Are you struggling to manage your team’s tasks from one day to the next? An online checklist app might be the answer. It can help you keep track of every task your team is working on, with useful features like assigning and scheduling tasks, calendar integration, and location-based reminders.

However, with so many options out there, choosing the best online checklist app for your business can be quite the challenge. Luckily, we’ve done the hard work for you and picked the top 11 you can download today.

Whether you’re using a checklist app for the first time or unhappy with the one you’ve got, there’s sure to be something here for you. Read on to find out which one it is!

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one online checklist app

    Learn more
  2. Best for managing large teams.

  3. Best for mobile-only use.

What to Look For in a Online Checklist App

  • User-friendly interface: The app should be easy to download and use.
  • Cost: Compare pricing options carefully to ensure the app fits your budget. Many apps have multiple plans available with different features, and some even have free versions.
  • Functionality: Think about what you want your software to be able to do. Different apps will have different functions available, including time management, milestone updates, and location-based reminders.
  • Cross-platform compatibility: Your checklist app should function well on the Web, Android, and iOS to work for both in-office and field employees. Some apps also have dedicated Windows or Mac apps available.
  • Customer support: Choose an online checklist app with a support team to answer your questions and assist with any software issues.

The 11 Best Online Checklist Apps of 2022

  1. Best all-in-one online checklist app

    • web
    • ios
    • android
    The Connecteam checklist app on smartphone and tablet

    It should come as no surprise: we strongly believe the Connecteam checklist app is the best on the market. We’ve worked hard to offer the widest range of features and functions for the best price. Connecteam works seamlessly across the web, iOS, and Android—and you don’t need to be a tech wizard to use it.

    Our checklist app makes it easy for your team to see what tasks are assigned to them and mark them as complete. Have your team leaders digitally sign the checklist to confirm everything was taken care of. Keep digital records of everything—perfect for industries where compliance is a key consideration.

    On top of the checklist function, Connecteam can also help you manage your team’s schedule. Your employees can clock in and out on the app and even share their location. Plus, they can use the chat function to communicate in real-time about specific tasks.

    Best of all, there’s space for up to 10 users on the free plan, while paid plans start at just $29.

    Key Features

    • GPS tracking for tasks and team members
    • Time and schedule management
    • Easy-to-use, drag-and-drop interface
    • Intuitive chat system for sharing updates and files
    • Cloud-based software that is securely stored
    • Live chat support for any software issues

    Pros

    • Free plan: For up to 10 users, without limitations
    • Live chat support
    • Works on all platforms
    • Additional features including chat and employee scheduling

    Cons

    • Live support not available 24/7

    Pricing

    Starts at just $29/month for up to 30 users Free 14-day trial Free plan available

    14-day free trial, no credit card required

    Start your free trial
  2. Best for: Managing large teams

    • web
    • ios
    • windows
    • mac
    • android
    The ZenKit checklist dashboard

    ZenKit is a versatile project management app with an online calendar that integrates with Google Calendar. Supervisors can manage teams and projects using its communication, reminder, and tracking features. The app also offers cloud storage for your team to store shared files and media.

    Like other checklist apps, ZenKit has a chat function called ZenChat. It is unique in that the manager can create topic- and task-specific chats, allowing for large teams to stay focused. The app’s availability for mobile, web, and desktop users makes it accessible to all employees.

    While the functionality is appealing to larger businesses, the mobile interface can be difficult to navigate, and the data storage limits are relatively low even for paid users. ZenKit users also can’t set recurring tasks or update milestones, a function available on other apps.

    Learn more about Zenkit

    Key Features

    • Cloud storage
    • Google integration
    • Topic-specific chat
    • Mobile, web, and desktop availability

    Pros

    • Available on all platforms
    • Integrates well with other apps

    Cons

    • Difficult-to-use mobile interface
    • Low cloud storage limits

    Pricing

    Starts at $400/mo for 50 users No Free Trial Free plan available

  3. Best for: Mobile-only use

    • ios
    • windows
    • android
    • web
    • mac
    The Any.do desktop checklist app

    Not all apps are full of bells and whistles. Any.do is designed specifically for task management, utilizing to-do lists with recurring tasks without many added features like chat and time clock functionality.

    It performs well for mobile and has a user-friendly interface, although the web and desktop apps are somewhat lacking. On desktop, for example, it is a bit more complicated to add tasks to your to-do list, and setting due dates for tasks involves extra steps.

    It also has a free version, although it is quite restrictive, preventing users from syncing with any external apps or assigning more than one task at a time. And while the starting price of $2.99/month per user may be appealing to a small organization looking for a mobile checklist app, it can quickly add up for large businesses with many users.

    Any.do works well with Google, but it doesn’t sync with other calendar apps like Microsoft Calendar.

    Learn more about Any.do

    Key Features

    • Syncs with Google Calendar
    • User-friendly mobile interface
    • Recurring tasks
    • Scheduling assistance

    Pros

    • Sleek and simple mobile interface
    • Google Calendar sync available

    Cons

    • Free plan is very restrictive
    • Doesn’t sync with all online calendars

    Pricing

    Starts at $149.50/mo for 50 users No Free Trial Free plan available

  4. Best for: syncing with other Google platforms

    • web
    • ios
    • android
    A list of items on the Google Keep checklist app

    Google Keep is a unique addition to this list, as it is primarily a note-taking app. However, it can convert notes into online checklists, and is suitable for teams looking for a free, bare-bones solution.

    Because Keep is a Google product, it only syncs with other Google apps. However, it does have useful features like time and place-based reminders for tasks.

    The biggest problem with using Google Keep for to-do lists is organizing. Since it is intended for note-taking, there is no way to sort your checklists into specific groups or put them in different orders. Users are also unable to assign tasks to specific users or track milestones.

    Learn more about Google Keep

    Key Features

    • Time- and location-based reminders
    • Large amount of cloud storage
    • Collaboration tools
    • Syncs across devices with other Google apps

    Pros

    • Simple interface
    • 15 GB free cloud storage

    Cons

    • Limited functionality for checklists
    • No way to organize checklists

    Pricing

    Free with paid options for extra storage

  5. Best for: task prioritization

    • web
    • ios
    • android
    • windows
    • mac
    The ToDoist app displayed on three smartphones

    Todoist is popular with creative professionals who may want more detailed checklists and analytics. Available for web, desktop, and mobile, this app is also a good option for teams that have a mix of in-office, field, and/or remote workers.

    Todoist offers a free plan, a premium plan at $3/month per user, and a business plan at $5/month per user. While the free plan is useful, it lacks many of the features that paid users enjoy, such as setting reminders and color-coding tasks. And at $150/month for 50 users, the paid plan can be costly even for small teams.

    Learn more about Todoist

    Key Features

    • Syncs with external apps
    • Prioritizing tasks
    • File sharing
    • Recurring tasks

    Pros

    • Free plan available
    • Cross-platform functionality

    Cons

    • Minimal features available for the free plan
    • User interface can be complicated

    Pricing

    Starts at $150/mo for 50 users Free 30-day trial Free plan available

  6. Best for: can be used across multiple devices

    • web
    • android
    • ios
    • windows
    • mac
    Drawing of an organized desk with te TickTock logo on a smartphone

    For teams that use a wide variety of devices, TickTick’s cross-platform compatibility will be a big plus. The app is available for web use, as a desktop app for Mac and PC, and on all mobile devices, including smartwatches. In addition to its to-do list function, the app features task timers to allow users to work on a task in set intervals.

    Users may be troubled to find many of the added features on TickTick are unavailable on its highly restricted free plan. With a limit on subtasks and collaborators, any manager wanting a checklist app for their team will find the free version inadequate.

    Learn more about TickTick

    Key Features

    • Syncs between web, desktop, and mobile
    • Milestone updates on tasks
    • Subtasks under tasks
    • Communication and calendar integration

    Pros

    • Easy to use on any platform
    • Many added features available

    Cons

    • No free trial available
    • Very limited free plan

    Pricing

    Starts at $116.50/mo for 50 users No free trial Free plan available

  7. Best for: note-taking capabilities within the task feature

    • web
    • android
    • windows
    • ios
    • mac
    A task list on the Evernote desktop app

    Similar to Google Keep, Evernote Teams features a well-developed note-taking function. Its performance as a checklist app, however, is much more fleshed out than that of Google Keep. In addition to its note-taking and task management capabilities, the app allows users to share files and integrates with Google Calendar and Microsoft Teams.

    The biggest drawback to Evernote is its cost of $14.99/month per user for the premium version. In order to fully sync multiple devices, each user needs a paid account. Users of the free plan can only sync two devices, and are unable to assign tasks or update task progress.

    Although Evernote Teams provides a user-friendly interface with templates and a powerful array of functions, its price may deter managers who have comparable options available for less.

    Learn more about Evernote Teams

    Key Features

    • Note-taking
    • File sharing
    • Syncs with Google Calendar and Microsoft teams
    • Assigning and organizing tasks

    Pros

    • User-friendly interface
    • Works on all devices

    Cons

    • Priced higher than other checklist apps
    • Free plan ineffective for business use

    Pricing

    Starts at $749.50/mo for 50 users Free 14-day trial Free plan available

  8. Best for: recurring task capability

    • web
    • ios
    • mac
    The Today and Upcoming views of the Things desktop app

    Things is Apple-only task management software, offering key functions such as recurring tasks, calendar management, and desktop or mobile access. However, the app lacks GPS connectivity and to-do list sharing. There is also no free plan currently available, though paid plans are a one-time fee for each device.

    The obvious issue with Things is not all of your employees necessarily use Apple products, and the app is unavailable for Android and PC. Should a manager use this checklist app, they’ll want to ensure all team members have an Apple device, which may require the company to issue phones to team members. This solution could, however, stop the app from being cost effective.

    Learn more about Things

    Key Features

    • Recurring tasks
    • Detailed calendar management
    • Mobile and desktop functionality
    • Minimalist design

    Pros

    • User-friendly interface
    • One-time purchase instead of subscription

    Cons

    • Incompatible with Windows, Linux, and Android
    • No free plan

    Pricing

    Starts at $499.50 one time for 50 users Free 15-day trial No free plan available

  9. Best for: list organization

    • web
    • ios
    • android
    • windows
    • mac
    A multi-level to-do list on the Workflowy app

    WorkFlowy allows users to create organized lists, and within these lists, offers some capability as a digital checklist. The interface behaves sort of like a document file, with the option to focus on one aspect of a list at a time or get a broad overview.

    Where WorkFlowy doesn’t compare to competitors as a checklist app is in its lack of popular functions like recurring tasks, integration with other apps, and deadline management. While it’s possible to use the app for a digital checklist, users may find it difficult to keep up with tasks, since the app doesn’t intuitively remind users of specific tasks.

    While WorkFlowy offers a free plan, it restricts users to a limited number of sharing options and bullet points. The paid plan is necessary for business use, but at $4.99/mo per user, it doesn’t compare with checklist apps that function better for a lower price.

    Learn more about WorkFlowy

    Key Features

    • Web and mobile apps
    • Unique “document” style interface
    • List management
    • Note-taking

    Pros

    • Accessible on mobile and desktop
    • Easy to edit and understand lists

    Cons

    • No notifications or due dates
    • Free plan ineffective for business use

    Pricing

    Starts at $249.50/mo for 50 users Free 7-day trial Free plan available

  10. Best for: tasks, notes, and checklists intertwine for a seamless workflow

    • ios
    • mac
    Omnufocus Logo (grey checkmark in a textured purple square)

    OmniFocus is another Apple-only product that offers many functions businesses want in a checklist app. The app allows users to jot down ideas or tasks instantly and sort them into an organized checklist later.

    Assuming your office and field workers all have Apple devices, OmniFocus may appeal to your needs. Though it offers a limited web app that can theoretically be accessed by a non-Apple device, the developers made this software specifically for Apple.

    OmniFocus has no free plan and is priced higher than other apps at $9.99/mo. However, there is a one-time purchase option starting at $49.99 per device.

    Learn more about OmniFocus

    Key Features

    • Syncs with Evernote and iOS apps
    • Syncs across devices
    • Inbox function for adding notes quickly
    • Forecast tab to prioritize upcoming due dates

    Pros

    • Useful for mobile and desktop
    • Easy to organize tasks and data

    Cons

    • Not available for Windows or Android
    • No free plan available

    Pricing

    Starts at $999.50 for 50 users Free 14-day trial No free plan available

  11. Best for: task management that is fun and interactive

    • web
    • ios
    • android
    A kanban-style checklist on the Habitica web app

    Habitica is an unconventional task management solution, treating real-world tasks as “missions” in an RPG-style video game interface. Users have a player avatar that loses health if you put things off and gains experience points when you get things done.

    In addition to tasks, users can form “parties” that can find armor and acquire items by completing daily tasks (represented in the game as monsters). Habitica users can use the app to manage work tasks,  even for personal use. This method of gamifying tasks drives users to get their to-do lists finished on time.

    Though Habitica is a fun and novel way of motivating a team to stay on task, it is probably suited more for personal use. Encouraging employees to update tasks using a video game-based interface may work for certain teams, but should be implemented with discretion.

    Learn more about Habitica

    Key Features

    • Gamifies daily tasks and productivity
    • Integrates with Google Chrome
    • Add daily activities and one-off tasks
    • Team up to form “parties” to work on tasks as a group

    Pros

    • Makes completing tasks fun
    • Offers a free version

    Cons

    • Doesn’t integrate with other apps like calendars or note-taking apps
    • No recurring tasks

    Pricing

    Starts at $159/mo for 50 users No free trial Free plan available

Compare the Best Online Checklist Apps

Topic
Reviews
4.8
4.6
4.4
4.8
4.6
4.8
4.4
4.9
4.5
4.7
4.3
Pricing
Starts at just $29/month for up to 30 users
Starts at $400/mo for 50 users
Starts at $149.50/mo for 50 users
Free with paid options for extra storage
Starts at $150/mo for 50 users
Starts at $116.50/mo for 50 users
Starts at $749.50/mo for 50 users
Starts at $499.50 one time for 50 users
Starts at $249.50/mo for 50 users
Starts at $999.50 for 50 users
Starts at $159/mo for 50 users
Free Trial
yes
14 days
no
no
no
yes
30 days
no
yes
14 days
yes
15 days
yes
7 days
yes
14 days
no
Free Plan
yes
Yes, up to 30 users
yes
yes
yes
yes
yes
yes
no
yes
no
yes

What is a checklist app?

A checklist app is a program that allows you to edit a digital checklist and have a group of employees, students, or peers check off tasks as they are completed. Checklist apps often integrate with other apps to streamline the process of completing assigned tasks.

How do checklist apps work? 

Checklist apps use internet connections to sync tasks and subtasks as team members complete them. Their interface allows users to create and assign tasks with deadlines and reminders. Some employ a simple drag-and-drop interface, while others have more complex systems.

Checklist apps often feature location-based and deadline-oriented reminders to help team members prioritize specific tasks. Many also include the ability to integrate with calendar software or communicate with other users via a chat function.

Benefits of Checklist Apps?

Anyone who manages a team of employees knows that keeping track of everything that needs to be done can be difficult. That difficulty is compounded when multiple teams are involved. A checklist app allows you to keep all of a team’s tasks in one place and see the progress on each task.

Checklist apps are especially helpful for processes that involve multiple locations, as team members can access the checklist remotely or in the field using a mobile device. Instead of juggling calls, texts, and emails, managers can see the progress of each task for the day by pulling up the task on their phone or computer.

FAQs

What is the best app to make a checklist?

Connecteam is the best app for making checklists. Users will love how easy it is to use as well as the helpful features like schedule management, location tracking for tasks, and reminders.

How do I make a checklist?

  1. Write or type a list of the biggest tasks you need done for the day.
  2. Break these big tasks down into steps. These steps are called subtasks.
  3. Add these items to your checklist.
  4. Check off tasks and subtasks as you complete them.

Where can I make a checklist?

While pen and paper or a word processor may be helpful for a personal checklist, you can also use checklist apps like Connecteam to create helpful online checklists that can be shared with others.

The Bottom Line On Online Checklist App

When choosing a checklist app, consider your team’s specific needs. Do you need a chat function? Schedule management? Milestone and progress updates?

For an all-in-one app to help you digitize your business, Connecteam is our favorite checklist app. Available in the office or the field via desktop and mobile, the app offers all the functions business owners want in a checklist app without the price tag of comparable apps. Visit Connecteam for a free trial today!