11 Best Online Checklist Apps of 2022

Top Tools
Evan Crowther June 14, 2022 12 min read

We’ve reviewed the 11 best online checklist apps of 2022 for managers that feel they’re juggling too many tasks at once every day.

Quick Guide

    Are you struggling to manage your team’s tasks from one day to the next? A checklist app might be the answer. It can help you keep track of every task your team is working on, with useful features like assigning and scheduling tasks, calendar integration, and location-based reminders. 

    However, with so many options out there, choosing the best checklist app for your business can be quite the challenge. Luckily, we’ve done the hard work for you and picked the top 11 you can download today.

    Whether you’re using a checklist app for the first time or unhappy with the one you’ve got, there’s sure to be something here for you. Read on to find out which one it is!

    Our Top Picks

    1. Connecteam – Best all-in-one checklist app

    2. ZenKit – Best for managing large teams

    3. Any.do – Best for mobile-only use

    Keep your team on track with the best checklist app

    Try Connecteam today with a free 14-day trial, no credit card required

    What to Look For in a Checklist App

    • User-friendly interface: The app should be easy to download and use. 
    • Cost: Compare pricing options carefully to ensure the app fits your budget. Many apps have multiple plans available with different features, and some even have free versions.
    • Functionality: Think about what you want your software to be able to do. Different apps will have different functions available, including time management, milestone updates, and location-based reminders. 
    • Cross-platform compatibility: Your checklist app should function well on the Web, Android, and iOS to work for both in-office and field employees. Some apps also have dedicated Windows or Mac apps available.
    • Customer support: Choose an app with a support team to answer your questions and assist with any software issues.

    The 11 Best Online Checklist Apps of 2022

    Best all-in-one checklist app

    Platforms: (Web, iOS, Android)

    The Connecteam checklist app on smartphone and tablet

    It should come as no surprise: we strongly believe the Connecteam checklist app is the best on the market. We’ve worked hard to offer the widest range of features and functions for the best price. Connecteam works seamlessly across the web, iOS, and Android—and you don’t need to be a tech wizard to use it.

    Our checklist app makes it easy for your team to see what tasks are assigned to them and mark them as complete. Have your team leaders digitally sign the checklist to confirm everything was taken care of. Keep digital records of everything—perfect for industries where compliance is a key consideration.

    On top of the checklist function, Connecteam can also help you manage your team’s schedule. Your employees can clock in and out on the app and even share their location. Plus, they can use the chat function to communicate in real-time about specific tasks.

    Best of all, there’s space for up to 50 users on the free plan, while paid plans start at just $39.

    Key Features

    GPS tracking for tasks and team members

    Time and schedule management

    Easy-to-use, drag-and-drop interface

    Intuitive chat system for sharing updates and files

    Cloud-based software that is securely stored

    Live chat support for any software issues

    Pros & Cons

    Free plan available

    Live chat support

    Works on all platforms

    Additional features including chat and employee scheduling

    Live support not available 24/7

    Pricing

    Starts at just $39/month for up to 50 users

    Free 14-day trial

    Free plan available

    Best for: Managing large teams

    Platforms: Web, iOS, Android, Windows, Mac, Linux

    The ZenKit checklist dashboard
    ZenKit

    ZenKit is a versatile project management app with an online calendar that integrates with Google Calendar. Supervisors can manage teams and projects using its communication, reminder, and tracking features. The app also offers cloud storage for your team to store shared files and media.

    Like other checklist apps, ZenKit has a chat function called ZenChat. It is unique in that the manager can create topic- and task-specific chats, allowing for large teams to stay focused. The app’s availability for mobile, web, and desktop users makes it accessible to all employees.

    While the functionality is appealing to larger businesses, the mobile interface can be difficult to navigate, and the data storage limits are relatively low even for paid users. ZenKit users also can’t set recurring tasks or update milestones, a function available on other apps.

    Key Features

    Cloud storage

    Google integration

    Topic-specific chat

    Mobile, web, and desktop availability

    Pros & Cons

    Available on all platforms

    Integrates well with other apps

    Difficult-to-use mobile interface

    Low cloud storage limits

    Pricing

    Starts at $400/mo for 50 users

    Free plan available

    Best for: Mobile-only use

    Platforms: Web, iOS, Android, Windows, Mac

    The Any.do desktop checklist app
    Any.do

    Not all apps are full of bells and whistles. Any.do is designed specifically for task management, utilizing to-do lists with recurring tasks without many added features like chat and time clock functionality. 

    It performs well for mobile and has a user-friendly interface, although the web and desktop apps are somewhat lacking. On desktop, for example, it is a bit more complicated to add tasks to your to-do list, and setting due dates for tasks involves extra steps.

    It also has a free version, although it is quite restrictive, preventing users from syncing with any external apps or assigning more than one task at a time. And while the starting price of $2.99/month per user may be appealing to a small organization looking for a mobile checklist app, it can quickly add up for large businesses with many users.

    Any.do works well with Google, but it doesn’t sync with other calendar apps like Microsoft Calendar.

    Key Features

    Syncs with Google Calendar

    User-friendly mobile interface

    Recurring tasks

    Scheduling assistance

    Pros & Cons

    Sleek and simple mobile interface

    Google Calendar sync available

    Free plan is very restrictive

    Doesn’t sync with all online calendars

    Pricing

    Starts at $149.50/mo for 50 users

    Free plan available

    Platforms: Web, iOS, Android

     A list of items on the Google Keep checklist app
    Google

    Google Keep is a unique addition to this list, as it is primarily a note-taking app. However, it can convert notes into online checklists, and is suitable for teams looking for a free, bare-bones solution.

    Because Keep is a Google product, it only syncs with other Google apps. However, it does have useful features like time and place-based reminders for tasks.

    The biggest problem with using Google Keep for to-do lists is organizing. Since it is intended for note-taking, there is no way to sort your checklists into specific groups or put them in different orders. Users are also unable to assign tasks to specific users or track milestones.

    Key Features

    Time- and location-based reminders

    Large amount of cloud storage

    Collaboration tools

    Syncs across devices with other Google apps

    Pros & Cons

    Simple interface

    15 GB free cloud storage

    Limited functionality for checklists

    No way to organize checklists

    Price: 

    Free with paid options for extra storage

    Platforms: Web, iOS, Android, Windows, Mac

    The ToDoist app displayed on three smartphones

    Todoist is popular with creative professionals who may want more detailed checklists and analytics. Available for web, desktop, and mobile, this app is also a good option for teams that have a mix of in-office, field, and/or remote workers.

    Todoist offers a free plan, a premium plan at $3/month per user, and a business plan at $5/month per user. While the free plan is useful, it lacks many of the features that paid users enjoy, such as setting reminders and color-coding tasks. And at $150/month for 50 users, the paid plan can be costly even for small teams.

    Key Features

    Syncs with external apps

    Prioritizing tasks

    File sharing

    Recurring tasks

    Pros & Cons

    Free plan available

    Cross-platform functionality

    Minimal features available for the free plan

    User interface can be complicated

    Price: 

    Starts at $150/mo for 50 users

    Free 30-day trial

    Free plan available

    Platforms: Web, iOS, Android, Windows, Mac, Linux

    Drawing of an organized desk with te TickTock logo on a smartphone

    For teams that use a wide variety of devices, TickTick’s cross-platform compatibility will be a big plus. The app is available for web use, as a desktop app for Mac and PC, and on all mobile devices, including smartwatches. In addition to its to-do list function, the app features task timers to allow users to work on a task in set intervals.

    Users may be troubled to find many of the added features on TickTick are unavailable on its highly restricted free plan. With a limit on subtasks and collaborators, any manager wanting a checklist app for their team will find the free version inadequate.

    Key Features

    Syncs between web, desktop, and mobile

    Milestone updates on tasks

    Subtasks under tasks

    Communication and calendar integration

    Pros & Cons

    Easy to use on any platform

    Many added features available

    No free trial available

    Very limited free plan

    Price: 

    Starts at $116.50/mo for 50 users

    Free plan available

    Platforms: Web, iOS, Android, Windows, Mac

    A task list on the Evernote desktop app

    Similar to Google Keep, Evernote Teams features a well-developed note-taking function. Its performance as a checklist app, however, is much more fleshed out than that of Google Keep. In addition to its note-taking and task management capabilities, the app allows users to share files and integrates with Google Calendar and Microsoft Teams.

    The biggest drawback to Evernote is its cost of $14.99/month per user for the premium version. In order to fully sync multiple devices, each user needs a paid account. Users of the free plan can only sync two devices, and are unable to assign tasks or update task progress.

    Although Evernote Teams provides a user-friendly interface with templates and a powerful array of functions, its price may deter managers who have comparable options available for less.

    Key Features

    Note-taking

    File sharing

    Syncs with Google Calendar and Microsoft teams

    Assigning and organizing tasks

    Pros & Cons

    User-friendly interface

    Works on all devices

    Priced higher than other checklist apps

    Free plan ineffective for business use

    Price: 

    Starts at $749.50/mo for 50 users

    Free 30-day trial

    Platforms: Web, iOS, Mac

    The Today and Upcoming views of the Things desktop app
    Things

    Things is Apple-only task management software, offering key functions such as recurring tasks, calendar management, and desktop or mobile access. However, the app lacks GPS connectivity and to-do list sharing. There is also no free plan currently available, though paid plans are a one-time fee for each device.

    The obvious issue with Things is not all of your employees necessarily use Apple products, and the app is unavailable for Android and PC. Should a manager use this checklist app, they’ll want to ensure all team members have an Apple device, which may require the company to issue phones to team members. This solution could, however, stop the app from being cost effective.

    Key Features

    Recurring tasks

    Detailed calendar management

    Mobile and desktop functionality

    Minimalist design

    Pros & Cons

    User-friendly interface

    One-time purchase instead of subscription

    Incompatible with Windows, Linux, and Android

    No free plan

    Price: 

    Starts at $499.50 one time for 50 users

    Free 15-day trial

    Platforms: Web, iOS, Android, Windows, Mac, Linux

    A multi-level to-do list on the Workflowy app

    WorkFlowy allows users to create organized lists, and within these lists, offers some capability as a digital checklist. The interface behaves sort of like a document file, with the option to focus on one aspect of a list at a time or get a broad overview.

    Where WorkFlowy doesn’t compare to competitors as a checklist app is in its lack of popular functions like recurring tasks, integration with other apps, and deadline management. While it’s possible to use the app for a digital checklist, users may find it difficult to keep up with tasks, since the app doesn’t intuitively remind users of specific tasks.

    While WorkFlowy offers a free plan, it restricts users to a limited number of sharing options and bullet points. The paid plan is necessary for business use, but at $4.99/mo per user, it doesn’t compare with checklist apps that function better for a lower price.

    Key Features

    Web and mobile apps

    Unique “document” style interface

    List management

    Note-taking

    Pros & Cons

    Accessible on mobile and desktop

    Easy to edit and understand lists

    No notifications or due dates

    Free plan ineffective for business use

    Price: 

    Starts at $249.50/mo for 50 users

    Free 7-day trial

    Free plan available

    Platforms: iOS, Mac

    Omnufocus Logo (grey checkmark in a textured purple square)

    OmniFocus is another Apple-only product that offers many functions businesses want in a checklist app. The app allows users to jot down ideas or tasks instantly and sort them into an organized checklist later.

    Assuming your office and field workers all have Apple devices, OmniFocus may appeal to your needs. Though it offers a limited web app that can theoretically be accessed by a non-Apple device, the developers made this software specifically for Apple.

    OmniFocus has no free plan and is priced higher than other apps at $9.99/mo. However, there is a one-time purchase option starting at $49.99 per device.

    Key Features

    Syncs with Evernote and iOS apps

    Syncs across devices

    Inbox function for adding notes quickly

    Forecast tab to prioritize upcoming due dates

    Pros & Cons

    Useful for mobile and desktop

    Easy to organize tasks and data

    Not available for Windows or Android

    No free plan available

    Price: 

    Starts at $999.50 for 50 users

    Free 14-day trial

    Platforms: Web, iOS, Android

    A kanban-style checklist on the Habitica web app
    Habitica

    Habitica is an unconventional task management solution, treating real-world tasks as “missions” in an RPG-style video game interface. Users have a player avatar that loses health if you put things off and gains experience points when you get things done.

    In addition to tasks, users can form “parties” that can find armor and acquire items by completing daily tasks (represented in the game as monsters). Habitica users can use the app to manage work tasks,  even for personal use. This method of gamifying tasks drives users to get their to-do lists finished on time.

    Though Habitica is a fun and novel way of motivating a team to stay on task, it is probably suited more for personal use. Encouraging employees to update tasks using a video game-based interface may work for certain teams, but should be implemented with discretion.

    Key Features

    Gamifies daily tasks and productivity

    Integrates with Google Chrome

    Add daily activities and one-off tasks

    Team up to form “parties” to work on tasks as a group

    Pros & Cons

    Makes completing tasks fun

    Offers a free version

    Doesn’t integrate with other apps like calendars or note-taking apps

    No recurring tasks

    Price: 

    Starts at $159/mo for 50 users

    Free plan available

    Compare the Best Online Checklist Apps

    Rating

    Price for 50 users

    Free Trial?

    Free Plan?

    4.8/5

    Starts at $39/mo for 50 users

    14-day trial

    Start now

    Yes, up to 50 users

    4.6/5

    Starts at $400/mo for 50 users

    No

    Yes, up to 3 users

    4.4/5

    Starts at $149.50/mo for 50 users

    14-day trial

    Yes, up to 5 users

    4.8/5

    Free with paid options for extra storage

    No

    Yes, unlimited users

    4.6/5

    Starts at $150/mo for 50 users

    30-day trial

    Yes, up to 2 users

    4.8/5

    Starts at &116.50/mo for 50 users

    No

    Yes, up to 29 users

    4.4/5

    Starts at $749.50/mo for 50 users

    30-day trial

    Yes, up to 2 users

    4.9/5

    Starts at $499.50 one time for 50 users

    15-day trial

    No

    4.5/5

    Starts at $249.50/mo for 50 users

    7-day trial

    Yes, up to 250 tasks/mo

    4.7/5

    Starts at $999.50 for 50 users

    14-day trial

    No

    4.3/5

    Starts at $159/mo for 50 users

    No

    Yes

    Rating

    4.8/5

    Price for 50 users

    Starts at $39/mo for 50 users

    Free Trial?

    14-day trial

    Start now

    Free Plan?

    Yes, up to 50 users

    Rating

    4.6/5

    Price for 50 users

    Starts at $400/mo for 50 users

    Free Trial?

    No

    Free Plan?

    Yes, up to 3 users

    Rating

    4.4/5

    Price for 50 users

    Starts at $149.50/mo for 50 users

    Free Trial?

    14-day trial

    Free Plan?

    Yes, up to 5 users

    Rating

    4.8/5

    Price for 50 users

    Free with paid options for extra storage

    Free Trial?

    No

    Free Plan?

    Yes, unlimited users

    Rating

    4.6/5

    Price for 50 users

    Starts at $150/mo for 50 users

    Free Trial?

    30-day trial

    Free Plan?

    Yes, up to 2 users

    Rating

    4.8/5

    Price for 50 users

    Starts at &116.50/mo for 50 users

    Free Trial?

    No

    Free Plan?

    Yes, up to 29 users

    Rating

    4.4/5

    Price for 50 users

    Starts at $749.50/mo for 50 users

    Free Trial?

    30-day trial

    Free Plan?

    Yes, up to 2 users

    Rating

    4.9/5

    Price for 50 users

    Starts at $499.50 one time for 50 users

    Free Trial?

    15-day trial

    Free Plan?

    No

    Rating

    4.5/5

    Price for 50 users

    Starts at $249.50/mo for 50 users

    Free Trial?

    7-day trial

    Free Plan?

    Yes, up to 250 tasks/mo

    Rating

    4.7/5

    Price for 50 users

    Starts at $999.50 for 50 users

    Free Trial?

    14-day trial

    Free Plan?

    No

    Rating

    4.3/5

    Price for 50 users

    Starts at $159/mo for 50 users

    Free Trial?

    No

    Free Plan?

    Yes

    What is a checklist app?

    A checklist app is a program that allows you to edit a digital checklist and have a group of employees, students, or peers check off tasks as they are completed. Checklist apps often integrate with other apps to streamline the process of completing assigned tasks.

    How do checklist apps work? 

    Checklist apps use internet connections to sync tasks and subtasks as team members complete them. Their interface allows users to create and assign tasks with deadlines and reminders. Some employ a simple drag-and-drop interface, while others have more complex systems.

    Checklist apps often feature location-based and deadline-oriented reminders to help team members prioritize specific tasks. Many also include the ability to integrate with calendar software or communicate with other users via a chat function.

    Benefits of Checklist Apps?

    Anyone who manages a team of employees knows that keeping track of everything that needs to be done can be difficult. That difficulty is compounded when multiple teams are involved. A checklist app allows you to keep all of a team’s tasks in one place and see the progress on each task.

    Checklist apps are especially helpful for processes that involve multiple locations, as team members can access the checklist remotely or in the field using a mobile device. Instead of juggling calls, texts, and emails, managers can see the progress of each task for the day by pulling up the task on their phone or computer.

    FAQs

    What is the best app to make a checklist?

    Connecteam is the best app for making checklists. Users will love how easy it is to use as well as the helpful features like schedule management, location tracking for tasks, and reminders.

    How do I make a checklist?

    1. Write or type a list of the biggest tasks you need done for the day.
    2. Break these big tasks down into steps. These steps are called subtasks.
    3. Add these items to your checklist.
    4. Check off tasks and subtasks as you complete them.

    Where can I make a checklist?

    While pen and paper or a word processor may be helpful for a personal checklist, you can also use checklist apps like Connecteam to create helpful online checklists that can be shared with others.

    The Bottom Line On Checklist Apps

    When choosing a checklist app, consider your team’s specific needs. Do you need a chat function? Schedule management? Milestone and progress updates?

    For an all-in-one app to help you digitize your business, Connecteam is our favorite checklist app. Available in the office or the field via desktop and mobile, the app offers all the functions business owners want in a checklist app without the price tag of comparable apps. Visit Connecteam for a free trial today!

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