, sick leave, maternity leave, compassionate leave, etc.) for individuals, teams, or the entire company.
    • Full compliance at all times: You can set the correct break and overtime rules to comply with city, state, or federal laws. 
    • Smooth and accurate payroll: Easily include PTO, breaks, overtime, and unpaid time off in accurately calculated hours for payroll using this timesheet app.
    • Not just absence tracking: With Connecteam’s wide range of features, you can guarantee accurate employee time tracking, schedule shifts, reach every team member with the employee directory, and assign quick tasks and knowledge-based quizzes.

    What’s more, is that Connecteam is free to use and will help you scale your business as you go.

    Key Features

    Absence requests

    PTO approval

    Set break/overtime rules

    Online timesheets

    Integration with Quickbooks Online

    Time tracking

    In-app chat

    Auto-breaks, overtime & double-time

    Geofencing

    GPS tracking

    Pricing

    Pricing starts at $39/month for the first 50 users

    Free trial: Yes. 14-days completely free 

    Free-forever plan: Yes

    The #1 Absence Tracker App For Your Business

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    mirro absence tracker user interface

    Mirro is a user-friendly absence tracker that allows managers to set their own rules for request approval. Paid time off is easy to ask for and easy for admins to take care of. This solution’s integrated calendar ensures that employees’ breaks don’t overlap and that requests for paid time off, no matter how short or long, are accepted or rejected in minimal time. Doctor’s appointments, vacations, and maternity leave are all accounted for.

    Key Features

    Request leave

    Rules setup

    Remote work requests

    Time account

    Pricing

    Standard plan starts at $9 per user/month

    Free trial: 14-day

    Free plan: No

    Sage HR absence tracker user interface

    With Sage HR, managers can quickly attend to leave and PTO requests from their employees, which are automatically synced onto a calendar upon approval. Employees can easily open their accounts, access their calendars, and have a clear picture of their balance of paid time off and leave. And this can all be done from the convenience of one’s mobile phone. Sage HR is an ideal software for real estate agents and manufacturing companies, amongst others.

    Key Features

    Shared calendar

    Employee self-service

    Custom approval flows

    PTO approval

    Advanced reporting

    Custom policy rules

    Pricing

    Sage HR Leave Management costs $5.5 per user/month

    Free trial: 14-day

    Free plan: No

    vacation tracker absence tracker user interface

    A cost-effective absence tracker, Vacation Tracker is extremely easy to use and is specifically built for PTO requests and approval. This digital solution integrates with communication software such as Microsoft Teams and Slack, and its absence of management features provides teams with peace of mind and a stronger sense of organization. Other useful features include notifications, holidays settings, vacation day rollover, and more.

    Key Features

    One-click leave approval

    Calendar dashboard overview

    Integration with Slack

    Leave balances

    Pricing

    Core plan costs $1 per user/month ($25 minimum)

    Free trial: 14-day

    Free plan: No

    capture leave absence tracker user interface

    Capture Leave is an absence tracker software that makes leave management a walk in the park. This cost-effective app makes it easy to stay on top of scheduled leave and vacations of employees. Capture Leave eliminates the pains of having to fill out paper forms and waiting for ages for requests to be approved. A comprehensive mobile solution that is easy to use for both employees and managers alike.

    Key Features

    Automated accrual calculator

    Absence management

    Document management system

    Reporting

    Pricing

    Capture Leave starts at $25 per month for up to 15 users.

    Free trial: 60-day

    Free plan: No

    leave board absence tracker user interface

    As the name suggests, Leave Board is a cloud-based dashboard that allows managers to easily track employee time-off, including vacations, and reducing absenteeism in the process. Users have instant access to a time-off allowance, a central team calendar, and a self-service portal. Even if businesses have multiple PTO policies, managers can still build custom time-off policies that automatically accrue. Employees can easily send all kinds of requests directly from the mobile app.

    Key Features

    Leave management

    Employee self-service

    Employee database

    HR reports

    Integration with Slack

    Pricing

    Pro plan costs $1.35 per user/month

    Free trial: 14-day

    Free plan: Yes

    zoho people absence tracker user interface

    With Zoho People, managers have an absence tracker that allows them to accept leave requests from employees in an instant. Immediate responses mean that absences are handled quicker, and teams can stay organized in the process. Managers can easily send notifications and documents to employees and HR managers also have the ability to fix availability issues in no time at all (as well as preventing them from happening, to begin with).

    Key Features

    Absence tracker

    Online timesheets

    Employee database

    HR workflows

    Generate reports

    Pricing

    Essential HR plan costs $1 per user/month

    Free trial: 30-day

    Free plan: Yes

    time off cloud absence tracker user interface

    Time Off Cloud is an absence tracker app that streamlines PTO requests and general management workflows for both employees and managers. This digital solution makes time off approval painless and provides easy-to-read calendars and user-friendly calculations and reporting. These features combined help eliminate paper-based methods and the need for tedious manual processes like spreadsheets. An ideal solution for HR managers, business owners, and general managers alike.

    Key Features

    Time off calendar

    Balances and reporting

    Accrual calculations

    Approval notifications

    PTO tracking

    Pricing

    Time Off Cloud starts at $21 per month

    Free trial: 14-day

    Free plan: Yes

    cezanne hr absence tracker user interface

    With Cezanne HR’s absence tracker solution, managers can handle absences and vacations with minimal effort. Sick leave, parental leave, and all other kinds of leaves are easy to manage, while seemingly difficult calculations are simplified. Managers can easily update their overtime rules and policies, as well as update employees’ entitlements based on their working hours. Employees can also easily request time off from the convenience of their mobile phones.

    Key Features

    Employee self-service

    Approval workflows

    Time off in lieu

    Reporting

    Overtime management

    Pricing

    Contact a Cezanne HR sales rep for a price quote.

    Free trial: Available with a price quote.

    Free plan: No

    Quick Comparison Table Of The Best Absence Tracker Apps Of 2022

    Summary

    Monthly Price

    Free Trial

    Free Plan

    Connecteam is an award-winning employee absence tracker that allows managers to easily manage all forms of absences, set correct break and overtime rules to comply with their specific location, facilitate smooth and accurate payroll and streamline all aspects of employee management.

    10 employees: $39

    20 employees: $39

    50 employees: $39

    14-day

    Start Trial

    Yes, for the first 50 users

    Mirro is a user-friendly absence tracker for managers to easily set their own rules for request approval. Vacations, doctor’s appointments and maternity are all taken care of.

    10 employees: $90

    20 employees: $180

    50 employees: $450

    14-day

    No

    Sage HR allows managers to quickly manage PTO and leave requests from their employees. Workers have a clear picture of their PTO/leave balance from the convenience of their mobile phone.

    10 employees: $55

    20 employees: $110

    50 employees: $275

    14-day

    No

    Vacation Tracker is a cost-effective absence tracker that is specifically built for PTO request and approval. Extremely easy to use and integrates with softwares such as Slack and Microsoft Teams.

    10 employees: $250

    20 employees: $500

    50 employees: $1250

    14-day

    No

    Capture Leave makes leave management easy and managers can effortlessly keep track of employees’ vacation. No more need for employees to fill out paper forms and wait ages for approval.

    10 employees: $25

    20 employees: $40

    50 employees: $55

    60-day

    No

    Leave Board allows managers to easily track all kinds of time-off, including vacations and absences. Employees can easily send requests directly from the mobile app.

    10 employees: $13.50

    20 employees: $27

    50 employees: $67.50

    14-day

    Yes

    With Zoho people, managers have an absence tracker that makes it easy to accept leave requests from employees in an instant. Absences are handled quicker thanks to immediate responses.

    10 employees: $10

    20 employees: $20

    50 employees: $50

    30-day

    Yes

    Time Off Cloud is an absence tracker app that streamlines PTO requests and general management workflows for both managers and employees alike.

    10 employees: $30

    20 employees: $40

    50 employees: $70

    14-day

    Yes

    Cezanne HR’s absence tracker capabilities mean that sick leave, parental leave and all other kinds of leave are easy to manage, while seemingly difficult calculations are simplified.

    Contact a Cezanne HR sales rep for a price quote.

    Available with a price quote.

    No

    Summary

    Connecteam is an award-winning employee absence tracker that allows managers to easily manage all forms of absences, set correct break and overtime rules to comply with their specific location, facilitate smooth and accurate payroll and streamline all aspects of employee management.

    Monthly Price

    10 employees: $39

    20 employees: $39

    50 employees: $39

    Free Trial

    14-day

    Start Trial

    Free Plan

    Yes, for the first 50 users

    Summary

    Mirro is a user-friendly absence tracker for managers to easily set their own rules for request approval. Vacations, doctor’s appointments and maternity are all taken care of.

    Monthly Price

    10 employees: $90

    20 employees: $180

    50 employees: $450

    Free Trial

    14-day

    Free Plan

    No

    Summary

    Sage HR allows managers to quickly manage PTO and leave requests from their employees. Workers have a clear picture of their PTO/leave balance from the convenience of their mobile phone.

    Monthly Price

    10 employees: $55

    20 employees: $110

    50 employees: $275

    Free Trial

    14-day

    Free Plan

    No

    Summary

    Vacation Tracker is a cost-effective absence tracker that is specifically built for PTO request and approval. Extremely easy to use and integrates with softwares such as Slack and Microsoft Teams.

    Monthly Price

    10 employees: $250

    20 employees: $500

    50 employees: $1250

    Free Trial

    14-day

    Free Plan

    No

    Summary

    Capture Leave makes leave management easy and managers can effortlessly keep track of employees’ vacation. No more need for employees to fill out paper forms and wait ages for approval.

    Monthly Price

    10 employees: $25

    20 employees: $40

    50 employees: $55

    Free Trial

    60-day

    Free Plan

    No

    Summary

    Leave Board allows managers to easily track all kinds of time-off, including vacations and absences. Employees can easily send requests directly from the mobile app.

    Monthly Price

    10 employees: $13.50

    20 employees: $27

    50 employees: $67.50

    Free Trial

    14-day

    Free Plan

    Yes

    Summary

    With Zoho people, managers have an absence tracker that makes it easy to accept leave requests from employees in an instant. Absences are handled quicker thanks to immediate responses.

    Monthly Price

    10 employees: $10

    20 employees: $20

    50 employees: $50

    Free Trial

    30-day

    Free Plan

    Yes

    Summary

    Time Off Cloud is an absence tracker app that streamlines PTO requests and general management workflows for both managers and employees alike.

    Monthly Price

    10 employees: $30

    20 employees: $40

    50 employees: $70

    Free Trial

    14-day

    Free Plan

    Yes

    Summary

    Cezanne HR’s absence tracker capabilities mean that sick leave, parental leave and all other kinds of leave are easy to manage, while seemingly difficult calculations are simplified.

    Monthly Price

    Contact a Cezanne HR sales rep for a price quote.

    Free Trial

    Available with a price quote.

    Free Plan

    No

    Frequently Asked Questions On Absence Tracker Apps

    What should you look for in absence tracker apps?

    Ultimately, absence trackers are specifically designed to streamline all varieties of employee leave. Here are some of the features that alleviate the pain of manually managing leave requests and tracking time off:

    • Leave accrual: A proper absence tracker will track accruals based on business policies/state and federal laws so that employees don’t have to.
    • Integration with payroll software: Employee leave generally has implications connected to payroll, so absence trackers often have integrations with popular payroll software like Quickbooks Online, Xero, and Gusto.
    • Employee self-service: Employees have easy access to a dashboard where they can submit time-off requests and access their absence-related information.
    • Integration with calendars: this means that everyone in the company can see exactly when specific managers/employees are taking time off.
    • Mobile access: Many providers supply apps that allow employees to request time off directly from their mobile phones.
    • Customizable approvals: Managers can customize the approval workflow to automate every step of the time-off decision process.

    Are there employee absence trackers that are free to download? 

    There are many absence tracker apps out there. As a matter of fact, this is a highly recommended way of testing the waters before you make a full commitment to a specific solution.

    We recommend considering the solutions mentioned above, especially the ones that include a strong free trial period with all of the relevant features. If they also offer a free plan beyond its trial, then even better.

    Connecteam offers a fully comprehensive version of its all-in-one software for a 14-day free trial, with everything you need to manage practically every aspect of your employees’ day-to-day – from time tracking and employee scheduling to employee communication and onboarding.

    In order to benefit from its absence tracking capabilities, such as adding custom absences and admin request approvals, you will need to upgrade to at least the platform’s Basic plan, which is $39 per month.

    The Bottom Line on the Best Absence Tracker Apps in 2022

    As you can see, keeping track of all of your employees’ absence requests while ensuring absence-related policies and rules are always maintained is a fine balancing act.

    Whether your employees need time off because they require sick leave, parental leave, or simply want a vacation, having software specifically designed to make absence tracking painless is a must.

    All of the solutions mentioned above have the features required to eliminate dated methods of absence tracking, making this notoriously tedious workflow a walk in the park. 

    We highly recommend trying out the free trials that these solutions offer. That way, you can get a better idea of which software is the best fit for your daily operations.

    All Of Your Absence Tracking Tools In One Place

    Easily accept leave requests, set break and overtime rules, and simplify absence tracking with Connecteam

    Learn More
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