The right maintenance management software allows you to easily organize, streamline, and oversee your entire maintenance management process using one simple tool, helping you save valuable time, boost efficiency, reduce machine downtime, and more.

Table of contents
  1. Our Top Picks
  2. What To Look For In Maintenance Management Software
  3. The 13 Best Maintenance Management Software Tools of 2023
  4. Compare the Best Maintenance Management Software:
  5. What Is Maintenance Management Software?
  6. How Does Maintenance Management Software Work?
  7. What Are The Benefits of a Computerized Maintenance Management System?
  8. How Much Does Maintenance Management Software Cost?
  9. FAQs
  10. The Bottom Line On Maintenance Management Software

Overseeing the maintenance of your assets is a daunting and time-consuming task, especially if you rely on pen and paper or if all of your maintenance data is scattered across multiple platforms. 

Without the right tools, monitoring your maintenance process – from keeping track of your assets’ health to monitoring your inventory – is a complete struggle. And planning preventive maintenance in the most efficient manner sounds like a distant dream. 

Luckily, maintenance management software is specially designed to help you do all that and more.

To help you navigate your way through the not-so-small market of maintenance management software solutions, we’ve lined up our top picks that will help you make sure your entire maintenance process is running like a well-oiled machine.

Our Top Picks

1. Connecteam – Best all-in-one maintenance management software solution.

2. Limble CMMS – Good for tracking data with QR codes.

3. MaintainX – Good for inventory tracking.

Streamline Your Maintenance Management Operations With One Simple Tool

Soup up your business’ maintenance game with Connecteam’s maintenance management software

What To Look For In Maintenance Management Software

When looking for good maintenance management software, keep an eye out for the following aspects and features:

  1. Ease of use – It’s easy to set up and offers an intuitive user experience. 
  2. Customizability – It’s customizable to suit your team structures.
  3. Scheduling – You can plan and schedule all maintenance-related activities. This includes creating preventive maintenance schedules by predicting when equipment is likely to fail. 
  4. Work order management – You can create, manage, and follow the status of work orders in real-time.
  5. Asset tracking – It has a centralized database to store all of your physical assets, such as machinery and equipment, and track any changes or adjustments made to them. 
  6. Inventory management – You can monitor your inventory and see what parts and equipment you have in stock, their location, and their status.
  7. Checklists – You can create checklists for your workers to use when performing their tasks. 
  8. Analytics & reports – It has analytics and reporting options for all data stored in the system. 
  9. Price – It is cost-friendly and suits your budget.
  10. Support – It comes with good customer support to help you with any issues.

The 13 Best Maintenance Management Software Tools of 2023

Best for: All-in-one maintenance management software solution

Platforms: Web, iOS, Android, Windows, Mac

Worker using Connecteam's maintenance management software (schedule user interface)

Connecteam is an all-in-one maintenance management software solution that provides everything you need to manage your employees, no matter where they are working from and even while on the go.

With Connecteam’s scheduling feature, you can easily create employee schedules. Assign jobs and work orders based on your workers’ submitted availability and qualifications. Save time by creating recurring jobs, using templates, or copying previous schedules. Your workers will have all the relevant details and information on the work order directly accessible from their cell phones.

The task management feature allows you to create, assign, and manage tasks and provide your employees with the necessary details. You can also track their progress on the job viewing status updates, adding notes, or directly communicating with the dedicated work chat feature

Connecteam also includes customizable digital forms and checklists for your employees to fill out, add attachments to, sign, and send back while on the job. For instance, you can use these to keep track of your inventory or make sure your employees follow all the necessary steps before completing a task.

Connecteam offers paid subscription options, as well as the best free maintenance management software plan for the first 30 users (Basic plan pricing starts at $29 for up to 30 users and $0.50 for each additional user).

Key Features

  • Employee scheduling

  • Task management

  • Shift & task information

  • Digital forms & checklists

  • Task-specific communication

  • Real-time execution updates

Pros & Cons

  • Intuitive and easy to use

  • All-in-one solution

  • Great customer support

  • Budget-friendly

  • Integrations in development

Price: 

  • Starts at just $29/month for up to 30 users

  • Free 14-day trial

  • Unlimited free plan for up to 10 users

Have All Your Maintenance Management Tools in One Easy to Use App

Create schedules, assign tasks, manage work orders, and more – all with the click of a button using Connecteam’s all-in-one maintenance management software

Best for: Best for tracking data with QR codes

Platforms: Web, iOS, Android, Windows, Mac, Chromebook

Limble CMMS maintenance management software user interface of calendar view

Limble CMMS is a computerized maintenance management system that aims to help companies organize, automate, and streamline their maintenance.

With its asset management feature, you can stay up to date on the health of your assets, view maintenance logs, and find information quickly using QR codes.

The CMMS includes a centralized database for organizing work orders and other tasks. Here you can see all scheduled tasks on a calendar view, set task priorities, and view work assignments with relevant information. You can also automate preventive maintenance scheduling for your assets.

You can also authorize people to submit work requests to your maintenance department by scanning a QR code or typing in their request on a website.

Key Features

  • Asset management

  • Work requests 

  • QR codes

  • Maintenance logs

Pros & Cons

  • User-friendly

  • Intuitive user interface

  • Unable to remove unused features

  • Limited scheduling options

Price: 

  • Starts at $40/month per user

  • Trial available: Yes

  • Free plan: No 

Best for: Inventory tracking

Platforms: Web, iOS, Android, Windows, Mac, Linux, Chromebook

MaintainX maintenance management software user interface of parts inventory

MaintainX’s maintenance management software aims to help businesses track reactive and preventive maintenance and manage their daily operations.

With it, you can create, assign, and track work orders. You can give your workers an explanation on what needs to be done with comments and via chat. Schedule recurring work orders for preventive maintenance.

The maintenance management software also allows you to keep track of your inventory and check how many parts you will need to complete a work order. You can also create checklists for your workers to use on the job.

Aside from paid plans, MaintainX offers a free maintenance management software plan with limited capabilities.

Key Features

  • Work request automation

  • Checklists

  • Parts inventory

  • Messaging

Pros & Cons

  • User-friendly

  • Good customer support

  • Limited reporting options

  • Some features lack refinement

Price: 

  • Starts at $8.33/month per user

  • Trial available: Yes  

  • Free plan: Yes 

Best for: Self-help customer service request booking

Platforms: Web, iOS, Android, Windows, Mac

AI Field Management maintenance management software user interface of dashboard

AI Field Management is a maintenance management software that includes tools to manage your field workers, jobs, and assets. 

With it, you can create and manage job schedules and share job information with your workers through a call or text message. It also includes a website portal through which customers can book service requests on their own.

The maintenance management software also helps you manage your inventory and assets. You can, for instance, create multi-item purchase orders and assign them to various warehouses.

Key Features

  • Employee scheduling

  • Custom job statuses

  • Service request booking

  • Inventory management

Pros & Cons

  • Good customer service

  • Easy to use

  • Difficult to implement

  • Many features are still in development

Price: 

  • Starts at $9.99/month per user

  • Trial available: Yes 

  • Free plan: No 

Good for: Work order reporting

Platforms: Web, iOS, Android, Windows, Mac, Linux, Chromebook

eWorkOrders CMMS maintenance management software user interface of dashboard

eWorkOrders CMMS’s computerized maintenance management system aims to give maintenance teams the tools and information to better manage their maintenance operations.

With it, you can streamline asset management and tracking. You can, for instance, monitor asset tasks and performance across your company, track assets, and analyze maintenance costs.

It also allows you to plan and schedule preventive maintenance as well as create checklists for performing this task. All data on asset performance stored in the CMMS can be used for predictive maintenance planning.

eWorkOrders CMMS’s inventory management feature includes the ability to manage inventory levels and set up automation for re-ordering parts or supplies.

Key Features

  • Work order management

  • Performance management

  • Predictive maintenance management

  • Spare parts inventory

Pros & Cons

  • Good customer service

  • Useful customization options

  • Difficult to set up

  • Hard to navigate

Price: 

  • Pricing is not publicly available

  • Free trial available: No

  • Free plan: No

Best for: Ordering parts based on inventory level

Platforms: Web

FMX maintenance management software user interface of task creation

FMX is a maintenance management software that aims to help facilities managers to monitor work orders, manage resources, and organize maintenance more efficiently and effectively. 

As part of its work order management feature, you can schedule all maintenance activities on a calendar view and receive notifications on upcoming tasks. You can also create checklists for your inspections and preventive maintenance jobs. All maintenance activity is recorded in the system and can be used for reporting. 

You can also manage your inventory using asset barcodes and set reminders to order an item when it is running low.

Besides paid plans, FMX also has a free maintenance management software plan with limited capabilities.

Key Features

  • Preventive maintenance scheduling 

  • Cost tracking

  • Work order history

  • Asset & equipment records

Pros & Cons

  • Good customer support

  • Easy to use

  • Insufficient reporting options

  • Lacks real-time insights

Price: 

  • Starts at $35/month per user

  • Trial available: Yes

  • Free plan: Yes 

Best for: Companies providing maintenance in healthcare and senior living companies

Platforms: Web

TheWorxHub maintenance management software user interface of scheduled maintenance

Brightly’s TheWorxHub is a healthcare maintenance management software that aims to streamline facility maintenance and operations to help companies better manage their tasks.

You have access to all data on every asset and can schedule preventive maintenance. It also allows you to manage your work order requests by creating location-specific work orders and adding necessary details and information. You can view data in the system, such as work order statuses and your asset inventory, using the analytics dashboard.

Unfortunately, TheWorxHub is not entirely transparent regarding pricing. You will need to contact their sales team for an offer.

Key Features

  • Preventive maintenance scheduling

  • Asset management

  • Work order request management

  • Space utilization

Pros & Cons

  • Easy to set up

  • User-friendly

  • Difficult to navigate

  • Hard to use on-the-go

Price: 

  • Pricing isn’t publicly available

  • Trial available: No

  • Free plan: No

Best for: Security guard teams

Platforms: Web, iOS, Android, Windows, Mac

Silvertrac Software maintenance management software user interface of daily activity report

Silvertrac Software maintenance management software specifically for security guard management.

Its maintenance management capabilities focus more on monitoring and responding to maintenance incidents once they have already happened rather than preventing them. 

It allows your security personnel to report all found maintenance issues in real-time. They can send in text, audio, and photo files straight from the field. 

It also includes features for tracking facility and fleet maintenance

Silvertrac Software required interested customers to contact them for a demo and pricing information.

Key Features

  • Incident reporting

  • Daily activity reports

  • Checkpoint scanning

  • Task management

Pros & Cons

  • Good reporting options

  • Open to customer feedback

  • Prone to bugs

  • Lacks customization options

Price: 

  • Pricing isn’t publicly available

  • Trial available: No

  • Free plan: No

Best for: Calibration history tracking

Platforms: (Web, iOS, Android, Windows, Mac, Linux

QT9 QMS maintenance management software user interface of new corrective action

QT9 QMS’ maintenance management software aims to help you automate and streamline your quality management processes.

It allows you to create a maintenance schedule for all of your equipment, as well as a calibration schedule for all of your organization’s measurable devices. You can also set automatic email alerts and reminders.

Your employees will be able to see work orders assigned to them on their to-do list. You can also attach files to work orders and equipment.

It also includes the ability to track certain details of your equipment, such as purchase and warranty dates.

In order to get a price quote from QT9 QMS, you will need to fill out a form on their website.

Key Features

  • To-do lists

  • Maintenance schedule

  • Calibration history tracking

  • Equipment tracking

Pros & Cons

  • Quick set up

  • Responsive customer support

  • Not user-friendly

  • Lacks customization options

Price: 

  • Not publically available

  • Trial available: Yes 

  • Free plan: No

Best for: Managing maintenance certificates

Platforms: Web, iOS, Android, Windows, Mac, Chromebook

Qualityze Suite maintenance management software user interface of maintenance management overview

Qualityze Suite’s maintenance management software aims to help organizations optimize their daily quality operations by managing good quality policies, procedures, and programs. 

With it, you can create and manage maintenance schedules for your assets. You can also handle unscheduled maintenance by creating a maintenance record on an individual basis. After completing a maintenance activity, you can print a maintenance certificate that shows maintenance status, when it was performed, and when maintenance is required next.

It also allows you to create a criteria library, which can be used to define asset-specific maintenance criteria in each asset’s profile. Similarly, you can also create a spare part library.

Key Features

  • Criteria library

  • Spare part library

  • Maintenance scheduling

  • Maintenance certificate management

Pros & Cons

  • Easy to use

  • Simple to implement

  • Features need further development

  • Dashboard lacks customizing options

Price: 

  • Not publically available

  • Free trial available: No

  • Free plan: No

Best for: Managing maintenance costs 

Platforms: Web, iOS, Android, Windows, Linux

UpKeep maintenance management software user interface of work orders

UpKeep is a computerized maintenance management system that aims to help companies streamline their work order process and perform preventive rather than reactive maintenance.

With it, you can create, prioritize and assess work orders. Managers can also add photos, documents, or videos to each work order. You can also schedule preventive maintenance for your equipment, create alerts, and view costs.

It also has enterprise asset management (EAM) capabilities that allow you to track every part of asset management operation, including asset warranties and depreciation.

UpKeep also includes an inventory management feature with which you can oversee your stock supplies.

It offers paid subscription options as well as a limited free maintenance management software plan.

Key Features

  • Work order management

  • Preventive maintenance

  • Inventory management

  • Checklists

Pros & Cons

  • Easy to set up

  • Good data viewing options

  • Poor customer support

  • Lacks editing options

Price: 

  • Starts at $45/month per user

  • Free trial available: Yes

  • Free plan: Yes

Good for: Managing calibration records

Platforms: Web, iOS, Android, Mac

Asset Panda maintenance management software user interface of work orders

Asset Panda is a maintenance management software that aims to help companies track and manage their assets.

It helps you stay on top of the maintenance status of your equipment. You can, for instance, track routine equipment inspections, view each asset’s maintenance history, and keep calibration records for each asset.

The computerized maintenance management system also allows you to create work orders, update their status, and assign them to a location.

Asset Panda, unfortunately, lacks pricing transparency. You will need to follow the steps on their website to ask for a price quote.

Key Features

  • Work order management

  • Maintenance status

  • Asset history

  • Barcode scanner

Pros & Cons

  • Nice user interface

  • Good customizing options

  • Prone to session time-outs

  • Features need refinement

Price: 

  • Not publically available

  • Free trial available: Yes

  • Free plan: No

Good for: Scheduling recurring tasks

Platforms: Web, iOS, Android

AssetTiger maintenance management software user interface of list of maintenances

AssetTiger is a maintenance management software that aims to help you manage your assets.

It allows you to create a routine based on your schedule and your assets’ needs. When scheduling asset maintenance, you can set a due date and make it a one-time or recurring task. You can also update the cost of repairs and the date completed.

You can track the maintenance of your assets through reporting options based on asset tags, people, and maintenance history.

It includes a free maintenance management software plan for managing up to 250 assets.

Key Features

  • Maintenance scheduling

  • Maintenance status

  • Barcode scanning

  • Email alerts

Pros & Cons

  • Easy to customize

  • Good bulk-import options

  • Not user-friendly

  • Poor customer service

Price: 

  • Starts at $10/month

  • Trial available: Yes

  • Free plan: Yes 

Compare the Best Maintenance Management Software:

Reviews

Pricing

Free Trial

Free Plan

4.8/5

Starts at $29/mo for 30 users

14-day trial

Start For Free

Yes, up to 10 users

4.9/5

Starts at $2000/mo for 50 users

Yes

No

4.7/5

Starts at $416.50/mo for 50 users

Yes

Yes

4.9/5

Starts at $499.50/mo for 50 users

Yes

No

4.9/5

Pricing isn’t publicly available

No

No

4.7/5

Starts at $1750/mo for 50 users

Yes

Yes

4.7/5

Pricing isn’t publicly available

No

No

4.7/5

Pricing isn’t publicly available

No

No

4.7/5

Pricing isn’t publicly available

Yes

No

5.0/5

Pricing isn’t publicly available

No

No

4.6/5

Starts at $2250/mo for 50 users

Yes

Yes

4.6/5

Pricing isn’t publicly available

Yes

No

4.7/5

Starts at $10/mo for 50 users

Yes

Yes

Reviews

4.8/5

Pricing

Starts at $29/mo for 30 users

Free Trial

14-day trial

Start For Free

Free Plan

Yes, up to 10 users

Reviews

4.9/5

Pricing

Starts at $2000/mo for 50 users

Free Trial

Yes

Free Plan

No

Reviews

4.7/5

Pricing

Starts at $416.50/mo for 50 users

Free Trial

Yes

Free Plan

Yes

Reviews

4.9/5

Pricing

Starts at $499.50/mo for 50 users

Free Trial

Yes

Free Plan

No

Reviews

4.9/5

Pricing

Pricing isn’t publicly available

Free Trial

No

Free Plan

No

Reviews

4.7/5

Pricing

Starts at $1750/mo for 50 users

Free Trial

Yes

Free Plan

Yes

Reviews

4.7/5

Pricing

Pricing isn’t publicly available

Free Trial

No

Free Plan

No

Reviews

4.7/5

Pricing

Pricing isn’t publicly available

Free Trial

No

Free Plan

No

Reviews

4.7/5

Pricing

Pricing isn’t publicly available

Free Trial

Yes

Free Plan

No

Reviews

5.0/5

Pricing

Pricing isn’t publicly available

Free Trial

No

Free Plan

No

Reviews

4.6/5

Pricing

Starts at $2250/mo for 50 users

Free Trial

Yes

Free Plan

Yes

Reviews

4.6/5

Pricing

Pricing isn’t publicly available

Free Trial

Yes

Free Plan

No

Reviews

4.7/5

Pricing

Starts at $10/mo for 50 users

Free Trial

Yes

Free Plan

Yes

What Is Maintenance Management Software?

Maintenance management software, also called a computerized maintenance management system (CMMS), is a digital tool that helps organizations manage their maintenance activities. It does so by arranging, scheduling, tracking, and reviewing the company’s daily processes and centralizing all maintenance information.

This helps maintenance workers can do their jobs more efficiently and gives management insights to make informed decisions and check that they comply with regulations

How Does Maintenance Management Software Work?

Maintenance management software overall allows you to streamline and refine your maintenance management process.

It allows you to automate a large part of your maintenance activities such as scheduling work orders and preventive asset maintenance. You can also track available employees and assign them specific tasks. It also allows you to manage information on work orders, such as order type and priority level. 

It often has notification and alert options for various actions, such as reminding you when an asset needs parts replacement or servicing.

It tracks and records all data in the system giving you full insight into your operations and the status of your assets. It can also create reports and performs analyses based on this data.

What Are The Benefits of a Computerized Maintenance Management System?

The main benefits of using a CMMS include:

  • Saves valuable time: As maintenance management software streamlines and partially automates your maintenance managing processes, it saves you much time and effort that it would cost doing this manually. 
  • Boosts efficiency & productivity: As it tracks and records asset data in real-time, you gain valuable insights that help you handle asset management tasks more efficiently. Also, your employees have direct access to all of their tasks and relevant information, allowing them to work smarter and faster. 
  • Reduces machine downtime: It improves the state and overall uptime of your machinery and equipment by scheduling regular and preventative maintenance activities. 
  • Promotes a safe and compliant work environment: It does so by helping businesses to regularly check and maintain their assets in order to meet safety standards and avoid unexpected breakdowns. 

How Much Does Maintenance Management Software Cost?

The pricing of maintenance management software is largely different per provider and often depends on the number of users and the feature package. It can range from $35 to $150 per user per month. Particularly those that charge per user can get rather expensive if you’re working with a large team. Pricing for providers that use pay-per-license models largely range from $500 to $8.000. 

Note that high pricing does not necessarily mean that it offers a better user experience and features that best suit your needs. Also, even the best free maintenance management software plans will have limited capabilities.

Our number one pick, Connecteam, offers premium plans at a set monthly price of $29 for the first 30 employees, as well as a free trial. 

FAQs

What are the 4 types of maintenance?

The four general types of maintenance strategy are: 

  1. Corrective maintenance: Performed after detection of an issue to restore normal operating conditions.
  2. Preventive maintenance: Performed at planned times or according to guidelines to reduce failure risk or degrading performance.
  3. Risk-based maintenance: Performed by combining analysis, measurement, and regular test activities.
  4. Condition-based maintenance: Performed based on results from monitoring and assessing performance.

What is meant by SDLC?

SDLC stands for Software Development Life Cycle. It refers to a structured process of producing high-quality, low-cost software in the shortest possible amount of time. It largely focuses on requirement analysis, planning, design, build, testing, deployment, and maintenance.

What is mobile maintenance software?

Mobile maintenance software is a digital tool that allows users to view, manage, and create work orders, as well as their relevant teams, on mobile devices. It replaces the need for maintenance workers to handle work orders with pen and paper and then manually add data into a system.

The Bottom Line On Maintenance Management Software

To sum it all up, switching to the right maintenance management software will allow you to clearly oversee and streamline your entire maintenance process with just the click of a button. No more need for time-consuming and unorganized paperwork, unexpected asset downtime, or costly repairs due to avoidable failures.

And the biggest relief of all is that it doesn’t have to break the bank: you can find pretty amazing and feature-rich maintenance management software for a very reasonable price. Connecteam, our number one prick, offers great and easy-to-use maintenance management tools and more for a fair and affordable price.

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