The right maintenance management software allows you to easily organize, streamline, and oversee your entire maintenance management process using one simple tool, helping you save valuable time, boost efficiency, and reduce machine downtime.

Without the right tools, managing your maintenance staff can be extremely difficult. If you rely on pen and paper or Excel spreadsheets to do so, you already know how difficult this can be. 

Luckily, maintenance management software, also referred to as computerized maintenance management system software (CMMS), is specially designed to help you manage your team and your entire business.

To help you navigate your way through the not-so-small market of maintenance management software, we’ve lined up our top picks that will help you make sure your entire process is running like a well-oiled machine.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one maintenance management software solution.

  2. Good for tracking data with QR codes.

  3. Good for inventory tracking.

What to Look For in a Maintenance Management Software Tool

When looking for good maintenance management software, keep an eye out for the following aspects and features:

  1. Customizability: It’s customizable to suits your team structures.
  2. Scheduling: You can plan and schedule all maintenance-related activities. This includes creating preventive maintenance schedules by predicting when equipment is likely to fail.
  3. Checklists: You can create checklists for your workers to use when performing their tasks.
  4. Analytics & reports: It has analytics and reporting options for all data stored in the system.
  5. Mobile accessibility: Ensure that the software provides mobile access through a dedicated app. This allows maintenance staff to access and update information in real-time, even while they are on the field.
  6. Price: It is cost-friendly and suits your budget.
  7. Support: It comes with good customer support to help you with any issues.
  8. Asset tracking: It has a centralized database to store all of your physical assets, such as machinery and equipment, and track any changes to your asset lifecycles and adjustments.
  9. Work order management: You can create, manage, and follow the status of work orders and predictive maintenance in real time.
  10. Inventory management: Some software also acts as maintenance inventory software so you can monitor your inventory and see what parts and equipment you have in stock, their location, and their status.

The 13 Best Maintenance Management Software Tools of 2023

  1. Connecteam — Best all-in-one maintenance management software solution

    Connecteam is an all-in-one maintenance management system solution that provides everything you need to manage your employees, no matter where they are working from and even while on the go.

    Let’s take a closer look at the specific features:

    Streamlined employee scheduling features

    With Connecteam’s scheduling app, you can easily create employee schedules from a desktop or on the go from your phone. Assign jobs and work orders based on your workers’ submitted availability and qualifications.

    Save time by creating recurring jobs, using templates, or copying previous schedules. Your workers will have all the relevant details and information on the work order directly accessible from their mobile devices.

    Time clock with GPS-tracking ability

    With Connecteam’s easy-to-use employee time clock, your maintenance staff can clock in and out with just one tap. Get a full overview of who is clocked in at any given time and directly chat with staff that hasn’t started to their shift yet.

    Connecteam’s Time Clock is also GPS-enabled, so you can see exactly where your workers are while they are on the clock. To prevent time theft, set a geofence around a specific site to restrict staff from clocking in and out unless they are on-premise. Of course, workers’ locations are kept completely private when they’re off the clock.

    The app automatically creates timesheets at the end of each pay period and sent to managers for approval, saving time on payroll and reducing errors.

    Send and receive reports in real-time from the road

    Streamline reporting from the field by allowing your maintenance staff to submit reports on the go, such as updates, repair requests, customer invoices, and safety forms. Your staff can fill out forms and checklists directly from their phones and submit them with a tap of a button. 

    Keep all important documents in one easily accessible place

    Connecteam’s document management system allows your maintenance workers to access important documents such as work orders, training certificates, and maintenance logs from anywhere at any time, using their mobile devices or tablets. These documents can also be easily shared among your entire staff, enhancing communication and collaboration.

    Connecteam can also help maintenance businesses stay compliant with various regulations and labor laws. Keep asbestos abatement licenses, fire protection system certifications, ISO certifications and more securely stored in the document management feature. You can also easily share them with the right people, protecting sensitive information and reducing errors. 

    Streamline employee communication

    Communicating with your office staff and maintenance workers in the field is incredibly simple with Connecteam’s built-in employee chat

    Instantly communicate with your employees and share updates using the in-app chat, and provide easy access to everyone’s contact information with the employee directory. The app also gives users direct access to important information, such as guides, procedures, and emergency contacts.

    A composite image showing a field service worker receiving updates about his assignment in his Connecteam app

     

    Easy task and project management

    Allocate one-time and recurring tasks, such as inspections and preventative maintenance, in just a few clicks with Connecteam’s task management feature. Ensure your workers complete their tasks on time by including built-in reminders.

    Easily add detailed descriptions and subtasks, or attach images, files, and due dates. You’ll automatically receive progress updates as tasks are completed.

    Simplified compliance with ‘Read and Sign’ forms

    Ensure all maintenance workers are compliant with company protocol and industry regulations through digital ‘read-and-sign’ forms and checklists. This could include making sure they’ve read the employee handbook, uniform agreement, inspection checklists, etc.

    Enhanced workplace safety

    You can ensure that your maintenance staff has instant access to safety information and protocols, ongoing safety training, and real-time safety reporting with Connecteam’s Knowledge Base.

    This digital filing cabinet is where you can upload and store all important documents your team needs to maintain workplace safety. 

    Onboard and train new hires and existing maintenance staff

    Quickly and efficiently onboard new staff or train existing maintenance workers on new procedures straight from the field. Connecteam allows you to create customized and structured employee training experiences with training documents, read-and-sign forms, quizzes, videos, and PDFs.

    Employees can complete training directly from their smartphones, and managers can track their progress and results.

    A graphic showing examples of Connecteam's Training & Onboarding feature with a PPE course and a Fire Safety Quiz.

    And so much more…

    In addition, Connecteam offers excellent customer service, a user-friendly interface, robust workforce management tools, and complete customizability. 

    Connecteam’s paid plan starts at just $29 per month for up to 30 users, and small businesses with fewer than 10 users can access the app completely free

     

    Employees are involved and can communicate rapidly, and that’s huge! A lot of times other employees would answer a lot faster than the managers.

    Aaron Conover
    HR Manager, HAP Alaska

    Key Features

    Pros

    • Intuitive and easy to use

    • All-in-one solution

    • Great customer support

    • Budget-friendly

    Cons

    • Integrations in development

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

    14-day free trial, no credit card required

    Start your free trial
  2. Limble CMMS — Good for: Tracking data with QR codes

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Limble CMMS webpage

    Limble CMMS is a computerized maintenance management system that aims to help companies organize, automate, and streamline their maintenance.

    With its asset management feature, you can stay up to date on the health of your assets, view maintenance logs, and find information quickly using QR codes.

    The CMMS includes a centralized database for organizing work orders and other tasks. Here you can see all scheduled tasks on a calendar view, set task priorities, and view work assignments with relevant information. You can also automate preventive maintenance scheduling for your assets.

    You can also authorize people to submit work requests to your maintenance department by scanning a QR code or typing in their request on a website.

    Learn more about Limble CMMS

    Key Features

    • Asset management
    • Work requests 
    • QR codes
    • Maintenance logs

    Pros

    • User-friendly
    • Intuitive user interface

    Cons

    • Unable to remove unused features
    • Limited scheduling options

    Pricing

    Starts at $65/month Trial: Yes Free Plan: No

  3. MaintainX — Good for: Inventory tracking

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the MaintainX webpage

    MaintainX’s maintenance management software aims to help businesses track reactive and preventive maintenance and manage their daily operations.

    With it, you can create, assign, and track work orders. You can give your workers an explanation on what needs to be done with comments and via chat. Schedule recurring work orders for preventive maintenance.

    The maintenance management software also allows you to keep track of your inventory and check how many parts you will need to complete a work order. You can also create checklists for your workers to use on the job.

    Aside from paid plans, MaintainX offers a free maintenance management software plan with limited capabilities.

    Learn more about MaintainX

    Key Features

    • Work request automation
    • Checklists
    • Parts inventory
    • Messaging

    Pros

    • User-friendly
    • Good customer support

    Cons

    • Limited reporting options
    • Some features lack refinement

    Pricing

    Starts at $8.33/user/month Trial: Yes Free Plan: Yes

  4. AI Field Management — Good for: Self-help customer service request booking

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the AI Field Management webpage

    AI Field Management is a maintenance management software that includes tools to manage your field workers, jobs, and assets.

    With it, you can create and manage job schedules and share job information with your workers through a call or text message. It also includes a website portal through which customers can book service requests on their own.

    The maintenance management software also helps you manage your inventory and assets. You can, for instance, create multi-item purchase orders and assign them to various warehouses.

    Learn more about AI Field Management

    Key Features

    • Employee scheduling
    • Custom job statuses
    • Service request booking
    • Inventory management

    Pros

    • Good customer service
    • Easy to use

    Cons

    • Difficult to implement
    • Many features are still in development

    Pricing

    Starts at $9.99/user/month Trial: No Free Plan: No

  5. eWorkOrders CMMS — Good for: Work order reporting

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the eWorkOrders CMMS webpage

    eWorkOrders CMMS’s computerized maintenance management system aims to give maintenance teams the tools and information to better manage their maintenance operations.

    With it, you can streamline asset management and tracking. You can, for instance, monitor asset tasks and performance across your company, track assets, and analyze maintenance costs.

    It also allows you to plan and schedule preventive maintenance as well as create checklists for performing this task. All data on asset performance stored in the CMMS can be used for predictive maintenance planning.

    eWorkOrders CMMS’s inventory management feature includes the ability to manage inventory levels and set up automation for re-ordering parts or supplies.

    Learn more about eWorkOrders CMMS

    Key Features

    • Work order management
    • Performance management
    • Predictive maintenance management
    • Spare parts inventory

    Pros

    • Good customer service
    • Useful customization options

    Cons

    • Difficult to set up
    • Hard to navigate

    Pricing

    Contact vendor for price Trial: No Free Plan: No

  6. FMX — Good for: Ordering parts based on inventory level

    Available on

    • Web
    Screenshot of the FMX webpage

    FMX is a maintenance management software that aims to help facilities managers to monitor work orders, manage resources, and organize maintenance more efficiently and effectively.

    As part of its work order management feature, you can schedule all maintenance activities on a calendar view and receive notifications on upcoming tasks. You can also create checklists for your inspections and preventive maintenance jobs. All maintenance activity is recorded in the system and can be used for reporting.

    You can also manage your inventory using asset barcodes and set reminders to order an item when it is running low.

    Besides paid plans, FMX also has a free maintenance management software plan with limited capabilities.

    Learn more about FMX

    Key Features

    • Preventive maintenance scheduling 
    • Cost tracking
    • Work order history
    • Asset & equipment records

    Pros

    • Good customer support
    • Easy to use

    Cons

    • Insufficient reporting options
    • Lacks real-time insights

    Pricing

    Starts at $35/user/month Trial: Yes Free Plan: Yes

  7. TheWorxHub by Brightly — Good for: Companies providing maintenance in healthcare and senior living companies

    Available on

    • Web
    Screenshot of the TheWorxHub by Brightly webpage

    Brightly’s TheWorxHub is a healthcare maintenance management software that aims to streamline facility maintenance and operations to help companies better manage their tasks.

    You have access to all data on every asset and can schedule preventive maintenance. It also allows you to manage your work order requests by creating location-specific work orders and adding necessary details and information. You can view data in the system, such as work order statuses and your asset inventory, using the analytics dashboard.

    Unfortunately, TheWorxHub is not entirely transparent regarding pricing. You will need to contact their sales team for an offer.

    Learn more about TheWorxHub by Brightly

    Key Features

    • Preventive maintenance scheduling
    • Asset management
    • Work order request management
    • Space utilization

    Pros

    • Easy to set up
    • User-friendly

    Cons

    • Difficult to navigate
    • Hard to use on-the-go

    Pricing

    Contact vendor for price Trial: No Free Plan: No

  8. Silvertrac Software — Good for: Security guard teams

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Silvertrac Software webpage

    Silvertrac Software maintenance management software specifically for security guard management.

    Its maintenance management capabilities focus more on monitoring and responding to maintenance incidents once they have already happened rather than preventing them.

    It allows your security personnel to report all found maintenance issues in real-time. They can send in text, audio, and photo files straight from the field.

    It also includes features for tracking facility and fleet maintenance.

    Silvertrac Software required interested customers to contact them for a demo and pricing information.

    Learn more about Silvertrac Software

    Key Features

    • Incident reporting
    • Daily activity reports
    • Checkpoint scanning
    • Task management

    Pros

    • Good reporting options
    • Open to customer feedback

    Cons

    • Prone to bugs
    • Lacks customization options

    Pricing

    Contact vendor for price Trial: No Free Plan: No

  9. QT9 QMS — Good for: Calibration history tracking

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the QT9 QMS webpage

    QT9 QMS’ maintenance management software aims to help you automate and streamline your quality management processes.

    It allows you to create a maintenance schedule for all of your equipment, as well as a calibration schedule for all of your organization’s measurable devices. You can also set automatic email alerts and reminders.

    Your employees will be able to see work orders assigned to them on their to-do list. You can also attach files to work orders and equipment.

    It also includes the ability to track certain details of your equipment, such as purchase and warranty dates.

    In order to get a price quote from QT9 QMS, you will need to fill out a form on their website.

    Learn more about QT9 QMS

    Key Features

    • To-do lists
    • Maintenance schedule
    • Calibration history tracking
    • Equipment tracking

    Pros

    • Quick set up
    • Responsive customer support

    Cons

    • Not user-friendly
    • Lacks customization options

    Pricing

    Contact vendor for price Trial: Yes Free Plan: No

  10. Qualityze Suite — Good for: Managing maintenance certificates

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Qualityze Suite webpage

    Qualityze Suite’s maintenance management software aims to help organizations optimize their daily quality operations by managing good quality policies, procedures, and programs.

    With it, you can create and manage maintenance schedules for your assets. You can also handle unscheduled maintenance by creating a maintenance record on an individual basis. After completing a maintenance activity, you can print a maintenance certificate that shows maintenance status, when it was performed, and when maintenance is required next.

    It also allows you to create a criteria library, which can be used to define asset-specific maintenance criteria in each asset’s profile. Similarly, you can also create a spare part library.

    Learn more about Qualityze Suite

    Key Features

    • Criteria library
    • Spare part library
    • Maintenance scheduling
    • Maintenance certificate management

    Pros

    • Easy to use
    • Simple to implement

    Cons

    • Features need further development
    • Dashboard lacks customizing options

    Pricing

    Contact vendor for price Trial: No Free Plan: No

  11. UpKeep — Good for: Managing maintenance costs 

    Available on

    • Web
    • iOS
    • Android
    • Windows
    Screenshot of the UpKeep webpage

    UpKeep is a computerized maintenance management system that aims to help companies streamline their work order process and perform preventive rather than reactive maintenance.

    With it, you can create, prioritize and assess work orders. Managers can also add photos, documents, or videos to each work order. You can also schedule preventive maintenance for your equipment, create alerts, and view costs.

    It also has enterprise asset management (EAM) capabilities that allow you to track every part of asset management operation, including asset warranties and depreciation.

    UpKeep also includes an inventory management feature with which you can oversee your stock supplies.

    It offers paid subscription options as well as a limited free maintenance management software plan.

    Learn more about UpKeep

    Key Features

    • Work order management
    • Preventive maintenance
    • Inventory management
    • Checklists

    Pros

    • Easy to set up
    • Good data viewing options

    Cons

    • Poor customer support
    • Lacks editing options

    Pricing

    Starts at $45/user/month Trial: Yes Free Plan: Yes

  12. Asset Panda — Good for: Managing calibration records

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Asset Panda webpage

    Asset Panda is a maintenance management software that aims to help companies track and manage their assets.

    It helps you stay on top of the maintenance status of your equipment. You can, for instance, track routine equipment inspections, view each asset’s maintenance history, and keep calibration records for each asset.

    The computerized maintenance management system also allows you to create work orders, update their status, and assign them to a location.

    Asset Panda, unfortunately, lacks pricing transparency. You will need to follow the steps on their website to ask for a price quote.

    Learn more about Asset Panda

    Key Features

    • Work order management
    • Asset history
    • Maintenance status
    • Barcode scanner

    Pros

    • Nice user interface
    • Good customizing options

    Cons

    • Prone to session time-outs
    • Features need refinement

    Pricing

    Contact vendor for price Trial: Yes Free Plan: No

  13. AssetTiger — Good for: Scheduling recurring tasks

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the AssetTiger webpage

    AssetTiger is a maintenance management software that aims to help you manage your assets.

    It allows you to create a routine based on your schedule and your assets’ needs. When scheduling asset maintenance, you can set a due date and make it a one-time or recurring task. You can also update the cost of repairs and the date completed.

    You can track the maintenance of your assets through reporting options based on asset tags, people, and maintenance history.

    It includes a free maintenance management software plan for managing up to 250 assets.

    Learn more about AssetTiger

    Key Features

    • Maintenance scheduling
    • Barcode scanning
    • Maintenance status
    • Email alerts

    Pros

    • Easy to customize
    • Good bulk-import options

    Cons

    • Not user-friendly
    • Poor customer service

    Pricing

    Starts at $10/month Trial: Yes Free Plan: Yes

Compare the Best Maintenance Management Software Tools

Topic Start for free
Reviews
4.8
4.9
4.8
4.9
4.9
4.7
4.7
4.7
4.7
5
4.6
4.6
4.6
Pricing
Starts at just $29/month for the first 30 users
Starts at $65/month
Starts at $8.33/user/month
Starts at $9.99/user/month
Contact vendor for price
Starts at $35/user/month
Contact vendor for price
Contact vendor for price
Contact vendor for price
Contact vendor for price
Starts at $45/user/month
Contact vendor for price
Starts at $10/month
Free Trial
yes
14-day
yes
yes
no
no
yes
no
no
yes
no
yes
yes
yes
Free Plan
yes
Free Up to 10 users
no
yes
no
no
yes
no
no
no
no
yes
no
yes

What is Maintenance Management Software?

Maintenance management software, also called computerized maintenance management system sfotware (CMMS), is a digital tool that helps maintenance companies manage their businesses. It does so by arranging, scheduling, tracking, and reviewing the company’s daily processes and centralizing all maintenance information.

CMMS maintenance software helps maintenance workers do their jobs more efficiently and gives management insights to make informed decisions and check that they comply with industry regulations.

How Does Maintenance Management Software Work?

Maintenance management software allows you to streamline and refine your maintenance management processes.

It allows you to automate your maintenance activities such as scheduling work orders, facilities maintenance, and preventing unnecessary maintenance. You can also track available employees and assign them specific tasks. It also allows you to manage information on work orders, such as order type and priority level.

CMMS often include notification and alert options for various actions, such as reminding you when equipment needs repairs or servicing.

This type of software also tracks and records all data in the system, giving you full insights into your business. It can also create reports and perform analyses based on this data.

What Are The Benefits of a Computerized Maintenance Management System?

The main benefits of using a CMMS include:

  • Saves valuable time: Maintenance management software streamlines and partially automates many business processes, saving you time and effort.
  • Optimized maintenance planning: This software allows organizations to schedule preventive maintenance tasks at regular intervals, reducing the risk of unexpected equipment failures and minimizing equipment downtime. 
  • Work order management: The software enables easy creation, assignment, and tracking of work orders, ensuring that maintenance tasks are completed on time.
  • Improved equipment performance: Businesses can keep records of equipment maintenance costs and history to better identify patterns of failure.
  • Enhanced inventory management: You can better optimize inventory levels by keeping track of spare parts and supplies.
  • Increased equipment uptime: Preventive maintenance schedules lead to better-functioning equipment and better asset performance with fewer disruptions.
  • Saves money: By identifying potential equipment issues early, businesses spend less money on new equipment and repairs. 
  • Streamlined communication: The software provides a centralized communication platform for maintenance teams, supervisors, and other staff.
  • Regulatory compliance: CMMS help maintenance companies and asset managers comply with industry regulations and safety standards by ensuring that maintenance tasks are performed on time and documented properly.
  • Work from anywhere: Most CMMS come with mobile apps so maintenance staff can access and update information in real-time from anywhere.

How Much Does Maintenance Management Software Cost?

The pricing of maintenance management software varies per provider and often depends on the number of users and the feature package. It can range from $35 to $150 per user per month. Particularly those that charge per user can get rather expensive if you’re working with a large team. Pricing for providers that use pay-per-license models largely range from $500 to $8.000.

Note that high pricing does not necessarily mean that it offers a better user experience and features that best suit your needs. Also, even the best free maintenance management software plans will have limited capabilities.

However, our number one pick, Connecteam, offers a completely free maintenance management software for small businesses with up to 10 users and premium plans for a set monthly price of $29 for the first 30 employees.

FAQs

What are the 4 types of maintenance?

The four general types of maintenance strategy are:

  1. Corrective maintenance: Performed after an equipment issue is detected to restore normal operating conditions.
  2. Preventive maintenance: Performed at planned times or according to guidelines to reduce failure risk or degrading performance.
  3. Risk-based maintenance: Performed by combining analysis, measurement, and regular test activities.
  4. Condition-based maintenance: Performed based on results from monitoring and assessing performance.

What is ERP and CMMS?

An ERP is a software system designed to manage and automate various business processes across an entire organization. It serves as a centralized platform that consolidates data and information from different departments such as finance, human resources, sales, inventory, procurement, and more.

CMMS software is designed specifically for boosting maintenance operations. It helps them to manage and streamline general business operations like staff scheduling, work requests, and equipment maintenance.  The software provides tools to plan, track, and manage maintenance tasks effectively.

What is mobile maintenance software?

Mobile maintenance software is a digital tool that allows users to view, manage, and create work orders and manage teams from their mobile devices. It replaces the need for maintenance professionals to handle work orders with pen and paper and manually add data into a system.

The Bottom Line On Maintenance Management Software Tool

To sum it all up, switching to the right maintenance management software solutions will allow you to clearly oversee and streamline your entire maintenance process with just the click of a button. No more need for time-consuming and unorganized paperwork, unexpected asset maintenance or downtime, or costly repairs due to avoidable failures.

And the biggest relief of all is that it doesn’t have to break the bank: you can find pretty amazing and feature-rich maintenance management software for a very reasonable price. Connecteam, our number one prick, offers great and easy-to-use maintenance management tools and more for a fair and affordable price.