8 Best Online Checklist Apps for Small Business in 2021

Top Tools
Rea Regan July 28, 2021 8 min read

Quick Guide

    As a small business manager, you’re constantly juggling and prioritizing tasks in order to keep things running smoothly. However, the problem you’re faced with is that the list of tasks is never-ending. There is too much chaos to sift through, to organize, and to prioritize.

    The solution? An online checklist app.

    What Is An Online Checklist App?

    An online checklist app is a digital solution that prioritizes all daily tasks and streamlines operations. Instead of piles of paperwork and rows of folders, everything you need to efficiently run your business is available in the palm of your hand.

    Day-to-day operations are a core aspect of running a small business, checklists and reports are used to reduce friction from daily activities, automate information flow for improved response time, and gain better oversight. Let’s not forget that it allows you to easily standardize your business, oversee execution, and even improve efficiency.

    These are just some of the benefits an online checklist software offers you as a small business manager and we’d say it’s definitely worth looking into.

    What else can you do with a checklist app?

    Not all online checklist apps are equal, therefore what we list below is only possible on some of the employee checklist apps solutions. This list currently of what else you can do with a checklist app is more a “nice to have” feature list set instead of the standard that comes with any checklist app.

    • Capture relevant information and create a to-do list from the information
    • Display a task or project in real-time
    • Send task reminders
    • Collaborate with your team
    • Go through an overview of the day’s tasks
    • Add pictures, video, e-signature and a GPS stamp for additional information
    • Track the progress of tasks and projects.

    There are countless employee checklist app solutions available, and apart from the features it offers, you must also consider the following when making a decision:

    • Is a simple online checklist enough or do you need to add projects with subtasks? 
    • Can you collaborate or share your online checklist?
    • Can you set recurring tasks so nothing gets missed?
    • Can employees receive push notifications as reminders? 
    • Can you do more than just complete a checklist? Can you fill and send forms and reports (especially if you’re on the go)?
    • What systems can the online checklist run on? (Android, iOS, Mac, PC, etc.)?
    • Is it easy to implement and to use? And is it suitable for all my employees? 
    • How much training is required? 
    • Is it affordable? 

    We took all those questions on board and did some digging to present you with 8 of the best online checklist apps in the market today. Not all of the options meet the above questions but they come close so be sure to read thoroughly to make the best decision for you, your employees, and your business. 

    8 Best Online Checklist Apps

    Connecteam’s online checklist app is available on both desktop and mobile. It allows you to make any work process (checklist, report, etc.) digital so that your employees can fill such information in – directly from their mobile phone, anytime and from anywhere.

    Managers benefit from the Connecteam online checklist app as it enables you to stay organized, keeps you paperless, submissions can be reviewed while on the go if needed, allows you to quickly publish new workflows or update existing ones so your employees always have the most updated version available, all submission history is in one place, and so much more.

    Employees love to use the Connecteam online checklist app because they always have access no matter where they are, they don’t have to carry around binders or piles of paperwork, and everything is stored in one place.

    For whom?

    Connecteam employee checklist app is key for deskless employees across all frontline industries like construction, transportation, food and beverage, HVAC and other field services, and so on.

    Key Features

    Drag and drop editor

    Accesible on the go, from anywhere

    Real-time notifications

    Send automated Excel reports

    Easy to use, no training required

    Advanced filtering

    Add images, voice recordings, file attachments, signatures, etc.


    Plans start at just $39/month for up to 50 users

    Free 14-day trial

    Free for life plan

    Try Connecteam Today!

    14-day free trial, no credit card required.

    Zenkit (kablan boards)

    With Zenkit, you can work on your daily tasks in the to-do app or Kanban and Gantt charts. You don’t need to deal with syncing or imports, plus all the apps share one data store. Everything is connected in a single place from invoices to clients to features to bugs to documents and more. It works for project management, task management, knowledge management, and team communication.

    Zenkit can integrate with over 1,000 apps like Asana, Clockify, EverNote, Gmail, Slack, and more.

    For whom?

    Zenkit works best for Enterprise companies that have employees mainly in the office.

    Key Features

    Mind mapping

    Agile project management

    Collaborative, flexible dashboard

    Create your own wiki and knowledge base


    Plus plan – $9/month/user

    Business plan – $25/month/user

    Enterprise plans – contact a rep

    Free plan

    Any.Do app

    Any.do offers to-do lists, a calendar, grocery lists, reminders, and a daily planner. Each feature allows for scheduled or location-based reminders and list sharing. You can also sync Any.do with a Google Calendar, Exchange, or iCloud so all your events are kept in one place.

    The Teams option allows you to choose from a Project, Kanban, or Calendar view. 

    For whom?

    Any.do works well for an individual to manage their personal tasks and for teams.

    Key Features

    Smart reminders

    Tasks are synced across devices

    Set one-time, recurring and location based reminders

    Available on ALL devices


    Premium – $2.99/month for 12 months

    Teams – ask for a quote

    Free plan

    Evernote Business

    Evernote Business is an organization tool with many uses. However, it is typically used for cloud-based media file storage, but it does have note-taking capabilities and an online checklist.

    You can add images, videos, and other attachments to your checklist; sync tasks with your employees to everyone aligned. Plus, you can collaborate and share or pin notes so nothing gets missed. 

    For whom?

    Ideal for Entreprises or companies that have employees working in an office

    Key Features

    Everything in one place

    Searchable notes, notebooks, and spaces

    Create, manage, and assign tasks

    20 GB/month plus extra 2 GB per user



    Free trial

    Google Keep

    There is a lot you can do with Google and that also includes a daily online checklist. With Google Keep, you are able to create a list and share it with co-workers, friends, and family. Easily add notes, lists, photos, and voice memos.

    All tasks can be color coordinated while you can create unique labels that are specific to the topic. Google Keep has location-based and time-based reminders and you can also access the tool from your smartphone, tablet, or computer. 

    For whom?

    Google Keep is best used on an individual basis instead of company-wide

    Key Features

    Add notes, lists, photos, and audio

    Set time or location based reminders

    Quickly filter and search


    Free plan

    WorkFlowy notes app

    WorkFlowy is a simple web-based outliner or a notebook for lists. You can make lists, take notes, collaborate, organize your day, and so much more. All items are searchable so you save time looking for exactly what you need. Share lists with shareable links and use the text-based tool to organize whatever you need. 

    For whom?

    For personal and professional use. Mostly used by students

    Key Features

    Easy to use

    Online notepad

    Meeting templates


    Free for up to 100 items a month

    Pro plan is $4.99/month

    7-day free trial

    Remember the Milk

    Remember the Milk was founded back in 2004 and is still running today. This simple, efficient app makes it easy to create basic tasks and to-do lists, which you can also sync across devices. Plus, you can set important deadlines, reminders, and prioritize tasks. 

    Keep documents, spreadsheets, files, and photos alongside relevant tasks when you connect Remember The Milk to your Dropbox or Google Drive account. Remember the Milk can connect with Siri, IFTTT, Apple Watch, and Alexa devices. 

    For whom?

    Made for busy people

    Key Features

    Add and share tasks with other services

    Add fields like due date, priority, list, and tags

    Create smart lists


    Free basic plan

    Pro plan $39.99/year

    JotForm form builder

    JotForm is an online form builder and creator that allows you to create online forms and gather data. It has an intuitive drag-and-drop user interface so it’s super easy and simple to create forms, create fillable PDF forms, and once they’re published, you can integrate them to your site and can also receive responses by email.

    For whom?

    JotForm works for individuals, Entreprises and other deskless industries

    Key Features

    Customize options

    100+ integrations

    Ready to go templates


    Free – 5 form limit

    Bronze – $29/month, 25 form limit

    Silver – $39/month, 100 form limit

    Gold – $99/month, unlimited forms

    Frequently Asked Questions On Online Checklist Solutions

    What Is An Online Checklist Solution?

    An online checklist app is a digital web and mobile app tool that moves all your forms, reports, and checklists to the digital world. You don’t need to print papers or carry around folders anymore. Instead, you and your employees can manage such tasks on the go.

    Everything from to-do lists, project management, form management, data collection, and more is now more streamlined.

    What Are The Benefits of Using Online Checklist Software?

    Apart from being error-free and a total money-saver, online checklist software also enhances productivity and optimizes workflow management.

    Is An Online Checklist Solution Affordable?

    Each online checklist software offers different features therefore pricing is different across the board. Plus, pricing can vary depending on how many users you need, forms created, and what additional features you need.

    Some online checklist software is free or less than $10 a month. However, most robust solutions can cost upwards of $50+ a month.

    The Bottom Line On An Online Checklist Solution

    When looking for an online checklist solution, make sure you find the right fit for you, your employees, and your business. Go through the options we listed above and choose the best one for your business needs.

    Using an online checklist will help you make sure nothing gets missed, sets priorities, and keeps a digital record instead of a Mount Everest-sized paper trail. 

    Collect Insights On The Go

    Digital transformation starts with Connecteam because when your team is on-the-go, they can easily and quickly fill in the information you need.

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