A time clock kiosk app makes it easier for employees to punch in and can streamline payroll. We review the seven best time clock kiosk apps in 2023.

Accurately tracking employees’ hours is extremely important. Employees want to be paid for all the time they’ve worked, and your business doesn’t want to pay for hours that weren’t worked. In addition, knowing when employees worked in the past can help your business forecast demand and staffing in the future.

A clock-in kiosk provides a central place for all of your employees to clock in and out. It can be a great solution for accurate time tracking if your employees start and end their day at a central location like your office or for industries where staff can’t have their phones on them. Many time clock kiosk apps also integrate with scheduling tools, payroll software, and other business platforms to streamline your operations.

In this guide, we’ll review the seven best time clock kiosk apps in 2023 and help you choose the right clock-in kiosk for your business.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one time clock kiosk app

    Learn more
  2. Good for multiple clock-in locations

  3. Good for payroll integration

What to Look For in a Time Clock Kiosk App

Every time clock kiosk app needs to do one thing, and do it well: provide a single interface where employees can clock in and out of work. However, most time clock kiosk apps do that and much more. Here are some of the key features to look for when choosing a time clock kiosk.

  • Employee identity verification: Even when all your employees clock in at a central location, there’s still a chance that time theft could occur. One employee could clock in for another, for example. Verification methods like facial recognition or fingerprinting can ensure that any employee who clocks in actually showed up for work.
  • Attendance and overtime alerts: If an employee is late to work or doesn’t show up at all, managers need to know right away. Many apps can alert managers when a worker doesn’t clock in as expected. Some also offer overtime alerts so that managers can approve or deny overtime before it becomes costly.
  • Payroll integration: The vast majority of time clock kiosks integrate with popular payroll platforms. This makes it much simpler to approve timecards and pay your employees accurately for the hours they’ve worked. Make sure that the time clock app you choose works with your preferred payroll software.

The 7 Best Time Clock Kiosk Apps of 2023

  1. Best for: All-in-one time clock kiosk app

    Available on

    • Web
    • iOS
    • Android
    Connecteam time clock kiosk showing a PIN pad

    Connecteam is a time clock kiosk app and so much more. With our platform, you can easily and accurately track all of the hours your employees work.

    If you prefer a centralized kiosk, Connecteam offers a simple solution. Just open Connecteam on a tablet or smartphone and enable employees to clock in with a personalized PIN. It only takes a few minutes to set up the kiosk, and it requires very little training for employees. Plus, there are plenty of extra features that make management, scheduling, and payroll simple.

    Customizable clock-in rules & identity verification

    Managers can restrict when clock-ins are allowed. That means that employees who arrive late or want to leave early have to speak with a manager—they can’t just punch in or out without notifying anyone. And if you’re worried about buddy punching, you can also require that each employee poses for a selfie when clocking in.

    You can also program the kiosk to display important information for employees when they clock in. Connecteam can display their schedule for the day, as an example, or a list of tasks that they need to complete.

    Overtime control

    Connecteam helps managers stay on top of overtime. Our kiosk time clock supports overtime alerts for managers and enables managers to create custom rules around when and how overtime is authorized. Connecteam can automatically clock employees out if they go into unauthorized overtime and help managers limit new jobs or shifts for employees who are already in overtime.

    HR and payroll integration

    Tracking time with Connecteam makes HR and payroll seamless. Our platform provides an easy-to-use self-service portal that employees can access online or from their mobile devices. Employees can check how many hours they’ve worked and see how much they’ll be paid. The self-service portal also enables employees to request paid time off (PTO), which is tracked right alongside hours worked.

    Connecteam supports automated approval workflows for employee timecards, making it easy to turn clock-ins into data to run payroll. Our software integrates with several major payroll platforms including Quickbooks Online, Gusto, and more.

    Tools for workers in the field

    If your employees start their day at the office and then head into the field, Connecteam provides even more valuable features. The Connecteam mobile app offers GPS-based employee location tracking so that managers know where employees are working throughout the day. Our app also includes one-on-one and team messaging tools to help employees and managers keep in touch throughout the workday.

    Affordability for small businesses

    Connecteam’s time clock kiosk app is completely free for small businesses with 10 or fewer employees. For larger businesses, pricing starts at just $29 per month for up to 30 employees, plus $0.50 for every additional employee.

    Key Features

    • Employees clock in and out with personalized PIN
    • Can take selfies to eliminate buddy punching
    • Restrict late clock-ins and early clock-outs
    • Customizable rules for overtime authorization
    • Self-service portal for employees
    • Integrates with major payroll software platforms

    Pros

    • Only takes a few minutes to set up
    • Customizable timesheet approval workflows
    • Mobile GPS app to monitor employees working in the field
    • Free for businesses with 10 or fewer users

    Cons

    • Does not support facial recognition

    Pricing

    Starts at just $29/month for the first 30 users Free 14-day trial Free plan available

    14-day free trial, no credit card required

    Start your free trial
  2. Good for: Multiple clock-in locations

    Available on

    • Web
    • iOS
    • Android
    A ClockIt profile showing hours worked and breakdown of the current day’s hours

    ClockIt offers an easy-to-use time kiosk app. It’s especially good for businesses with several offices or clock-in locations, since data syncs instantly and automatically across multiple kiosks. Employees can even clock in at one location and clock out at another.

    Employees clock in and out using a personalized PIN or a QR code on their smartphone. ClockIt automatically takes a photo of every employee during clock-in to prevent buddy punching.

    Project managers will appreciate the platform’s Asana integration. This enables employees to add job codes to their clock-ins so managers can see how much time employees are spending on different projects.

    ClockIt doesn’t currently offer payroll integrations, but it says that support for Quickbooks, ADP, Xero, and Paychex is coming soon.

    Learn more about ClockIt

    Key Features

    • Sync data instantly across multiple kiosks
    • Clock in with PIN or QR code
    • Takes a selfie during every clock-in
    • Supports job codes with Asana integration

    Pros

    • Detailed audit tools for employee timesheets
    • Supports PTO tracking

    Cons

    • Payroll integrations not yet available
    • Limited overtime alerts and authorization options

    Pricing

    Starts at $2.99/user/month Free Trial: Yes Free Plan: No

  3. Good for: Payroll integration

    Available on

    • Web
    • iOS
    • Android
    A example of the Buddy Punch clock-in interface with PIN and facial recognition

    Buddy Punch offers multiple ways for employees to clock in at a kiosk. Employees can enter a personal PIN code, scan a QR code, or enter a username and password. Alternatively, Buddy Punch can use facial recognition to clock employees in automatically. No matter which method you choose, Buddy Punch can record a photo of every employee when they clock in.

    Managers can create an unlimited number of job codes for employees to clock in to and set up kiosks in multiple locations. They can also receive alerts when employees they manage clock in or go into overtime. The app offers tons of customizable settings, including break times, overtime rules, timecard rounding, and more.

    One of the best things about Buddy Punch is that it’s also a payroll provider. Transferring time data to Buddy Punch Payroll is extremely simple and makes the platform’s self-service portal for employees that much more useful. Buddy Punch also integrates with Quickbooks, ADP, Paychex, Gusto, PayPlus, and SurePayroll.

    Learn more about Buddy Punch

    Key Features

    • Clock in with facial recognition, PIN, QR, or password
    • Supports job codes
    • Clock-in alerts for managers
    • Offers its own payroll software

    Pros

    • Very customizable
    • Integrates with many payroll providers

    Cons

    • No late or no-show alerts
    • Moderately complex to set up

    Pricing

    Starts at $19/month + $2.99/user/month Free Trial: Yes Free Plan: No

  4. Good for: Managing break time

    Available on

    • Web
    • iOS
    • Android
    Clockify kiosk on a tablet showing an employee on break

    If your employees need to take breaks throughout their shifts, Clockify can help you track the time they spend off the clock. This clock-in kiosk app enables employees to punch into and out of breaks the same way they punch into and out of shifts. Break time is clearly shown in employee time cards and reports, making it easy for managers to see how much time employees are taking during the day.

    Clockify is very simple to use, but it does have a relatively limited set of kiosk features. Employees can only clock in and out with PIN numbers, not QR codes or facial recognition. The platform also doesn’t take photos of employees when they clock in, so there’s little protection against buddy punching.

    On the plus side, Clockify kiosks double as self-service portals for employees. They can see their hours worked and pay rates, plus enter time-off requests through the kiosk. Managers can pull up detailed reports and approve timesheets right from the kiosk.

    Learn more about Clockify

    Key Features

    • Clock in and out for breaks
    • Self-service portal for employees
    • Supports multiple kiosk locations
    • View who’s currently working from the kiosk

    Pros

    • Free for a single kiosk with unlimited users
    • Tons of reporting features

    Cons

    • Does not protect against buddy punching
    • Cannot enter job codes when clocking in

    Pricing

    Starts at $4.78/user/month Free Trial: No Free Plan: Yes

  5. Good for: Detailed time reporting

    Available on

    • Web
    • iOS
    • Android
    A tablet showing an employee clocking in using the Quickbooks Time interface

    Quickbooks Time is a good solution for managers who want a thorough breakdown of how employees are spending their time. When employees clock in with Quickbooks Time, they can assign their time to a specific project using job codes. They can also select individual projects or even sub-tasks when clocking in.

    On top of that, Quickbooks Time supports kiosks in multiple locations. Each kiosk has a location code, so managers can see where an employee was working when reviewing timesheets

    All of this data can be broken out into customizable time reports. This is a major advantage if managers need to keep detailed records of billable hours for a project or want to reassign employees and need to know what they’ve been working on.

    The Quickbooks Time kiosk can run on any tablet, smartphone, or computer. Employees clock in with a PIN, and the software automatically takes a photo during clock-in.

    Learn more about Quickbooks Time

    Key Features

    • Assign codes for jobs, projects, tasks, and locations
    • Photo capture during every clock-in
    • Integrates with Quickbooks for payroll
    • Highly customizable time reports

    Pros

    • Supports text and email alerts for managers
    • Automate timesheet approvals

    Cons

    • Does not offer facial recognition
    • Expensive

    Pricing

    Starts at $20/month + $8/user/month Free Trial: Yes Free Plan: No

  6. Good for: Biometric clock-in

    Available on

    • Web
    • iOS
    • Android
    A tablet showing the ClockShark interface with a PIN pad for employee clock-ins

    ClockShark is one of only a handful of kiosk time clock apps that currently use facial recognition to cut down on buddy punching. Employees clock in with a PIN and the kiosk device takes a photo of them. Behind the scenes, ClockShark compares that image with the employee’s headshot to confirm a match. If there’s an issue, managers are alerted right away.

    ClockShark supports job and project codes, making it easier for managers to assign billable hours to the right customer. Employees can also add notes when clocking in, which can be very handy when managers are reviewing timesheets later.

    ClockShark’s clock-in app doesn’t let employees or managers do anything other than clock in and out. Employees can’t view their hours or enter time-off requests through the kiosk, for example. Managers also can’t pull up real-time reports that show who’s currently working. All of these tasks must be completed using the ClockShark web dashboard or mobile apps.

    Learn more about ClockShark

    Key Features

    • Facial recognition to reduce buddy punching
    • Job and project codes
    • Supports notes alongside clock-ins
    • Detailed reporting in web dashboard

    Pros

    • Facial recognition works behind the scenes
    • Built-in Spanish language support

    Cons

    • No employee self-service tools in kiosk
    • Doesn’t support overtime alerts

    Pricing

    Starts at $16/month + $7/user/month Free Trial: Yes Free Plan: No

  7. Good for: Integrations with shift scheduling

    Available on

    • Web
    • iOS
    • Android
    Graphic of time clock kiosk pin pad from Tommy

    Tommy is a simple time clock kiosk app that makes it easy for employees to clock in and out with a PIN. You can enable the kiosk to take photos of each employee during clock-in, but this isn’t required. At small businesses, leaving photo verification off can be a good way to show employees that you trust them.

    The kiosk doesn’t offer many advanced features. Employees can’t enter job codes or view their hours worked. Managers can see who’s working from the kiosk, but they can’t set up alerts for late or no-show employees.

    The nice thing about this kiosk is that it comes packaged with Tommy’s shift scheduling software. This is a very user-friendly drag-and-drop scheduling app. In addition, Tommy’s kiosk can export time and attendance data to most popular payroll platforms.

    Learn more about Tommy

    Key Features

    • Optional photo capture during clock-in
    • Real-time reports show who’s working right now
    • Integrated with Tommy’s shift scheduling software
    • Export timesheets for payroll processing

    Pros

    • Free clock-in kiosk for up to 200 users
    • Built-in Chinese language support

    Cons

    • No employee self-service tools in kiosk
    • No payroll integrations

    Pricing

    Starts at $4.34/user/month Free Trial: Yes Free Plan: Yes

Compare the Best Time Clock Kiosk Apps

Topic
Reviews
4.8
4.4
4.8
4.7
4.7
4.7
4.7
Pricing
Starts at just $29/month for the first 30 users
Starts at $2.99/user/month
Starts at $19/month + $2.99/user/month
Starts at $4.78/user/month
Starts at $20/month + $8/user/month
Starts at $16/month + $7/user/month
Starts at $4.34/user/month
Free Trial
yes
14 days
yes
yes
no
yes
yes
yes
Free Plan
yes
Up to 10 users
no
no
yes
no
no
yes

What Are Time Clock Kiosk Apps?

Time clock kiosk apps are digital versions of traditional workplace time clocks. Instead of having employees punch in on a physical time card, these apps allow employees to clock in to work with software. At the end of a shift or workday, employees can clock out using the same kiosk app. 

Importantly, time clock kiosk apps require employees to clock in and out from the specific location where the kiosk is present. They are distinct from mobile time clock apps, which enable employees to clock in and out from anywhere using their smartphones.

How Do Time Clock Kiosk Apps Work?

Time clock kiosks are physical devices running software that allows employees to clock in and out. Usually, these devices are laptops, iOS or Android tablets, or smartphones that are placed in a specific, known location that employees pass at the beginning and end of each shift.

Time clock kiosks must make it simple for employees to clock in and out of work while making it difficult for them to clock other employees in or out. To accomplish this, most employee time clock kiosks rely on personalized PIN codes. Managers can assign each employee a PIN, and they must enter this PIN every time they clock in or out.

Some employee time clock apps offer other options for clocking in or out. For example, employees may have a QR code on their smartphone that they can scan. A few apps even use facial recognition to automatically clock employees in when they stand in front of the kiosk.

Most kiosks are integrated with mobile employee time tracking apps, so employees working in the field can clock in and out of the same time tracking system with their smartphone. A kiosk works best when most or all of your business’s employees start and end their day in a central location.

The Benefits of a Time Clock Kiosk App

There are several reasons that your business should use a time clock kiosk app. First, it makes accurately tracking the hours your employees work much simpler. Employees are unlikely to forget to clock in or out when they have to walk by a kiosk to start and end their day. They can also easily clock out for mid-shift breaks.

This time and attendance data can be converted into filled-out time cards and sent to managers for approval. Once approved, time cards can be exported to your business’s payroll software. This makes the whole process of paying your employees seamless.

Many time clock apps also enable employees to add job and task codes to their clock-ins. This is useful for managers because it allows them to see how employees are spending their time. If you charge customers based on billable hours, tracking time spent on projects is essential for accurate billing.

Time clock kiosks can help managers by alerting them when an employee is late or fails to show up for a shift. Some kiosks also alert managers when an employee is taking on overtime, giving managers a chance to approve or deny the overtime before work begins. Managers can also get real-time reports about who’s currently working and keep an eye on staffing throughout the day.

How Much Do Time Clock Kiosk Apps Cost?

Time clock kiosk apps typically charge a base price plus an additional fee per kiosk or per user. This means that the more employees your business has, the more you’ll pay for your kiosk app.

For example, Buddy Punch starts at $19 per month plus $2.99 per user per month. So if your business has 10 employees, you’ll pay $48.90 per month. If your business has 30 employees, you’ll pay $108.70 per month.

Connecteam is one of the most affordable time clock kiosk apps currently available. It’s completely free for businesses with 10 or fewer employees. For larger businesses, we charge a flat monthly fee of $29 for up to 30 users, then only $0.50 per user per month for each additional user.

FAQs

Is there a free time clock kiosk app?

Connecteam offers a free time clock kiosk app for businesses with 10 or fewer employees. Our platform has a 14-day free trial for businesses with more than 10 employees.

Can I use a smartphone as a time clock kiosk?

Yes, most time clock kiosk apps work on iOS and Android smartphones. Simply set up the time kiosk app on your device and put it in a centralized location for employees to access.

What is the best app to keep track of work hours?

Connecteam’s time clock kiosk makes it simple to keep track of working hours for all of your employees. Employees can clock in or out with a PIN, and Connecteam takes a photo to prevent buddy punching. Connecteam is free for businesses with 10 or fewer employees.

The Bottom Line On Time Clock Kiosk App

Time clock kiosk apps make it easy for your business to accurately track the hours your employees work. Managers receive approval-ready time cards that make running payroll a breeze. Time clock kiosks can also help managers bill customers correctly, manage overtime, and prevent time theft.

We recommend Connecteam as the overall best time clock kiosk app for 2023. Our platform is simple to set up and offers features like overtime alerts, an employee self-service portal, payroll integrations, and more.