The 10 Best Employee PTO Tracker Software Solutions

The 10 Best Employee PTO Tracker Softwares of 2023

1. 

   Best for: All-in-one feature-rich employee, scheduling, and PTO solution

   Available on

   • Web
   • iOS
   • Android

   

   Connecteam links PTO management to everything else in your business with an intuitive, visual solution. When your employees want to request personal time off, they can do so in minutes—no matter where they are—right from their mobile devices. And when your team wants to create a PTO policy, Connecteam has the resources and PTO policy templates to make it happen.

   All your employees have to do to request time off is access their time clock in the Connecteam app, select “My Requests,” and add an absence request. They can request a day, multiple days, or even part of a day off. Managers get the request immediately, and both employees and managers can see when the request is approved.

   Employees can even attach a note to their PTO request—with more details—and can indicate whether a request is for sick leave, vacation, or another reason. This can help to keep you compliant with relevant laws—for example, the Family and Medical Leave Act or state leave laws.

   What really makes Connecteam shine is how it integrates with everything else in your employee’s day. Your employees don’t need a separate app for PTO. They can access PTO requests from the same app that they can access a whole host of valuable features—such as employee training resources, a system for paid and unpaid breaks, and the employee manual—so they can look up PTO rules, and employee’s rotas and schedules—so they can plan ahead.

   Workers can clock in and out with Connecteam and even use it to chat with each other or with management. Connecteam isn’t just about PTO. It’s about connecting the dots at your business to make sure your shifts are covered and your workers know where they need to be and when.

   Key Features

   • Intuitive enough non-tech-savvy employees to use
   • One screen lets employees see all pending requests
   • PTO requests are shared in real-time, so managers can plan upcoming schedules
   • A pop-up note when employees request PTO reminds them how far in advance they need to submit their request before their time off
   • Integrated chat feature within Connecteam lets employees and managers communicate about PTO and other issues
   • Automatic detection of any PTO or time conflicts

   Pros

   • Designed to work for deskless and office-based employees
   • Allows you to customize your PTO policies
   • Allows you to easily set up PTO rules to be compliant with federal, state, and local laws
   • Works for maternity leave, sick leave, unpaid PTO, paid time off, and other PTO requests

   Cons

   • You need to be connected to the Internet to use the app—no desktop version

   Pricing

   Starts at just $29/month for the first 30 users Free 14-day trial Free plan available

   14-day free trial, no credit card required

   Start your free trial
2. 

   Good for: Time and attendance tracking

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Clockify is a time scheduling and management app that lets workers clock in and track their time on specific projects. They can set billable time, enter time worked manually, and get paid different rates for different work and clients. At the end of a workweek—or other time period—managers can approve timesheets.

   Managers and admins can schedule holidays and create time off policies—and can even set different policies for different employees. Once an employee is ready to request PTO, they just have to indicate whether they’re requesting vacation or another type of PTO, indicate what dates they want, and submit the request for approval. Managers can then approve or deny the request.

   One drawback of Clockify is that it doesn’t currently have a feature for shift planning or swapping. This may make it more challenging to cover shifts once an employee has requested time off.

   Learn more about Clockify

   Key Features

   • The ability to leave a note on a PTO request to add further information about it
   • Automatic accrual—each employee gets a balance of days they can request at the start of the year
   • Admins can set PTO requests to be automatically approved or can choose to manually approve them
   • Allows for half-day PTO requests as well as full days and multiple days

   Pros

   • Available through desktop, mobile, and other options—including Linux and as a browser extension
   • Mobile, desktop, and other versions are synced

   Cons

   • Time off tracking is an added feature, only available with a Standard, Pro, or Enterprise plan
   • No phone support

   Pricing

   Starts at $3.99/month per user Free trial available: Yes Free plan: Yes

3. 

   Good for: Employee PTO self service
   

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   BambooHR is an HR software platform that lets managers and teams hire, track, schedule, train, and onboard employees. Its PTO tracking features let workers easily request time off in real time—for both sickness and vacation time. Managers get a notification of the request and can approve it. Team members can have access to a calendar that lets them see who’s away.

   When employees log in to request time off, they can see how much PTO they have remaining, how much sick leave they have available, and who on their team is going to be away. Managers can generate PTO reports, so they can track trends and are also able to see at a glance when team members are off, making scheduling easier.

   Learn more about BambooHR

   Key Features

   • Transparent time-off calendar for teams
   • Time-off calendar lets employees see how much time off they have left
   • Email and push notifications to let workers know when PTO requests have been submitted and approved
   • The option of creating different PTO policies by location, department, or job title

   Pros

   • Call, email, and chat support
   • Intuitive and attractive visual interface

   Cons

   • Not integrated with an employee chat or communication feature
   • Not integrated with a Knowledge Base for documents

   Pricing

   Starts at $6.19/month per user Free trial available: Yes Free plan: No

4. 

   Good for: Dedicated PTO tracker software
   

   Available on

   • Web
   • iOS
   • Android

   

   LeaveBoard is a cloud-based dashboard solution specifically for vacation and PTO management. The goal is to help managers reduce absenteeism and to track and approve time off requests while staying compliant.

   Employees have a self-service portal and central team calendar, so they can plan leave requests. They also have a time off allowance, so they know how much time they can take through the mobile app or the desktop dashboard.

   Managers can build custom time-off policies and even manage multiple PTO policies for workers with different seniority or employees in different roles and departments. They also have access to PTO reports to help them track who has time off coming up and who has placed time off requests. Unlike other employee PTO trackers, LeaveBoard doesn’t have additional features for employee communication, training, onboarding, and other tasks.

   Learn more about LeaveBoard

   Key Features

   • Employee self-service
   • HR reports
   • Integrates with Slack
   • Overtime calculation

   Pros

   • Workers can check time off balances
   • Cloud-based HR web app doesn’t require app download

   Cons

   • Not intended for large companies
   • Support only available through an online form and email

   Pricing

   Starts at $0/month + $1.35 per user—after the first 9 users Free trial available: Yes Free plan: Yes

5. 

   Good for: Small and medium-sized companies

   Available on

   • iOS
   • Android
   • Web

   

   Factorial is designed to help companies manage HR, including digital signatures, onboarding, recruitment, expenses, payroll management, time tracking, shift management, and more. Its PTO tracking feature lets employees submit PTO requests easily. Admins can see at a glance what requests have been submitted and which ones are pending. They can approve PTO requests in the dashboard and see how much time is left in PTO for each worker.

   Factorial lets companies set a time off policy and enforce it. You can even set different policies for different departments and allow some unused PTO to be carried over. A calendar view lets admins see who is away and who has upcoming leave. Custom reports let you see who is and isn’t using leave and what absences at your company look like.

   Learn more about Factorial HR

   Key Features

   • Control who can change and edit employee PTO requests
   • Set up different kinds of leave—vacations, birthdays, sick leave, etc.
   • Time off syncs with the Factorial portal, including scheduling
   • See who’s out of the office from the dashboard

   Pros

   • Syncs with Google Calendar
   • Easy to Use

   Cons

   • Custom time-off reports and notifications only available on the Enterprise plan
   • Support by phone is only available 9:00 - 18:00—Europe & LATAM

   Pricing

   Starts at $5.25/month per user Free trial available: Yes Free plan: No

6. 

   Good for: Companies looking for a stand-alone PTO tracker without a lot of integration

   Available on

   • iOS
   • Android

   

   Day Off is a dedicated PTO tracker without lots of integration or additional HR features. It’s intended mostly to help managers and teams track and manage time off requests. Admins can create different time off policies for PTO, vacations, unpaid leave, and more.

   They can set some requests to be auto-approved and can allow workers to take half days off too. Employees can see at a glance how many PTO days they have left, so they can plan vacation days.

   Consolidated and calendar views let you and your approved team members see at a glance who is away and who has upcoming days off. Reports let managers track patterns in vacation time, sick leave requests, and absences.

   Learn more about Day Off

   Key Features

   • Announcements can be sent to groups or individuals about PTO
   • PTO reports
   • Sub teams let you create unique time off policies for different job titles within a team
   • Create multiple leave types for different workers and various situations—such as sick leave and vacation time

   Pros

   • Designed to work in 5 different countries and languages
   • Affordable

   Cons

   • Designed mostly for mobile
   • Support is by chat or online form

   Pricing

   Starts at $1/month per user Free trial available: No Free plan: Yes

7. 

   Good for: Shift workers
   

   Available on

   • Web
   • iOS
   • Android

   

   ZoomShift is a scheduling and time-tracking app designed specifically for shift workers. Employees can clock in, swap shifts, and more. Managers can review timesheets, generate reports, and export timesheets to payroll.

   Employees can submit their time off requests at any time by filling out a simple digital form. Workers can update their requests, see how much time off they have remaining, and even attach a note to their request to explain why they need PTO.

   Managers can see all pending requests and approve or deny them with just a few clicks of a mouse or a few swipes on a screen. Managers can also set some requests to be auto-approved and can limit PTO during the busiest days. Companies can also indicate the minimum amount of notice workers need to give for vacation or other PTO requests.

   Learn more about ZoomShift

   Key Features

   • Can easily set yearly allowance or accruals for PTO
   • One-click approval or denial of PTO requests
   • Employees can make PTO requests in the ZoomShift app, where they can also see their schedule
   • Works with shift swap, scheduling, and other ZoomShift features

   Pros

   • Integration with communications and scheduling features make it easy to find a replacement for shifts if a worker is taking time off
   • Employees can edit and include a note with their requests

   Cons

   • Can become expensive for larger companies
   • Only available in English

   Pricing

   $100/month for 50 users Free trial available: Yes Free plan: No

8. 

   Good for: Integrating with 3rd party apps

   Available on

   • Web
   • iOS
   • Android

   

   QuickBooks Time integrates with Google Drive and 50 apps in total. Those who already use QuickBooks for payroll will find the app’s interface familiar. Designed for businesses of all sizes, QuickBooks Time can easily handle PTO management for small teams or for large corporations.

   To get started, customize your paid time off and unpaid time off policies. When workers are ready to request time off, they can do so in the web dashboard or mobile app, indicating the hours or days they want away. They can also attach a note to the request, with more details for the manager. Employees can easily see how much PTO they have remaining and how much will be left if their current request is approved.

   Managers can approve or deny requests and set bulk time off for federal holidays or company days off. Managers can also allow employees to indicate when they’re taking time off—no approval process is needed.

   Learn more about QuickBooks Time

   Key Features

   • Employees can request PTO in hours, days, or blocks of days
   • Customizable notifications via text and email alerts
   • You can download a ledger to keep track of PTO offline or access PTO information digitally
   • A calendar view lets you see an entire team’s availability at a glance

   Pros

   • Integrates with the QuickBooks suite of products and other tech
   • Create reports showing employee PTO balances, PTO used, and more

   Cons

   • Only available with QuickBooks Time Premium and QuickBooks Time Elite
   • Does not include employee communications, Knowledge Database, training, and other HR features

   Pricing

   Starts at $20/month + $10 per user Free trial available: Yes Free plan: No

9. 

   Good for: Businesses whose leave policies include business travel

   Available on

   • Web
   • iOS
   • Android

   

   ClockIt is a cloud-based scheduling and payroll solution with PTO tracking. A self-serve portal lets employees request paid and unpaid time off and check the balances of the amount of PTO they have left. A shared leave calendar lets you and team members see who is away and who is at work, even across multiple business locations. PTO accruals and balances are calculated automatically, so you reduce the risk of human error.

   You can create different leave policies for different situations, such as maternity leave and paternity leave, vacation time, and more. There is no limit to the number of policies you can create. ClockIt even has features for business travel requests, so team members can get travel approval and your team can keep track of business travel and related expenses.

   Learn more about Clock It

   Key Features

   • Email notifications to let workers know when requests are submitted and approved or denied
   • Time tracking lets you track PTO across multiple job sites
   • Custom accrual rules are possible
   • Workers can ask for PTO by days or even hours

   Pros

   • Supports weekly, biweekly, monthly, quarterly, and annual accrual periods
   • Tenured leave balances can help companies give more PTO to workers with higher seniority

   Cons

   • It takes some time to set up different types of leave and to set up the PTO system, then add employees
   • Pay per team, so small teams can end up paying more

   Pricing

   Starts at $29/month Free trial available: Yes Free plan: No

10. 

    Good for: Teams who like transparency

    Available on

    • Web
    • iOS
    • Android

    

    Buddy Punch is a time tracker and scheduler with a PTO tracker. Workers can enter time off right in their time cards. They can send requests to managers for PTO approval, but managers can also allow some types of PTO to be automatic.

    For example, workers can be allowed to just indicate when they are too sick to work. No approval is needed.

    One of the unique optional features at Buddy Punch is that admins can allow the entire company to see all PTO and PTO requests. This empowers employees and offers more transparency. A worker can see when others are taking time off and when they have requested vacation days—for example—so they can choose when to take their own leave accordingly.

    Learn more about Buddy Punch

    Key Features

    • Customizable accrual
    • The PTO feature can be completely disabled for companies that don’t offer paid time off
    • Managers can enter days off for employees manually too
    • Sync PTO requests from different locations or teams

    Pros

    • Simple interface
    • Customizable so managers can have more control over PTO or let workers sort it out

    Cons

    • Few employee communication options to help workers make sure shifts are covered
    • Transparency includes all workers or just limited to managers—there is no middle ground

    Pricing

    Starts at $2.99/month per user Free trial available: Yes Free plan: No