Security guard software is crucial for the success of your team. In this article, I’ve done extensive research to bring you my top 10 picks of the best security guard software on the market today.
You have the crucial job of providing security for your clients. If the smallest thing goes wrong or falls through the cracks, it can have devastating consequences for your team and clients’ safety. The security you provide also affects your company’s reputation.
Unfortunately, lots of things can fall through the cracks when you rely on outdated software or pen and paper to create schedules, fill out important paperwork, and manually check your employees’ availability. You’re also losing a lot of valuable time.
For this article, I’ve done a ton of research on the best security guard apps on the market at the moment so you can choose the best option for your business.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best all-in-one security guard management software
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Best for placing QR code scanning points on mandatory locations or important items.
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Best for sharing an operational overview with clients.
Why trust us?
Our team of unbiased software reviewers follows strict editorial guidelines, and our methodology is clear and open to everyone.
See our complete methodology
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Tools considered
25
Tools reviewed
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Best tools
chosen
How I Chose the Best Security Guard Apps on the Market
With so many security guard management software available, it can be difficult to find the best option. To choose the options on this list, I looked for the following features and capabilities:
Important core features:
- Employee scheduling: You should be able to manage and partially automate your employee scheduling process, including paid time off and overtime requests.
- Location settings: The app includes the option to location track or geofence your security guards to ensure they’re at the right place at the right time.
- Digital forms and checklists: You can create digital forms and checklists for your employees to fill out on the job and send back to you for further processing (such as incident report forms).
- File sharing: This is useful to you can share documents with your employees no matter where they are.
- Employee time clock: This is incredibly useful so your employees can clock in from their job sites, right on their mobile devices.
- In-app communication: It has a direct communication feature to instantly reach your employees and vice-versa.
I looked for usability features, like:
- Ease of use: The app should be easy to set up and offer an intuitive user experience.
- Customizability: It’s customizable to suit your team structures.
- Support: The software should come with good customer support to help you with any issues.
I also checked for other key product features, including:
- Reporting: It allows you to easily generate and export reports on relevant data gathered in the system.
- Centralized information hub: The ability to upload and store all important documents in a centralized knowledge center. Employees can access and consult a knowledge center to check out their employee handbooks or read protocols for handling certain situations.
- Training and onboarding features: The best security guard tracking software allows you to create customized training materials that your employees can use to train while on the go.
The 10 Best Security Guard Management Software Solutions of 2024
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Connecteam — Best all-in-one security guard management software
Connecteam is my top pick for security guard software, with an all-in-one mobile app that allows security guard companies to better manage their teams across every aspect of their jobs.
Why I chose Connecteam: You can easily keep your guards on the same page, and simplify the trickiest parts of managing field workers: automated reporting, time tracking, scheduling, training, and payroll. That means no more payroll errors, time theft, a better bottom line, and a happier workforce.
Here’s what you can expect:
Easily schedule your entire team at once
Connecteam’s employee scheduling app is one of the best on the market. You can easily prevent scheduling conflicts by viewing time-off requests and scheduling preferences directly on the app.
You can also assign specific shifts and include important notes and documents directly in the scheduler, so your security guards have all the information they need to do their jobs, no matter where they’re working.
You can also take advantage of employee scheduling templates to simplify the process even further or create your own. Employees also get immediate notifications as soon as the schedule is published.
Time clock with GPS-tracking ability
Connecteam’s time clock app makes it possible or your security guards to clock in and out of work right from their mobile devices. You can see everyone who is clocked in at any given time and send messages to them directly.
You can also use Connecteam as security guard tracking software with the real time GPS tracker. This feature allows you to see where all your staff are while they are on the clock as well as track their site tours throughout their shifts. Geofencing capabilities also let you set a perimeter around specific sites to restrict your staff to clock in and out only when they’re at their job sites, preventing time theft.
Note: Employee locations are kept completely private when workers are off the clock.
At the end of the pay period, the Connecteam timesheets app automatically creates timesheets and sends them for manager approval, saving time on payroll and reducing the likelihood of errors.
Onboard and train new hires and existing security guards
Onboard new guards or train existing ones on new procedures straight from the field. Connecteam acts as an employee training app, in which you can create customized employee training materials and upload them directly to the app.
Your security guards can complete all training directly from their smartphones, and managers can track their progress and results.
Keep all important documents in one easily accessible place
Connecteam’s company knowledge base allows your security guards to access important documents directly in the app. This can include anything like training materials, standard operating procedures, and rules and regulations. Providing important information on the go also enhances security and safety for your guards while they’re on the job.
For easy information sharing, you can upload any important document you want your staff to have access to directly in the app. You can even customize permission settings as to who has access to what.
Send and receive reports in real-time from the road
Streamline reporting job sites by making it possible for your security guards to submit reports on the go, such as incident reports, daily activity reports, visitor logs, and suspicious activity reports. Guards can fill out digital forms and checklists directly from their phones and submit them with a tap of a button.
Streamline employee communication
With online team chat, you can easily stay in touch with both your security guards in the field and your office staff. Or, create group chats and send messages to more than one team member at a time.
Connecteam also acts as an employee directory app, so your entire team has easy access to everyone’s personal contact information, emergency contact information, and job specific details.
Easy task and project management
Allocate one-time and recurring tasks, like license renewals and work orders, in just a few clicks with Connecteam’s task management app. You can even add automatic reminders to make sure your security guards perform their tasks on time.
Easily add detailed descriptions and subtasks, and attach images, files, forms, and due dates. You’ll also automatically receive progress updates in real time as employees complete their tasks, You and are your employees can also message each other directly to ask questions and share information regarding individual tasks.
You might be also interested in reading our in-depth review of the best free task management software.
Simplified compliance with ‘Read and Sign’ forms
Use Connecteam to make sure all security guards are compliant with protocol and industry regulations through digital ‘read-and-sign’ digital forms. This could include making sure they’ve read the employee handbook, uniform agreement, or code of conduct, or are up-to-date on the latest trespassing law.
With Connecteam’s company knowledge base, you can ensure that your drivers have instant access to important safety information and protocols, ongoing safety training, and real-time safety reporting.
Key Features
Read & sign digital forms and checklists
Pros
All-in-one software solution
Excellent customer service
Affordable and scalable
Extremely attractive and simple user interface
100% free plan for up to 10 users
Cons
Needs internet or wifi access to work
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
14-day free trial, no credit card required
Start your free trial -
mobohubb — Good for reporting
Available on
- Web
- iOS
- Android
mobohubb serves security guards from officers to mobile patrols.
Why I chose mobohubb: Your security guards can easily access this security guard software from their Android or iOS smartphones and tablets. mobohubb makes it easy to scan checkpoints, check off assigned tasks, submit reports, and enter time worked.
I also like that you can link checkpoints in the field to specific reports or check lists. Then, employees are presented with site specific information while they’re on the job, so they have all the information they need for their personal tasks and job assignments.
mobohubb also comes with an employee scheduler, geofencing abilities, and detailed reporting features.
Learn more about mobohubbKey Features
- QR codes
- GPS with date and time stamp
- Create reports, tasks, checklists, and site-specific instructions
- Quick clock in and out
Pros
- Easy to use
Cons
- No detailed analytics
Pricing
Starts at $15/month Trial: No Free Plan: No
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TrackTik — Good for boosting productivity
Available on
- Web
- iOS
- Android
- Windows
- Mac
TrackTik is security guard company software that offers mobile and cloud-based solutions.
Why I chose TrackTik: This company’s solutions include a Guarding Suite that helps with digitally managing operations. There’s also a Mobile+ Suite, which is a live dashboard to assign and track dispatch activities. Lastly, Back Office Suite is an office management solution for tracking and managing admin tasks, invoices, audit reports. Incident management reporting is also available.
This solution can also be good for timekeeping, scheduling, and contract purposes. Not much is needed equipment-wise to use TrackTik – just a desktop computer and mobile device. The security guard software is available for iOS and Android.
Sounds good? There’s a big catch: you need a license to activate the app, and only one guard can log into the mobile device at once.. The only time another user can log in is after the original guard logs out of their device.
Learn more about TrackTikKey Features
- Create and submit reports in real time
- Automated scheduling
- Bill and invoice clients
- Contract creation
Pros
- Regular product improvements
- Easy to track employee activity
Cons
- Not so easy to use
- Heavily relies on cellular service
Pricing
Contact vendor for price Trial: Yes — 30-day Free Plan: No
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Officer Reports — Good for performance tracking
Available on
- Web
- iOS
- Android
- Windows
- Mac
This company creates affordable and easy-to-use security company management software.
Why I chose Officer Reports: Officer Reports can track your guards, conduct paperless reporting, and create schedules. This company’s app is available for smartphones on the Apple App Store and the Google Play Store. Officer Reports also offers available incident management reporting.
Officer Reports’ solution is also available for computers and laptops. It offers a 30-day free trial, so you can decide whether this particular offering is right for your business. There are no contracts or cancellation fees.
Guards cannot trick this system by pretending to be at work as the app verifies their location through GPS. The security guard software is a little clunky to get started with, but we estimate that officers can be ready to use the software in under 30 minutes.
If your guards monitor multiple sites the monthly bill can escalate as charges apply per site visit. Since Officer Reports charges per site visit, your monthly bill can escalate quickly if you have guards monitoring multiple sites.
Learn more about Officer ReportsKey Features
- Client access to reports
- GPS tracking
- Scheduling and dispatching
- HIPAA compliant
Pros
- Very user friendly
- Easy to create and share reports
Cons
- Online support is spotty sometimes
- No daily activity log
Pricing
Starts at $50/month Trial: Yes — 14-day Free Plan: No
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Destiny Patrol Software
Destiny Patrol Software — Good for: Client communication
Available on
- Web
- iOS
- Android
- Windows
- Mac
Destiny Patrol Software is a purpose-built security guard company management software that offers reporting, tracking, and communication solutions.
Why I chose Destiny Patrol Software: This app boasts a computer-aided dispatch (CAD) system, allowing you to add people and vehicles. Other features include a vehicle light control system, automatic license plate recognition (ALPR), post orders, and GPS.
There’s also a handy PC version of this software available called Adam602 which works well on laptops. This specific security guard company software has a lot of boxes to include information.
It also enables you to search for people, find vehicles, save reports, and finish reports later. You can also clone uploaded reports to modify them for resubmission. Incident management and reporting are also available.
Note that everything is server-side, so no internet means the app won’t work. However, it will still do everything if disconnected. You will just need to re-establish a connection to upload data or search uploaded reports.
I did also find that the mobile app is a bit slow at time and somewhat clunky to use.
Learn more about Destiny Patrol SoftwareKey Features
- Access to license plate reader app
- Assign checkpoints
- Client portal access
- Scheduling
Pros
- Great customer support
- Lots of useful features
Cons
- Clunky design
- Mobile app can be slow
Pricing
Pricing is not publicly available Trial: No Free Plan: No
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Shiftboard — Good for managing schedules
When it comes to scheduling hourly workers, Shiftboard can be a great option. Features like automated scheduling, schedule distribution, shift swapping, push notifications, two-way messaging, and mobile clock in and out are all super efficient and make managing your security guards much easier
Why I chose Shiftboard: Shiftboard is a powerful security guard app that can do just about anything you need in terms of scheduling, file distribution, and coordinating tasks. It’s also reasonably priced, so small businesses with limited budgets can afford it more easily.
Shiftboard also integrates with numerous software such as Oracle, Dropbox, ADP, and Paycor.
Learn more about ShiftboardKey Features
- Automated scheduling
- Budgeting and budget forecasting
- Calendar management
- Applicant and candidate management
Pros
- Good variety of features and tools
- Good for managing complex employee schedules
Cons
- No training material or tutorials
- Some users complain the software looks old and outdated
Pricing
Contact vendor for price Trial: No Free Plan: No
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GuardsPro — Good for team communication
Available on
- Web
GuardsPro feature-rich software makes it a great option for large security guard teams.
Why I chose GuardsPro: This security guard app includes features to streamline your private patrol operations, improve security guard performance, and enhance communication.A mobile time clock, geofencing, scheduling, task management, and GPS-enabled site touring are just a few of the features you can find.
The communication feature is also excellent, with an easy-to-use messaging system that allows users to connect and collaborate with numerous chat options.
Learn more about GuardsProKey Features
- Easy shift swaps
- GPS tracking
- Easy report submission
- Invoicing
Pros
- Extremely feature-rich
- Easy to share and collaborate on reports
Cons
- Difficult to set up and use for people who aren’t tech-savvy
- Users report poor customer service
Pricing
Starts at $7/month per user Trial: Yes Free Plan: No
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Homebase — Good for creating schedules
You can edit security team schedules from your mobile phone, copy last week’s schedule, or use automatic scheduling with Homebase.
Why I chose Homebase: The app takes into account team availability and roles, and alerts you immediately if you accidentally create scheduling conflicts. Security guards can update their availability or request shift trades, which is then sent to management for approval. Additionally, Homebase can total hours and overtime and subtract break times.
Learn more about HomebaseKey Features
- Schedule templates
- Automated scheduling
- Overtime alerts
- Availability tracking
Pros
- Easy to use
- Easy to track employee hours
Cons
- Less expensive plans lack important features
- Requires some training before use
Pricing
Starts at $20/location/month Trial: Yes — 14-day Free Plan: Yes — For a single location & up to 20 employees
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Resuscitate! CPR AED & Choking
Resuscitate! CPR AED & Choking — Good for first Aid
Available on
- Web
- iOS
- Android
- Windows
- Mac
Leading educators and doctors at the University of Washington developed Resuscitate! CPR AED & Choking
Why I chose Resuscitate!: This app offers insightful and helpful videos that show users how to perform CPR, use an AED, and aid a choking victim.
CPR-certified security guards will find this app helpful as it’s a refresher training course to keep guards alert and on their toes. This app also features visual and insightful tutorials that are easy to follow.So, your team can receive refresher training while on the go.
This security company software is compatible with select mobile phones. So, be sure to check compatibility before downloading Resuscitate!
Learn more about Resuscitate! CPR AED & ChokingKey Features
- Detailed videos
- Labeled by category
- Instructional tutorials on lifesaving procedures
Pros
- Very helpful and useful
- Free to download and use
Cons
- Not compatible with all devices
Pricing
Free Trial: No Free Plan: Yes
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USFleetTracking — Good for vehicle tracking
Available on
- Web
U.S. Fleet Tracking is a privately owned business that offers GPS solutions enabling companies and individuals to monitor their car fleets.
Why I chose U.S. Fleet Tracking: It can send out alerts to the account owner for situations such as guards exceeding speed limits. You can also learn when guards enter or exit a specific area. There are no contracts with U.S. Fleet Tracking, and you can cancel this service at any time.
Learn more about USFleetTrackingKey Features
- 90 day playback
- Geofencing
- Live traffic conditions integrated
- Detailed reports
Pros
- Unlimited usage
- Pinpoint exact times and locations
Cons
- It could use some feature updates
Pricing
Starts at $29.95/month Trial: Yes Free Plan: No
Compare the Best Security Guard Management Software Solutions
| Topic |
Start for free
|
|
|
|
Destiny Patrol Software |
|
|
|
Resuscitate! CPR AED & Choking |
|
|---|---|---|---|---|---|---|---|---|---|---|
| Reviews |
  |
|
|
 |
N/A
|
|
|
|
N/A
|
|
| Pricing |
Starts at just $29/month for the first 30 users
|
Starts at $15/month
|
Contact vendor for price
|
Starts at $50/month
|
Pricing is not publicly available
|
Contact vendor for price
|
Starts at $7/month per user
|
Starts at $20/location/month
|
Free
|
Starts at $29.95/month
|
| Free Trial |
yes
14-day
|
no
|
yes
30-day
|
yes
14-day
|
no
|
no
|
yes
|
yes
14-day
|
no
|
yes
|
| Free Plan |
yes
Free Up to 10 users
|
no
|
no
|
no
|
no
|
no
|
no
|
yes
For a single location & up to 20 employees
|
yes
|
no
|
| Use cases |
Best all-in-one security guard management software
|
Good for reporting
|
Good for boosting productivity
|
Good for performance tracking
|
Good for: Client communication
|
Good for managing schedules
|
Good for team communication
|
Good for creating schedules
|
Good for first Aid
|
Good for vehicle tracking
|
| Available on |
Web, iOS, Android
|
Web, iOS, Android, Windows, Mac
|
Web, iOS, Android, Windows, Mac
|
Web, iOS, Android, Windows, Mac
|
Web
|
Web, iOS, Android, Windows, Mac
|
Web
|
What Is Security Guard Software?
Security guard company management software are digital tools used by managers of security services. This type of software lets companies streamline and optimize every aspect of their daily operations.
The right software should also simplify and help automate the processes of scheduling, monitoring, and tracking security personnel’s whereabouts, hours, and performance on the job. These solutions also eliminate the need to fill out and file paper reports.
Using a security guard app also means no more manually tracking employees’ time and attendance. Apps like Connecteam let you track absences, late arrivals, and when workers clock out early. This type of software can also show you how much time employees have to take off during a specified period. It’s also important to find a solution that updates employee time-off balances in real time.
The most relevant security guard company software solutions also work on web and mobile platforms to maximize accessibility for everyone.
📚 📚 You might be interested in reading:
- The best clock in clock out app of 2024
- The best employee scheduling apps of 2024
- The top employee time tracking software for 2024
How Does Security Guard Software Work?
Security company management software allows security companies to manage their security teams in every aspect – from scheduling to reporting and communication – all in real time with one digital tool.
The right security guard software helps security guard supervisors:
- Make efficient work schedules for their employees and assign tasks to them.
- View their teams’ location while on the job using GPS-tracking or geofencing.
- See when workers take time off and when they’ll be back to work.
- Create digital forms and checklists for their security guards to complete during shifts.
- Gain real-time actionable insight from their employees on the job site.
- Communicate with their team directly.
- Access and create reports from collected data.
Why Should I Use Security Guard Software?
The main benefits of using security guard company management software include:
- Centralizes processes: As it often includes tools for managing every aspect of your security company, the right software can be a one-stop shop for managing daily processes.
- Time-saving and efficiency: Security guard software greatly simplifies you and your team’s daily tasks, reducing the time it takes to perform them.
- Real-time insights: You can monitor and track your security team’s operations in real-time, have a direct line of communication, and gain immediate insight into what is happening on the ground.
- Track performance: With real-time insights and stored data, managers can easily track and review the performance of their security guards. Many apps can also track absences, letting you know when workers take too much time off.
- Reporting capabilities: The right app can generate accurate reports based on any system’s data to provide important business insights. It can also eliminate the need for handwritten shift reports and stop human errors.
How Much Does Security Guard Software Cost?
The price of security guard company software greatly varies by provider. Prices also depend on the number of users and the feature package you choose. Free plans are often also available but typically have limited features.
Prices often range from $10 to $300 per month. Apps that charge per-user can get rather expensive if you manage a large team.
Note: High prices do not equal a better user experience. Our number one pick, Connecteam, offers premium plans at a flat monthly rate of $29 for the first 30 employees.
>>Get started with Connecteam for free today!<<
Benefits of Security Guard Software
Here’s a detailed overview of the benefits of security guard software:
Efficient scheduling
Most software has scheduling capabilities, streamlining the scheduling process, allowing businesses to create, modify, and distribute work schedules easily. Automation reduces errors, prevents conflicts, and ensures proper staffing levels, improving overall operational efficiency.
Real-time employee monitoring
One of the significant advantages of security guard management software is real-time monitoring capabilities. Supervisors can track guards’ activities, patrols, and locations in real time. This instant visibility allows for quick response to incidents, ensuring guards are where they should be, and enhancing overall security.
Enhanced communication
These software solutions facilitate seamless communication between security guards, supervisors, and clients. Features such as messaging, alerts, and notifications enable instant communication, promoting swift response to emergencies, changes in assignments, or important updates, fostering a more connected and responsive security team.
Comprehensive reporting
You can automate the reporting process by allowing guards to submit detailed incident reports, maintenance requests, and other essential documentation electronically. Supervisors can easily access and review these reports, ensuring accurate record-keeping, compliance, and better decision-making based on comprehensive data analysis.
Streamlined training and certification tracking
You can simplify these processes by tracking training completion, certifications, and license renewals directly in the app. Automated reminders ensure that guards are always up-to-date with their training requirements, ensuring compliance with industry standards and regulations.
Improved accountability
With features like GPS tracking, electronic checkpoints, and geofencing, security guard management software enhances accountability. Guards are accountable for their assigned tasks and locations, reducing the likelihood of negligence. Supervisors can verify guard presence and performance, promoting a sense of responsibility among the security team.
Increased client satisfaction
You can more easily communicate with your teams, conduct accurate reporting, and timely incident resolution. These factors contribute to improved service quality, leading to increased client satisfaction. Clients benefit from enhanced security services, transparent communication, and a proactive approach to addressing their security concerns.
FAQs
Do I need a security guard management software solution that includes all employee management features?
It depends on the needs of your business. But, yes, it’s often helpful to choose security guard management software that is an all-in-one solution. For example, Connecteam offers employee scheduling, task management, communication, training, and more in one app.
That being said, evaluate what your business needs are and choose a security guard app accordingly. You can see on my list of top performing apps that not all of the apps I chose are complete employee management solutions.
How much will I spend on a security guard app?
This depends on the software you choose. Some software costs $10/month on the lower end. Other solutions could set you back hundreds of dollars each month.
The Bottom Line on Security Guard Software
There are plenty of security company management software solutions out there. With the right solution, you can finally simplify your entire team’s daily processes and run your business more efficiently.,
Using software means finally being able to leave those heaps of daunting paperwork, endless back-and-forths with your staff, and delayed response times in the past. Instead, you and your employees save valuable time.
And the best part? You don’t have to break the bank. With my number one pick, Connecteam, you can easily streamline all of your processes, from scheduling to task management and more, for a fair price.