We’ve reviewed the 11 best daily checklist apps of 2023 for managers that feel they’re juggling too many tasks at once every day.

Table of contents
  1. Our Top Picks
  2. What to Look For in a Daily Checklist App
  3. The 11 Best Daily Checklist Apps of 2023
  4. Compare the Best Daily Checklist Apps
  5. What is a daily checklist app?
  6. How do daily checklist apps work? 
  7. Benefits of Daily Checklist Apps?
  8. FAQs
  9. The Bottom Line On Daily Checklist Apps

Are you struggling to manage your team’s tasks from one day to the next? A daily checklist app might be the answer. It can help you keep track of every task your team is working on, with useful features like assigning and scheduling tasks, calendar integration, and location-based reminders. 

However, with so many options out there, choosing the best daily checklist app for your business can be quite the challenge. Luckily, we’ve done the hard work for you and picked the top 11 you can download today.

Whether you’re using daily checklist software for the first time or unhappy with the one you’ve got, there’s sure to be something here for you. Read on to find out which one it is!

Our Top Picks

  1. Connecteam – Best all-in-one daily checklist app
  2. ZenKit – Best for managing large teams
  3. Any.do – Best for mobile-only use

Keep your team on track with the best checklist app Try Connecteam today with a free 14-day trial, no credit card required

What to Look For in a Daily Checklist App

There is a handful of crucial factors to consider when choosing the best daily checklist app for your business. These include:

  • User-friendly interface: Checklist software should be easy to download and use. 
  • Cost: Compare pricing options carefully to ensure the app fits your budget. Many apps have multiple plans available with different features, and some even have free versions.
  • Functionality: Think about what you want your software to be able to do. Different apps will have different functions available, including time management, milestone updates, and location-based reminders. 
  • Cross-platform compatibility: Your daily checklist app should function well on the Web, Android, and iOS to work for both in-office and field employees. Some apps also have dedicated Windows or Mac apps available.
  • Customer support: Choose an app with a support team to answer your questions and assist with any software issues.

With these capabilities in mind, we have selected the ideal checklist solutions that tick these boxes to varying degrees.

The 11 Best Daily Checklist Apps of 2023

Best all-in-one daily checklist app

Platforms: Web, iOS, Android

The Connecteam checklist app on smartphone and tablet

With the widest range of features and functions for the best price, Connecteam’s all-in-one daily checklist app makes it easy for your team to see what tasks are assigned to them and mark them as complete. 

Have your team leaders digitally sign the checklist daily (or any time) to confirm everything is taken care of. Keep digital records of everything—perfect for industries where compliance is key. Here are some of the qualities that make Connecteam the best daily checklist app on the market:

  • Super easy to use: Connecteam has a simple, attractive user interface, making implementation smooth and quick.
  • 100% customizable: Adjust every detail and choose the types of input you’d like to receive from your employees, including open text, multiple selections, geolocation, images, signatures, etc. 
  • Automated reminders: Ensure employees have no excuse for not completing reports on time. Easily notify employees who didn’t submit entries before the due date.
  • Close the loop: Automatically circle back to each employee regarding entries. Fully customized status and note options keep everyone on the same page. Plus, employees can add pictures, videos, e-signatures, and more.
  • Packed with templates: Choose from various templates that any company will find beneficial, such as vacation request forms, expense reimbursement forms, personal information updates, incident reports, and more.
  • It isn’t one-sided: Engage with employees in any submission by adding comments, approving or rejecting checklists, etc.
  • Mobile-first: Get a live mobile preview of the checklist daily to ensure it fits your employees like a glove. 
  • Scalable: Create as many forms, checklists, and reports as you’d like in order to scale your business, serving as many departments as required.

On top of the checklist function, Connecteam also allows you to manage your team’s employee scheduling. Your employees can clock in and out on the app and even share their location. Plus, use the employee team chat function to communicate in real-time about specific tasks.

Key Features

  • Digital forms and checklists

  • Quick task management

  • GPS tracking for tasks and team members

  • Time and schedule management

  • Easy-to-use, drag-and-drop interface

  • Intuitive chat system for sharing updates and files

Pros & Cons

  • Free plan available

  • Live chat support

  • Works on all platforms

  • Additional features including chat and employee scheduling

  • Live support not available 24/7

Pricing

  • Starts at just $29/month for up to 30 users

  • Free 14-day trial

  • Unlimited free plan for up to 10 users

The #1 Daily Checklist App for Your Business

Close every work-based loop, maintain compliance and ensure every task is complete with Connecteam.

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Best for: Managing large teams

Platforms: Web, iOS, Android, Windows, Mac, Linux

Zenkit daily checklist app interface

ZenKit is a versatile project management app with an online calendar that integrates with Google Calendar. Supervisors can manage teams and projects using its communication, reminder, and tracking features. The app also offers cloud storage for your team to store shared files and media.

Like other daily checklist software, ZenKit has a chat function called ZenChat. It is unique in that the manager can create topic- and task-specific chats, allowing for large teams to stay focused. The app’s availability for mobile, web, and desktop users makes it accessible to all employees.

While the functionality is appealing to larger businesses, the mobile interface can be difficult to navigate, and the data storage limits are relatively low even for paid users. ZenKit users also can’t set recurring tasks or update milestones, a function available on other apps.

Key Features

  • Cloud storage

  • Google integration

  • Topic-specific chat

  • Mobile, web, and desktop availability

Pros & Cons

  • Available on all platforms

  • Integrates well with other apps

  • Difficult-to-use mobile interface

  • Low cloud storage limits

Pricing

  • Starts at $400/mo for 50 users

  • Free plan available

Best checklist app for: Mobile-only use

Platforms: Web, iOS, Android, Windows, Mac

The Any.do desktop checklist app

Not all checklist software solutions are full of bells and whistles. Any.do is designed specifically for task management, utilizing to-do lists with recurring tasks without many added features like chat and time clock functionality. 

It performs well for mobile and has a user-friendly interface, although the web and desktop apps are somewhat lacking. On desktop, for example, it is a bit more complicated to add tasks to your to-do list, and setting due dates for tasks involves extra steps.

It also has a free online checklist version, although it is quite restrictive, preventing users from syncing with any external apps or assigning more than one task at a time. And while the starting price of $2.99/month per user may be appealing to a small organization looking for a mobile daily checklist app, it can quickly add up for large businesses with many users.

Any.do works well with Google, but it doesn’t sync with other calendar apps like Microsoft Calendar.

Key Features

  • Syncs with Google Calendar

  • User-friendly mobile interface

  • Recurring tasks

  • Scheduling assistance

Pros & Cons

  • Sleek and simple mobile interface

  • Google Calendar sync available

  • Free plan is very restrictive

  • Doesn’t sync with all online calendars

Pricing

  • Starts at $149.50/mo for 50 users

  • Free plan available

Best checklist app for: Note syncing

Platforms: Web, iOS, Android

 A list of items on the Google Keep checklist app

Google Keep is a unique addition to this list, as it is primarily a note-taking app. However, it can convert notes into daily checklists and is suitable for teams looking for a free online checklist solution.

Because Keep is a Google product, it only syncs with other Google apps. However, it does have useful features like time and place-based reminders for tasks.

The biggest problem with using Google Keep for to-do lists is organizing. Since it is intended for note-taking, there is no way to sort your checklists daily into specific groups or put them in different orders. Users are also unable to assign tasks to specific users or track milestones.

Key Features

  • Time- and location-based reminders

  • Large amount of cloud storage

  • Collaboration tools

  • Syncs across devices with other Google apps

Pros & Cons

  • Simple interface

  • 15 GB free cloud storage

  • Limited functionality for daily checklists

  • No way to organize checklists

Price: 

  • Free online checklist with paid options for extra storage

Good checklist app for: Work organization

Platforms: Web, iOS, Android, Windows, Mac

The ToDoist app displayed on three smartphones

Todoist is popular with creative professionals who may want more detailed daily checklists and analytics. Available for web, desktop, and mobile, this app is also a good option for teams that have a mix of in-office, field, and/or remote workers.

Todoist offers a free plan, a premium plan at $3/month per user, and a business plan at $5/month per user. While the free online checklist plan is useful, it lacks many of the features that paid users enjoy, such as setting reminders and color-coding tasks. And at $150/month for 50 users, the paid plan can be costly even for small teams.

Key Features

  • Syncs with external apps

  • Prioritizing tasks

  • File sharing

  • Recurring tasks

Pros & Cons

  • Free plan available

  • Cross-platform functionality

  • Minimal features available for the free plan

  • User interface can be complicated

Price: 

  • Starts at $150/mo for 50 users

  • Free 30-day trial

  • Free online checklist plan available

TickTick

Good checklist app for: To-do lists

Platforms: Web, iOS, Android, Windows, Mac, Linux

Drawing of an organized desk with te TickTock logo on a smartphone

For teams that use a wide variety of devices, TickTick’s cross-platform compatibility will be a big plus. The app is available for web use, as a desktop app for Mac and PC, and on all mobile devices, including smartwatches. In addition to its to-do list function, the app features task timers to allow users to work on a task in set intervals.

Users may be troubled to find many of the added features on TickTick are unavailable on its highly restricted free plan. With a limit on subtasks and collaborators, any manager wanting a daily checklist app for their team will find the free version inadequate.

Key Features

  • Syncs between web, desktop, and mobile

  • Milestone updates on tasks

  • Subtasks under tasks

  • Communication and calendar integration

Pros & Cons

  • Easy to use on any platform

  • Many added features available

  • No free trial available

  • Very limited free plan

Price: 

  • Starts at $116.50/mo for 50 users

  • Free plan available

Good for: Building a company wiki

Platforms: Web, iOS, Android, Windows, Mac

A task list on the Evernote desktop app

Similar to Google Keep, Evernote Teams features a well-developed note-taking function. Its performance as a daily checklist app, however, is much more fleshed out than that of Google Keep. In addition to its note-taking and task management capabilities, the app allows users to share files and integrates with Google Calendar and Microsoft Teams.

The biggest drawback to Evernote is its cost of $14.99/month per user for the premium version. In order to fully sync multiple devices, each user needs a paid account. Users of the free plan can only sync two devices and are unable to assign tasks or update task progress.

Although Evernote Teams provides a user-friendly interface with templates and a powerful array of functions, its price may deter managers who have comparable options available for less.

Key Features

  • Note-taking

  • File sharing

  • Syncs with Google Calendar and Microsoft teams

  • Assigning and organizing tasks

Pros & Cons

  • User-friendly interface

  • Works on all devices

  • Priced higher than other checklist daily apps

  • Free plan ineffective for business use

Price: 

  • Starts at $749.50/mo for 50 users

  • Free 30-day trial

Good for: Goal-setting

Platforms: Web, iOS, Mac

The Today and Upcoming views of the Things desktop app

Things is an Apple-only task management software, offering key functions such as recurring tasks, calendar management, and desktop or mobile access. However, the app lacks GPS connectivity and to-do list sharing. There is also no free plan currently available, though paid plans are a one-time fee for each device.

The obvious issue with Things is not all of your employees necessarily use Apple products, and the app is unavailable for Android and PC. Should a manager use this daily checklist app, they’ll want to ensure all team members have an Apple device, which may require the company to issue phones to team members. This solution could, however, stop the app from being cost-effective.

Key Features

  • Recurring tasks

  • Detailed calendar management

  • Mobile and desktop functionality

  • Minimalist design

Pros & Cons

  • User-friendly interface

  • One-time purchase instead of subscription

  • Incompatible with Windows, Linux, and Android

  • No free plan

Price: 

  • Starts at $499.50 one time for 50 users

  • Free 15-day trial

Good for: Project management

Platforms: Web, iOS, Android, Windows, Mac, Linux

A multi-level to-do list on the Workflowy app

WorkFlowy allows users to create organized lists, and within these lists, offers some capability as a digital checklist. The interface behaves sort of like a document file, with the option to focus on one aspect of a list at a time or get a broad overview.

Where WorkFlowy doesn’t compare to competitors as a daily checklist app is in its lack of popular functions like recurring tasks, integration with other apps, and deadline management. While it’s possible to use the app for a digital checklist, users may find it difficult to keep up with tasks, since the app doesn’t intuitively remind users of specific tasks.

While WorkFlowy offers a free plan, it restricts users to a limited number of sharing options and bullet points. The paid plan is necessary for business use, but at $4.99/mo per user, it doesn’t compare with daily checklist apps that function better for a lower price.

Key Features

  • Web and mobile apps

  • Unique “document” style interface

  • List management

  • Note-taking

Pros & Cons

  • Accessible on mobile and desktop

  • Easy to edit and understand lists

  • No notifications or due dates

  • Free plan ineffective for business use

Price: 

  • Starts at $249.50/mo for 50 users

  • Free 7-day trial

  • Free plan available

OmniFocus

Good for: Progress tracking

Platforms: iOS, Mac

Omnufocus Logo (grey checkmark in a textured purple square)

OmniFocus is another Apple-only product that offers many functions businesses want in a daily checklist app. The app allows users to jot down ideas or tasks instantly and sort them into an organized checklist later.

Assuming your office and field workers all have Apple devices, OmniFocus may appeal to your needs. Though it offers a limited web app that can theoretically be accessed by a non-Apple device, the developers made this software specifically for Apple.

OmniFocus has no free plan and is priced higher than other apps at $9.99/mo. However, there is a one-time purchase option starting at $49.99 per device.

Key Features

  • Syncs with Evernote and iOS apps

  • Syncs across devices

  • Inbox function for adding notes quickly

  • Forecast tab to prioritize upcoming due dates

Pros & Cons

  • Useful for mobile and desktop

  • Easy to organize tasks and data

  • Not available for Windows or Android

  • No free plan available

Price: 

  • Starts at $999.50 for 50 users

  • Free 14-day trial

Habitica

Good for: Gamified work

Platforms: Web, iOS, Android

A kanban-style checklist on the Habitica web app

Habitica is an unconventional task management solution, treating real-world tasks as “missions” in an RPG-style video game interface. Users have a player avatar that loses health if you put things off and gains experience points when you get things done.

In addition to tasks, users can form “parties” that can find armor and acquire items by completing daily tasks (represented in the game as monsters). Habitica users can use the app to manage work tasks,  even for personal use. This method of gamifying tasks drives users to get their to-do lists finished on time.

Though Habitica is a fun and novel way of motivating a team to stay on task, it is probably suited more for personal use. Encouraging employees to update tasks using a video game-based interface may work for certain teams, but should be implemented with discretion.

Key Features

  • Gamifies daily tasks and productivity

  • Integrates with Google Chrome

  • Add daily activities and one-off tasks

  • Team up to form “parties” to work on tasks as a group

Pros & Cons

  • Makes completing tasks fun

  • Offers a free version

  • Doesn’t integrate with other apps like calendars or note-taking apps

  • No recurring tasks

Price: 

  • Starts at $159/mo for 50 users

  • Free plan available

Compare the Best Daily Checklist Apps

Rating

Price for 50 users

Free Trial?

Free Plan?

4.8/5

Starts at $39/mo for 50 users

14-day trial

Start Now

Yes, up to 10 users

4.6/5

Starts at $400/mo for 50 users

No

Yes, up to 3 users

4.4/5

Starts at $149.50/mo for 50 users

14-day trial

Yes, up to 5 users

4.8/5

Free with paid options for extra storage

No

Yes, unlimited users

4.6/5

Starts at $150/mo for 50 users

30-day trial

Yes, up to 2 users

4.8/5

Starts at &116.50/mo for 50 users

No

Yes, up to 29 users

4.4/5

Starts at $749.50/mo for 50 users

30-day trial

Yes, up to 2 users

4.9/5

Starts at $499.50 one time for 50 users

15-day trial

No

4.5/5

Starts at $249.50/mo for 50 users

7-day trial

Yes, up to 250 tasks/mo

4.7/5

Starts at $999.50 for 50 users

14-day trial

No

4.3/5

Starts at $159/mo for 50 users

No

Yes

Rating

4.8/5

Price for 50 users

Starts at $39/mo for 50 users

Free Trial?

14-day trial

Start Now

Free Plan?

Yes, up to 10 users

Rating

4.6/5

Price for 50 users

Starts at $400/mo for 50 users

Free Trial?

No

Free Plan?

Yes, up to 3 users

Rating

4.4/5

Price for 50 users

Starts at $149.50/mo for 50 users

Free Trial?

14-day trial

Free Plan?

Yes, up to 5 users

Rating

4.8/5

Price for 50 users

Free with paid options for extra storage

Free Trial?

No

Free Plan?

Yes, unlimited users

Rating

4.6/5

Price for 50 users

Starts at $150/mo for 50 users

Free Trial?

30-day trial

Free Plan?

Yes, up to 2 users

Rating

4.8/5

Price for 50 users

Starts at &116.50/mo for 50 users

Free Trial?

No

Free Plan?

Yes, up to 29 users

Rating

4.4/5

Price for 50 users

Starts at $749.50/mo for 50 users

Free Trial?

30-day trial

Free Plan?

Yes, up to 2 users

Rating

4.9/5

Price for 50 users

Starts at $499.50 one time for 50 users

Free Trial?

15-day trial

Free Plan?

No

Rating

4.5/5

Price for 50 users

Starts at $249.50/mo for 50 users

Free Trial?

7-day trial

Free Plan?

Yes, up to 250 tasks/mo

Rating

4.7/5

Price for 50 users

Starts at $999.50 for 50 users

Free Trial?

14-day trial

Free Plan?

No

Rating

4.3/5

Price for 50 users

Starts at $159/mo for 50 users

Free Trial?

No

Free Plan?

Yes

What is a daily checklist app?

A daily checklist app is a digital tool that helps managers streamline and automate operations, coordinate daily tasks, and run all day-to-day business operations. It’s a program that allows managers to edit a digital checklist and have a group of employees, students, or peers check off tasks as they are completed. Daily checklist apps often integrate with other apps to streamline the process of completing assigned tasks.

How do daily checklist apps work? 

Daily checklist apps use internet connections to sync tasks and subtasks as team members complete them. Their interface allows users to create and assign tasks with deadlines and reminders. Some employ a simple drag-and-drop interface, while others have more complex systems.

Daily checklist apps often feature location-based and deadline-oriented reminders to help team members prioritize specific tasks. Many also include the ability to integrate with calendar software or communicate with other users via a chat function.

Benefits of Daily Checklist Apps?

Daily checklist apps provide benefits from three perspectives – the manager, the employee, and overall business processes.

For Managers

  • Gain oversight: Know exactly where things stand regarding every aspect of business operations with real-time live tracking.
  • Never lose a thing: All the data is stored in the cloud with a single checklist online app, so it’s very organized and easy to export.
  • Standardize your business: All the information arrives straight to your desk in the same format you’re used to, so it’s easy to process.

For the Employee 

  • Remove the friction: No more pen and paper or lugging around binders filled with messy papers.
  • Quick and easy: Available at any time and from anywhere so it’s easy to fill a report or checklist while out in the field. 
  • All employee submissions are in one place: Always see the history of submissions you completed.

For Everyday Business Processes

  • Flexibility: Easily create, update or add and improve a checklist with pictures, video, e-signature, and a GPS stamp for more information. 
  • For improved information flow: With the click of a button, distribute what’s needed to the relevant parties, making the process seamless and efficient.
  • Continuity and action: Manage the status (approve or disapprove the checklist), add notes, and follow up on entries made by your employees.

FAQs

What is the best checklist app?

Connecteam is the best checklist app, and users will love how easy it is to use and the helpful features like schedule management, location tracking for tasks, and reminders.

How do I make a daily checklist?

  1. Write or type a list of the biggest tasks you need to do for the day.
  2. Break these big tasks down into steps. These steps are called subtasks.
  3. Add these items to your checklist.
  4. Check off tasks and subtasks as you complete them.

Where can I make a daily checklist?

While pen and paper or a word processor may be helpful for a personal checklist, you can also use online checklist apps like Connecteam to create helpful checklists daily that can be shared with others.

The Bottom Line On Daily Checklist Apps

When choosing an online checklist app, consider your team’s specific needs. Do you need a chat function? Schedule management? Milestone and progress updates?

For an all-in-one app to help you digitize your business, Connecteam is our favorite daily checklist software. Available in the office or the field via desktop and mobile, the app offers all the functions business owners want in a checklist online app without the price tag of comparable apps. Visit Connecteam for a free trial today!

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