Top 11 Security Guard Management Software Solutions of December, 2021 [Updated]

Security
Rea Regan December 7, 2021 14 min read
Top Security Guard Management Software Solutions

Quick Guide

    Security guards have a tough job, yet the toughest job of all is managing all of  your security guards! 

    Between having to schedule shifts across locations, experience levels, specific job needs and more (including making sure that everyone is in the right place and right time), there are so many potential things that can go wrong at any moment. 

    And then…if something does end up going wrong, you need to make sure that your team has all the tools available to them to manage: policies, procedures, incident forms and more. 

    One thing’s certain: you need backup – security guard company software-type backup. 

    And luckily, we have just the security guard app for you. We’ve worked tirelessly to sort through all of the best apps for security guards, and have rounded up the best of the best below.  

    In a Hurry? The Best Security Guard App for December, 2021:

    Taking everything you need for a truly effective security company management software into account, we’ve assessed the current situation (on the market), and have rated Connecteam as the best security guard company software for you. 

    That’s because it has everything you need (and beyond) to schedule shifts, manage locations and people and so much more. Need a guard to fill in at the last minute? You can do that with Connecteam. Need to quickly get in touch with someone, but don’t have time to search for their number or play phone tag? Connecteam. Want to make sure your security guards follow procedures and checklists at the start of every shift? You know it…Connecteam. 

    Your staff will get all of the support and instructions they need, while you get to focus on the important things: keeping your staff and clients happy, not to mention, save time, money and energy. 

    If you’d like to check out the other recommended security guard company software, jump-down to our comparison table of the best apps for security guards!  

    What You Need to Look For in the Best Apps for Security Guards 

    While the job title of security guard can mean a thousand things in practice, one thing unites them all: your security guard company software needs to do the heavy lifting for you.

    That means, it has to stand up in the face of all of the administrative headache (such as job scheduling, time or location tracking your security guards, or even making sure all documentation is filled out and filed correctly) and give you the actual backup and technological delegation you need it for. 

    This goes for whether you’re just starting your own security guard business, or have been running your security company for years; there are a few key features you need your security guard company software to be able to do for you: 

    • Can handle – and even automate – all of the complicated cross-location, cross-staff employee scheduling, and even help you to manage (or eliminate) overtime requests
    • Includes a way to location track or geofence your security guards to make sure they’re in the right place at the right time, 
    • Has a communication or chat feature, just in case you (or they) need to get in touch (to confirm details, to report something or ask an important question, or just keep in touch and check in with you)
    • Have checklists, forms and a digital library, in case there are certain routine protocols, or emergency protocols (such as incident report forms) to submit should something go wrong

    The Top 11 Security Guard Company Management Software Solutions for December, 2021

    Connecteam is our top pick for a security company management software. An all-in-one mobile app that allows security guard companies to better manage their teams, across every aspect of their jobs! Keep your guards all on the same page (literally), and be able to simplify the trickiest parts of any job or location: automated reporting, time tracking, scheduling and so much more! That means no more payroll errors, no more potential time-theft, and a happier bottom line (and workforce) overall. Here’s what you can expect:

    Quickly and Easily Schedule Shifts 

    Take the headache out of constantly updating your shift schedule: enjoy one centralized place to set, organize and deploy your shifts, and even alert your employees with push notifications and alerts! See your security guards’ unavailability at a glance, duplicate shifts and more!  

    One-Click Time Clock for Accurate Time Tracking

    Say goodbye to time-theft: Connecteam’s intuitive time clock allows you to get to-the-second, automated reports of the exact time each security guard has clocked in and out. Track each employees’ time, limit their hours, and have a super accurate payroll…all at the click of a button! 

    GPS Tracking and Geofencing 

    Get an overview of what your security guards are really doing on the job from the second they click in to the second they clock out: follow them in real-time with GPS breadcrumbs location tracking. Or, allow them to only clock in from a certain location that you set. 

    Connected Team Communication

    No more playing phone, text message and email tag! The app’s direct 1:1 and group chat capabilities means no more scrambling to get a hold of someone! That, coupled with the app’s directory means you can get in touch with every single one of your team via phone and chat, direct from the app. Enjoy using the chat directly from the schedule and time clock too! 

    No Training Needed; Get Started in Under 2 Minutes

    There’s no training needed to deploy, or any fancy extra equipment: the Connecteam app is free to download onto your employees’ smartphones, and they can get up and running with the security guard app in under 2 minutes. 

    Connecteam’s security guard management software is loved by hundreds of security companies worldwide

    Key Features

    Seamlessly schedule guards to different sites according to their skills set, availability and unavailability

    Track guard clock in and out locations, and geofence them to clock in from certain locations only

    Track guards via GPS breadcrumbs, and get a real-time overview of their route when they are on the clock

    Export timesheets to Quickbooks Online integration for payroll

    Create recurring shift reports and automated checklists to make sure guards do exactly what’s needed on each shift

    Get digital reports from your guards, such as shift summaries or incident reports

    Have a digital knowledgebase for your guards with everything they need to operate at the best professional level

    Onboard and train new and existing guards, no matter where they are

    Communicate quickly and easily about specific job sites, or any other topic, with the app’s chat feature

    Pros & Cons

    Easy to use, no training needed

    Very responsive customer support team

    User-friendly interface

    Free plan only for up to 50 users

    Pricing

    Premium pricing starts at $39/month for up to 50 seats, more seats available

    A free-forever plan

    Free 14-day trial

    Destiny Patrol Software

    Destiny Patrol Software is a purpose-built security guard company management software, which offers reporting, tracking, and communication solutions. It boasts a computer-aided dispatch (CAD) system which allows you to add people and vehicles. Other features include a vehicle light control system, automatic license plate recognition (ALPR), post orders, GPS and there’s a handy PC version called Adam602 which works well on laptops. This specific security guard company software has a lot of boxes to include information. It enables you to search for people and vehicles as well as save reports and do them later before uploading. You can also clone uploaded reports to modify if need be for resubmission. Incident management and reporting are also available.

    Note that everything is server-side. So no internet means no Destiny. However, it will still do everything if disconnected. You will just need to re-establish a connection to upload data or search uploaded reports. The mobile app is notoriously slow and pretty much not usable. Another thing? We found it a little clunky to use. 

    Key Features

    Central hub

    Available on the go

    Access to license plate reader app

    Assign checkpoints

    Client portal access

    Scheduling

    Pros & Cons

    Great customer support

    Very clunky design

    Pricing

    Contact the company directly for pricing

    mobohubb serves security guards from officers to guards to mobile patrols. Your security guards can access the solution from their Android or iOS smartphones, and tablets too. mobohubb makes it easy to scan check points, check off assigned tasks, submit reports, and enter time worked.

    Key Features

    QR codes

    GPS and Date/Time stamp

    Create reports, tasks, checklists and site specific instructions

    Quick clock in and out

    Pros & Cons

    Easy to use

    No detailed analytics

    Pricing

    $15/month

    TrackTik is a security guard company software, which offers mobile and cloud-based software. Their solutions include Guarding Suite, which will help to digitally manage operations; Mobile+ Suite, a live dashboard that can be used to assign and track dispatch activities and Back Office Suite, an office management solution for tracking and managing its admin tasks, invoices, audit reports. Good also for timekeeping, schedules, and contracts. Not much is needed equipment-wise – just a desktop computer and mobile device. The software is available for iOS and Android.

    Sounds good? There’s a catch: you need a license to activate the app, and only one guard can log into the mobile device at any particular time. It can be transferred to another guard once the original guard has logged out of the device. Incident management reporting is available.

    Key Features

    In real-time, create and submit reports

    Automated scheduling

    Bill and invoice clients

    Pros & Cons

    Product is always being improved

    Not so easy to use

    Heavily relies on cellular service

    Pricing

    Pricing is available on request

    This company creates affordable and easy-to-use security company management software. Track your guards, conduct paperless reporting, and create schedules. The app can be downloaded on smartphones and is available through the Apple App Store or the Google Play Store. It is also available for computers and laptops. It offers a 30-day free trial so you can decide whether this particular offering is right for your business. There are no contracts or cancellation fees. Guards cannot trick the system by pretending to be at work as the app verifies their location through GPS. The security guard app software is a little clunky to get started with, but we estimate that officers can be trained to use the software in under 30 minutes.

    If your guards monitor multiple sites the monthly bill can escalate as charges apply per site visit. Incident management reporting is available.

    Key Features

    Client access to reports

    GPS tracking

    Scheduling and dispatching

    Pros & Cons

    Easy to use

    Online support is spotty sometimes

    Pricing

    Standard subscriptions can cost $50 per month for 1-15 site visits or you get charged $40 a month for 51-100 sites and so on

    Free 14-day trial

    Additional Security Guard Management Software Tools

    Some security guard company management software try to offer an all-in-one solution, but others work best when together with other useful apps, including the following options below. So, if you’re looking for an all-in-one solution, the apps above will be your best bet! 

    dropbox

    Dropbox, in case you’re not familiar, isn’t a dedicated security guard company software, but is instead a file hosting service that enables you to store digital files in one central place. It can be accessed across all your devices and is available at any time. The software is easy to use, has one of the best backup capabilities as well as good security.

    Note that the free plan has limited storage and only a few additional features.

    Key Features

    High security standards

    Accessible from any device

    Send any file to anyone

    Track file updates

    Pros & Cons

    Easy to set up

    Free plan is limited

    Pricing

    Free and includes 2GB of storage space

    whatsapp

    It’s better known for giving people the ability to send messages cheaply through their mobile devices rather than as a security guard app, but there’s no reason why the security industry can’t make use of this handy app. You can make voice and video calls even if the person you are talking to is in another country, as well as organize and label your chats.

    WhatsApp launched a business app, which is now offered through a closed pilot program. As it makes use of your company’s internet connection there won’t be any expensive calling charges to contend with. Using this app is generally faster and more efficient than email. Having said that, it’s not without its own issues

    Key Features

    Connect with your customers

    Highlight your products and services

    Quick replies for FAQs

    Organize chats or contacts with labels

    Pros & Cons

    Easy to use

    Clean interface

    Privacy changes are alarming

    Admin control is lacking

    Pricing

    Free to download (data charges may apply based on your mobile provider)

    asana

    This (also not a dedicated security company management software) app allows companies to track their teams’ work, share tasks, and manage projects. Asana is easy to use and great for giving you that ‘big picture’ overview, as well as letting you mark tasks for your approval.

    If you’re just doing the basics then it’s free but if you want something more powerful you’ll have to pay for the Premium or Enterprise versions. Critics say that as it hasn’t got any micro-level management tools used for budgeting, so it’s best for communication and reminding teams about deadlines.

    Key Features

    List view

    Timeline and maps

    Easy boards and templates

    Create custom rules

    Mark tasks for approval

    Pros & Cons

    Easy to use, but for some there is a learning curve

    Not entirely customizable

    Pricing

    $9.99/month

    Free plan

    Resuscitate! logo

    Leading educators and doctors at the University of Washington developed Resuscitate! This app offers insightful and helpful videos that show users how to perform CPR, use an AED, and aid a choking victim.

    Security guards who are CPR certified will find this app helpful as it serves as a refresher training course to keep them alert and on their toes. Visual and insightful tutorials that are easy to follow along with so when your team has a few spare minutes, they can gain refresher training while on the go.

    This security guard company software may not be compatible with your mobile phone so be sure to check compatibility before downloading.

    Key Features

    Detailed videos

    Broken into categories

    Pros & Cons

    Very helpful

    Not compatible with all devices

    Pricing

    Free

    waze

    Waze is not a security guard company management software, but a community-based GPS, maps, and traffic navigation app. If your guards need to find the most efficient route to various premises, then this is perfect. Users have access to road reports, accident information, police traps, and other road hazards. Its community base helps to ensure that the app adapts quickly to new information and provides users with the fastest route possible. This could be a useful tool for field service management, but won’t be the all-in-one-solution you need to manage your team. 

    Key Features

    Live traffic updates

    Carpool options

    Live map

    Pros & Cons

    Easy to use

    Great interface

    Drains battery

    Pricing

    Free

    us fleet tracking

    US Fleet Tracking is a privately owned business that offers GPS solutions that enable companies and individuals to monitor their car fleets. It can send out alerts to the account owner for e.g. if guards are exceeding the speed limit or entering and exiting a specific area. There are no contracts and you can cancel the service at any time. While it’s not a security guard app, it can still be a helpful app to have. 

    Key Features

    90 day playback

    Geofencing

    Live traffic conditions integrated

    Detailed reports

    Pros & Cons

    Easy to use

    Could use some feature updates

    Pricing

    For a device that updates every 10 seconds you are charged $29.95 a month

    If you want one that updates every 5 seconds you’ll pay $39.95 a month

    Challenges Facing The Security Guard Industry in 2022

    While the pandemic wrought havoc worldwide, it also had some key impacts on the security guard industry such as new, distance-related safety protocols, training updates, new regulations to follow, and so on.

    For the security industry specifically, these following challenges were a run-on impact from the pandemic, and will continue to be a challenge in 2022: 

    And, this is why so many in the security guard industry are turning to technology, like security guard management software, to ensure that their security guards can stay in touch with the office instead of operating as lone wolves.

    It may not provide the human touch, but mobile apps mean security guards don’t need to be on their own and input their shifts and other data manually on a cumbersome spreadsheet – which often leads to costly errors. With the touch of a button, these apps give guards the ability to be more efficient with their reporting and give business owners peace of mind when it comes to tracking, time management, and data storage.

    Given everything we listed above, we have gathered the leading security guard management software solutions so you can easily make the right choice for your business and your guards.

    Comparison Chart: The Best Apps for Security Guards

    Summary

    Monthly Price

    Free Trial

    Free Plan

    All-in-one app with everything you need to manage your security guards and scale your business

    10 employees: $39
    20 employees: $39
    50 employees: $39

    Yes – 14 days

    Start Trial

    Yes

    Purpose built security guard company management software, but very heavy technology

    Contact company for quote

    No

    No

    Mobile-base checkpoint software for the security guard industry

    $15 p/month

    Yes

    No

    Mobile and cloud-based security guard software, but complicated to use

    From $299

    Yes

    No

    Easy-to-use security company management software.

    $50 per month for 1-15 site visits
    $40 a month for 51-100 sites

    Yes

    No

    A file hosting service that enables you to store digital files in one place

    From $16.58/month

    Yes

    Yes

    Voice and video call software with an encrypted business app

    Free

    No

    Yes

    Project management software and app for small business

    From $9.99/month

    Yes

    Yes

    An app showing users how to perform CPR

    Free

    No

    Yes

    Summary

    All-in-one app with everything you need to manage your security guards and scale your business

    Monthly Price

    10 employees: $39
    20 employees: $39
    50 employees: $39

    Free Trial

    Yes – 14 days

    Start Trial

    Free Plan

    Yes

    Summary

    Purpose built security guard company management software, but very heavy technology

    Monthly Price

    Contact company for quote

    Free Trial

    No

    Free Plan

    No

    Summary

    Mobile-base checkpoint software for the security guard industry

    Monthly Price

    $15 p/month

    Free Trial

    Yes

    Free Plan

    No

    Summary

    Mobile and cloud-based security guard software, but complicated to use

    Monthly Price

    From $299

    Free Trial

    Yes

    Free Plan

    No

    Summary

    Easy-to-use security company management software.

    Monthly Price

    $50 per month for 1-15 site visits
    $40 a month for 51-100 sites

    Free Trial

    Yes

    Free Plan

    No

    Summary

    A file hosting service that enables you to store digital files in one place

    Monthly Price

    From $16.58/month

    Free Trial

    Yes

    Free Plan

    Yes

    Summary

    Voice and video call software with an encrypted business app

    Monthly Price

    Free

    Free Trial

    No

    Free Plan

    Yes

    Summary

    Project management software and app for small business

    Monthly Price

    From $9.99/month

    Free Trial

    Yes

    Free Plan

    Yes

    Summary

    An app showing users how to perform CPR

    Monthly Price

    Free

    Free Trial

    No

    Free Plan

    Yes

    Frequently Asked Questions About Security Guard Management Software

    1. Do I Need A Security Guard Management Software Solution That Includes All Employee Management Features?

    Depending on the needs of your business, yes, it can be helpful to choose a security guard management software that is an all-in-one solution. For example, Connecteam offers time tracking, scheduling, task management, communication, training, and more in one app.

    1. How Much Will I Spend On A Security Guard App?

    This really depends on the security guard management software that you choose. Some will cost on the lower end, for example, $10/month and others could set you back hundreds of dollars a month.

    There are some security guard management software solutions that offer a free version too, like Connecteam.

    The Bottom Line On Security Guard Management Software

    When it comes to apps aimed at security firms there’s a fair bit of competition out there but it’s essential to ensure that these software companies can provide you with the tools you need to manage your business effectively. There are other apps that are more general but there’s no reason why businesses can’t use them too. If they’re free, which many are, they’ll help to drive down costs.

    But bear in mind that these free security guard management software solutions can only do so much and if you need specific, customizable functions, you’ll have to pay for those. But as we made it clear with the list of the best security guard management software solutions above, there are plenty of options.

    Move Your Business Forward with an All-in-One Security Guard App

    By continuing to use the website, you consent to the use of cookies. read more