Online checklist apps are a simple solution for you and your team to stay on top of your daily tasks and responsibilities. I’ve done extensive market research on the apps on the market today so you can choose the best option for your business.
Juggling and keeping track of your own tasks can be overwhelming enough; let alone if you’re responsible for ensuring your entire team gets theirs done as well. Especially if you’re using paper checklists or sticky notes, things all too often get overlooked, neglected, or simply forgotten.
Luckily, online checklist apps can help you navigate your way through everything that’s on your plate and effectively assign and stay on top of every task your team is working on.
To help you find the right fit for your business needs and budget, I’ve lined up the best daily checklist apps so you can find the right option for your business.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best all-in-one checklist app
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Best for managing large teams.
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Best for mobile-only use.
Why trust us?
Our team of unbiased software reviewers follows strict editorial guidelines, and our methodology is clear and open to everyone.
See our complete methodology
41
Tools considered
28
Tools reviewed
11
Best tools
chosen
How I Chose the Best Digital Checklists
With so many employee checklist apps on the market, it took some time to test out the top contenders. This is what I looked for to select my top picks on the market:
Important core features:
- Customization: The app should allow you to create customized checklists based on your specific needs. This might include different types of items, due dates, and priority levels.
- Forms with e-signature: Being able to create customizable forms with e-signature capabilities is especially useful for businesses with field workers.
- Integration: Digital checklists should integrate with other business tools you use, such as employee schedules, calendars, and task management software. Integration can streamline your workflow by connecting all your tools.
- Team communication tools: It’s important for employees and managers to stay in contact with in-app chat and real-time updates and announcements.
- Reminders and notifications: A good checklist app will send you and your team reminders and notifications for upcoming tasks or deadlines. This feature is essential for staying organized and on top of tasks and projects.
- Collaboration features: Your employees should be able to collaborate on checklists and tasks directly in the app.
- Security: I checked that the apps provide a secure environment for your data. Look for features like encryption and two-factor authentication to protect your checklists from unauthorized access.
I also looked for usability features, like:
- Offline access: Ensure the app allows you to access your checklists even when you are offline. This feature is handy when you don’t have an internet connection.
- Simple and easy user interface: The app should be easy to use and navigate. Look for a clean and intuitive interface that allows you to create, edit, and manage your checklists effortlessly.
- Cross-platform compatibility: Checklist apps for your team should be available on various platforms such as web, iOS, Android, and desktop operating systems. This ensures your entire team can access checklists from any device.
The 11 Best Online Checklist Apps of 2024
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Connecteam — Best all-in-one checklist app
Key Features
Customizable digital forms and checklists
Online team chat
Team document storage
Pros
Intuitive and easy to use
All-in-one solution
Great customer support
Budget-friendly
Cons
Needs internet or wifi access to work
Connecteam is my top pick of digital checklist apps for businesses. It’s incredibly customizable, easy to set up and use, and comes with all the tools you need to manage your business on the go.
Why I chose Connecteam: I really like that businesses can customize all of Connecteam’s features to suit their needs. The checklist feature is useful for teams of all sizes and managers can create as many checklists as they need to streamline workflows.
Let’s take a look at some of the specific features:
Create customizable checklists for your field workers
Using Connecteam’s digital forms and checklist app, you can ensure efficiency, quality, and compliance for all team tasks by automating tasks and projects.
Create customizable checklists for your workers know exactly what needs to be done while on the job. This can free up time for your employees and increase productivity across your entire team. All forms, checklists, and lists are available immediately on connected mobile devices and connected to a company knowledge base.
Create forms easily with attachments
With this team checklist app, you can create any type of form you need right in the app, which allows you to easily standardize procedures.
You can also make your own shareable documents and update them as needed, whenever you need. You can store this important information in Connecteam’s company knowledge base so the information is always accessible.
Attach PDFs, Excel spreadsheets, images, and other files to keep clear records and align teams.
Use tailor-made templates to create checklists with ease
Connecteam provides tailor-made templates for reports, checklists, and other forms. This allows you to digitize forms and checklists such as pre-inspection checklists, safety checklists, and inventory checklists without requiring much configuration beforehand.
However, you can also create your own customizable templates from scratch.
Create shift tasks and send automatic notifications
Connecteam is also a task management app that allows you and your team to create and assign tasks and projects. Employees have a clear understanding of their responsibilities during each job or shift because all tasks are available in one place.
You can also see who has received and read notifications, providing more oversight over employees’ workflows. This helps your entire business improve productivity.
Ensure compliance with industry regulations
With Connecteam’s checklist software, you can ensure compliance with all industry procedures and standards. Create task lists customized to your company’s health, safety, and labor regulations. You can even add e-signatures for compliance purposes.
The app ensures that no task falls through the cracks by assigning notifications and deadlines to tasks and projects. You also have a full record of all completed tasks, which you can use to demonstrate compliance during audits or health and safety inspections.
Improve team communication
Connecteam’s online team chat streamlines all of your business communication so you and your team can ask questions and collaboratively problem-solve issues. This also improves customer service and guest experiences by enabling staff to communicate with each other.
Additionally, you can share company updates, news, and announcements in just a few clicks on the company newsfeed.
And so much more…
Connecteam is a complete employee management app that allows you to manage your entire business from your phone. Managers can create schedules and training materials, upload and store documents, manage all HR operations, and even communicate with your team with in-app chat and a social media-style news feed.
The paid plan starts at just $29 per month for up to 30 users, and small businesses with fewer than 10 users can access the app completely free.
Employees spend less time wondering what they should do and where, and more time actually just doing it.
Connecteam also offers a free for life plan – Try Connecteam here!
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
Simplify and streamline your paperwork with Connecteams online checklist app
Try Connecteam here -
Zenkit — Good for managing large teams
Available on
- Web
- iOS
- Android
Key Features
- Cloud storage
- Google integration
- Topic-specific chat
- Mobile, web, and desktop availability
Pros
- Available on all platforms
- Integrates well with other apps
Cons
- Difficult-to-use mobile interface
- Low cloud storage limits
ZenKit is a versatile project management app with an online calendar that integrates with Google Calendar. Supervisors can manage teams and projects using its communication, reminder, and tracking features. The app also offers cloud storage for your team to store shared files and media.
Why I chose ZenKit: Like other checklist apps, ZenKit has a chat function called ZenChat. It is unique in that the manager can create topic- and task-specific chats, allowing for large teams to stay focused. The app’s availability for mobile, web, and desktop users makes it accessible to all employees.
While the functionality is appealing to larger businesses, the mobile interface can be difficult to navigate, and the data storage limits are relatively low even for paid users. ZenKit users also can’t set recurring tasks or update milestones, a function available on other apps.
Learn more about ZenkitPricing
Projects starts at $9/month Trial: No Free Plan: Yes — For a single user
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Any.do — Good for mobile-only use
Key Features
- Syncs with Google Calendar
- User-friendly mobile interface
- Recurring tasks
- Scheduling assistance
Pros
- Sleek and simple mobile interface
- Google Calendar sync available
Cons
- Free plan is very restrictive
- Doesn’t sync with all online calendars
Not all apps are full of bells and whistles. Any.do is designed specifically for task management, utilizing to-do lists with recurring tasks without many added features like chat and time clock functionality.
Why I chose Any.do: It performs well for mobile and has a user-friendly interface, although the web and desktop apps are somewhat lacking. On desktop, for example, it is a bit more complicated to add tasks to your to-do list, and setting due dates for tasks involves extra steps.
It also has a free version, although it is quite restrictive, preventing users from syncing with any external apps or assigning more than one task at a time. And while the starting price of $2.99/month per user may be appealing to a small organization looking for a mobile checklist app, it can quickly add up for large businesses with many users.
Any.do works well with Google, but it doesn’t sync with other calendar apps like Microsoft Calendar.
Learn more about Any.doPricing
Starts at $3/month, without Collaborative Workspace Trial: Yes — For the Teams plan Free Plan: Yes — For personal use only
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GoogleKeep — Good for syncing with other Google platforms
Available on
- Web
- iOS
Key Features
- Time- and location-based reminders
- Large amount of cloud storage
- Collaboration tools
- Syncs across devices with other Google apps
Pros
- Simple interface
- 15 GB free cloud storage
Cons
- Limited functionality for checklists
- No way to organize checklists
Google Keep is a unique addition to this list, as it is primarily a note-taking app. However, it can convert notes into online checklists, and is suitable for teams looking for a free, bare-bones solution.
Why I chose Google Keep: Because Keep is a Google product, it only syncs with other Google apps. However, it does have useful features like time and place-based reminders for tasks.
The biggest problem with using Google Keep for to-do lists is organizing. Since it is intended for note-taking, there is no way to sort your checklists into specific groups or put them in different orders. Users are also unable to assign tasks to specific users or track milestones.
Learn more about GoogleKeepPricing
Contact vendor for price Trial: No Free Plan: No
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Todoist — Good for task prioritization
Key Features
- Syncs with external apps
- Prioritizing tasks
- File sharing
- Recurring tasks
Pros
- Free plan available
- Cross-platform functionality
Cons
- Minimal features available for the free plan
- User interface can be complicated
Todoist is popular with creative professionals who may want more detailed checklists and analytics.
Why I chose Todoist: Available for web, desktop, and mobile, this app is also a good option for teams that have a mix of in-office, field, and/or remote workers.
Todoist offers a free plan, a premium plan at $3/month per user, and a business plan at $5/month per user. While the free plan is useful, it lacks many of the features that paid users enjoy, such as setting reminders and color-coding tasks. And at $150/month for 50 users, the paid plan can be costly even for small teams.
Learn more about TodoistPricing
Starts at $150/month, for 50 users Trial: Yes Free Plan: Yes
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TickTick — Good for use across multiple devices
Available on
- Web
- iOS
- Android
- Windows
- Mac
Key Features
- Syncs between web, desktop, and mobile
- Milestone updates on tasks
- Subtasks under tasks
- Communication and calendar integration
Pros
- Easy to use on any platform
- Many added features available
Cons
- No free trial available
- Very limited free plan
For teams that use a wide variety of devices, TickTick’s cross-platform compatibility will be a big plus.
Why I chose TickTick: The app is available for web use, as a desktop app for Mac and PC, and on all mobile devices, including smartwatches. In addition to its to-do list function, the app features task timers to allow users to work on a task in set intervals.
Users may be troubled to find many of the added features on TickTick are unavailable on its highly restricted free plan. With a limit on subtasks and collaborators, any manager wanting a checklist app for their team will find the free version inadequate.
Learn more about TickTickPricing
Starts at $116.50/month Trial: Yes Free Plan: No
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Evernote Teams — Good for note-taking
Key Features
- Note-taking
- File sharing
- Syncs with Google Calendar and Microsoft teams
- Assigning and organizing tasks
Pros
- User-friendly interface
- Works on all devices
Cons
- Priced higher than other checklist apps
- Free plan ineffective for business use
Similar to Google Keep, Evernote Teams features a well-developed note-taking function.
Why I chose Evernote Teams: Its performance as a checklist app, however, is much more fleshed out than that of Google Keep. In addition to its note-taking and task management capabilities, the app allows users to share files and integrates with Google Calendar and Microsoft Teams.
The biggest drawback to Evernote is its cost of $14.99/month per user for the premium version. In order to fully sync multiple devices, each user needs a paid account. Users of the free plan can only sync two devices, and are unable to assign tasks or update task progress.
Although Evernote Teams provides a user-friendly interface with templates and a powerful array of functions, its price may deter managers who have comparable options available for less.
Learn more about Evernote TeamsPricing
Starts at ~$10.84/user/month, for Teams Trial: Yes — For Teams Free Plan: No
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Things — Good for recurring task capability
Available on
- Web
- iOS
- Android
- Mac
Key Features
- Recurring tasks
- Detailed calendar management
- Mobile and desktop functionality
- Minimalist design
Pros
- User-friendly interface
- One-time purchase instead of subscription
Cons
- Incompatible with Windows, Linux, and Android
- No free plan
Things is Apple-only task management software.
Why I chose Things: This digital checklist app offers key functions such as recurring tasks, calendar management, and desktop or mobile access. However, the app lacks GPS connectivity and to-do list sharing. There is also no free plan currently available, though paid plans are a one-time fee for each device.
The obvious issue with Things is not all of your employees necessarily use Apple products, and the app is unavailable for Android and PC. Should a manager use this checklist app, they’ll want to ensure all team members have an Apple device, which may require the company to issue phones to team members. This solution could, however, stop the app from being cost effective.
Learn more about ThingsPricing
Starts at $49.99 Trial: Yes Free Plan: No
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Workflowy — Good for list organization
Available on
- Web
- iOS
- Android
Key Features
- Web and mobile apps
- Unique “document” style interface
- List management
- Note-taking
Pros
- Accessible on mobile and desktop
- Easy to edit and understand lists
Cons
- No notifications or due dates
- Free plan ineffective for business use
WorkFlowy allows users to create organized lists, and within these lists, offers some capability as a digital checklist.
Why I chose WorkFlowy: The interface behaves sort of like a document file, with the option to focus on one aspect of a list at a time or get a broad overview.
Where WorkFlowy doesn’t compare to competitors as a checklist app is in its lack of popular functions like recurring tasks, integration with other apps, and deadline management. While it’s possible to use the app for a digital checklist, users may find it difficult to keep up with tasks, since the app doesn’t intuitively remind users of specific tasks.
While WorkFlowy offers a free plan, it restricts users to a limited number of sharing options and bullet points. The paid plan is necessary for business use, but at $4.99/mo per user, it doesn’t compare with checklist apps that function better for a lower price.
Learn more about WorkflowyPricing
Starts at $8/teammate/month Trial: No Free Plan: No
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OmniFocus — Good for tasks, notes, and checklists
Available on
- Web
- iOS
- Android
- Windows
- Mac
Key Features
- Syncs with Evernote and iOS apps
- Syncs across devices
- Inbox function for adding notes quickly
- Forecast tab to prioritize upcoming due dates
Pros
- Useful for mobile and desktop
- Easy to organize tasks and data
Cons
- Not available for Windows or Android
- No free plan available
OmniFocus is another Apple-only product that offers many functions businesses want in a checklist app.
Why I chose OmniFocus: The app allows users to jot down ideas or tasks instantly and sort them into an organized checklist later.
Assuming your office and field workers all have Apple devices, OmniFocus may appeal to your needs. Though it offers a limited web app that can theoretically be accessed by a non-Apple device, the developers made this software specifically for Apple.
OmniFocus has no free plan and is priced higher than other apps at $9.99/mo. However, there is a one-time purchase option starting at $49.99 per device.
Learn more about OmniFocusPricing
Starts at $9.99/month Trial: Yes Free Plan: No
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Habitica — Good for fun and interactive task management
Key Features
- Gamifies daily tasks and productivity
- Integrates with Google Chrome
- Add daily activities and one-off tasks
- Team up to form “parties” to work on tasks as a group
Pros
- Makes completing tasks fun
- Offers a free version
Cons
- Doesn’t integrate with other apps like calendars or note-taking apps
- No recurring tasks
Habitica is an unconventional task management solution, treating real-world tasks as “missions” in an RPG-style video game interface.
Why I chose Habitica: I like Habitica’s use of gamification and interaction for completing tasks. It’s fun, different, and effetive.
Users can form “parties” that can find armor and acquire items by completing daily tasks (represented in the game as monsters). Habitica users can use the app to manage work tasks, even for personal use. This method of gamifying tasks drives users to get their to-do lists finished on time.
Though Habitica is a fun and novel way of motivating a team to stay on task, it is probably suited more for personal use. Encouraging employees to update tasks using a video game-based interface may work for certain teams, but should be implemented with discretion.
Learn more about HabiticaPricing
Starts at $159/month, for 50 users Trial: Yes Free Plan: No
Compare the Best Online Checklist Apps
| Topic |
Start for free
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| Reviews |
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| Pricing |
Starts at just $29/month for the first 30 users
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Projects starts at $9/month
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Starts at $3/month, without Collaborative Workspace
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Contact vendor for price
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Starts at $150/month, for 50 users
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Starts at $116.50/month
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Starts at ~$10.84/user/month, for Teams
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Starts at $49.99
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Starts at $8/teammate/month
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Starts at $9.99/month
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Starts at $159/month, for 50 users
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| Free Trial |
yes
14-day
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no
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yes
For the Teams plan
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no
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yes
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yes
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yes
For Teams
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yes
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no
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yes
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yes
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| Free Plan |
yes
Free Up to 10 users
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yes
For a single user
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yes
For personal use only
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no
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yes
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no
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no
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no
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no
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no
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no
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| Use cases |
Best all-in-one checklist app
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Good for managing large teams
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Good for mobile-only use
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Good for syncing with other Google platforms
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Good for task prioritization
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Good for use across multiple devices
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Good for note-taking
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Good for recurring task capability
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Good for list organization
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Good for tasks, notes, and checklists
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Good for fun and interactive task management
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| Available on |
Web, iOS, Android
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Web, iOS
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Web, iOS, Android, Windows, Mac
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Web, iOS, Android, Mac
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Web, iOS, Android
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Web, iOS, Android, Windows, Mac
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What is a checklist app?
A checklist app is a program that allows you to edit a digital checklist and have a group of employees, students, or peers check off tasks as they are completed. Checklist apps often integrate with other apps to streamline the process of completing assigned tasks.
How do checklist apps work?
Checklist apps use internet connections to sync tasks and subtasks as team members complete them. Their interface allows users to create and assign tasks with deadlines and reminders. Some employ a simple drag-and-drop interface, while others have more complex systems.
Checklist apps often feature location-based and deadline-oriented reminders to help team members prioritize specific tasks. Many also include the ability to integrate with calendar software or communicate with other users via a chat function.
Benefits of Online Checklist Apps
There are lots of benefits to using checklist apps, including:
Accessibility from anywhere
Employee checklist apps can be accessed from anywhere with an internet connection, allowing users to view, edit, and update their lists from various devices such as smartphones, tablets, and computers.
Motivation and accountability
Checking off completed tasks in an online checklist provides a sense of accomplishment and motivation. It also creates a visual record of progress, fostering accountability and encouraging users to stay focused on their goals.
Real-time collaboration
Many online checklist apps enable real-time collaboration, allowing multiple users to work on the same checklist simultaneously. This is particularly useful for team projects and shared tasks.
Task organization
Checklist software often comes with features like categorization, prioritization, and due dates, helping users organize tasks effectively. Some apps also offer tags and labels for further customization.
Automatic notifications and reminders
Team members can set up notifications and reminders for tasks, ensuring that important deadlines are not missed. These reminders can be sent via email, push notifications, or SMS.
Easy updates and edits
Online checklists can be easily updated or modified. Tasks can be added, edited, or deleted without the need for erasing or rewriting, promoting flexibility and adaptability.
Integration with other work software
Many online checklist apps integrate with other productivity tools and software, allowing seamless transfer of data and tasks. Integration with schedules, email, and project management tools enhances productivity.
Data Analysis and reporting
The best checklist apps provide analytics and insights based on employee activity. This data can be valuable for productivity tracking or for businesses to optimize their workflows.
Customization
Managers can often customize the appearance and functionality of the app to suit their preferences. This flexibility ensures that the app aligns with the user’s specific needs and workflow.
How Much Do Checklist Apps Cost?
The cost of checklist apps varies depending on the features and plans offered by different providers. For instance, Todoist, a popular checklist app, offers a free basic version with limited features. Their premium plan, which includes advanced features such as task reminders and productivity reports, costs around $3 per month when billed annually.
Zenkit, another well-known checklist app, provides a free plan with basic functionalities suitable for personal use. Their paid plans, which offer collaboration features and additional customization options, start at $9 per user per month when billed annually.
In comparison, Connecteam, a comprehensive checklist app tailored for businesses, offers a flexible pricing structure based on the number of users.
Small businesses with up to 10 users get access to the free online checklist feature, and can use all features at no cost. Pricing starts at $29 per month for up to 30 users, providing advanced features like task automation, offline mode, and employee scheduling, making it a suitable choice for teams or businesses of all sizes with specific organizational needs.
>>Get started with Connecteam for free today!<<
FAQs
What is the best app to make a checklist?
Connecteam is the best app for making checklists. Users will love how easy it is to use as well as the helpful features like schedule management, location tracking for tasks, and reminders.
How do I make a checklist?
- Write or type a list of the biggest tasks you need done for the day.
- Break these big tasks down into steps. These steps are called subtasks.
- Add these items to your checklist.
- Check off tasks and subtasks as you complete them.
Where can I make a checklist?
While pen and paper or a word processor may be helpful for a personal checklist, you can also use checklist apps like Connecteam to create helpful online checklists that can be shared with others.
The Bottom Line On Online Checklist App
When choosing a checklist app, consider your team’s specific needs. Do you need a chat function? Schedule management? Milestone and progress updates?
For an all-in-one app to help you digitize your business, Connecteam is our favorite checklist app. Available in the office or the field via desktop and mobile, the app offers all the functions business owners want in a checklist app without the price tag of comparable apps.