11 Best Online Checklist Apps of 2023

The 11 Best Online Checklist Apps of 2023

1. Connecteam — Best all-in-one online checklist app

   Available on

   • Web
   • iOS
   • Android

   Start for free

   

   Kicking off our list is Connecteam’s all-in-one checklist app. This tool gives your everything you need to easily create and share digital checklists with your frontline workers and instantly receive their entries wherever they’re working from. 

   Here’s how it works:

   Simply create your own checklist and forms for any task, or choose from various customizable templates. Optionally add any images, videos, or files, have your employees sign the checklist with an e-signature, and enable live GPS timestamps to further ensure compliance.

   Once ready, you can add checklists to shifts or tasks or share them via chat for your employees to complete on the job. The app makes it easy for your team to see what tasks are assigned to them, mark them as complete, and submit them back – all from their mobile phones.

   As an admin, you’re instantly notified of submissions, which you can review from your admin dashboard. Easily spot any outstanding submissions and instantly follow up with your employees via the in-app chat. The dashboard also provides a clear overview of real-time task statuses, completion rates, and all digitally stored submitted entries. 

   In addition, Connecteam stands out for its exceptional customer support, intuitive user interface, robust employee management solutions, and customizability, which allows you to adjust the platform to suit your business needs.

   

   Connecteam also offers a free for life plan – Try Connecteam here!

   Key Features

   • Customizable digital checklists & forms

   • Templates

   • Overview of real-time submissions

   • Attach checklists to tasks and shifts

   • E-signatures & GPS timestamps

   • In-app chat

   Pros

   • Intuitive and easy to use

   • All-in-one solution

   • Great customer support

   • Budget-friendly

   Cons

   • Integrations in development

   Pricing

   Free-for-life plan availablePremium plans start at $29/month for 30 users

   Simplify and streamline your paperwork with Connecteams online checklist app

   Try Connecteam here
2. 

   Zenkit — Best for: Managing large teams

   Available on

   • Web
   • iOS
   • Android

   

   ZenKit is a versatile project management app with an online calendar that integrates with Google Calendar. Supervisors can manage teams and projects using its communication, reminder, and tracking features. The app also offers cloud storage for your team to store shared files and media.

   Like other checklist apps, ZenKit has a chat function called ZenChat. It is unique in that the manager can create topic- and task-specific chats, allowing for large teams to stay focused. The app’s availability for mobile, web, and desktop users makes it accessible to all employees.

   While the functionality is appealing to larger businesses, the mobile interface can be difficult to navigate, and the data storage limits are relatively low even for paid users. ZenKit users also can’t set recurring tasks or update milestones, a function available on other apps.

   Learn more about Zenkit

   Key Features

   • Cloud storage
   • Google integration
   • Topic-specific chat
   • Mobile, web, and desktop availability

   Pros

   • Available on all platforms
   • Integrates well with other apps

   Cons

   • Difficult-to-use mobile interface
   • Low cloud storage limits

   Pricing

   Projects starts at $9/month Trial: No Free Plan: Yes — For a single user

3. 

   Any.do — Best for: Mobile-only use

   Available on

   • Web
   • iOS
   • Android

   

   Not all apps are full of bells and whistles. Any.do is designed specifically for task management, utilizing to-do lists with recurring tasks without many added features like chat and time clock functionality.

   It performs well for mobile and has a user-friendly interface, although the web and desktop apps are somewhat lacking. On desktop, for example, it is a bit more complicated to add tasks to your to-do list, and setting due dates for tasks involves extra steps.

   It also has a free version, although it is quite restrictive, preventing users from syncing with any external apps or assigning more than one task at a time. And while the starting price of $2.99/month per user may be appealing to a small organization looking for a mobile checklist app, it can quickly add up for large businesses with many users.

   Any.do works well with Google, but it doesn’t sync with other calendar apps like Microsoft Calendar.

   Learn more about Any.do

   Key Features

   • Syncs with Google Calendar
   • User-friendly mobile interface
   • Recurring tasks
   • Scheduling assistance

   Pros

   • Sleek and simple mobile interface
   • Google Calendar sync available

   Cons

   • Free plan is very restrictive
   • Doesn’t sync with all online calendars

   Pricing

   Starts at $9/user/month, for more than 1 user Trial: Yes — 14-day Free Plan: Yes — For a single user

4. 

   GoogleKeep — Best for: syncing with other Google platforms
   

   Available on

   • Web
   • iOS

   

   Google Keep is a unique addition to this list, as it is primarily a note-taking app. However, it can convert notes into online checklists, and is suitable for teams looking for a free, bare-bones solution.

   Because Keep is a Google product, it only syncs with other Google apps. However, it does have useful features like time and place-based reminders for tasks.

   The biggest problem with using Google Keep for to-do lists is organizing. Since it is intended for note-taking, there is no way to sort your checklists into specific groups or put them in different orders. Users are also unable to assign tasks to specific users or track milestones.

   Learn more about GoogleKeep

   Key Features

   • Time- and location-based reminders
   • Large amount of cloud storage
   • Collaboration tools
   • Syncs across devices with other Google apps

   Pros

   • Simple interface
   • 15 GB free cloud storage

   Cons

   • Limited functionality for checklists
   • No way to organize checklists

   Pricing

   Contact vendor for price Trial: No Free Plan: No

5. 

   Todoist — Best for: task prioritization
   

   Available on

   • Web
   • iOS
   • Android

   

   Todoist is popular with creative professionals who may want more detailed checklists and analytics. Available for web, desktop, and mobile, this app is also a good option for teams that have a mix of in-office, field, and/or remote workers.

   Todoist offers a free plan, a premium plan at $3/month per user, and a business plan at $5/month per user. While the free plan is useful, it lacks many of the features that paid users enjoy, such as setting reminders and color-coding tasks. And at $150/month for 50 users, the paid plan can be costly even for small teams.

   Learn more about Todoist

   Key Features

   • Syncs with external apps
   • Prioritizing tasks
   • File sharing
   • Recurring tasks

   Pros

   • Free plan available
   • Cross-platform functionality

   Cons

   • Minimal features available for the free plan
   • User interface can be complicated

   Pricing

   Starts at $150/month, for 50 users Trial: Yes Free Plan: Yes

6. 

   TickTick — Best for: can be used across multiple devices
   

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   For teams that use a wide variety of devices, TickTick’s cross-platform compatibility will be a big plus. The app is available for web use, as a desktop app for Mac and PC, and on all mobile devices, including smartwatches. In addition to its to-do list function, the app features task timers to allow users to work on a task in set intervals.

   Users may be troubled to find many of the added features on TickTick are unavailable on its highly restricted free plan. With a limit on subtasks and collaborators, any manager wanting a checklist app for their team will find the free version inadequate.

   Learn more about TickTick

   Key Features

   • Syncs between web, desktop, and mobile
   • Milestone updates on tasks
   • Subtasks under tasks
   • Communication and calendar integration

   Pros

   • Easy to use on any platform
   • Many added features available

   Cons

   • No free trial available
   • Very limited free plan

   Pricing

   Starts at $116.50/month Trial: Yes Free Plan: No

7. 

   Evernote Teams — Best for: note-taking capabilities within the task feature
   

   Available on

   • Web
   • iOS
   • Android

   

   Similar to Google Keep, Evernote Teams features a well-developed note-taking function. Its performance as a checklist app, however, is much more fleshed out than that of Google Keep. In addition to its note-taking and task management capabilities, the app allows users to share files and integrates with Google Calendar and Microsoft Teams.

   The biggest drawback to Evernote is its cost of $14.99/month per user for the premium version. In order to fully sync multiple devices, each user needs a paid account. Users of the free plan can only sync two devices, and are unable to assign tasks or update task progress.

   Although Evernote Teams provides a user-friendly interface with templates and a powerful array of functions, its price may deter managers who have comparable options available for less.

   Learn more about Evernote Teams

   Key Features

   • Note-taking
   • File sharing
   • Syncs with Google Calendar and Microsoft teams
   • Assigning and organizing tasks

   Pros

   • User-friendly interface
   • Works on all devices

   Cons

   • Priced higher than other checklist apps
   • Free plan ineffective for business use

   Pricing

   Starts at ~$10/user/month Trial: Yes — For Teams plan Free Plan: No

8. 

   Things — Best for: recurring task capability
   

   Available on

   • Web
   • iOS
   • Android
   • Mac

   

   Things is Apple-only task management software, offering key functions such as recurring tasks, calendar management, and desktop or mobile access. However, the app lacks GPS connectivity and to-do list sharing. There is also no free plan currently available, though paid plans are a one-time fee for each device.

   The obvious issue with Things is not all of your employees necessarily use Apple products, and the app is unavailable for Android and PC. Should a manager use this checklist app, they’ll want to ensure all team members have an Apple device, which may require the company to issue phones to team members. This solution could, however, stop the app from being cost effective.

   Learn more about Things

   Key Features

   • Recurring tasks
   • Detailed calendar management
   • Mobile and desktop functionality
   • Minimalist design

   Pros

   • User-friendly interface
   • One-time purchase instead of subscription

   Cons

   • Incompatible with Windows, Linux, and Android
   • No free plan

   Pricing

   Starts at $49.99 Trial: Yes Free Plan: No

9. 

   Workflowy — Best for: list organization
   

   Available on

   • Web
   • iOS
   • Android

   

   WorkFlowy allows users to create organized lists, and within these lists, offers some capability as a digital checklist. The interface behaves sort of like a document file, with the option to focus on one aspect of a list at a time or get a broad overview.

   Where WorkFlowy doesn’t compare to competitors as a checklist app is in its lack of popular functions like recurring tasks, integration with other apps, and deadline management. While it’s possible to use the app for a digital checklist, users may find it difficult to keep up with tasks, since the app doesn’t intuitively remind users of specific tasks.

   While WorkFlowy offers a free plan, it restricts users to a limited number of sharing options and bullet points. The paid plan is necessary for business use, but at $4.99/mo per user, it doesn’t compare with checklist apps that function better for a lower price.

   Learn more about Workflowy

   Key Features

   • Web and mobile apps
   • Unique “document” style interface
   • List management
   • Note-taking

   Pros

   • Accessible on mobile and desktop
   • Easy to edit and understand lists

   Cons

   • No notifications or due dates
   • Free plan ineffective for business use

   Pricing

   Starts at $4.99/teammate/month Trial: Yes Free Plan: Yes

10. 

    OmniFocus — Best for: tasks, notes, and checklists intertwine for a seamless workflow
    

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac

    

    OmniFocus is another Apple-only product that offers many functions businesses want in a checklist app. The app allows users to jot down ideas or tasks instantly and sort them into an organized checklist later.

    Assuming your office and field workers all have Apple devices, OmniFocus may appeal to your needs. Though it offers a limited web app that can theoretically be accessed by a non-Apple device, the developers made this software specifically for Apple.

    OmniFocus has no free plan and is priced higher than other apps at $9.99/mo. However, there is a one-time purchase option starting at $49.99 per device.

    Learn more about OmniFocus

    Key Features

    • Syncs with Evernote and iOS apps
    • Syncs across devices
    • Inbox function for adding notes quickly
    • Forecast tab to prioritize upcoming due dates

    Pros

    • Useful for mobile and desktop
    • Easy to organize tasks and data

    Cons

    • Not available for Windows or Android
    • No free plan available

    Pricing

    Starts at $9.99/month Trial: Yes Free Plan: No

11. 

    Habitica — Best for: task management that is fun and interactive
    

    Available on

    • Web
    • iOS
    • Mac

    

    Habitica is an unconventional task management solution, treating real-world tasks as “missions” in an RPG-style video game interface. Users have a player avatar that loses health if you put things off and gains experience points when you get things done.

    In addition to tasks, users can form “parties” that can find armor and acquire items by completing daily tasks (represented in the game as monsters). Habitica users can use the app to manage work tasks,  even for personal use. This method of gamifying tasks drives users to get their to-do lists finished on time.

    Though Habitica is a fun and novel way of motivating a team to stay on task, it is probably suited more for personal use. Encouraging employees to update tasks using a video game-based interface may work for certain teams, but should be implemented with discretion.

    Learn more about Habitica

    Key Features

    • Gamifies daily tasks and productivity
    • Integrates with Google Chrome
    • Add daily activities and one-off tasks
    • Team up to form “parties” to work on tasks as a group

    Pros

    • Makes completing tasks fun
    • Offers a free version

    Cons

    • Doesn’t integrate with other apps like calendars or note-taking apps
    • No recurring tasks

    Pricing

    Starts at $159/month, for 50 users Trial: Yes Free Plan: No