As it stands, the security guard industry looks perspective, and given the current situation in the United States, that’s not totally surprising. And with so many offerings such as private security guards, patrol vehicles, alarm systems, cybersecurity, background screening, and security consultancy services to name a few, it seems that opportunities to provide quality security services will be in demand for years to come.
However, security guards are always on the go, which means that they can be (and feel) disconnected from their companies. In fact, most security guard employees are faced with:
- Limited communication with management and co-workers
- Changing work hours, shifts, and locations
- No access to company email or even a desktop
- Low levels of engagement
- Limited recognition
- A lack of company culture.
However, this is why so many in the security guard industry are turning to technology to ensure that their security guards can stay in touch with the office instead of being lone wolf operators.
It may not provide the human touch, but mobile apps mean security guards don’t need to be on their own and input their shifts and other data manually on a cumbersome spreadsheet – which often leads to costly errors. With the touch of a button, these apps give guards the ability to be more efficient with their reporting and give business owners peace of mind when it comes to tracking, time management, and data storage.
Given everything we listed above, we have gathered the leading apps for security guards below so you can easily make the right choice for your business and your employees.
Top 11 Apps for Security Guards
Connecteam is an all-in-one mobile app that allows companies that manage nondesk employees to communicate, manage tasks, share documents, and track and report time. When all your employees are on the go and don’t sit behind a desk all day long, you need a single solution that allows you to manage your entire business and employees from a single place.
Here’s what security guard companies who use Connecteam had to say was the most helpful to their business:
- Safety is a priority: ensure employees have instant access to critical safety information and resources, safety protocols, ongoing safety training, and real-time safety reporting while on the go.
- Send and receive reports in real-time: streamline reporting from field to office with real-time reports submitted while on the go, such as an incident report, alert response report, uniform order form, COVID-19 daily health declaration report, and more.
- Efficient scheduling: manage complex schedules by assigning security guards to shifts based on different locations and customer base, supporting multiple team planing per shift, and can include detailed shift information like address, tasks, and more. Plus, receive manager real-time notifications about security guards not starting their shift on time.
- Streamlined communication on the go: logistical and operational communication, engaging updates, key announcements, formal and informal communication, and more is easy with advanced communication features like chat groups and channels, real-time push notifications, private chat, updates directly to your employee’s mobile phone, employee directory, and more.
- Compliance through ‘read and sign’ forms: ensure all guards are compliant through digital ‘read-and-sign’ forms, for example, protocol refresher training, employee handbook, uniform agreement, sexual harassment policy, and more.
- Mobile-first & GPS empowered: time tracking allows your guards to clock in and out directly from their mobile phones. Whenever employee clocks in and out, a real-time timestamp and GPS location is tagged. Plus, time-clock limitations ensure guards can only clock in AT THE SITE and only WHEN they are supposed to.
- Onboarding and training: quickly and efficiently onboard your team and get them up to speed to avoid high employee turnover and to provide a high level of service. With read and sign forms, quizzes, videos, PDFs, and training, your team has a structured onboarding experience.
Price: Connecteam’s security guard app comes at the most affordable price and with our unique fixed price plans for up to 200 users, you know exactly what you’re paying for from day one. Pricing starts at just $29/month for up to 200 users and there is also a free for life plan.
Destiny has a range of patrol software services, which offers reporting, tracking, and communication solutions. It boasts a computer-aided dispatch (CAD) system which allows you to add people and vehicles. Other features include a vehicle light control system, automatic license plate recognition (ALPR), post orders, GPS and there’s a handy PC version called Adam602 which works well on laptops. The system has a lot of boxes to include information. It enables you to search for people and vehicles as well as save reports and do them later before uploading. You can also clone uploaded reports to modify if need be for resubmission. Incident management and reporting are also available.
Note that everything is server-side. So no internet means, no Destiny. However, it will still do everything if disconnected. You will just need to re-establish a connection to upload data or search uploaded reports. The mobile app is notoriously slow and pretty much not usable.
Pricing: Contact the company directly for pricing.
This independent and privately owned software company, which started in the United Kingdom and then turned into an international business, caters to the facilities management and support services industries, including the security sector and alarm response service providers. They offer support for various solutions including Timegate, a workforce management solution; Servicetrac an auditing tool, and Portertrac, which enables users to load tasks and resources. As they are independent they can provide you with objective advice and an understanding of the total costs involved, especially when it comes to hardware.
Now, they only have certain hardware in stock. If you need a more specialized product it can take between 8-12 weeks to be built and delivered. Incident management reporting is available.
Pricing: Servitrac starts from £600 ($442,50)* per year; Timegate packs range from £1,000-3000 ($737,50 – $2,212,50)* per year and Portertrac packs range from £1200 ($885)* a year.
TrackTik is a security workforce management platform, which offers mobile and cloud-based software. Their solutions include Guarding Suite, which will help to digitally manage operations; Mobile+ Suite, a live dashboard which can be used to assign and track dispatch activities and Back Office Suite an office management solution for tracking and managing its admin tasks, invoices, audit reports. Good also for timekeeping, schedules, and contracts. Not much is needed equipment-wise – just a desktop computer and mobile device. The software is available for iOS and Android.
You need a license to activate the app. Only one guard can log into the mobile device at any particular time. It can be transferred to another guard once the original guard has logged out of the device. Incident management reporting is available.
Pricing: Pricing is based on the size and structure of your company and the modules you need. Pricing is available on request.
This company creates affordable and easy to use software for the security guard industry. Track your guards, conduct paperless reporting, and create schedules. The app can be downloaded on smartphones and is available through the Apple App Store or the Google Play Store. It is also available for computers and laptops. It offers a 30-day free trial so you can decide whether this particular offering is right for your business. There are no contracts or cancellation fees. Guards cannot trick the system by pretending to be at work as the app verifies their location through GPS. Officers can be trained to use the software in under 30 minutes.
If your guards monitor multiple sites the monthly bill can escalate as charges apply per site visit. Incident management reporting is available.
Pricing: If you want to road-test this software you can kick off with a free 30-day trial. Otherwise, you pay a monthly subscription fee per site. Standard subscriptions can cost $50 per month for 1-15 site visits, or you get charged $40 a month for 51-100 sites and so on. Meanwhile, mobile patrol subscriptions (for officers that drive from one client site to another) cost $15 a month for a minimum of 3 site visits or pay $500 per month for unlimited site visits.
Additional Security Guard Apps
Some security guard mobile apps try to offer an all in one solution, but others work best when used in unison with other useful apps, including:
Dropbox, in case you’re not familiar, is a file hosting service that enables you to store digital files in one central place. It can be accessed across all your devices and is available at any time. The software is easy to use, has one of the best backup capabilities as well as good security.
Note that the free plan has limited storage and only a few additional features.
Pricing: A basic account is free and includes 2GB of storage space. If you need more space you can, at a price, get Dropbox Plus which will give you 1TB. Other paid-for packages include Dropbox Professional and Business, which also give you more space and functionality. You can choose to pay annually or monthly.
It’s better known for giving people the ability to send messages cheaply through their mobile devices but there’s no reason why the security industry can’t make use of this handy app. You can make voice and video calls even if the person you are talking to is in another country. WhatsApp is launching a free business app, which is now offered through a closed pilot program. As it makes use of your company’s internet connection there won’t be any expensive calling charges to contend with. Using this app is generally faster and more efficient than email.
The business app is not widely available yet. There’s also talk that the business offering won’t be free for large corporations, but that it will be for small and medium-sized enterprises.
Pricing: Depends on what your internet charges are.
This app allows companies to track their teams’ work, share tasks, and manage projects. Asana is easy to use and great for giving you that ‘big picture’ overview.
If you’re just doing the basics then it’s free but if you want something more powerful you’ll have to pay for the Premium or Enterprise versions. Critics say that as it hasn’t got any micro-level management tools used for budgeting, so its best for communication and reminding teams about deadlines.
Pricing: There’s a free basic version, otherwise there’s Premium ($9.99 per month) and an Enterprise version – price available on request.
Leading educators and doctors at the University of Washington developed Resuscitate! This app offers insightful and helpful videos that show users how to perform CPR, use an AED, and aid a choking victim. Security guards who are CPR certified will find this app helpful as it serves as a refresher training course to keep them alert and on their toes. Visual and insightful tutorials that are easy to follow along with so when your team has a few spare minutes, they can gain refresher training while on-the-go.
This software may not be compatible with your mobile phone so be sure to check compatibility before downloading.
Waze is a community-based GPS, maps, and traffic navigation app. If your guards need to find the most efficient route to various premises, then this is perfect. Users have access to road reports, accident information, police traps, and other road hazards. Its community base helps to ensure that the app adapts quickly to new information and provides users with the fastest route possible.
Waze can be quite draining on your data and battery. Complaints also center around the fact that the app can become quite cluttered.
US Fleet Tracking is a privately owned business that offers GPS solutions that enable companies and individuals to monitor their car fleets. It can send out alerts to the account owner for e.g. if guards are exceeding the speed limit or entering and exiting a specific area. There are no contracts and you can cancel the service at any time.
Also, if you want the information to update more frequently you pay more.
Pricing: For a device that updates every 10 seconds you are charged $29.95 a month. If you want one that updates every 5 seconds you pay $39.95 a month.
The Bottom Line On The Best Security Apps
When it comes to apps aimed at security firms there’s a fair bit of competition out there but it’s essential to ensure that these software companies can provide you with the tools you need to manage your business effectively. There are other apps that are more general but there’s no reason why businesses can’t use them too. If they’re free, which many are, they’ll help to drive down costs. But bare in mind that these free apps can only do so much and if you need specific, customizable functions, you’ll have to pay for these.
Leading App For Security Guards
Join over thousands of security guard customers so you can easily communicate, manage tasks, share documents, track and report time, and so much more. Your security guards can have it all-in-one place, so start for free now.