Online checklist apps are a simple solution for you and your teams to stay on top of your daily tasks and responsibilities and ensure you get the job done. Check out the best ones out there right here!
Juggling and keeping track of your own tasks can be overwhelming enough; let alone if you’re responsible for ensuring your entire team gets theirs done as well. Especially if you’re using paper checklists or sticky notes, things all too often get overlooked, neglected, or simply forgotten.
Luckily, online checklist apps can help you navigate your way through everything that’s on your plate and effectively assign and stay on top of every task your team is working on.
To help you find the right fit for your business needs and budget, we’ve lined up the best online checklist apps you can start using today.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best all-in-one online checklist app
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Best for managing large teams.
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Best for mobile-only use.
What to Look For in a Online Checklist App
- User-friendly interface: The app should be easy to download and use.
- Cost: Compare pricing options carefully to ensure the app fits your budget. Many apps have multiple plans available with different features, and some even have free versions.
- Functionality: Think about what you want your software to be able to do. Different apps will have different functions available, including time management, milestone updates, and location-based reminders.
- Cross-platform compatibility: Your checklist app should function well on the Web, Android, and iOS to work for both in-office and field employees. Some apps also have dedicated Windows or Mac apps available.
- Customer support: Choose an online checklist app with a support team to answer your questions and assist with any software issues.
The 11 Best Online Checklist Apps of 2023
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Connecteam — Best all-in-one online checklist app
Kicking off our list is Connecteam’s all-in-one checklist app. This tool gives your everything you need to easily create and share digital checklists with your frontline workers and instantly receive their entries wherever they’re working from.
Here’s how it works:
Simply create your own checklist and forms for any task, or choose from various customizable templates. Optionally add any images, videos, or files, have your employees sign the checklist with an e-signature, and enable live GPS timestamps to further ensure compliance.
Once ready, you can add checklists to shifts or tasks or share them via chat for your employees to complete on the job. The app makes it easy for your team to see what tasks are assigned to them, mark them as complete, and submit them back – all from their mobile phones.
As an admin, you’re instantly notified of submissions, which you can review from your admin dashboard. Easily spot any outstanding submissions and instantly follow up with your employees via the in-app chat. The dashboard also provides a clear overview of real-time task statuses, completion rates, and all digitally stored submitted entries.
In addition, Connecteam stands out for its exceptional customer support, intuitive user interface, robust employee management solutions, and customizability, which allows you to adjust the platform to suit your business needs.
Connecteam also offers a free for life plan – Try Connecteam here!
Key Features
Templates
Overview of real-time submissions
Attach checklists to tasks and shifts
E-signatures & GPS timestamps
Pros
Intuitive and easy to use
All-in-one solution
Great customer support
Budget-friendly
Cons
Integrations in development
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
Simplify and streamline your paperwork with Connecteams online checklist app
Try Connecteam here -
Zenkit — Best for: Managing large teams
Available on
- Web
- iOS
- Android
ZenKit is a versatile project management app with an online calendar that integrates with Google Calendar. Supervisors can manage teams and projects using its communication, reminder, and tracking features. The app also offers cloud storage for your team to store shared files and media.
Like other checklist apps, ZenKit has a chat function called ZenChat. It is unique in that the manager can create topic- and task-specific chats, allowing for large teams to stay focused. The app’s availability for mobile, web, and desktop users makes it accessible to all employees.
While the functionality is appealing to larger businesses, the mobile interface can be difficult to navigate, and the data storage limits are relatively low even for paid users. ZenKit users also can’t set recurring tasks or update milestones, a function available on other apps.
Learn more about ZenkitKey Features
- Cloud storage
- Google integration
- Topic-specific chat
- Mobile, web, and desktop availability
Pros
- Available on all platforms
- Integrates well with other apps
Cons
- Difficult-to-use mobile interface
- Low cloud storage limits
Pricing
Projects starts at $9/month Trial: No Free Plan: Yes — For a single user
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Any.do — Best for: Mobile-only use
Available on
- Web
- iOS
- Android
Not all apps are full of bells and whistles. Any.do is designed specifically for task management, utilizing to-do lists with recurring tasks without many added features like chat and time clock functionality.
It performs well for mobile and has a user-friendly interface, although the web and desktop apps are somewhat lacking. On desktop, for example, it is a bit more complicated to add tasks to your to-do list, and setting due dates for tasks involves extra steps.
It also has a free version, although it is quite restrictive, preventing users from syncing with any external apps or assigning more than one task at a time. And while the starting price of $2.99/month per user may be appealing to a small organization looking for a mobile checklist app, it can quickly add up for large businesses with many users.
Any.do works well with Google, but it doesn’t sync with other calendar apps like Microsoft Calendar.
Learn more about Any.doKey Features
- Syncs with Google Calendar
- User-friendly mobile interface
- Recurring tasks
- Scheduling assistance
Pros
- Sleek and simple mobile interface
- Google Calendar sync available
Cons
- Free plan is very restrictive
- Doesn’t sync with all online calendars
Pricing
Starts at $9/user/month, for more than 1 user Trial: Yes — 14-day Free Plan: Yes — For a single user
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GoogleKeep — Best for: syncing with other Google platforms
Available on
- Web
- iOS
Google Keep is a unique addition to this list, as it is primarily a note-taking app. However, it can convert notes into online checklists, and is suitable for teams looking for a free, bare-bones solution.
Because Keep is a Google product, it only syncs with other Google apps. However, it does have useful features like time and place-based reminders for tasks.
The biggest problem with using Google Keep for to-do lists is organizing. Since it is intended for note-taking, there is no way to sort your checklists into specific groups or put them in different orders. Users are also unable to assign tasks to specific users or track milestones.
Learn more about GoogleKeepKey Features
- Time- and location-based reminders
- Large amount of cloud storage
- Collaboration tools
- Syncs across devices with other Google apps
Pros
- Simple interface
- 15 GB free cloud storage
Cons
- Limited functionality for checklists
- No way to organize checklists
Pricing
Contact vendor for price Trial: No Free Plan: No
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Todoist — Best for: task prioritization
Available on
- Web
- iOS
- Android
Todoist is popular with creative professionals who may want more detailed checklists and analytics. Available for web, desktop, and mobile, this app is also a good option for teams that have a mix of in-office, field, and/or remote workers.
Todoist offers a free plan, a premium plan at $3/month per user, and a business plan at $5/month per user. While the free plan is useful, it lacks many of the features that paid users enjoy, such as setting reminders and color-coding tasks. And at $150/month for 50 users, the paid plan can be costly even for small teams.
Learn more about TodoistKey Features
- Syncs with external apps
- Prioritizing tasks
- File sharing
- Recurring tasks
Pros
- Free plan available
- Cross-platform functionality
Cons
- Minimal features available for the free plan
- User interface can be complicated
Pricing
Starts at $150/month, for 50 users Trial: Yes Free Plan: Yes
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TickTick — Best for: can be used across multiple devices
Available on
- Web
- iOS
- Android
- Windows
- Mac
For teams that use a wide variety of devices, TickTick’s cross-platform compatibility will be a big plus. The app is available for web use, as a desktop app for Mac and PC, and on all mobile devices, including smartwatches. In addition to its to-do list function, the app features task timers to allow users to work on a task in set intervals.
Users may be troubled to find many of the added features on TickTick are unavailable on its highly restricted free plan. With a limit on subtasks and collaborators, any manager wanting a checklist app for their team will find the free version inadequate.
Learn more about TickTickKey Features
- Syncs between web, desktop, and mobile
- Milestone updates on tasks
- Subtasks under tasks
- Communication and calendar integration
Pros
- Easy to use on any platform
- Many added features available
Cons
- No free trial available
- Very limited free plan
Pricing
Starts at $116.50/month Trial: Yes Free Plan: No
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Evernote Teams — Best for: note-taking capabilities within the task feature
Available on
- Web
- iOS
- Android
Similar to Google Keep, Evernote Teams features a well-developed note-taking function. Its performance as a checklist app, however, is much more fleshed out than that of Google Keep. In addition to its note-taking and task management capabilities, the app allows users to share files and integrates with Google Calendar and Microsoft Teams.
The biggest drawback to Evernote is its cost of $14.99/month per user for the premium version. In order to fully sync multiple devices, each user needs a paid account. Users of the free plan can only sync two devices, and are unable to assign tasks or update task progress.
Although Evernote Teams provides a user-friendly interface with templates and a powerful array of functions, its price may deter managers who have comparable options available for less.
Learn more about Evernote TeamsKey Features
- Note-taking
- File sharing
- Syncs with Google Calendar and Microsoft teams
- Assigning and organizing tasks
Pros
- User-friendly interface
- Works on all devices
Cons
- Priced higher than other checklist apps
- Free plan ineffective for business use
Pricing
Starts at ~$10/user/month Trial: Yes — For Teams plan Free Plan: No
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Things — Best for: recurring task capability
Available on
- Web
- iOS
- Android
- Mac
Things is Apple-only task management software, offering key functions such as recurring tasks, calendar management, and desktop or mobile access. However, the app lacks GPS connectivity and to-do list sharing. There is also no free plan currently available, though paid plans are a one-time fee for each device.
The obvious issue with Things is not all of your employees necessarily use Apple products, and the app is unavailable for Android and PC. Should a manager use this checklist app, they’ll want to ensure all team members have an Apple device, which may require the company to issue phones to team members. This solution could, however, stop the app from being cost effective.
Learn more about ThingsKey Features
- Recurring tasks
- Detailed calendar management
- Mobile and desktop functionality
- Minimalist design
Pros
- User-friendly interface
- One-time purchase instead of subscription
Cons
- Incompatible with Windows, Linux, and Android
- No free plan
Pricing
Starts at $49.99 Trial: Yes Free Plan: No
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Workflowy — Best for: list organization
Available on
- Web
- iOS
- Android
WorkFlowy allows users to create organized lists, and within these lists, offers some capability as a digital checklist. The interface behaves sort of like a document file, with the option to focus on one aspect of a list at a time or get a broad overview.
Where WorkFlowy doesn’t compare to competitors as a checklist app is in its lack of popular functions like recurring tasks, integration with other apps, and deadline management. While it’s possible to use the app for a digital checklist, users may find it difficult to keep up with tasks, since the app doesn’t intuitively remind users of specific tasks.
While WorkFlowy offers a free plan, it restricts users to a limited number of sharing options and bullet points. The paid plan is necessary for business use, but at $4.99/mo per user, it doesn’t compare with checklist apps that function better for a lower price.
Learn more about WorkflowyKey Features
- Web and mobile apps
- Unique “document” style interface
- List management
- Note-taking
Pros
- Accessible on mobile and desktop
- Easy to edit and understand lists
Cons
- No notifications or due dates
- Free plan ineffective for business use
Pricing
Starts at $4.99/teammate/month Trial: Yes Free Plan: Yes
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OmniFocus — Best for: tasks, notes, and checklists intertwine for a seamless workflow
Available on
- Web
- iOS
- Android
- Windows
- Mac
OmniFocus is another Apple-only product that offers many functions businesses want in a checklist app. The app allows users to jot down ideas or tasks instantly and sort them into an organized checklist later.
Assuming your office and field workers all have Apple devices, OmniFocus may appeal to your needs. Though it offers a limited web app that can theoretically be accessed by a non-Apple device, the developers made this software specifically for Apple.
OmniFocus has no free plan and is priced higher than other apps at $9.99/mo. However, there is a one-time purchase option starting at $49.99 per device.
Learn more about OmniFocusKey Features
- Syncs with Evernote and iOS apps
- Syncs across devices
- Inbox function for adding notes quickly
- Forecast tab to prioritize upcoming due dates
Pros
- Useful for mobile and desktop
- Easy to organize tasks and data
Cons
- Not available for Windows or Android
- No free plan available
Pricing
Starts at $9.99/month Trial: Yes Free Plan: No
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Habitica — Best for: task management that is fun and interactive
Available on
- Web
- iOS
- Mac
Habitica is an unconventional task management solution, treating real-world tasks as “missions” in an RPG-style video game interface. Users have a player avatar that loses health if you put things off and gains experience points when you get things done.
In addition to tasks, users can form “parties” that can find armor and acquire items by completing daily tasks (represented in the game as monsters). Habitica users can use the app to manage work tasks, even for personal use. This method of gamifying tasks drives users to get their to-do lists finished on time.
Though Habitica is a fun and novel way of motivating a team to stay on task, it is probably suited more for personal use. Encouraging employees to update tasks using a video game-based interface may work for certain teams, but should be implemented with discretion.
Learn more about HabiticaKey Features
- Gamifies daily tasks and productivity
- Integrates with Google Chrome
- Add daily activities and one-off tasks
- Team up to form “parties” to work on tasks as a group
Pros
- Makes completing tasks fun
- Offers a free version
Cons
- Doesn’t integrate with other apps like calendars or note-taking apps
- No recurring tasks
Pricing
Starts at $159/month, for 50 users Trial: Yes Free Plan: No
Compare the Best Online Checklist Apps
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Reviews |
4.8
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4.6
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4.4
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4.7
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4.6
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4.8
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4.4
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4.9
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4.6
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4.7
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4.3
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Pricing |
Starts at just $29/month for the first 30 users
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Projects starts at $9/month
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Starts at $9/user/month, for more than 1 user
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Contact vendor for price
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Starts at $150/month, for 50 users
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Starts at $116.50/month
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Starts at ~$10/user/month
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Starts at $49.99
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Starts at $4.99/teammate/month
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Starts at $9.99/month
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Starts at $159/month, for 50 users
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Free Trial |
yes
14-day
|
no
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yes
14-day
|
no
|
yes
|
yes
|
yes
For Teams plan
|
yes
|
yes
|
yes
|
yes
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Free Plan |
yes
Free Up to 10 users
|
yes
For a single user
|
yes
For a single user
|
no
|
yes
|
no
|
no
|
no
|
yes
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no
|
no
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What is a checklist app?
A checklist app is a program that allows you to edit a digital checklist and have a group of employees, students, or peers check off tasks as they are completed. Checklist apps often integrate with other apps to streamline the process of completing assigned tasks.
How do checklist apps work?
Checklist apps use internet connections to sync tasks and subtasks as team members complete them. Their interface allows users to create and assign tasks with deadlines and reminders. Some employ a simple drag-and-drop interface, while others have more complex systems.
Checklist apps often feature location-based and deadline-oriented reminders to help team members prioritize specific tasks. Many also include the ability to integrate with calendar software or communicate with other users via a chat function.
Benefits of Checklist Apps?
Anyone who manages a team of employees knows that keeping track of everything that needs to be done can be difficult. That difficulty is compounded when multiple teams are involved. A checklist app allows you to keep all of a team’s tasks in one place and see the progress on each task.
Checklist apps are especially helpful for processes that involve multiple locations, as team members can access the checklist remotely or in the field using a mobile device. Instead of juggling calls, texts, and emails, managers can see the progress of each task for the day by pulling up the task on their phone or computer.
FAQs
What is the best app to make a checklist?
Connecteam is the best app for making checklists. Users will love how easy it is to use as well as the helpful features like schedule management, location tracking for tasks, and reminders.
How do I make a checklist?
- Write or type a list of the biggest tasks you need done for the day.
- Break these big tasks down into steps. These steps are called subtasks.
- Add these items to your checklist.
- Check off tasks and subtasks as you complete them.
Where can I make a checklist?
While pen and paper or a word processor may be helpful for a personal checklist, you can also use checklist apps like Connecteam to create helpful online checklists that can be shared with others.
The Bottom Line On Online Checklist App
When choosing a checklist app, consider your team’s specific needs. Do you need a chat function? Schedule management? Milestone and progress updates?
For an all-in-one app to help you digitize your business, Connecteam is our favorite checklist app. Available in the office or the field via desktop and mobile, the app offers all the functions business owners want in a checklist app without the price tag of comparable apps. Visit Connecteam for a free trial today!