With the right virtual assistant app, virtual assistants can help do their work efficiently and easily. Here are the best virtual assistant apps available on the market today to make managing VAs more efficient and streamlined!

Virtual assistants provide a wide range of administrative, creative, technical, or personal support services to businesses, entrepreneurs, and individuals remotely. They leverage technology to collaborate with clients from different locations, typically working from their own home offices.

However, working remotely comes with its own set of challenges: scheduling, communication, and operational activities can be difficult to coordinate.

Fortunately, virtual assistant apps can help maximize productivity by tracking projects, streamlining tasks, improving communication, and sending and receiving files. 

In this article, we’ll be going over the 9 best virtual assistant apps on the market today.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one app for virtual assistants

  2. Good for time tracking

  3. Good for task prioritization

Why trust us?

Our team of unbiased software reviewers follows strict editorial guidelines, and our methodology is clear and open to everyone.
See our complete methodology

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Tools considered

22

Tools reviewed

9

Best tools
chosen

What to Look For in a Apps For Virtual Assistant

Whether you’re a manager or a virtual assistant, look for an app with the following features to help you manage business operations:

  • Task management features: The app should offer comprehensive task management features, allowing you to create, assign, prioritize, and categorize administrative tasks and data entry.
  • Scheduling features: Look for features so you can schedule and manage appointments, meetings, and deadlines.
  • Communication tools: The best virtual assistant apps provide tools for communication, such as chat, messaging, and email integration, to facilitate collaboration and updates with your virtual assistant.
  • File sharing: Check if the virtual assistant app allows easy sharing and management of files and documents.
  • Integration with other tools: Consider whether the app integrates with other software and tools you use, such as project management apps, Google Calendar, and payroll software.
  • Mobile accessibility: A mobile app allows you to manage tasks and communicate with your virtual assistant on-the-go, which is crucial for flexibility and real-time updates.
  • Reporting and analytics: If you need insights into task progress, consider whether the app provides reporting and analytics features to track completed tasks, time spent, and overall productivity.

The 9 Best Apps For Virtual Assistants of 2024

  1. Connecteam — Best all-in-one app for virtual assistants

    Connecteam is the best virtual assistant app on the market. This cloud-based app helps managers and virtual assistants manage business operations together, even though they don’t work in the same place. 

    Let’s take a look at how Connecteam can help you better manage your business:

    Smart drag-and-drop scheduling

    Connecteam’s smart shift scheduler allows you to create schedules in minutes with an intuitive drag-and-drop interface. The scheduler even integrates with Google Calendar so all of your meetings, events, and appointments are in one place. So, if you use Google Drive and Google Docs in your business, Connecteam is an ideal choice. Everything is clear, thanks to visual cues and intelligent color coding. 

    Connecteam schedule desktop illustration and feed mobile illustration

    Managers and virtual assistants can use Connecteam to schedule meetings and quickly import existing schedules from Excel files or create shift templates for specific jobs or locations.

    Create forms, checklists, and notes and store them in the app

    Connecteam lets you create notes, documents, digital forms, and checklists. Whether you want to relay important tasks or documents to your team members or organize paperwork and digitize important information, Connecteam makes it easy to do it all. 

    Connecteam’s document management system allows you and your team to access any important documents from anywhere at any time, using mobile devices or tablets. Additionally, you can easily share these documents with your colleagues or supervisors, which can improve communication and collaboration among your entire staff.

    Streamlined communication between team members

    Between sending emails and answering phone calls, it can be challenging to maintain communication between clients, managers, and other team members. 

    Fortunately, with Connecteam’s in-app chat, virtual assistants can instantly communicate with their entire teams and share updates using the company newsfeed. Create private or group chats to speak directly to whoever your need to, no matter where they are.

    Easy task and project management keeps your team organized

    Create one-time and recurring tasks for yourself or your team members in just a few clicks with Connecteam’s task management feature. Then, include built-in reminders to make sure tasks are completed on time. 

    Attach images, files, and due dates, as well as detailed descriptions and subtasks, if needed. You can also customize the app to automatically send progress updates in real-time as tasks are completed. This helps everyone stay organized and updated with operational activities. 

    Create customized onboarding and training materials

    If you’re responsible for conducting onboarding and training, Connecteam is an ideal option for your business. Create customized training materials and upload them directly to the app so your team can complete them from anywhere. 

    A happy worker takes an onboarding quiz on the Connecteam app

    That way, everyone has all the information they need to do their jobs. You can also monitor training progress from the admin dashboard and check in with trainees as they complete their onboarding or training tasks.

    And so much more…

    In addition, Connecteam offers excellent customer service, a user-friendly interface, robust workforce management tools, and complete customizability. 

    Connecteam’s paid plan starts at just $29 per month for up to 30 users, and small businesses with fewer than 10 users can access the app completely free

    Pros

    • Easy to use and intuitive

    • Complete virtual assistant control and oversight

    • Affordable priced for every size team

    • Clean and modern user interface

    Cons

    • Needs internet or wifi access to work

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

    14-day free trial, no credit card required

    Start your free trial
  2. Quidlo — Good for time tracking

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Quidlo webpage

    With Quidlo, virtual assistants can start and stop the time track with the click of a button to accurately track how long tasks and projects take to complete. Then, the app creates automatic timesheets which you can easily edit, if necessary. Customize your timesheets by task or project and add notes and tags to keep everything organized.

    This virtual assistant app allows you to set up projects and invite all team members who are involved. Define user roles and set who can see or edit project timelines and data.

    Key Features

    • Timesheets
    • Precise time keeping
    • Role management
    • Time reports and analytics

    Pros

    • Free version for teams of up to 10 users
    • Easy to communicate with team members

    Cons

    • Limited features
    • Reports are confusing to read

    Pricing

    Starts at $29/month Trial: Yes — 30-day Free Plan: Yes

  3. ProProfs — Good for task prioritization

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the ProProfs webpage

    With ProProfs, managers can send their virtual assistants assignments with clear instructions and due dates. Additionally, they can easily collaborate on projects together to get things done faster. It’s also possible to track progress through tasks and prioritize what needs to be done first. 

    This app for virtual assistants offers a ton of helpful features, like training tools, surveys and quizzes to gather employee feedback, and chat. It’s feature rich and makes it easy to prioritize tasks, manage projects, and stay in touch with your remote teams.

    Key Features

    • Complete training tools
    • In-app chat
    • Surveys and quizzes
    • Project management tools

    Pros

    • Feature rich
    • Desktop and mobile access

    Cons

    • Poor customer service
    • Users report the mobile app can be slow at times

    Pricing

    Starts at $3.50/user/month Trial: Yes Free Plan: Yes

  4. Proofhub — Good for creating customizable workflows

    Screenshot of the Proofhub webpage

    With ProofHub, virtual assistants can easily create customizable workflows, daily checklists, and tasks. Managers can easily get in touch with their virtual assistants via chat and either send one-on-one messages or start a group chat. 

    With this great tool, you can also share work announcements and updates so every team member is always up to date with company news and announcements. ProofHub also includes editable timesheets, which managers can view to see how long virtual assistants have spent on specific tasks and projects and also track their hours.

    Key Features

    • Task management
    • Live chat
    • Project planning and management
    • Progress tracking

    Pros

    • Great customer service
    • Mobile access

    Cons

    • Not easy to use or intuitive
    • Limited features

    Pricing

    Starts at $45/month Trial: Yes — 14-day Free Plan: No

  5. Hubstaff — Good for reporting and analytics

    Screenshot of the Hubstaff webpage

    This is one of the best virtual assistant apps on the market because it’s includes everything teams and virtual assistants need to manage their workflows and create productive work environments, even if working in different time zones. Hubstaff has tools for time tracking, employee experience, reporting and analytics, and workforce management.

    One of the best things about Hubstaff is that it prioritizes remote teams and provides tips and strategies to better engage your remote employees. Managers can take advantage of this to create better employee engagement and a more positive work environment.

    Key Features

    • Time tracking
    • Scheduling
    • Workforce analytics
    • Project cost management

    Pros

    • Lots of reports and analytics
    • Made specifically for remote teams

    Cons

    • Time tracking only tracks mouse and keyboard activity
    • Difficult to navigate

    Pricing

    Starts at $4.99/user/month, 2 users minimum Trial: Yes — 14-day Free Plan: Yes — For one user only

  6. Hive — Good for live chat

    Screenshot of the Hive webpage

    With Hive, you can track project progress in real time, accurately track virtual assistants hours, and easily communicate with live chats. Create Gantt charts or Kanban boards to track multiple projects at once, and take advantage of integrations including Hubstop, Zoom, and Slack.

    Hive lets you chat with direct or group messages to any of your coworkers so you can centralize all of your work communication in one app. You can also easily send files, photos, and videos via chat, and Hive even syncs calendars into each chatroom.

    Key Features

    • Goal setting
    • In-app communication
    • Gantt charts and Kanban boards
    • Project management

    Pros

    • Intuitive interface
    • Work on many projects at once

    Cons

    • Reporting and analytics features could be improved
    • Email integration feature is glitchy

    Pricing

    Starts at $16/user/month Trial: Yes Free Plan: Yes

  7. Timecamp — Good for monitoring productivity

    A screenshot of the TimeCamp website

    With tools like time tracking, project management, billing, invoicing, and budgeting, TimeCamp can be a great choice for a virtual assistant app. Managers can monitor virtual assistants’ projects from anywhere, and monitor how much time they’re spending on projects. Meanwhile, virtual assistants can manage their daily workload and complete tasks while using TimeCamp to better manage it all.

    Another bonus is that TimeCamp includes integrations with popular software like Asana, Trello, and ClickUp and creates detailed reports with insightful data.

    Key Features

    • Project management
    • Reporting and analytics
    • Invoicing and billing
    • Timesheets

    Pros

    • Lots of useful integrations
    • Easy to set up

    Cons

    • Users report that the stopwatch isn’t always accurate
    • Reports can be confusing to read

    Pricing

    Starts at $2.99/user/month Trial: Yes Free Plan: Yes

  8. Time Doctor — Good for tracking payroll hours

    Screenshot of the Time Doctor webpage

    Time Doctor is a good virtual assistant app for many reasons. With Time Doctor, managers can easily track virtual assistant hours, create timesheets and export them to payroll, manage projects, and so much more. With Time Doctor, you can monitor what virtual assistants are spending their time on and help them focus on what needs to be done. It can even take screenshots of your user’s desktop so you can see exactly what your virtual assistants are doing during the day.

    Key Features

    • Time tracking
    • Attendance tracking
    • Screen monitoring
    • Timesheets and payroll

    Pros

    • Mobile access
    • Responsive customer support

    Cons

    • Users report software can be confusing to use
    • Not feature rich

    Pricing

    Starts at $5.9/user/month Trial: No Free Plan: No

  9. Toggl — Good for planning and assigning tasks

    Screenshot of the Toggl webpage

    Toggl has two options to use to manage virtual assistants. You can use Toggl plan to plan and track your virtual assistants progress through assigned tasks and workflows, and there is Toggl track, to track virtual assistants hours. Because they are separate plans, you will have to pay for two different plans to cover both features.

    Key Features

    • Time tracking
    • Productivity tracking
    • Progress tracking
    • Task management

    Pros

    • Mobile access
    • User-friendly interface

    Cons

    • Can be difficult to implement
    • Must pay for 2 plans for time tracking and project management

    Pricing

    Starts at $10/user/month Trial: Yes Free Plan: Yes

Compare the Best Apps For Virtual Assistants

Topic Start for free
Reviews
4.8
5
4.5
4.6
4.6
4.5
4.7
4.5
4.7
Pricing
Starts at just $29/month for the first 30 users
Starts at $29/month
Starts at $3.50/user/month
Starts at $45/month
Starts at $4.99/user/month, 2 users minimum
Starts at $16/user/month
Starts at $2.99/user/month
Starts at $5.9/user/month
Starts at $10/user/month
Free Trial
yes
14-day
yes
30-day
yes
yes
14-day
yes
14-day
yes
yes
no
yes
Free Plan
yes
Free Up to 10 users
yes
yes
no
yes
For one user only
yes
yes
no
yes
Use cases
Best all-in-one app for virtual assistants
Good for time tracking
Good for task prioritization
Good for creating customizable workflows
Good for reporting and analytics
Good for live chat
Good for monitoring productivity
Good for tracking payroll hours
Good for planning and assigning tasks
Available on
Web, iOS, Android, Windows, Mac
Web, iOS, Android

What Are Apps For Virtual Assistants?

A virtual assistant app allows users, such as business owners and managers, to digitize, automate, and complete otherwise manual daily tasks. Such apps can usually set up data models and recommend actions. There are different types of apps for managing virtual assistants that come with different features and specializations. This can include managing administrational tasks, such as scheduling and time tracking.

💡 Pro Tip:

You might want to use a task tracking app so you always know what everyone is doing and can catch late tasks before they fall through the cracks.

Check out our list of the best task tracker apps that help you stay on top of your virtual assistants’ work.

How Do Virtual Assistant Apps Work?

While each virtual assistant app works differently and offers varying sets of features, they generally all allow you to set up automations and customizations according to your business needs. They usually also include a dashboard where you can see an overview of your operations, keep track of data, and generate reports.

What are the Benefits of Virtual Assistant Apps?

Efficient task management

Users can organize tasks, set priorities, take notes on important phone calls, and track progress, streamlining workflows and ensuring important tasks are not overlooked.

Time management

By creating schedules, setting reminders, and sending notifications, these apps help users manage their time effectively and stay on top of deadlines.

Remote collaboration

Virtual assistant apps facilitate communication and collaboration among remote teams or individuals. They allow users to share tasks, updates, and files, promoting seamless teamwork.

Automation 

Many virtual assistant apps offer automation features, reducing manual work. Tasks like sending recurring emails, setting up reminders, or updating calendars can be automated, saving time and effort.

Organization and planning

These apps provide tools to organize personal and professional information, such as contacts, notes, calendars, and to-do lists.

Web and mobile accessibility

Most apps have both web and mobile versions, ensuring that users can access their tasks and information from anywhere with an internet connection.

Task delegation

Users can delegate tasks to others, whether colleagues or personal contacts, making it easier to collaborate and distribute responsibilities.

Integration with other tools

Virtual assistant apps often integrate with other software, such as email, project management tools, and cloud storage platforms, enhancing overall efficiency.

Centralized information

These apps provide a central hub for managing various aspects of work, reducing the need to switch between multiple platforms or tools.

Customize to fit your business needs

Users can tailor the app to their preferences by organizing tasks, creating custom labels or categories, and setting notification preferences.

Increased productivity

By offering tools to manage tasks, appointments, and communication in one place, virtual assistant apps help users stay productive and focused.

Goal tracking

Many apps allow users to set and track personal or professional goals, motivating them to achieve milestones.

Data backup and security

Virtual assistant apps ensure data security through encryption and regular backups, protecting sensitive information.

How Much Do Apps For Virtual Assistants Cost?

The pricing of virtual assistant apps largely differs per provider and often depends on the number of users and the feature package. Particularly those that charge per user can get rather expensive if you’re working with a large team. 

Note that high pricing does not necessarily equal a better user experience. Our number one pick, Connecteam, offers premium plans at a flat monthly rate of $29 for the first 30 employees.

FAQs

Why do I need a virtual assistant app?

There are a few reasons you will want to invest in a virtual assistant app for your business:

  • To accurately track working hours.
  • To delegate tasks and projects.
  • To oversee and monitor their progress.
  • To effectively communicate with your virtual assistants.

With Connecteam, you can easily and efficiently automate and streamline all these processes for your virtual assistants, saving you time and money.

Should I be paying per user for virtual assistant apps?

Many people need help to afford that kind of pricing, especially if running their business often exceeds 30 requests in less than a month. Google Workspace, for example, charges $6/user per month. That being said, there are virtual assistant apps, like Connecteam, that offer a fixed price for your first 30 users. 

Are there free virtual assistant tools?

Yes, there are several free virtual assistant apps available that offer a range of features to help with task management, organization, communication, and productivity. These apps are often available in both web and mobile versions, allowing you to access your tasks and information from various devices. 

Will my virtual assistants have a hard time learning how to use a virtual assistant app?

They definitely shouldn’t! The whole point of implementing and using a virtual assistant app is to make the lives of your virtual assistants and yourself easier and more efficient. Choosing a virtual assistant app, like Connecteam, that is easy to implement and use is crucial when picking an app for your virtual assistant.

The Bottom Line On Apps For Virtual Assistant

Whether you’re business works in digital marketing or construction, a virtual assistant app can help streamline your business. When choosing a virtual assistant app, keep in mind what features are most important to you and can help you manage your virtual assistants from afar.

As a general rule of thumb, it’s really important to at least be able to accurately track your virtual assistants’ hours, assign and manage their daily tasks and projects, and communicate efficiently with them. With a powerful and robust virtual assistant app, you will be able to do all this and more.