With the right management tools, a virtual assistant can help your business with almost anything. Here are the best virtual assistants apps available on the market today to make managing VAs more efficient and streamlined!

Table of contents
  1. Our Top Picks
  2. What to Look for in the Best Virtual Assistant Apps
  3. The 9 Best Apps For Virtual Assistants
  4. Frequently Asked Questions About Virtual Assistant Apps
  5. The Bottom Line: The 9 Best Virtual Assistant Apps 

Virtual assistants are just as beneficial as personal assistants, not to mention, more affordable too. However, managing anyone remotely comes with its own set of challenges. The lack of communication, the lack of structure, and the inability to manage time are just some examples. 

A virtual assistant tool can help you make more use of your virtual assistant and maximize your productivity. These tools can track projects, streamline tasks, improve communications, send or receive files, and more. This will enable you to focus on other priorities instead of dealing with administrative tasks. Here are the 9 best virtual assistant apps on the market today.

Our Top Picks

1. Connecteam – Best all-in-one virtual assistant tool for deskless employees. 

2. Kissflow – Good for project-based collaborations. 

3. ProProfs Project – Good for task prioritization.  

Save time & money with an all-in-one virtual assistant tool.

Connecteam has communication, task management, scheduling, and more!

What to Look for in the Best Virtual Assistant Apps

There are some key features that are pretty important when it comes to choosing a virtual assistant app to help properly manage your virtual assistants. 

Time Clock Features

To ensure you’re paying your virtual assistants properly, you should definitely invest in a virtual assistant app that can accurately track their hours

Additionally, a powerful virtual assistant app like Connecteam, can also send managers automated alerts when employees have started working overtime or have exceeded hourly limitations. A good virtual assistant app will also have capabilities that enable virtual assistants to request PTO, input an absence, and more. 

Task Management Features

How do you delegate and assign tasks to your virtual assistants? Through phone calls, text messages, or even worse… email? If you answered yes to any of those options, then it’s definitely time to make the switch to a virtual assistant app. 

A robust virtual assistant app, will provide managers with the ability to send daily tasks and checklists to their virtual assistants. Virtual assistants will know exactly what to do when they clock in for the day, thereby reducing confusion, misunderstanding, and endless back and forth calling, messaging, or dreaded emailing. 

A good virtual assistant app will also give managers complete oversight on task progress and even send automated notifications on completed tasks.

In-App Communication Features

It can be difficult communicating efficiently with virtual assistants, especially if they’re working in different countries and time zones. It’s important when choosing a virtual assistant app, that you choose a solution that has an effective internal messaging system. 

It’s impossible to ensure that emails and text messages have been read and understood, virtual assistant apps with in-app messaging gives managers peace of mind, guarantees nothing falls through the cracks, and everyone is on the same page. 

Scheduling Features

Lack of structure can lead to a lot of wasted time when working with virtual assistants. Using a scheduling virtual assistant tool, you can make daily, weekly, or even monthly plans. Use a scheduler that assigns time according to the team members rather than the task itself if you have more than one assistant. With a smart scheduling tool, such as Connecteam, there is less back and forth and a lot more organization. 

The 9 Best Apps For Virtual Assistants

Best for: All-in-one virtual assistant tool for deskless employees

Platforms: Web, iOS, Android

Capterra Review: 4.8/5

Connecteam is the best all-in-one virtual assistant app to effortlessly manage and oversee your virtual assistants. With Connecteam, you can easily and accurately track hours, assign daily tasks and projects in minutes, and efficiently communicate with them through the in-app chat. 

Receive real-time updates on task progress and automated notifications when virtual assistants have completed their tasks or checklists, now there’s no need to micromanage. If there is any confusion or misunderstanding, virtual assistants can easily open a chat with their manager to clarify any issues. Gone are the days of back and forth calling, unread messages, and unopened emails, with Connecteam, you have complete real-time oversight of your virtual assistants day-to-day workload.

Key Features:

  • GPS Time clock

  • Task management

  • Real-time 1:1/Group messaging

  • Customizable reports and forms

  • Collaborative scheduling tools

  • Employee directory

  • Activity feed

  • Updates, news, events

  • Employee training

  • Surveys, live polls, suggestion box

  • Digital library/knowledge center

  • Digital timesheets and payroll

Pros & Cons

  • Easy to use and intuitive

  • Complete virtual assistant control and oversight

  • Affordable priced for every size team

  • Clean and modern user interface

  • Top notch customer service

  • Desktop and mobile access

  • Payroll is directly integrated with Quickbooks Online and Gusto

  • No automated scheduling

Pricing:

  • Premium Plans start at $29 per month for the first 30 users.

  • Free trial: 14-day free trial

  • Free plan: For up to 10 users, without limitations

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employee management app

Best for: Project-based collaborations

Platforms: Web, iOS, Android

Capterra Review:3.9/5

kissflow user interface

Kissflow is another good virtual assistant app to help manage your virtual assistant’s workflow, collaborate on projects with posts and announcements, and communicate with your virtual assistants. Kissflow integrates with over 1000 different tools. Managers can assign and view tasks to virtual assistants and track their progress through the tasks. With Kissflow you can track your virtual assistant hours and manage payroll. 

Key Features:

  • Customizable reports

  • Workflows

  • Employee scheduling

  • Time tracking

  • Vacation/leave/absence tracking

Pros & Cons

  • Mobile access

  • Easy to use

  • Poor customer service

  • Not feature rich

  • Expensive for large teams

Pricing:

  • Plans start at $24/user per month.

  • Free trial: Yes

  • Free plan: No

Best for: Task prioritization

Platforms: Web, iOS, Android

Capterra Review: 4.8/5

ProProfs project user interface

With ProProfs, managers can send their virtual assistants assignments with clear instructions and due dates. Additionally, they can easily collaborate on projects together to get things done faster. More importantly, it’s possible for managers to track progress through tasks and prioritize what needs to be done first. With ProProfs you can also accurately track your virtual assistants hours. 

Key Features:

  • Task management

  • Time tracking

  • Collaboration tools

Pros & Cons

  • Easy to use

  • Good customer service

  • Desktop and mobile access

  • Users report the mobile app can be slow at times

Pricing:

  • Plans start at $2/user per month for 20 users.

  • Free trial: 14-day free trial

  • Free plan: No

Best for: Customizable workflows

Platforms: Web, iOS, Android

Capterra Review: 4.5/5

proofhub user interface

With ProofHub, managers can easily send their virtual assistants customizable workflows, or daily checklists and tasks. Managers can easily get in touch with their virtual assistants via the chat and either send one-on-one messages or start a group chat. With ProofHub, you can also share work announcements and updates so every employee, even virtual assistants, will always be in the loop on company news. With timesheets, managers can easily view how long virtual assistants have spent on specific tasks and projects and also track their hours. 

Key Features:

  • Task management

  • Live chat

  • Time tracking

  • Project planning and management

  • Progress tracking

Pros & Cons

  • Great customer service

  • Mobile access

  • Not easy to use or intuitive

  • Limited features

Pricing:

  • Plans for businesses with virtual assistants start at $99/month with an unlimited number of users.

  • Free trial: Yes

  • Free plan: No

Best for: Tracking the progress of task assignments 

Platforms: Web, iOS, Android

Capterra Review: 4.6/5

hubstaff user interface

Hubstaff is yet another virtual assistant app to help manage projects, track progress, track virtual assistants hours, and more. Managers can easily assign tasks with detailed instructions on what needs to be done and can track their progress through tasks. 

Key Features:

  • Attendance tracking

  • GPS Time tracking

  • Employee database

  • Task management

  • Progress tracking

  • Alerts/notifications

Pros & Cons

  • Easy to use

  • Desktop and mobile access

  • Users report some features are difficult to use

  • Can be expensive for large teams

Pricing:

  • Plans start at $7/user per month, with a minimum of 2 users.

  • Free trial: 14-day free trial

  • Free plan: Yes, for one user

Best for: Live chat communication

Platforms: Web, iOS, Android

Capterra Review:4.5/5

Hive user interface

Hive is another virtual assistant app used to track progress through projects, accurately track virtual assistants hours, and easily communicate with live chats. You can create Gantt charts or Kanban boards to track multiple projects as well. Hive has over 1000 integrations as well, like Hubstop, Zoom, and Slack. 

Key Features:

  • Alerts/notifications

  • Task management

  • Live chat

  • Time tracking

  • Project management

  • Progress tracking

Pros & Cons

  • Mobile access

  • Easy to use

  • Great customer service

  • Users report some bugs in the live chat feature

  • Can be expensive for large teams

Pricing:

  • Plans start at $16/user per month.

  • Free trial: 14-day free trial

  • Free plan: Yes, for up to 2 users.

Best for: Measuring and monitoring productivity

Platforms: Web, iOS, Android

Capterra Review: 4.7/5

timecamp user interface

With the TimeCamp virtual assistant app, you can track their hours and measure their productivity. Additionally, you can easily manage projects and ensure that your virtual assistants finish them in a timely manner. Lastly, TimeCamp has over 100 integrations. 

Key Features:

  • Time tracking

  • Alerts/notifications

  • Productivity monitoring

  • Progress tracking

Pros & Cons

  • Easy to use

  • Responsive customer service

  • Lacks important features

Pricing:

  • Plans start at $7/user per month.

  • Free trial: 14-day free trial

  • Free plan: Yes

Best for: Tracking virtual assistant hours for payroll

Platforms: Web, iOS, Android

Capterra Review: 4.5/5

time doctor user interface

Time Doctor is a good virtual assistant app for many reasons. With Time Doctor managers can easily track virtual assistant hours, create timesheets and export to payroll, manage projects, and so much more. With Time Doctor, you can monitor what virtual assistants are spending their time on and help them focus on what needs to be done. It can even take screenshots of your user’s desktop so you can see exactly what your virtual assistants are doing during the day. 

Key Features:

  • Time tracking

  • Attendance tracking

  • Alerts/notifications

  • Project management

  • Screen monitoring

  • Timesheets and payroll

  • Productivity management

Pros & Cons

  • Mobile access

  • Responsive customer support

  • Users report software can be confusing to use

  • Not feature rich

Pricing:

  • Pricing is based on the number of users. For 10 users the Basic plan costs $70/month.

  • Free trial: Yes

  • Free plan: No

Best for: Planning and assigning tasks

Platforms: Web, iOS, Android

Capterra Review: 4.7/5

toggle track user interface

Toggl has two options to use to manage virtual assistants. You can use Toggl plan to plan and track your virtual assistants progress through assigned tasks and workflows, and there is Toggl track, to track virtual assistants hours. Because they are separate plans, you will have to pay for two different plans to cover both features. 

Key Features:

  • Time tracking

  • Productivity tracking

  • Workflow management

  • Project management

  • Progress tracking

  • Alerts/notifications

  • Task management

  • To-do lists

Pros & Cons

  • Mobile access

  • Can be difficult to implement

  • Must pay for 2 plans for time tracking and project management

Pricing:

  • Toggl track starts at $10/user per month.

  • Toggl plan starts at $9/user/month.

  • Free trial: Yes

  • Free plan: Yes, for Toggl plan it includes 1 user. For Toggle track, they have a free plan for up to 5 users.

Frequently Asked Questions About Virtual Assistant Apps

1. Why do I need a virtual assistant app?

There are a few reasons you will want to invest in a virtual assistant app, nearly every reason has to do with the fact that it’s really difficult to manage virtual assistants as they are usually working in different countries and time zones. 

  • To accurately track their hours
  • To delegate tasks and projects. 
  • To oversee and monitor their progress. 
  • To effectively communicate with your virtual assistants. 

With Connecteam, you can easily and efficiently automate and streamline all these processes for your virtual assistants; saving you time and money, and letting you focus on what really matters. 

2. Should I be paying per user for virtual assistant apps?

This really depends on your budget and how many virtual assistants you have currently employed. Fancy Hands is a well-known virtual assistance company that offers a price “per request” (149.99 a month for a total of 30 requests). Many people cannot afford that kind of pricing, especially if running their business often exceeds 30 requests in less than a month. That being said, there are virtual assistant apps, like Connecteam, that offer a fixed price for your first 30 users. 

3. Are there free virtual assistant tools?

Virtual assistant tools do exist in free versions, but they tend to be limited. If you’re a small business looking for free options, Google calendar is a cloud-based solution that can help you organize time. Using Google Drive, you can save data entries, landing pages, and other materials you’re working on. You might find these great tools useful if something advanced is beyond your current interest.

4. Will my virtual assistants have a hard time learning how to use a virtual assistant app?

They definitely shouldn’t! The whole point of implementing and using a virtual assistant app is to make the lives of your virtual assistants and yourself easier and more efficient. Choosing a virtual assistant app, like Connecteam, that is easy to use, easy to implement, and requires little-to-no training is crucial when picking an app for your virtual assistant.

The Bottom Line: The 9 Best Virtual Assistant Apps 

Anyone from digital marketing to real estate could use another hand such as a virtual assistant. The first order of business after that is to make sure, you’ve got the proper tools in place such as a virtual assistant app. When choosing a virtual assistant tool try and keep in mind what features are most important to you and would help you manage your virtual assistant service from afar. 

As a general rule of thumb, it’s really important to at least be able to accurately track your virtual assistants’ hours, assign and manage their daily tasks and projects, and communicate efficiently with them. With a powerful and robust virtual assistant app you will be able to do all this and more.

Efficiently Manage Your Virtual Assistants With Connecteam Today!