The 9 Best Apps For Virtual Assistants, Ranked: Updated For November, 2021

Top Tools
Beirit Harvey November 4, 2021 7 min read

Does your company work with virtual assistants in different time zones or countries? If so, this blog is for you! Here are the best virtual assistants apps available on the market today to make managing virtual assistants more efficient and streamlined!

managing virtual assistants

Quick Guide

    Managing remote and virtual assistants can be a difficult task, especially if they’re located in different time zones. Managers and business owners need tools to be able to accurately track virtual assistant hours, delegate tasks and monitor their progress, and communicate efficiently.  

    Thankfully, there is technology that can help us out with this. 

    Virtual assistant apps are a great way to track and monitor your virtual assistant’s hours and tasks. Some powerful virtual assistant apps even have messaging capabilities so your virtual assistants can communicate with you easily and efficiently. 

    Here’s everything you need to know. 

    Key Features To Look For In The Best Virtual Assistant Apps

    There are some key features that are pretty important when it comes to choosing a virtual assistant app to help properly manage your virtual assistants. 

    time clock app for multiple employees

    To ensure you’re paying your virtual assistants properly, you should definitely invest in a virtual assistant app that can accurately track their hours

    Additionally, a powerful virtual assistant app like Connecteam, can also send managers automated alerts when employees have started working overtime or have exceeded hourly limitations. A good virtual assistant app will also have capabilities that enable virtual assistants to request PTO, input an absence, and more. 

    Task Management Features

    virtual assistant app

    How do you delegate and assign tasks to your virtual assistants? Through phone calls, text messages, or even worse… email? If you answered yes to any of those options, then it’s definitely time to make the switch to a virtual assistant app. 

    A robust virtual assistant app, will provide managers with the ability to send daily tasks and checklists to their virtual assistants. Virtual assistants will know exactly what to do when they clock in for the day, thereby reducing confusion, misunderstanding, and endless back and forth calling, messaging, or dreaded emailing. 

    A good virtual assistant app will also give managers complete oversight on task progress and even send automated notifications on completed tasks.

    In-App Communication Features

    virtual assistant app

    It can be difficult communicating efficiently with virtual assistants, especially if they’re working in different countries and time zones. It’s important when choosing a virtual assistant app, that you choose a solution that has an effective internal messaging system. 

    It’s impossible to ensure that emails and text messages have been read and understood, virtual assistant apps with in-app messaging gives managers peace of mind, guarantees nothing falls through the cracks, and everyone is on the same page. 

    The 9 Best Apps For Virtual Assistants, Ranked For November 2021

    Connecteam is the best all-in-one virtual assistant app to effortlessly manage and oversee your virtual assistants. With Connecteam, you can easily and accurately track hours, assign daily tasks and projects in minutes, and efficiently communicate with them through the in-app chat. 

    Receive real-time updates on task progress and automated notifications when virtual assistants have completed their tasks or checklists, now there’s no need to micromanage. If there is any confusion or misunderstanding, virtual assistants can easily open a chat with their manager to clarify any issues. Gone are the days of back and forth calling, unread messages, and unopened emails, with Connecteam, you have complete real-time oversight of your virtual assistants day-to-day workload.

    Key Features:

    GPS Time clock

    Task management

    Real-time 1:1/Group messaging

    Customizable reports and forms

    Collaborative scheduling

    Employee directory

    Activity feed

    Updates, news, events

    Employee training

    Surveys, live polls, suggestion box

    Digital library/knowledge center

    Pros & Cons

    Easy to use and intuitive

    Complete virtual assistant control and oversight

    Affordable priced for every size team

    Clean and modern user interface

    Top notch customer service

    Desktop and mobile access

    No automated scheduling

    Pricing:

    Premium Plans start at $39 per month for the first 50 users.

    Free trial: 14-day free trial

    Free plan: Yes

    Easily & Efficiently Manage Your Virtual Assistants With Connecteam Today!

    14-day free trial, no credit card required.

    Start Your Free Trial
    employee management app
    kissflow user interface

    Kissflow is another good virtual assistant app to help manage your virtual assistant’s workflow, collaborate on projects with posts and announcements, and communicate with your virtual assistants. Kissflow integrates with over 1000 different tools. Managers can assign and view tasks to virtual assistants and track their progress through the tasks. With Kissflow you can track your virtual assistant hours and manage payroll. 

    Key Features:

    Customizable reports

    Workflows

    Employee scheduling

    Time tracking

    Vacation/leave/absence tracking

    Pros & Cons

    Mobile access

    Easy to use

    Poor customer service

    Not feature rich

    Expensive for large teams

    Pricing:

    Plans start at $24/user per month.

    Free trial: Yes

    Free plan: No

    ProProfs project user interface

    With ProProfs, managers can send their virtual assistants assignments with clear instructions and due dates. Additionally, they can easily collaborate on projects together to get things done faster. More importantly, it’s possible for managers to track progress through tasks and prioritize what needs to be done first. With ProProfs you can also accurately track your virtual assistants hours. 

    Key Features:

    Task management

    Time tracking

    Collaboration tools

    Pros & Cons

    Easy to use

    Good customer service

    Desktop and mobile access

    Users report the mobile app can be slow at times

    Pricing:

    Plans start at $2/user per month for 20 users.

    Free trial: 14-day free trial

    Free plan: No

    proofhub user interface

    With ProofHub, managers can easily send their virtual assistants customizable workflows, or daily checklists and tasks. Managers can easily get in touch with their virtual assistants via the chat and either send one-on-one messages or start a group chat. With ProofHub, you can also share work announcements and updates so every employee, even virtual assistants, will always be in the loop on company news. With timesheets, managers can easily view how long virtual assistants have spent on specific tasks and projects and also track their hours. 

    Key Features:

    Task management

    Live chat

    Time tracking

    Project planning and management

    Progress tracking

    Pros & Cons

    Great customer service

    Mobile access

    Not easy to use or intuitive

    Limited features

    Pricing:

    Plans for businesses with virtual assistants start at $99/month with an unlimited number of users.

    Free trial: Yes

    Free plan: No

    hubstaff user interface

    Hubstaff is yet another virtual assistant app to help manage projects, track progress, track virtual assistants hours, and more. Managers can easily assign tasks with detailed instructions on what needs to be done and can track their progress through tasks. 

    Key Features:

    Attendance tracking

    GPS Time tracking

    Employee database

    Task management

    Progress tracking

    Alerts/notifications

    Pros & Cons

    Easy to use

    Desktop and mobile access

    Users report some features are difficult to use

    Can be expensive for large teams

    Pricing:

    Plans start at $7/user per month, with a minimum of 2 users.

    Free trial: 14-day free trial

    Free plan: Yes, for one user

    Hive user interface

    Hive is another virtual assistant app used to track progress through projects, accurately track virtual assistants hours, and easily communicate with live chats. You can create Gantt charts or Kanban boards to track multiple projects as well. Hive has over 1000 integrations as well, like Hubstop, Zoom, and Slack. 

    Key Features:

    Alerts/notifications

    Task management

    Live chat

    Time tracking

    Project management

    Progress tracking

    Pros & Cons

    Mobile access

    Easy to use

    Great customer service

    Users report some bugs in the live chat feature

    Can be expensive for large teams

    Pricing:

    Plans start at $16/user per month.

    Free trial: 14-day free trial

    Free plan: Yes, for up to 2 users.

    timecamp user interface

    With the TimeCamp virtual assistant app, you can track their hours and measure their productivity. Additionally, you can easily manage projects and ensure that your virtual assistants finish them in a timely manner. Lastly, TimeCamp has over 100 integrations. 

    Key Features:

    Time tracking

    Alerts/notifications

    Productivity monitoring

    Progress tracking

    Pros & Cons

    Easy to use

    Responsive customer service

    Lacks important features

    Pricing:

    Plans start at $7/user per month.

    Free trial: 14-day free trial

    Free plan: Yes

    time doctor user interface

    Time Doctor is a good virtual assistant app for many reasons. With Time Doctor managers can easily track virtual assistant hours, create timesheets and export to payroll, manage projects, and so much more. With Time Doctor, you can monitor what virtual assistants are spending their time on and help them focus on what needs to be done. It can even take screenshots of your user’s desktop so you can see exactly what your virtual assistants are doing during the day. 

    Key Features:

    Time tracking

    Attendance tracking

    Alerts/notifications

    Project management

    Screen monitoring

    Timesheets and payroll

    Productivity management

    Pros & Cons

    Mobile access

    Responsive customer support

    Users report software can be confusing to use

    Not feature rich

    Pricing:

    Pricing is based on the number of users. For 10 users the Basic plan costs $70/month.

    Free trial: Yes

    Free plan: No

    toggle track user interface

    Toggl has two options to use to manage virtual assistants. You can use Toggl plan to plan and track your virtual assistants progress through assigned tasks and workflows, and there is Toggl track, to track virtual assistants hours. Because they are separate plans, you will have to pay for two different plans to cover both features. 

    Key Features:

    Time tracking

    Productivity tracking

    Workflow management

    Project management

    Progress tracking

    Alerts/notifications

    Task management

    To-do lists

    Pros & Cons

    Mobile access

    Can be difficult to implement

    Must pay for 2 plans for time tracking and project management

    Pricing:

    Toggl track starts at $10/user per month.

    Toggl plan starts at $9/user/month.

    Free trial: Yes

    Free plan: Yes, for Toggl plan it includes 1 user. For Toggle track, they have a free plan for up to 5 users.

    Frequently Asked Questions About Virtual Assistant Apps

    1. Why do I need a virtual assistant app?

    There are a few reasons you will want to invest in a virtual assistant app, nearly every reason has to do with the fact that it’s really difficult to manage virtual assistants as they are usually working in different countries and time zones. 

    • To accurately track their hours
    • To delegate tasks and projects. 
    • To oversee and monitor their progress. 
    • To effectively communicate with your virtual assistants. 

    With Connecteam, you can easily and efficiently automate and streamline all these processes for your virtual assistants; saving you time and money, and letting you focus on what really matters. 

    2. Should I be paying per user for virtual assistant apps?

    This really depends on your budget and how many virtual assistants you have currently employed. There are virtual assistants apps, like Connecteam, that don’t charge per user. 

    3. Will my virtual assistants have a hard time learning how to use a virtual assistant app?

    They definitely shouldn’t! The whole point of implementing and using a virtual assistant app is to make the lives of your virtual assistants and yourself easier and more efficient. Choosing a virtual assistant app, like Connecteam, that is easy to use, easy to implement, and requires little-to-no training is crucial when picking an app for your virtual assistant.

    The Bottom Line: The 9 Best Virtual Assistant Apps 

    When choosing a virtual assistant app try and keep in mind what features are most important to you and would help you manage your virtual assistant from afar. 

    As a general rule of thumb, it’s really important to at least be able to accurately track your virtual assistants’ hours, assign and manage their daily tasks and projects, and communicate efficiently with them. With a powerful and robust virtual assistant app you will be able to do all this and more.

    Efficiently Manage Your Virtual Assistants With Connecteam Today!

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