We’ve rounded up the best security guard company management software that will help you streamline your processes, stay connected with your employees, and get real-time insight into what is happening on the field.

You have the crucial job of providing security for your clients, so if even the smallest thing goes wrong or falls through the cracks it can have devastating consequences for your team and clients’s safety, as well as your company’s reputation.

Especially if you rely on outdated means such as pen and paper to create schedules, fill out important paperwork and manually check your employees’ availability, you are losing a lot of valuable time. Plus the chances for miscommunication and costly mistakes are far too big.

One thing’s certain: you need backup – security guard company software-type backup.

We’ve gone over the best security guard company management software solutions and have lined up our top picks for you to help you find the one that best suits your company’s needs and budget.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one security company management software that allows you to handle every aspect of your operations, including scheduling, task management, and communication.

    Learn more
  2. Best for placing QR code scanning points on mandatory locations or important items.

  3. Best for sharing an operational overview with clients.

What to Look For in a Security Guard Management Software Solution

Whether you’re just starting your own security guard business, or have been running your security company for years; there are a few key features you need your security guard company software to be able to do for you:

  1. Ease of use: It is easy to set up and offers an intuitive user experience.
  2. Customizability: It’s customizable to suit your team structures.
  3. Employee scheduling: You can manage and partially automate your employee scheduling process, including paid time off and overtime requests.
  4. Location settings: It includes the option to location track or geofence your security guards to make sure they’re at the right place at the right time.
  5. Digital forms and checklists: You can create digital forms and checklists for your employees to fill out on the job and to send back to you for further processing (such as incident report forms).
  6. Communication: It has a direct communication feature that for you to instantly reach your employees and vice-versa.
  7. Centralized information hub: It allows you to upload and store all important documents in a centralized knowledge center for your employees to access and consult at all times, such as your employee handbook and protocols for handling certain situations.
  8. Price: It is cost-friendly and suits your budget.
  9. Reporting: It allows you to easily generate and export reports on relevant data gathered in the system.
  10. Support: It comes with good customer support to help you with any issues.

The 11 Best Security Guard Management Software Solutions of 2022

  1. Best all-in-one security guard management software

    • web
    • ios
    • android

    Connecteam is our top pick for a security company management software. An all-in-one mobile app that allows security guard companies to better manage their teams, across every aspect of their jobs! Keep your guards all on the same page (literally), and be able to simplify the trickiest parts of any job or location: automated reporting, time tracking, scheduling and so much more! That means no more payroll errors, no more potential time-theft, and a happier bottom line (and workforce) overall. Here’s what you can expect:

    Quickly and Easily Schedule Shifts

    Take the headache out of constantly updating your shift schedule: enjoy one centralized place to set, organize and deploy your shifts, and even alert your employees with push notifications and alerts! See your security guards’ unavailability at a glance, duplicate shifts and more!

    One-Click Time Clock for Accurate Time Tracking

    Say goodbye to time-theft: Connecteam’s intuitive time clock allows you to get to-the-second, automated reports of the exact time each security guard has clocked in and out. Track each employees’ time, limit their hours, and have a super accurate payroll…all at the click of a button!

    GPS Tracking and Geofencing

    Get an overview of what your security guards are really doing on the job from the second they click in to the second they clock out: follow them in real-time with GPS breadcrumbs location tracking. Or, allow them to only clock in from a certain location that you set.

    Connected Team Communication

    No more playing phone, text message and email tag! The app’s direct 1:1 and group chat capabilities means no more scrambling to get a hold of someone! That, coupled with the app’s directory means you can get in touch with every single one of your team via phone and chat, direct from the app. Enjoy using the chat directly from the schedule and time clock too!

    No Training Needed; Get Started in Under 2 Minutes

    There’s no training needed to deploy, or any fancy extra equipment: the Connecteam app is free to download onto your employees’ smartphones, and they can get up and running with the security guard app in under 2 minutes.

    Connecteam’s security guard management software is loved by hundreds of security companies worldwide:

    Key Features

    • Seamlessly schedule guards to different sites according to their skills set, availability and unavailability
    • Track guard clock in and out locations, and geofence them to clock in from certain locations only
    • Track guards via GPS breadcrumbs, and get a real-time overview of their route when they are on the clock
    • Export timesheets to Quickbooks Online and Gusto integration for payroll
    • Create recurring shift reports and automated checklists to make sure guards do exactly what’s needed on each shift
    • Get digital reports from your guards, such as shift summaries or incident reports
    • Have a digital knowledgebase for your guards with everything they need to operate at the best professional level
    • Onboard and train new and existing guards, no matter where they are
    • Communicate quickly and easily about specific job sites, or any other topic, with the app’s chat feature

    Pros

    • Easy to use, no training needed
    • Very responsive customer support team
    • User-friendly interface

    Cons

    • Free plan only for up to 10 users

    Pricing

    Starts at just $29/month for up to 30 users Free 14-day trial Free plan available

    14-day free trial, no credit card required

    Start your free trial
  2. Good for: Reporting

    • web
    • ios
    • android
    Mobohubb security guard company management software interface

    mobohubb serves security guards from officers to guards to mobile patrols. Your security guards can access the solution from their Android or iOS smartphones, and tablets too. mobohubb makes it easy to scan check points, check off assigned tasks, submit reports, and enter time worked.

    Learn more about Mobohubb

    Key Features

    • QR codes
    • GPS and Date/Time stamp
    • Create reports, tasks, checklists and site specific instructions
    • Quick clock in and out

    Pros

    • Easy to use

    Cons

    • No detailed analytics

    Pricing

    $15/month

  3. Good for: Boosting productivity

    • web
    • ios
    • android
    • windows
    • mac
    TrackTik Time security scheduling software

    TrackTik is a security guard company software, which offers mobile and cloud-based software. Their solutions include Guarding Suite, which will help to digitally manage operations; Mobile+ Suite, a live dashboard that can be used to assign and track dispatch activities and Back Office Suite, an office management solution for tracking and managing its admin tasks, invoices, audit reports. Good also for timekeeping, schedules, and contracts. Not much is needed equipment-wise – just a desktop computer and mobile device. The software is available for iOS and Android.

    Sounds good? There’s a catch: you need a license to activate the app, and only one guard can log into the mobile device at any particular time. It can be transferred to another guard once the original guard has logged out of the device. Incident management reporting is available.

    Learn more about TrackTik

    Key Features

    • In real-time, create and submit reports
    • Automated scheduling
    • Bill and invoice clients

    Pros

    • Product is always being improved

    Cons

    • Not so easy to use
    • Heavily relies on cellular service

    Pricing

    Pricing is available on request

  4. Good for: Performance tracking

    • web
    • ios
    • android
    • mac
    • windows
    Officer Reports security guard app interface

    This company creates affordable and easy-to-use security company management software. Track your guards, conduct paperless reporting, and create schedules. The app can be downloaded on smartphones and is available through the Apple App Store or the Google Play Store. It is also available for computers and laptops. It offers a 30-day free trial so you can decide whether this particular offering is right for your business. There are no contracts or cancellation fees. Guards cannot trick the system by pretending to be at work as the app verifies their location through GPS. The security guard app software is a little clunky to get started with, but we estimate that officers can be trained to use the software in under 30 minutes.

    If your guards monitor multiple sites the monthly bill can escalate as charges apply per site visit. Incident management reporting is available.

    Learn more about Officer Reports

    Key Features

    • Client access to reports
    • GPS tracking
    • Scheduling and dispatching

    Pros

    • Easy to use

    Cons

    • Online support is spotty sometimes

    Pricing

    Standard subscriptions can cost $50 per month for 1-15 site visits Free 14-day trial

  5. Good for: Client communication

    • web
    • ios
    • android
    • windows
    • mac
    Destiny Patrol Software

    Destiny Patrol Software is a purpose-built security guard company management software, which offers reporting, tracking, and communication solutions. It boasts a computer-aided dispatch (CAD) system which allows you to add people and vehicles. Other features include a vehicle light control system, automatic license plate recognition (ALPR), post orders, GPS and there’s a handy PC version called Adam602 which works well on laptops. This specific security guard company software has a lot of boxes to include information. It enables you to search for people and vehicles as well as save reports and do them later before uploading. You can also clone uploaded reports to modify if need be for resubmission. Incident management and reporting are also available.

    Note that everything is server-side. So no internet means no Destiny. However, it will still do everything if disconnected. You will just need to re-establish a connection to upload data or search uploaded reports. The mobile app is notoriously slow and pretty much not usable. Another thing? We found it a little clunky to use.

    Learn more about Destiny Patrol Software

    Key Features

    • Central hub
    • Available on the go
    • Access to license plate reader app
    • Assign checkpoints
    • Client portal access
    • Scheduling

    Pros

    • Great customer support

    Cons

    • Very clunky design

    Pricing

    Contact the company directly for pricing

  6. Good for: File-sharing

    • web
    • ios
    • android
    • windows
    • mac
    dropbox security guard company management software

    Dropbox, in case you’re not familiar, isn’t a dedicated security guard company software, but is instead a file hosting service that enables you to store digital files in one central place. It can be accessed across all your devices and is available at any time. The software is easy to use, has one of the best backup capabilities as well as good security.

    Note that the free plan has limited storage and only a few additional features.

    Learn more about Dropbox

    Key Features

    • High security standards
    • Accessible from any device
    • Send any file to anyone
    • Track file updates

    Pros

    • Easy to set up

    Cons

    • Free plan is limited

    Pricing

    Free and includes 2GB of storage space

  7. Good for: Messaging

    • web
    • ios
    • android
    • windows
    • mac
    whatsapp interface

    It’s better known for giving people the ability to send messages cheaply through their mobile devices rather than as a security guard app, but there’s no reason why the security industry can’t make use of this handy app. You can make voice and video calls even if the person you are talking to is in another country, as well as organize and label your chats.

    WhatsApp launched a business app, which is now offered through a closed pilot program. As it makes use of your company’s internet connection there won’t be any expensive calling charges to contend with. Using this app is generally faster and more efficient than email. Having said that, it’s not without its own issues.

    Learn more about WhatsApp

    Key Features

    • Connect with your customers
    • Highlight your products and services
    • Quick replies for FAQs
    • Organize chats or contacts with labels

    Pros

    • Easy to use
    • Clean interface

    Cons

    • Privacy changes are alarming
    • Admin control is lacking

    Pricing

    Free to download (data charges may apply based on your mobile provider)

  8. Good for: Project management

    • web
    • ios
    • android
    • windows
    • mac
    asana interface for security guard app

    This (also not a dedicated security company management software) app allows companies to track their teams’ work, share tasks, and manage projects. Asana is easy to use and great for giving you that ‘big picture’ overview, as well as letting you mark tasks for your approval.

    If you’re just doing the basics then it’s free but if you want something more powerful you’ll have to pay for the Premium or Enterprise versions. Critics say that as it hasn’t got any micro-level management tools used for budgeting, so it’s best for communication and reminding teams about deadlines.

    Learn more about Asana

    Key Features

    • List view
    • Timeline and maps
    • Easy boards and templates
    • Create custom rules
    • Mark tasks for approval

    Pros

    • Easy to use, but for some there is a learning curve

    Cons

    • Not entirely customizable

    Pricing

    $9.99/month Free plan

  9. Good for: First Aid

    • ios
    • android
    • windows
    • web
    • mac

    Leading educators and doctors at the University of Washington developed Resuscitate! This app offers insightful and helpful videos that show users how to perform CPR, use an AED, and aid a choking victim.

    Security guards who are CPR certified will find this app helpful as it serves as a refresher training course to keep them alert and on their toes. Visual and insightful tutorials that are easy to follow along with so when your team has a few spare minutes, they can gain refresher training while on the go.

    This security guard company software may not be compatible with your mobile phone so be sure to check compatibility before downloading.

    Learn more about Resuscitate! CPR AED & Choking

    Key Features

    • Detailed videos
    • Broken into categories

    Pros

    • Very helpful

    Cons

    • Not compatible with all devices

    Pricing

    Free

  10. Good for: Routes and Directions

    • web
    • ios
    • android
    waze interface

    Waze is not a security guard company management software, but a community-based GPS, maps, and traffic navigation app. If your guards need to find the most efficient route to various premises, then this is perfect. Users have access to road reports, accident information, police traps, and other road hazards. Its community base helps to ensure that the app adapts quickly to new information and provides users with the fastest route possible. This could be a useful tool for field service management, but won’t be the all-in-one-solution you need to manage your team.

    Learn more about Waze

    Key Features

    • Live traffic updates
    • Carpool options
    • Live map

    Pros

    • Easy to use
    • Great interface

    Cons

    • Drains battery

    Pricing

    Free

  11. Good for: Vehicle tracking

    • web
    us fleet tracking

    US Fleet Tracking is a privately owned business that offers GPS solutions that enable companies and individuals to monitor their car fleets. It can send out alerts to the account owner for e.g. if guards are exceeding the speed limit or entering and exiting a specific area. There are no contracts and you can cancel the service at any time. While it’s not a security guard app, it can still be a helpful app to have.

    Learn more about US Fleet Tracking

    Key Features

    • 90 day playback
    • Geofencing
    • Live traffic conditions integrated
    • Detailed reports

    Pros

    • Easy to use

    Cons

    • Could use some feature updates

    Pricing

    For a device that updates every 10 seconds you are charged $29.95 a month

Compare the Best Security Guard Management Software Solutions

Topic
Reviews
4.8
5
4.1
N/A
3.9
4.5
4.7
4.5
N/A
N/A
4
Pricing
Starts at just $29/month for up to 30 users
$15/month
Pricing is available on request
Standard subscriptions can cost $50 per month for 1-15 site visits
Contact the company directly for pricing
Free and includes 2GB of storage space
Free to download (data charges may apply based on your mobile provider)
$9.99/month
Free
Free
For a device that updates every 10 seconds you are charged $29.95 a month
Free Trial
yes
14 days
yes
yes
yes
14-day trial
no
yes
no
yes
no
no
yes
Free Plan
yes
Yes, up to 30 users
no
no
no
no
yes
yes
yes
yes
yes
no

What Is Security Guard Management Software?

Security guard company management software is a digital tool used by managers of security service providing companies to streamline and optimize every aspect of their daily operations.

It simplifies and partially automates the process of scheduling, monitoring, and tracking their security personnel’s whereabouts, hours, and performance on the job. It eliminates the need for filling out and handling paper reports and tracking employees’ time and attendance manually.

The most relevant security guard company software solutions today work on both web and mobile platforms to maximize accessibility.

How Does Security Guard Company Management Software Work?

Security company management software allows security companies to manage their security teams in every aspect – from scheduling to reporting and communication – and in real-time with one single digital tool.

With it, security guard supervisors can usually:

  • Simply create efficient work schedules for their employees and assign tasks.
  • View their team’s location while on the job using GPS-tracking or geo-fencing.
  • Create digital forms and checklists for their security guards to complete during their shifts.
  • Gain real-time actionable insight from their employees on the job site.
  • Communicate with their team directly.
  • Access and create reports from collected data.

Why Should I Use Security Company Management Software?

The main benefits of using security guard company management software include:

  • Centralizes processes: As it often includes tools for managing every aspect of your security company, it can be a one-stop shop for managing your daily processes.
  • Time-saving and efficiency: It greatly simplifies your and your team’s daily tasks and so reduces the time it takes to perform them.
  • Real-time insights: You can monitor and track your security team’s operations in real-time, have a direct line of communication, and have immediate insight into what is happening on the ground.
  • Track performance: With real-time insights and stored data, managers can easily track and review the performance of their security guards.
  • Reporting capabilities: It can generate accurate reports based on any data in the system with important insights. This also eliminates the need for handwritten shift reports and human errors.

How Much Does Security Guard Company Management Software Cost?

The pricing of security guard company software greatly varies per provider and usually depends on the number of users and the feature package. Free plans are often also available but typically have limited features.

Prices often range from $10 to $300 per month. Particularly plans that are charged per user can get rather expensive if you’re working with a large team.

Note that high pricing does not necessarily equal a better user experience. Our number one pick, Connecteam, offers premium plans at a flat monthly rate of $29 for the first 30 employees.

FAQs

Do I Need A Security Guard Management Software Solution That Includes All Employee Management Features?

Depending on the needs of your business, yes, it can be helpful to choose a security guard management software that is an all-in-one solution. For example, Connecteam offers time tracking, scheduling, task management, communication, training, and more in one app.

How Much Will I Spend On A Security Guard App?

This really depends on the security guard management software that you choose. Some will cost on the lower end, for example, $10/month and others could set you back hundreds of dollars a month.

The Bottom Line On Security Guard Management Software

There are plenty of security company management software solutions out there and with the right one, you can finally simplify your daily processes and run your business more efficiently!

That means that you will finally be able to leave those heaps of daunting paperwork, endless back-and-forths with your staff, and delayed response times in the past and save valuable time.

And the best part, you don’t even have to break the bank. With our number one pick, Connecteam, you can easily streamline all of your processes, from scheduling to task management and more, for a fair price.