Here are the best security guard company management software to help you streamline your processes, stay connected with employees, and get real-time insight into what is happening on the field.
You have the crucial job of providing security for your clients. If the smallest thing goes wrong or falls through the cracks, it can have devastating consequences for your team and clients’ safety. The security you provide also affects your company’s reputation.
Unfortunately, lots of things can fall through the cracks when you rely on outdated technology to create schedules, fill out important paperwork and manually check your employees’ availability. You’re also losing a lot of valuable time.
Using older software increases the chances for miscommunication. Not using a digital solution can also cause costly pay and time-off-related mistakes.
One thing’s certain: you need backup – security guard company software-type backup.
It’s time to go over the best security guard company management software solutions. Here are our top picks to help you find the security guard software that best suits your company’s needs and budget.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best all-in-one security company management software that allows you to handle every aspect of your operations, including scheduling, task management, time-off, and communication.
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Best for placing QR code scanning points on mandatory locations or important items.
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Best for sharing an operational overview with clients.
What to Look For in a Security Guard Management Software Solution
Whether you’re starting your own security guard business, or have been running your security company for years; every business needs security guard company software that offers the following key features:
- Ease of use: It is easy to set up and offers an intuitive user experience.
- Customizability: It’s customizable to suit your team structures.
- Employee scheduling: You can manage and partially automate your employee scheduling process, including paid time off and overtime requests.
- Location settings: It includes the option to location track or geofence your security guards to ensure they’re at the right place at the right time.
- Digital forms and checklists: You can create digital forms and checklists for your employees to fill out on the job and send back to you for further processing (such as incident report forms).
- Communication: It has a direct communication feature to instantly reach your employees and vice-versa.
- Centralized information hub: It allows you to upload and store all important documents in a centralized knowledge center. Employees can access and consult a knowledge center to check out their employee handbooks or read protocols for handling certain situations.
- Price: It is cost-friendly and suits your budget.
- Reporting: It allows you to easily generate and export reports on relevant data gathered in the system.
- Support: It comes with good customer support to help you with any issues.
The 11 Best Security Guard Management Software Solutions of 2023
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Connecteam — Best all-in-one security guard management software
Connecteam is our top pick for security guard software. This solution is an all-in-one mobile app that allows security guard companies to better manage their teams across every aspect of their jobs!
Keep your guards on the same page (literally), and simplify the trickiest parts of any job or location: automated reporting, time tracking, scheduling, and so much more! That means no more payroll errors, time theft, a better bottom line, and a happier workforce.
Here’s what you can expect:
Quickly and Easily Schedule Shifts
Take the headaches out of constantly updating your shift schedule: enjoy one centralized place to set, organize, and deploy your shifts.You can even alert your employees with push notifications and alerts! See your security guards’ unavailability at a glance, duplicate shifts, track time off and more.
A One-Click Time Clock for Accurate Time Tracking
Say goodbye to time theft: Connecteam’s intuitive time clock shows you automated reports of the exact time each security guard clocks in and out. Track each employee’s time, limit their hours, and have a super accurate payroll…all with the click of a button!
GPS Tracking and Geofencing
Get an overview of what your security guards are really doing on the job from the second they clock in to the second they clock out. Follow your employees in real-time with GPS breadcrumbs location tracking. Or, allow them to only clock in from a certain location you set.
Connected Team Communication
No more playing phone, text message, and email tag! Connecteam’s direct 1:1 and group chat capabilities mean no more scrambling to get a hold of someone! This app’s directory lets you reach every employee via call, text, or directly from the app. Enjoy using the chat feature directly from the schedule and time clock, too!
No Training Needed; Get Started in Under 2 Minutes
There’s no training or fancy extra equipment needed to deploy Connecteam. The Connecteam app is free to download onto your employees’ smartphones.They can get up and running with the security guard app in under 2 minutes.
Connecteam’s security guard management software is loved by hundreds of security companies worldwide.
Key Features
Export timesheets to QuickBooks Online and Gusto integration for payroll purposes.
Create recurring shift reports and automated checklists to keep guards on-task throughout each shift.
Get digital reports from your guards, such as shift summaries or incident reports.
Track employees’ time off with ease — each worker’s time-off balance updates in real time.
Onboard and train new and existing guards, no matter where they are.
Pros
Easy to use, no training needed
Very responsive customer support team
User-friendly interface
Cons
Free plan is only for up to 10 users
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
14-day free trial, no credit card required
Start your free trial -
mobohubb — Good for: Reporting
Available on
- Web
- iOS
- Android
mobohubb serves security guards from officers to mobile patrols. Your security guards can access this security guard software from their Android or iOS smartphones and tablets. mobohubb makes it easy to scan checkpoints, check off assigned tasks, submit reports, and enter time worked.
Learn more about mobohubbKey Features
- QR codes
- GPS and Date/Time stamp
- Create reports, tasks, checklists, and site-specific instructions
- Quick clock in and out
Pros
- Easy to use
Cons
- No detailed analytics
Pricing
Starts at $15/month Trial: No Free Plan: No
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TrackTik — Good for: Boosting productivity
Available on
- Web
- iOS
- Android
- Windows
- Mac
TrackTik is security guard company software that offers mobile and cloud-based solutions. This company’s solutions include a Guarding Suite that helps with digitally managing operations.There’s also a Mobile+ Suite, which is a live dashboard to assign and track dispatch activities. Lastly, Back Office Suite is an office management solution for tracking and managing admin tasks, invoices, audit reports. Incident management reporting is also available.
This solution can also be good for timekeeping, scheduling, and contract purposes. Not much is needed equipment-wise to use TrackTik – just a desktop computer and mobile device. The security guard software is available for iOS and Android.
Sounds good? There’s a big catch: you need a license to activate the app, and only one guard can log into the mobile device at once.. The only time another user can log in is after the original guard logs out of their device.
Learn more about TrackTikKey Features
- In real-time, create and submit reports
- Automated scheduling
- Bill and invoice clients
Pros
- Regular product improvements
Cons
- Not so easy to use
- Heavily relies on cellular service
Pricing
Contact vendor for price Trial: Yes — 30-day Free Plan: No
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Officer Reports — Good for: Performance tracking
Available on
- Web
- iOS
- Android
- Windows
- Mac
This company creates affordable and easy-to-use security company management software. Officer Reports can track your guards, conduct paperless reporting, and create schedules. This company’s app is available for smartphones on the Apple App Store and the Google Play Store. Officer Reports also offers available incident management reporting.
Officer Reports’ solution is also available for computers and laptops. It offers a 30-day free trial, so you can decide whether this particular offering is right for your business. There are no contracts or cancellation fees.
Guards cannot trick this system by pretending to be at work as the app verifies their location through GPS. The security guard software is a little clunky to get started with, but we estimate that officers can be ready to use the software in under 30 minutes.
If your guards monitor multiple sites the monthly bill can escalate as charges apply per site visit. Since Officer Reports charges per site visit, your monthly bill can escalate quickly if you have guards monitoring multiple sites.
Learn more about Officer ReportsKey Features
- Client access to reports
- GPS tracking
- Scheduling and dispatching
Pros
- Easy to use
Cons
- Online support is spotty sometimes
Pricing
Starts at $50/month Trial: Yes — 14-day Free Plan: No
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Destiny Patrol Software
Destiny Patrol Software — Good for: Client communication
Available on
- Web
- iOS
- Android
- Windows
- Mac
Destiny Patrol Software is a purpose-built security guard company management software that offers reporting, tracking, and communication solutions. It boasts a computer-aided dispatch (CAD) system, allowing you to add people and vehicles. Other features include a vehicle light control system, automatic license plate recognition (ALPR), post orders, and GPS.
There’s also a handy PC version of this software available called Adam602 which works well on laptops. This specific security guard company software has a lot of boxes to include information.
It also enables you to search for people, find vehicles, save reports, and finish reports later. You can also clone uploaded reports to modify them for resubmission. Incident management and reporting are also available.
Note that everything is server-side. So no internet means no Destiny. However, it will still do everything if disconnected. You will just need to re-establish a connection to upload data or search uploaded reports.
The mobile app is notoriously slow and pretty much not usable. Another thing? We found it a little clunky to use.
Learn more about Destiny Patrol SoftwareKey Features
- Central hub
- Available on the go
- Access to license plate reader app
- Assign checkpoints
- Client portal access
- Scheduling
Pros
- Great customer support
Cons
- Very clunky design
Pricing
Pricing is not publicly available Trial: No Free Plan: No
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Dropbox — Good for: File-sharing
Available on
- Web
- iOS
- Android
- Windows
- Mac
In case you’re unfamiliar, Dropbox isn’t dedicated security guard company software. Instead, it’s a file hosting service that lets you store digital files in one central place. You can access Dropbox across all your devices, and it’s available at anytime. The software is easy to use, has great backup capabilities, and offers good security.
Note that the free plan has limited storage and only a few additional features.
Learn more about DropboxKey Features
- High security standards
- Accessible from any device
- Send any file to anyone
- Track file updates
Pros
- Easy to set up
Cons
- The free plan offers limited features.
Pricing
Starts at $9.99/month Trial: Yes Free Plan: Yes
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Whatsapp — Good for: Messaging
Available on
- Web
- iOS
- Android
- Windows
- Mac
WhatsApp is best known for allowing people to send messages cheaply through their mobile devices rather than as a security guard app. But there’s no reason why the security industry can’t make use of this handy app as security guard software. You can also make voice and video calls through WhatsApp even if the person you’re talking to is in another country. WhatsApp also lets you organize and label your chats.
WhatsApp recently launched a business app that makes use of your company’s internet connection. This feature helps prevent expensive calling charges to contend with. Using this app is generally faster and more efficient than email. Having said that, WhatsApp isn’t without its own issues.
Learn more about WhatsappKey Features
- Connect with your customers
- Highlight your products and services
- Quick replies for FAQs
- Organize chats or contacts with labels
Pros
- Easy to use
- Clean interface
Cons
- Privacy changes are alarming
- Admin control is lacking
Pricing
Contact vendor for price Trial: No Free Plan: Yes
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Asana — Good for: Project management
Available on
- Web
- iOS
- Android
Asana (also not a dedicated security company management software)allows companies to track their teams’ work, share tasks, and manage projects. Asana is easy to use and great for giving you that big-picture overview. This app also lets you mark tasks for your approval.
If you’re just doing the basics with Asana, it’s free. If you want something more powerful, you’ll have to pay for Asana’s Premium or Enterprise version. Critics say it hasn’t got any micro-level management tools used for budgeting, making Asana best for communicating and reminding teams about deadlines.
Learn more about AsanaKey Features
- List view
- Timeline and maps
- Easy boards and templates
- Create custom rules
- Mark tasks for approval
Pros
- Asana’s learning curve makes it easy to use for some people, others could face a steep learning curve.
Cons
- Not entirely customizable
Pricing
Starts at $10.99/user/month Trial: No Free Plan: Yes — Up to 15 users
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Resuscitate! CPR AED & Choking
Resuscitate! CPR AED & Choking — Good for: First Aid
Available on
- Web
- iOS
- Android
- Windows
- Mac
Leading educators and doctors at the University of Washington developed Resuscitate! This app offers insightful and helpful videos that show users how to perform CPR, use an AED, and aid a choking victim.
CPR-certified security guards will find this app helpful as it’s a refresher training course to keep guards alert and on their toes. This app also features visual and insightful tutorials that are easy to follow.So, your team can receive refresher training while on the go.
This security company software is compatible with select mobile phones. So, be sure to check compatibility before downloading Resuscitate!
Learn more about Resuscitate! CPR AED & ChokingKey Features
- Detailed videos
- Broken into categories
Pros
- Very helpful
Cons
- Not compatible with all devices
Pricing
Free Trial: No Free Plan: Yes
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Waze — Good for: Routes and Directions
Available on
- Web
- iOS
- Android
- Windows
- Mac
Waze is not exactly security guard company management software. Instead, Waze is a community-based GPS, maps, and traffic navigation app. If your guards need to find the most efficient route to various premises, then Waze is a great solution. Waze users can access road reports, accident information, police traps, and other road hazards.
The Waze community base helps ensure that this app adapts quickly to new information and provides users with the fastest route possible. This app could be a useful tool for field service management, but it won’t be the all-in-one-solution you need to manage your team.
Learn more about WazeKey Features
- Live traffic updates
- Carpool options
- Live map
Pros
- Easy to use
- Great interface
Cons
- Drains battery
Pricing
Free Trial: Yes Free Plan: Yes
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USFleetTracking — Good for: Vehicle tracking
Available on
- Web
U.S. Fleet Tracking is a privately owned business that offers GPS solutions enabling companies and individuals to monitor their car fleets. It can send out alerts to the account owner for situations such as guards exceeding speed limits.
You can also learn when guards enter or exit a specific area. There are no contracts with U.S. Fleet Tracking, and you can cancel this service at any time. While it’s not a security guard app, it can still be a helpful app.
Learn more about USFleetTrackingKey Features
- 90 day playback
- Geofencing
- Live traffic conditions integrated
- Detailed reports
Pros
- Easy to use
Cons
- It could use some feature updates
Pricing
Starts at $29.95/month Trial: Yes Free Plan: No
Compare the Best Security Guard Management Software Solutions
| Topic |
Start for free
|
|
|
|
Destiny Patrol Software |
|
|
|
Resuscitate! CPR AED & Choking |
|
|
|---|---|---|---|---|---|---|---|---|---|---|---|
| Reviews |
  |
|
|
 |
N/A
|
|
|
|
N/A
|
N/A
|
|
| Pricing |
Starts at just $29/month for the first 30 users
|
Starts at $15/month
|
Contact vendor for price
|
Starts at $50/month
|
Pricing is not publicly available
|
Starts at $9.99/month
|
Contact vendor for price
|
Starts at $10.99/user/month
|
Free
|
Free
|
Starts at $29.95/month
|
| Free Trial |
yes
14-day
|
no
|
yes
30-day
|
yes
14-day
|
no
|
yes
|
no
|
no
|
no
|
yes
|
yes
|
| Free Plan |
yes
Free Up to 10 users
|
no
|
no
|
no
|
no
|
yes
|
yes
|
yes
Up to 15 users
|
yes
|
yes
|
no
|
What Is Security Guard Software?
Security guard company management software are digital tools used by managers of security services. This type of software lets companies streamline and optimize every aspect of their daily operations.
The right software should also simplify and help automate the processes of scheduling, monitoring, and tracking security personnel’s whereabouts, hours, and performance on the job. These solutions also eliminate the need to fill out and file paper reports.
Using a security guard app also means no more manually tracking employees’ time and attendance. Apps like Connecteam let you track absences, late arrivals, and when workers clock out early. This type of software can also show you how much time employees have to take off during a specified period. It’s also important to find a solution that updates employee time-off balances in real time.
The most relevant security guard company software solutions also work on web and mobile platforms to maximize accessibility for everyone.
How Does Security Guard Software Work?
Security company management software allows security companies to manage their security teams in every aspect – from scheduling to reporting and communication – all in real time with one digital tool.
The right security guard software helps security guard supervisors:
- Make efficient work schedules for their employees and assign tasks to them.
- View their teams’ location while on the job using GPS-tracking or geofencing.
- See when workers take time off and when they’ll be back to work.
- Create digital forms and checklists for their security guards to complete during shifts.
- Gain real-time actionable insight from their employees on the job site.
- Communicate with their team directly.
- Access and create reports from collected data.
Why Should I Use Security Guard Software?
The main benefits of using security guard company management software include:
- Centralizes processes: As it often includes tools for managing every aspect of your security company, the right software can be a one-stop shop for managing daily processes.
- Time-saving and efficiency: Security guard software greatly simplifies you and your team’s daily tasks, reducing the time it takes to perform them.
- Real-time insights: You can monitor and track your security team’s operations in real-time, have a direct line of communication, and gain immediate insight into what is happening on the ground.
- Track performance: With real-time insights and stored data, managers can easily track and review the performance of their security guards. Many apps can also track absences, letting you know when workers take too much time off.
- Reporting capabilities: The right app can generate accurate reports based on any system’s data to provide important business insights. It can also eliminate the need for handwritten shift reports and stop human errors.
How Much Does Security Guard Software Cost?
The price of security guard company software greatly varies by provider. Prices also depend on the number of users and the feature package you choose. Free plans are often also available but typically have limited features.
Prices often range from $10 to $300 per month. Apps that charge per-user can get rather expensive if you manage a large team.
Note: High prices do not equal a better user experience. Our number one pick, Connecteam, offers premium plans at a flat monthly rate of $29 for the first 30 employees.
FAQs
Do I Need a Security Guard Management Software Solution That Includes All Employee Management Features?
It depends on the needs of your business. But, yes, it’s often helpful to choose security guard management software that is an all-in-one solution. For example, Connecteam offers time tracking, scheduling, task management, communication, training, and more in one app.
How Much Will I Spend on a Security Guard App?
This depends on the security guard management software you choose. Some software costs $10/month on the lower end. Other solutions could set you back hundreds of dollars each month.
The Bottom Line on Security Guard Software
There are plenty of security company management software solutions out there. With the right solution, you can finally simplify everyone’s daily processes and run your business more efficiently!
Using software means finally being able to leave those heaps of daunting paperwork, endless back-and-forths with your staff, and delayed response times in the past. Instead, you and your employees save valuable time.
And the best part? You don’t have to break the bank. With our number one pick, Connecteam, you can easily streamline all of your processes, from scheduling to task management and more, for a fair price.