Intranet software for businesses can enhance workplace communication, boost employee engagement, and more. Our guide covers the top intranet software for businesses in 2024.
In today’s business environment, it can be difficult for organizations to share information and stay connected with their employees. Luckily, intranet software can help with this.
This software provides a private network that connects all employees across an organization. It makes it easy for employees to share information, communicate with each other, and work on projects together, no matter where they’re located. Plus, only current employees can access the intranet, so sensitive company information always stays within the organization.
With the right intranet software, businesses can streamline their internal communications, improve collaboration, and boost productivity. Below, we discuss the 6 best employee intranet software for businesses in 2024 to help you choose the right one.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best all-in-one intranet software
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Good for customer onboarding
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Good for businesses that already use Microsoft software
Why trust us?
Our team of unbiased software reviewers follows strict editorial guidelines, and our methodology is clear and open to everyone.
See our complete methodology
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Tools considered
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What to Look For in a Intranet Software
Look for the following features when selecting intranet software:
- Centralized knowledge base: Allows you to keep employee handbooks, user policies, and other workplace documents in one secure location.
- Company directory: Streamlines communication and collaboration by giving employees access to their colleagues’ work contact details.
- Built-in chat feature: Helps your employees stay connected in real time from anywhere.
- Search functionality: A search bar or easy-to-navigate frequently asked questions (FAQs) page helps users quickly locate information. Users should be able to search by criteria like date, author, and file type.
- Access control: Create and set custom permissions for employees so only certain people can access and edit information within your company’s intranet.
- Security features: Two-factor authentication and end-to-end encryption keeps sensitive company information secure and protected.
- Mobile access: Allows employees to look up important business information on the go.
- Integrations: Your intranet provider should integrate with other tools your business uses to further streamline workflows. This includes tools for project management, customer relationship management (CRM), accounting, and payroll.
The 6 Best Intranet Softwares of 2024
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Connecteam — Best all-in-one intranet software
Connecteam is an all-in-one work management platform and the perfect intranet solution for businesses of all sizes. It offers powerful tools for communication and collaboration, document management, and so much more.
Let’s explore some of Connecteam’s standout features.
Knowledge base keeps employees informed
Connecteam also lets you create a knowledge base. You can store, edit, and manage all of your business’s important documents—including your employee handbook, human resources (HR) policies, training documents, how-to guides, client information, and more.
You can even set restrictions on shared knowledge base documents to prevent downloading. Plus, you can automatically revoke access to the knowledge base when an employee leaves your company. This ensures sensitive business information stays secure.
Everything is stored securely in the cloud, and you can access employee files whenever needed. Use Connecteam’s search feature to quickly find the information you need.
Best of all, Connecteam offers unlimited storage. There are no restrictions on the size or amount of files you can store!
Company directory to reach other employees quickly and easily
Connecteam also allows you to set up a company directory. It automatically updates workers’ profiles, so you and your team don’t reach dead ends trying to contact each other. You’re even able to add preferred contact hours so workers don’t receive messages, emails, or calls outside working hours.
Easily search for coworkers by name, job title, location, department, and more. You can get in touch via chat, email, or phone calls directly from the directory.
Plus, you can add contact details for clients, suppliers, vendors, and more to your company directory.
Contact information doesn’t leave Connecteam’s app, and only users can see the directory. When an employee leaves your business, you can archive or delete their directory profile. Connecteam will fully remove the employee’s information from the app.
Built-in chat for better communication and collaboration
Connecteam’s in-app chat, let’s you create one-on-one or smart group chats for different teams, clients, projects, and tasks.
In addition, you can favorite important conversations, mute discussions, and control who has access to certain chats. Messages can include emojis, GIFs, images, and videos.
You can also customize push notifications so you and your employees never miss important messages.
Importantly, chats are never stored on workers’ personal devices—making our chat feature 100% secure.
Social media-style company newsfeed to update your employees in real time
With Connecteam’s fully customizable company newsfeed, you can share updates with your entire team or with groups based on location, department, or job title. Post news about deadlines, policy changes, new hires, upcoming events, and more.
The newsfeed is formatted like a social media platform. It presents information in chronological order so team members can keep up with company updates as they happen. Employees can also like and comment on posts, and you can see which posts receive the most views, comments, and reactions.
You can set notifications and auto-reminders and even schedule newsfeed posts so the right information goes out at the right time.
And with Connecteam’s easy-to-use mobile app, employees can stay up to date on the go. This is especially useful for fully digital workplaces.
Cloud-based backup offers enhanced security
Connecteam offers cloud-based file and data backup. This means that all employee and company information is stored on highly secure servers, and backups are automatically created to ensure data is never lost.
Connecteam also features multi-factor authentication and end-to-end encryption to ensure user data is always secure. These also help protect all businesses—from small to large organizations—from cyber attacks and data loss.
And so much more!
Connecteam is your all-in-one employee intranet service and work management solution.
In addition to all these great features, you can create employee surveys and polls, plan workplace events, create a fully digital onboarding experience, view your employees’ workplace milestones, create employee schedules, and so much more.
Key Features
Streamlined user interface
Cloud-based backup
Chronological newsfeed
24/7 customer support
Easy-to-use mobile app
Built-in chat feature
Pros
Free to use for small businesses of up to 10 users
Fully customizable
Real-time employee updates
All-in-one work management tool
Cons
Doesn’t yet support video conferencing
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
14-day free trial, no credit card required
Start your free trial -
Happeo — Good for customer onboarding
Available on
- Web
- iOS
- Android
- Windows
- Mac
Happeo is an intranet platform that supports workplace communications. Like many other social intranets, Happeo offers a company newsfeed, a customizable homepage, document management tools, and integration with external software, including Slack and Google Workspace.
Additionally, Happeo offers data analytics and reporting tools, customization options, and an employee search bar.
Happeo states that it takes 10 weeks from the time of initial contact to the full launch of the intranet software. It offers a support channel to assist with setup.
Key Features
- 24/7 customer support
- Search bar
- Customizable newsfeed
- Data and analytics tools
Pros
- Mobile app
- Integration with other tools
Cons
- No free-to-use plan
- Pricing not listed on website
Pricing
Contact vendor for price Trial: No Free Plan: No
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Microsoft Sharepoint — Good for businesses that already use Microsoft software
Available on
- Web
- iOS
- Android
Microsoft Sharepoint is Microsoft’s in-house intranet provider. This platform allows teams to share documents, files, and information in a centralized location. It offers document management, content management, a social network, and internal communications tools.
The main strength of Microsoft Sharepoint is its ability to integrate with other Microsoft tools. This includes Office 365, Microsoft 365, and MS Teams. It also offers customization options, such as the ability to create custom workflows, forms, and applications.
However, Sharepoint isn’t a tool for beginners or small businesses. It can be complex to set up and maintain and requires technical expertise to unlock its full capabilities. Additionally, the user interface can be overwhelming and confusing for some users.
Key Features
- File sharing
- Content management tools
- Internal communication tools
- Cloud-based backup
Pros
- Customizable
- Full integration with other Microsoft products
Cons
- Complicated for beginners or small businesses
- Expensive to maintain
Pricing
Starts at $4.59/user/month Trial: No Free Plan: No
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Workvivo — Good for businesses with unique branding
WorkVivo is a social intranet software with features including a chronological newsfeed, in-app chat functionality, a mobile app, and data analytics tools.
Workvivo offers a basic user interface and customization options. Users can customize the intranet with their unique employer branding or create custom display themes.
Workvivo also offers data analytics and reporting tools. However, the platform lacks advanced features like file sharing or task management tools.
Key Features
- Data analytics tools
- Customization options
- Clean user interface
- In-app chat feature
Pros
- Mobile app
- Search bar feature
Cons
- No file sharing tools
- No task management tools
Pricing
Contact vendor for price Trial: No Free Plan: No
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Simpplr — Good for businesses that want a simple user interface
Simpplr is an intranet platform that offers a chronological newsfeed, an employee directory, file-sharing capabilities, and a desktop and mobile app. It has a clean user interface, a search bar, analytics tools, and some simple layouts.
However, some users may find that the platform lacks certain advanced features, such as workflow automation tools and chat features. It also has limited integrations. This is an issue for businesses looking to customize their intranet platform or streamline their current ways of working.
Key Features
- Employee directory
- File sharing tools
- Mobile app
- Chronological newsfeed
Pros
- 8-week implementation time
- Free trial
Cons
- No in-app chat feature
- Limited integrations
Pricing
Contact vendor for price Trial: Yes — 14-day, by request only Free Plan: No
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Workplace from Meta — Good for businesses that aren’t tech-savvy
Workplace from Facebook, now known as Workplace from Meta, is an intranet software provider organizations can use to stay connected with their employees. Workplace offers a familiar design similar to Facebook’s layout. It offers a chronological newsfeed, group chat features, video conferencing, and file sharing.
It also has integrations with other software tools, such as Microsoft Office 365. These integrations allow Workplace to fit with users’ current ways of working.
The main drawback of Workplace is that it doesn’t offer any branding or customization options. And while we think the product is excellent, it’s worth noting that Workplace is shutting down at the end of August 2025.
However, users will be able to access and download their data until June 2026.
Key Features
- In-app chat features
- Chronological newsfeed
- File sharing capabilities
- Integration with other popular software
Pros
- Familiar layout
- Mobile app
Cons
- No free plan
- Lack of customization features
Pricing
Starts at $4/person/month Trial: Yes Free Plan: No
Compare the Best Intranet Softwares
| Topic |
Start for free
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|---|---|---|---|---|---|---|
| Reviews |
  |
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| Pricing |
Starts at just $29/month for the first 30 users
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Contact vendor for price
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Starts at $4.59/user/month
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Contact vendor for price
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Contact vendor for price
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Starts at $4/person/month
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| Free Trial |
yes
14-day
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no
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no
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no
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yes
14-day, by request only
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yes
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| Free Plan |
yes
Free Up to 10 users
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no
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no
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no
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no
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no
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| Use cases |
Best all-in-one intranet software
|
Good for customer onboarding
|
Good for businesses that already use Microsoft software
|
Good for businesses with unique branding
|
Good for businesses that want a simple user interface
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Good for businesses that aren’t tech-savvy
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| Available on |
Web, iOS, Android, Windows, Mac
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Web, iOS, Android
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What Is Intranet Software?
Intranet software helps businesses create a private internal network that only their employees can access. Employees can use the software to share business updates, communicate with coworkers, share knowledge, and collaborate on tasks and projects.
The software typically includes features for file-sharing tools, communications, knowledge management, and more. These features can be used to manage workflows, share important announcements, and provide employees with access to company policies and procedures.
Overall, businesses use modern intranet software to improve collaboration, boost engagement, enhance the employee experience, and facilitate knowledge sharing across the organization.
How Does Intranet Software Work?
Intranet software typically includes tools focused on keeping employees up to date with changes to the business. These include company newsfeeds, private and group chats, employee directories, and file- and knowledge-sharing tools. A company’s intranet is typically available on both desktops and mobile devices.
Managers can use the software to send updates to the entire organization, share policy changes, conduct surveys, and chat with their staff. They can also update the company directory with employee contact information. The software also lets managers add and edit important workplace documents such as employee handbooks, HR policies, and customer information for easy access.
Employees can use the software to communicate with their coworkers, stay up to date with company news, and access important documents such as how-to guides and workplace policies.
The Benefits of Workplace Intranet Software
There are a number of benefits to using company intranet providers. These include:
Improved communication
A business intranet provider will help streamline workplace communications through group chats, private messages, video collaboration tools, company newsfeeds, and more. Everyone can stay connected and up to date on important information.
Enhanced collaboration
Company intranet providers will offer tools for file-sharing and knowledge-sharing. This improves collaboration across your company.
A better sense of community
Using a company intranet, employees can comment on business updates, chat with colleagues, take part in polls, check out what company events are coming up, and more. This fosters a sense of community across the company and makes employees feel connected to one another. In turn, this generates a positive company culture.
Increased productivity
Intranet software provides one central location for workplace documents, customer information, and company updates. This will speed up employees’ workflow and increase productivity as time won’t be taken up hunting for different documents.
Better employee engagement
The software improves communication, keeps employees informed, and helps workers feel like part of a team. As a result, workers are more engaged.
Additionally, intranet solutions often include features like surveys, polls, and comments on updates. These give employees a chance to voice their opinions and express their honest feelings, further boosting engagement.
Enhanced security
Intranet providers often offer advanced security features like encryption, access control, and multi-factor authentication. This helps keep company and employee data secure and protects businesses from criminal activity like cyber attacks.
How Much Does Intranet Software Cost?
Most workplace intranet platforms are priced per user, per month. Costs range from $4 to $8 per user, per month. Some systems are free to use, and some also offer free trials.
Connecteam is the perfect option if you’re looking for great value for money. We offer an all-in-one business management solution with a range of helpful features to make internal business communications and updates a breeze.
Small business owners and those just starting with workplace intranet platforms can use Connecteam’s Small Business Plan. It’s free forever for teams of up to 10 people. Paid plans start at just $29 per month for up to 30 users.
FAQs
Do small businesses need an intranet?
Investing in an intranet is essential for small businesses. It’s a great way to update all of your employees at once, provide your team with a central repository of information, and more. Connecteam offers completely free intranet software for small businesses of up to 10 employees.
Who has the best intranet?
Connecteam is the best business intranet solution available today. It features tools for operations and communications and has an easy-to-use mobile app. It’s also free for teams of up to 10 users and starts at just $29 per month for up to 30 users.
Do companies still use intranets?
Yes, many businesses still use intranets today. Intranets provide employees with secure access to company information and resources, including policies, procedures, forms, training materials, and internal communications. This helps workers stay informed and feel more connected to the work they do.
The Bottom Line On Intranet Software
Intranet software is a powerful tool for businesses of all sizes. It provides a secure platform for employees to chat with managers and colleagues, share knowledge and business information, and stay updated with the latest company news.
With intuitive project management tools and file-sharing capabilities, company intranet software is a great way to streamline business operations. Its features help businesses improve productivity, enhance collaboration, and improve employee engagement to create a great company culture.
Start your free 14-day trial now to see how Connecteam can transform your business operations.