With the right management tools, a virtual assistant can help your business with almost anything. Here are the best virtual assistants apps available on the market today to make managing VAs more efficient and streamlined!

Virtual assistants are just as beneficial as personal assistants, not to mention, more affordable too. However, managing anyone remotely comes with its own set of challenges. The lack of communication, the lack of structure, and the inability to manage time are just some examples.

A virtual assistant tool can help you make more use of your virtual assistant and maximize your productivity. These tools can track projects, streamline tasks, improve communications, send or receive files, and more. This will enable you to focus on other priorities instead of dealing with administrative tasks. Here are the 9 best virtual assistant apps on the market today.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one virtual assistant tool for deskless employees. 

  2. Good for project-based collaborations.

  3. Good for task prioritization.

What to Look For in a Apps For Virtual Assistant

There are some key features that are pretty important when it comes to choosing a virtual assistant app to help properly manage your virtual assistants.

Time Clock Features

To ensure you’re paying your virtual assistants properly, you should definitely invest in a virtual assistant app that can accurately track their hours.

Additionally, a powerful virtual assistant app like Connecteam, can also send managers automated alerts when employees have started working overtime or have exceeded hourly limitations. A good virtual assistant app will also have capabilities that enable virtual assistants to request PTO, input an absence, and more.

Task Management Features

How do you delegate and assign tasks to your virtual assistants? Through phone calls, text messages, or even worse… email? If you answered yes to any of those options, then it’s definitely time to make the switch to a virtual assistant app.

A robust virtual assistant app, will provide managers with the ability to send daily tasks and checklists to their virtual assistants. Virtual assistants will know exactly what to do when they clock in for the day, thereby reducing confusion, misunderstanding, and endless back and forth calling, messaging, or dreaded emailing.

A good virtual assistant app will also give managers complete oversight on task progress and even send automated notifications on completed tasks.

In-App Communication Features

It can be difficult communicating efficiently with virtual assistants, especially if they’re working in different countries and time zones. It’s important when choosing a virtual assistant app, that you choose a solution that has an effective internal messaging system.

It’s impossible to ensure that emails and text messages have been read and understood, virtual assistant apps with in-app messaging gives managers peace of mind, guarantees nothing falls through the cracks, and everyone is on the same page.

Scheduling Features

Lack of structure can lead to a lot of wasted time when working with virtual assistants. Using a scheduling virtual assistant tool, you can make daily, weekly, or even monthly plans. Use a scheduler that assigns time according to the team members rather than the task itself if you have more than one assistant. With a smart scheduling tool, such as Connecteam, there is less back and forth and a lot more organization.

The 9 Best Apps For Virtual Assistants of 2023

  1. Connecteam — Best for: All-in-one virtual assistant tool for deskless employees

    Available on

    • Web
    • iOS
    • Android

    Connecteam is the best all-in-one virtual assistant app to effortlessly manage and oversee your virtual assistants. With Connecteam, you can easily and accurately track hours, assign daily tasks and projects in minutes, and efficiently communicate with them through the in-app chat.

    Receive real-time updates on task progress and automated notifications when virtual assistants have completed their tasks or checklists, now there’s no need to micromanage. If there is any confusion or misunderstanding, virtual assistants can easily open a chat with their manager to clarify any issues. Gone are the days of back and forth calling, unread messages, and unopened emails, with Connecteam, you have complete real-time oversight of your virtual assistants day-to-day workload.

    Pros

    • Easy to use and intuitive

    • Complete virtual assistant control and oversight

    • Affordable priced for every size team

    • Clean and modern user interface

    • Top notch customer service

    • Desktop and mobile access

    • Payroll is directly integrated with QuickBooks Online and Gusto

    Cons

    • No automated scheduling

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

    14-day free trial, no credit card required

    Start your free trial
  2. Kissflow — Best for: Project-based collaborations

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Kissflow webpage

    Kissflow is another good virtual assistant app to help manage your virtual assistant’s workflow, collaborate on projects with posts and announcements, and communicate with your virtual assistants. Kissflow integrates with over 1000 different tools. Managers can assign and view tasks to virtual assistants and track their progress through the tasks. With Kissflow you can track your virtual assistant hours and manage payroll.

    Learn more about Kissflow

    Key Features

    • Customizable reports
    • Workflows
    • Employee scheduling
    • Time tracking
    • Vacation/leave/absence tracking

    Pros

    • Mobile access
    • Easy to use

    Cons

    • Poor customer service
    • Not feature rich
    • Expensive for large teams

    Pricing

    Starts at $24/user/month Trial: Yes Free Plan: No

  3. ProProfs — Best for: Task prioritization

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the ProProfs webpage

    With ProProfs, managers can send their virtual assistants assignments with clear instructions and due dates. Additionally, they can easily collaborate on projects together to get things done faster. More importantly, it’s possible for managers to track progress through tasks and prioritize what needs to be done first. With ProProfs you can also accurately track your virtual assistants hours.

    Learn more about ProProfs

    Key Features

    • Task management
    • Time tracking
    • Collaboration tools

    Pros

    • Easy to use
    • Good customer service
    • Desktop and mobile access

    Cons

    • Users report the mobile app can be slow at times

    Pricing

    Starts at $3.50/user/month Trial: Yes Free Plan: Yes

  4. Proofhub — Best for: Customizable workflows

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Proofhub webpage

    With ProofHub, managers can easily send their virtual assistants customizable workflows, or daily checklists and tasks. Managers can easily get in touch with their virtual assistants via the chat and either send one-on-one messages or start a group chat. With ProofHub, you can also share work announcements and updates so every employee, even virtual assistants, will always be in the loop on company news. With timesheets, managers can easily view how long virtual assistants have spent on specific tasks and projects and also track their hours.

    Learn more about Proofhub

    Key Features

    • Task management
    • Live chat
    • Time tracking
    • Project planning and management
    • Progress tracking

    Pros

    • Great customer service
    • Mobile access

    Cons

    • Not easy to use or intuitive
    • Limited features

    Pricing

    Starts at $45/month, up to 40 projects Trial: Yes — 14-day Free Plan: No

  5. Hubstaff — Best for: Tracking the progress of task assignments 

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Hubstaff webpage

    Hubstaff is yet another virtual assistant app to help manage projects, track progress, track virtual assistants hours, and more. Managers can easily assign tasks with detailed instructions on what needs to be done and can track their progress through tasks.

    Learn more about Hubstaff

    Key Features

    • Attendance tracking
    • GPS Time tracking
    • Employee database
    • Task management
    • Progress tracking
    • Alerts/notifications

    Pros

    • Easy to use
    • Desktop and mobile access

    Cons

    • Users report some features are difficult to use
    • Can be expensive for large teams

    Pricing

    Starts at $4.99/user/month, 2 user minimum Trial: Yes — 14-day Free Plan: Yes — 2 user minimum

  6. Hive — Best for: Live chat communication

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Hive webpage

    Hive is another virtual assistant app used to track progress through projects, accurately track virtual assistants hours, and easily communicate with live chats. You can create Gantt charts or Kanban boards to track multiple projects as well. Hive has over 1000 integrations as well, like Hubstop, Zoom, and Slack.

    Learn more about Hive

    Key Features

    • Alerts/notifications
    • Task management
    • Live chat
    • Time tracking
    • Project management
    • Progress tracking

    Pros

    • Mobile access
    • Easy to use
    • Great customer service

    Cons

    • Users report some bugs in the live chat feature
    • Can be expensive for large teams

    Pricing

    Starts at $16/user/month Trial: Yes Free Plan: Yes

  7. Timecamp — Best for: Measuring and monitoring productivity

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the TimeCamp webpage

    With the TimeCamp virtual assistant app, you can track their hours and measure their productivity. Additionally, you can easily manage projects and ensure that your virtual assistants finish them in a timely manner. Lastly, TimeCamp has over 100 integrations.

    Learn more about Timecamp

    Key Features

    • Time tracking
    • Alerts/notifications
    • Productivity monitoring
    • Progress tracking

    Pros

    • Easy to use
    • Responsive customer service

    Cons

    • Lacks important features

    Pricing

    Starts at $6.99/user/month Trial: Yes — 14-day Free Plan: Yes

  8. Time Doctor — Best for: Tracking virtual assistant hours for payroll

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Time Doctor webpage

    Time Doctor is a good virtual assistant app for many reasons. With Time Doctor managers can easily track virtual assistant hours, create timesheets and export to payroll, manage projects, and so much more. With Time Doctor, you can monitor what virtual assistants are spending their time on and help them focus on what needs to be done. It can even take screenshots of your user’s desktop so you can see exactly what your virtual assistants are doing during the day.

    Learn more about Time Doctor

    Key Features

    • Time tracking
    • Attendance tracking
    • Alerts/notifications
    • Project management
    • Screen monitoring
    • Timesheets and payroll
    • Productivity management

    Pros

    • Mobile access
    • Responsive customer support

    Cons

    • Users report software can be confusing to use
    • Not feature rich

    Pricing

    Starts at $5.9/user/month Trial: No Free Plan: No

  9. Toggl — Best for: Planning and assigning tasks

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Toggl webpage

    Toggl has two options to use to manage virtual assistants. You can use Toggl plan to plan and track your virtual assistants progress through assigned tasks and workflows, and there is Toggl track, to track virtual assistants hours. Because they are separate plans, you will have to pay for two different plans to cover both features.

    Learn more about Toggl

    Key Features

    • Time tracking
    • Productivity tracking
    • Workflow management
    • Project management
    • Progress tracking
    • Alerts/notifications
    • Task management
    • To-do lists

    Pros

    • Mobile access

    Cons

    • Can be difficult to implement
    • Must pay for 2 plans for time tracking and project management

    Pricing

    Starts at $10/user/month Trial: Yes Free Plan: Yes

Compare the Best Apps For Virtual Assistants

Topic Start for free
Reviews
4.8
3.9
4.5
4.6
4.6
4.5
4.7
4.5
4.7
Pricing
Starts at just $29/month for the first 30 users
Starts at $24/user/month
Starts at $3.50/user/month
Starts at $45/month, up to 40 projects
Starts at $4.99/user/month, 2 user minimum
Starts at $16/user/month
Starts at $6.99/user/month
Starts at $5.9/user/month
Starts at $10/user/month
Free Trial
yes
14-day
yes
yes
yes
14-day
yes
14-day
yes
yes
14-day
no
yes
Free Plan
yes
Free Up to 10 users
no
yes
no
yes
2 user minimum
yes
yes
no
yes

What Are Apps For Virtual Assistants?

A virtual assistant app is a digital tool that allows users, such as business owners and managers, to digitize, automate, and complete otherwise manual daily tasks. Such apps can usually set up data models and recommend actions. There are different types of apps for managing virtual assistants that come with different features and specializations. This can include managing administrational tasks, such as scheduling and time tracking.

How Do Virtual Assistant Apps Work?

While each virtual assistant app works differently and offers varying sets of features, they generally all allow you to set up automations and customizations according to your business needs. It usually also includes a dashboard where you can see an overview of your operations, keep track of data, and generate reports.

What Are The Benefits of Virtual Assistant Apps?

The main benefits of using apps for virtual assistants include that it helps:

  • Save time by enabling you to automate processes that otherwise would need to be done manually.
  • Boost efficiency & productivity by streamlining every aspect of your daily business operations.
  • Reporting as it collects data in real-time, giving you valuable insights for better decision-making.

How Much Do Apps For Virtual Assistants Cost?

The pricing of virtual assistant apps largely differs per provider and often depends on the number of users and the feature package. Particularly those that charge per user can get rather expensive if you’re working with a large team. 

Note that high pricing does not necessarily equal a better user experience. Our number one pick, Connecteam, offers premium plans at a flat monthly rate of $29 for the first 30 employees.

FAQs

Why do I need a virtual assistant app?

There are a few reasons you will want to invest in a virtual assistant app, nearly every reason has to do with the fact that it’s really difficult to manage virtual assistants as they are usually working in different countries and time zones.

  • To accurately track their hours.
  • To delegate tasks and projects.
  • To oversee and monitor their progress.
  • To effectively communicate with your virtual assistants.

With Connecteam, you can easily and efficiently automate and streamline all these processes for your virtual assistants; saving you time and money, and letting you focus on what really matters.

Should I be paying per user for virtual assistant apps?

Many people cannot afford that kind of pricing, especially if running their business often exceeds 30 requests in less than a month. That being said, there are virtual assistant apps, like Connecteam, that offer a fixed price for your first 30 users.

Are there free virtual assistant tools?

Virtual assistant tools do exist in free versions, but they tend to be limited. If you’re a small business looking for free options, Google calendar is a cloud-based solution that can help you organize time. Using Google Drive, you can save data entries, landing pages, and other materials you’re working on. You might find these great tools useful if something advanced is beyond your current interest.

Will my virtual assistants have a hard time learning how to use a virtual assistant app?

They definitely shouldn’t! The whole point of implementing and using a virtual assistant app is to make the lives of your virtual assistants and yourself easier and more efficient. Choosing a virtual assistant app, like Connecteam, that is easy to use, easy to implement, and requires little-to-no training is crucial when picking an app for your virtual assistant.

The Bottom Line On Apps For Virtual Assistant

Anyone from digital marketing to real estate could use another hand such as a virtual assistant. The first order of business after that is to make sure, you’ve got the proper tools in place such as a virtual assistant app. When choosing a virtual assistant tool try and keep in mind what features are most important to you and would help you manage your virtual assistant service from afar.

As a general rule of thumb, it’s really important to at least be able to accurately track your virtual assistants’ hours, assign and manage their daily tasks and projects, and communicate efficiently with them. With a powerful and robust virtual assistant app you will be able to do all this and more.