5 Best Online Checklist Apps of 2025

The 5 Best Online Checklist Apps of 2025

1. Connecteam — Best all-in-one checklist app

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   Available on

   • Web
   • iOS
   • Android

   

   Connecteam is my top pick of digital checklist apps for businesses. It’s incredibly customizable, easy to set up and use, and comes with all the tools you need to manage your business on the go.

   Why I chose Connecteam: I use Connecteam on a daily basis and like that businesses can customize all of Connecteam’s features to suit their needs. The checklist feature is useful for teams of all sizes and managers can create as many checklists as they need to streamline workflows.

   Let’s take a look at some of the specific features:

   Create customizable checklists for your field workers

   With Connecteam’s digital forms and checklist app, you can ensure efficiency, quality, and compliance for all team tasks by automating tasks and projects.  

   It’s really easy to create customizable checklists for your workers so they know exactly what needs to be done while on the job. This can free up time for your employees and increase productivity across your entire team. All forms, checklists, and lists are available immediately on connected mobile devices and connected to a company knowledge base.

   Create forms easily with attachments

   You can create any type of form you need right in the app, which allows you to easily standardize procedures.

   You can also make your own shareable documents and update them as needed, whenever you need. It’s also easy to store this important information in Connecteam’s company knowledge base so the information is always accessible. 

   Attach PDFs, Excel spreadsheets, images, and other files to keep clear records and align teams. 

   Use tailor-made templates to create checklists with ease

   I’m a huge fan of Connecteam’s tailor-made templates for reports, checklists, and other forms. This allows me to digitize forms and checklists such as pre-inspection checklists, safety checklists, and inventory checklists without requiring much configuration beforehand. 

   However, you can also create your own customizable templates from scratch.

   Create shift tasks and send automatic notifications

   Connecteam is also a task management app that allows you and your team to create and assign tasks and projects. Employees have a clear understanding of their responsibilities during each job or shift because all tasks are available in one place. 

   You can also see who has received and read notifications, providing more oversight over employees’ workflows. This has helped me improve productivity in my business.

   Ensure compliance with industry regulations

   Connecteam has helped ensure compliance with all industry procedures and standards. You can create task lists customized to your company’s health, safety, and labor regulations and even add e-signatures for compliance purposes.

   The app ensures that no task falls through the cracks by assigning notifications and deadlines to tasks and projects. You also have a full record of all completed tasks, which you can use to demonstrate compliance during audits or health and safety inspections.

   Integrations

   Connecteam integrates with:

   • Gusto
   • RUN Powered by ADP®
   • Paychex
   • Quickbooks
   • Xero
   • Zapier

   And so much more…

   Connecteam is a complete employee management app that allows you to manage your entire business from your phone. You can create schedules and training materials, upload and store documents, manage all HR operations, and even communicate with your team with in-app chat and a social media-style news feed.

   The paid plan starts at just $29 per month for up to 30 users, and small businesses with fewer than 10 users can access the app completely free.

   Integrations

   Connecteam integrates with:

   • Quickbooks
   • Gusto
   • Paychex
   • Xero
   • Zapier

   Employees spend less time wondering what they should do and where, and more time actually just doing it.

   Rick Peterson
   Director

   Connecteam also offers a free for life plan – Try Connecteam here!

   Key Features

   • Customizable digital forms and checklists

   • Online team chat

   • Employee task tracking

   • Employee task tracking

   • Employee knowledge management

   • Job scheduling tools

   Pros

   • Intuitive and easy to use

   • All-in-one solution

   • Great customer support

   • Budget-friendly

   Cons

   • Needs internet or wifi access to work

   Pricing

   Free-for-life plan availablePremium plans start at $29/month for 30 users

   Simplify and streamline your paperwork with Connecteams online checklist app

   Try Connecteam here
2. 

   TickTick — Good for use across multiple devices

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   TickTick is an organization app that offers cross-platform compatibility, which is a big plus for teams that use multiple devices.

   Why I chose TickTick: TickTick is a top-notch to-do app with useful features like Calendar mode, Pomodoro Timer, and Eisenhower Matrix. TickTick also offers a free version, although it’s a bit limited in terms of what features are available.

   Simplified task management with customizable checklists

   I really like how easy this app is to use. The interface is clean and minimalistic, with a white background.  TickTick excels as a task management app, allowing you to create lists and checklists for personal and business tasks.

   There’s a search bar at the top of the interface where you can add new tasks. Once you add a task item, you can break it down into subtasks and add due dates, tags, whether the task should repeat or not, notes, and assign priority, which is color-coded on your list.

   You can then add tasks to categorized lists that you can check off as you complete them. Also, you can easily share tasks and task lists with employees and colleagues, which they’ll receive in their inbox.

   I really like the calendar view, which shows all of your tasks on an easy-to-read calendar. Here, you can rearrange tasks using drag-and-drop functionality and change task times. Another nice touch is that TickTick offers Kanban views to provide task overviews.

   The Eisenhower Matrix is also incredibly useful, allowing you to view tasks by urgency and importance. 

   However, it is worth noting that the Calendar and Kanban views are only available with the paid plan. There are also some limits on plans, too. For example, paying members have a limit of 299 lists and 999 tasks per month. Premium subscribers can share their lists with only up to 29 people and attach up to 99 files per day. 

   Mobile Pomodoro timer

   Besides creating to-do lists and checklists, TickTick also functions as a Pomodoro timer using your mobile device. To do so, you can click on the “Timer” in the mobile app and easily time your tasks. You can even select one of several background sounds for white noise, such as “Cafe” or “StreetTraffic.”

   Integrations

   Some of TickTick’s integrations include:

   • Zapier
   • Spark
   • Gmail
   • Outlook
   • Shortcuts
   • Slack

   There are many ways to organize and view tasks, lots of customization options, and a flow that makes sense. There’s also a built-in Pomodoro timer, which I love!

   Sarah
   Business Owner

   Key Features

   • Customizable task lists
   • Subtasks, tags, smart lists, and filters
   • Multiple views, including Calendar, Kanban and Eisenhower Matrix
   • Inbox
   • List-sharing
   • Pomodoro Timer

   Pros

   • Works across multiple devices
   • Feature-rich

   Cons

   • Limited free plan
   • Mobile app is laggy

   Pricing

   Starts at $116.50/month Trial: Yes Free Plan: No

   Visit TickTick
3. 

   ClickUp — Good for project management

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   ClickUp is an all-in-one productivity platform designed to help teams and individuals manage their work. It offers a wide range of features, from task management and project tracking to collaboration tools and time tracking. With its customizable interface and robust capabilities, ClickUp is a great choice for anyone looking to streamline their workflow and stay organized.

   Why I Chose ClickUp: I chose ClickUp because it provides a great solution for managing tasks, projects, and teams all in one place. I found the checklist feature to be particularly powerful, allowing me to break down tasks into actionable steps and share them with others.

   Efficient task management

   While testing ClickUp, I was able to create detailed checklists that can be easily shared with other members of my team. Whether you’re managing a small task or a large project, you can create checklists that outline every step required to get the job done. 

   I like that you can assign tasks to team members, set due dates, and monitor progress. You can also collaborate on checklists in real time with team members, which is particularly useful for remote teams or field workers. Multiple people can view a checklist at the same time and check off items from their mobile devices. 

   Time tracking

   ClickUp also comes with built-in time tracking so you can monitor how long your own tasks and  your employees’ tasks take, helping everyone stay on schedule and within budget. You can also organize time entries with tags and view all your employees’ hours in timesheets.

   However, I found that time tracking in ClickUp wasn’t entirely seamless. It takes a bit of navigation to get to the time tracker, plus several more clicks to start the timer for a task. One downside I discovered that you can’t start a timer without assigning a task, which means you need to go through the process of creating, tagging, and describing a task before you can start tracking time. 

   

   The timer also doesn’t appear on the main dashboard. So, once you leave the timesheets window in ClickUp, there’s no way to see that you’re actively tracking time or how much time you’ve spent on a task. This means that it’s really easy for employees to forget they’re tracking time and keep running the timer after they’ve finished a task.

   Integrations

   Some of ClickUp’s integrations include:

   • Gitlab
   • Toggl
   • Harvest
   • Webhooks
   • Hubspot
   • Box
   • Front

   I like that I can manage everything in Clickup. I can track time, link it with other tools I use and collect information via forms.

   Samantha
   Certified Automation Service Provider

   Key Features

   • Project management
   • Time tracking
   • Timesheets
   • Tasks and subtasks
   • AI assistant
   • Customized reporting dashboards

   Pros

   • Free plan lets you try out the software
   • Time estimates on tasks

   Cons

   • No integrations for payroll or accounting software
   • Finicky time tracking

   Pricing

   Starts at $7/member/month Trial: No Free Plan: Yes

   Read our in-depth ClickUp review Compare the best ClickUp alternatives Visit ClickUp
4. 

   Asana — Good for team communication

   Available on

   • Web
   • iOS
   • Android

   

   Asana is a versatile work management platform designed to help teams organize, track, and manage their tasks and projects. With features that support everything from simple to-do lists to complex project management, Asana is an ideal choice for teams looking to improve productivity and streamline their workflows.

   Why I chose Asana: I chose Asana because of its powerful capabilities for managing tasks, projects, and workflows all in one place. While testing the software, I found that the platform’s flexibility allowed me to adapt it to my own needs, making it a perfect fit for organizing and tracking work and creating checklists.

   Task and project tracking

   Asana excels at task tracking, making it easy to manage individual tasks, projects, portfolios, and workflows. You can break down larger projects into manageable tasks, assign them to team members, set deadlines, and monitor progress all in one place. 

   I really like the ability to create detailed workflows to ensure that every task is accounted for.  Asana is also incredibly useful for portfolio management, in which you can track multiple checklists and projects simultaneously.

   

   I discovered you can group related projects, monitor their status, and identify risks or bottlenecks early on. This feature could be particularly useful for managers who need to keep tabs on the progress of various tasks.

   Team collaboration

   Thanks to features like tags, comments, and the inbox, it’s simple to communicate with others on your team. I like that you can tag tasks with relevant keywords, making it easy to organize and search for specific items. 

   Comments allow team members to communicate directly within tasks, keeping discussions contextual and focused. The inbox feature keeps you updated on important changes and conversations, so nothing falls through the cracks. Additionally, Asana offers multiple board views, like list, board, and calendar, so you and your team can visualize tasks in the way that works best.

   Integrations

   Some of Asana’s integrations include:

   • Dropbox
   • Google Drive
   • Vimeo
   • Figman
   • RoleUp
   • GitLab
   • Trello

   I love the fact that Asana helps me with my task management. Me and my team can both create tasks, I can assign tasks to team members, set due dates, and track progress all in one place.

   Betty
   Social Media Manager

   Key Features

   • Task management
   • Lists and tasks
   • Projects and portfolios
   • Customized workflows
   • Time tracking
   • Team collaboration

   Pros

   • User-friendly design
   • Multiple languages

   Cons

   • Plans can be costly
   • Limited reporting

   Pricing

   Starts at $10.99/user/month Trial: No Free Plan: Yes — Up to 15 people

   Read our in-depth Asana review Visit Asana
5. 

   Proofhub — Good for tracking team progress

   Available on

   • Web
   • iOS
   • Android

   

   Proofhub is an all-in-one project management and team collaboration tool designed to simplify how teams manage tasks, projects, and communication. With features ranging from task management and personal checklists to time tracking and reporting, Proofhub is a versatile solution for teams of all sizes looking to stay organized and efficient.

   Why I Chose Proofhub: This app offers powerful task tracking features. The ability to create both team-wide tasks and personal checklists allows you to organize work in a way that best suits your workflow, making it easier to stay on top of your responsibilities.

   Task management and checklists

   While testing Proofhub, I found that it really shines when it comes to task management. It offers a variety of tools to keep your work organized. I was able to create tasks, assign them to team members, set deadlines, and track progress all in one place. 

   

   What I particularly appreciate about Proofhub is the ability to create personal checklists within tasks. This allowed me to break down larger tasks into smaller, actionable steps, ensuring that nothing gets overlooked. 

   Simplified time tracking

   Another standout feature of Proofhub is its built-in time tracker. You can log hours spent on tasks and projects, making it easy to monitor productivity and ensure that deadlines are met. 

   I find this feature especially useful for managing billable hours and keeping track of time spent on different projects. The ability to generate time reports also determine how time is allocated across the team so you can identify areas for improvement and optimize workflows.

   Integrations

   Some of ProofHub’s integrations include:

   • FreshBooks
   • Google Calendar
   • iCal
   • Box
   • Dropbox
   • Google Drive
   • Onedrive

   I love the fact that Asana helps me with my task management. Me and my team can both create tasks, I can assign tasks to team members, set due dates, and track progress all in one place.

   Betty Social Media Manager

   Key Features

   • Project and task management
   • Team and personal checklists
   • Task views
   • Communication
   • File management and proofing

   Pros

   • Affordable and flat-free pricing
   • Multiple languages

   Cons

   • No offline capabilities
   • Storage limit on all price plans

   Pricing

   Starts at $79/month Trial: Yes — 14-day Free Plan: No

   Visit Proofhub