10 Best HR Document Management Software For 2024

The 10 Best HR Document Management Softwares of 2024

1. Connecteam — Best for: All-in-one HR document management software

   Available on

   • Web
   • iOS
   • Android

   Start for free

   

   We’re proud to say that Connecteam is an all-in-one digital solution for document management, team management, and more.

   Here are some of the ways Connecteam can help improve your HR document management:

   Manage important documents with ease

   Connecteam makes it easy to manage company documents and execute HR processes from anywhere. HR professionals can access employee files whenever the need arises, saving valuable time.

   You can also request documents from specific groups of employees with a simple click. The centralized dashboard makes it convenient to upload documents directly on the platform. 

   Simplify all your onboarding processes

   Connecteam helps make your onboarding process shorter and more streamlined. You can quickly and easily collect all the required documents, forms, and certificates from employees and store them in one place. 

   Reminders and checklists ensure important documents are submitted on time and nothing gets missed. 

   These features help new hires get onboarded and ready to work that much faster.  

   Remain compliant with local and federal laws

   Connecteam also helps you remain compliant. It provides a clear overview of the expiration dates of employee documents. It even allows you to send expiry notifications when employee contracts expire or when updates to documents are needed.

   Keep all your documents safe and secure

   With Connecteam, you have complete control over permissions that determine what users can do with stored documents for better security.

   Connecteam’s document management system also securely stores your important files. It offers end-to-end data encryption and runs 256-bit SSL encryption. Storage is unlimited, so there’s no need to pay for expensive solutions or risk losing any important information.  

   Stay connected with your team

   Connecteam allows you to send company-wide announcements or alerts to a specific team. This function can be critical to keeping employee documents up to date. For example, you can send a simple alert to staff whenever new policies require that they provide additional information or when certain certifications are about to expire. 

   Employees and managers can share documents as well as videos and images directly from the mobile app, with specific employees or on a company-wide basis. 

   And much, much more…

   Connecteam offers effective HR document management and a whole lot more. With Connecteam, you can manage scheduling, payroll, and employee working time. It provides you with the little touches that engage staff and recognize accomplishments. Employees can share files with the team as well as recognizing a new employee’s first day.

   Connecteam also offers a free for life plan – Get Started Now!

   Key Features

   • Unlimited file storage

   • Upload documents from any mobile device

   • Set expiration dates for critical documents

   • Centralized, organized storage for your files

   • Permission controls for enhanced security and data storage

   • Real-time updates on HR tasks

   Pros

   • Documents accessible anywhere using mobile app or desktop

   • Customizable and user-friendly interface

   • Comprehensive customer support

   • Free templates and forms

   Cons

   • Needs internet or wifi access to work

   Pricing

   Free-for-life plan availablePremium plans start at $29/month for 30 users

   14-day free trial, no credit card required

   Start your free trial
2. 

   DynaFile — Good for: Basic document retention

   Available on

   • Web

   

   DynaFile is a web-based HR document management software provider. Its main features include centralized web-based storage, scanning automation, and cloud collaboration.

   DynaFile provides centralized web-based storage. Storing documents in one location allows staff to access important information anywhere at any time. This can be critical in keeping workflows moving forward for staff in the field.

   DynaFile allows you to digitize your paper documents. Barcodes are assigned to files during the scanning process to make information more searchable. This feature makes document retrieval quick and easy. 

   It also allows for batch scanning, which is valuable in organizing unrelated documents at once.

   With DynaFile, multiple staff members can join forces in creating documents. DynaFile also offers access permissions, administration controls, and electronic signature capability to facilitate effective collaboration.

   One of the primary shortcomings of DynaFile is that it doesn’t offer a mobile app.

   Learn more about DynaFile

   Key Features

   • Barcode recognition organizes documents efficiently
   • Access controls available for users and groups
   • Document storage that can be accessed anytime and anywhere
   • Version controls that make sure your documents remain secure

   Pros

   • E-signature capability makes document closing easy
   • Collaboration tools help team members work effectively

   Cons

   • Lack of price transparency on website
   • Not available on mobile

   Pricing

   Contact vendor for price Trial: No Free Plan: No

3. 

   Avokaado — Good for: Teams that manage many documents

   Available on

   • Web

   

   Avokaado is an end-to-end solution for handling contract lifecycle. It helps HR professionals with tasks such as automating clause-based contracts. You can also use templates to create recurring documentation. You’ll be able to collect electronic signatures and store documents digitally.

   Avokaado allows you to track your HR documents. You can add reminders for you or apply them to all collaborators. This way, you will not miss any deadlines. 

   All documents stored in a centralized hub, guaranteeing that you will never misplace or lose important data. Also, having stakeholders being able to access crucial information from anywhere they wish can help avoid business disruptions and makes document retrieval fast.

   Avokaado is ideal for teams that need to create and manage many documents.

   Note, however, that Avokaado currently only supports use in English. If you have a more diverse staff, you may wish to consider other HR document management software options.

   Learn more about Avokaado

   Key Features

   • Smart templates speed up the drafts of HR contracts
   • Automated tracking of deadlines and terms
   • Secure data storage
   • Data import and export

   Pros

   • Templates can be easily modified and updated
   • Easy-to-use interface

   Cons

   • Limited languages supported
   • User interface can be difficult to view on smaller screens

   Pricing

   Starts at $35/user/month Trial: Yes Free Plan: Yes

4. 

   GoCo — Good for: Custom workflows

   Available on

   • Web
   • iOS
   • Android

   

   GoCo is an online HR document management software system that can help businesses streamline operations. It helps companies automate their manual processes, resulting in cost savings and increased efficiency.

   GoCo is extremely effective in onboarding new hires. You can provide new staff with an onboarding checklist that details required tasks with deadlines attached. You can track the status of these tasks, and the use of reminders can help ensure that documents are completed on time. 

   One of its calling cards is its flexibility. GoCo can help you automate just about any HR function, including onboarding, hiring, and performance reviews. It is a web-based platform but also offers a mobile app for Android and iOS.

   Unlike many HR document management systems, GoCo provides you the option of using their proprietary payroll software, or you can integrate your existing third-party payroll provider.

   One of the downsides of GoCo is the lack of a free trial.

   Learn more about GoCo

   Key Features

   • Document tracking for managing documents
   • Checklists and reminders to help staff stay on track
   • E-signatures speed up document collection
   • Mobile app makes document management convenient

   Pros

   • Customizable plans to meet your needs
   • The platform is very easy to navigate

   Cons

   • Limited third-party integrations
   • Software load and lag times can be problematic

   Pricing

   Starts at $5/user/month Trial: Yes Free Plan: Yes

5. 

   DocuSign — Good for: Companies requiring regular e-signatures

   Available on

   • Web
   • iOS
   • Android

   

   DocuSign offers various digital communication services to help HR departments in any industry. It provides services that are secure and in compliance with international regulations and United States laws concerning e-signatures.

   Prepping documents for signature is a straightforward process. Upload your form and identify the areas where the recipient needs to take action. You can color code documents requiring multiple signers and add areas for checkboxes, signatures, and initials.

   These functions can be crucial for HR activities. However, DocuSign has a limited offering of other HR features. 

   DocuSign also integrates with third-party providers to expand the range of functionalities they offer.

   Learn more about DocuSign

   Key Features

   • Allows you to post a signable form directly on your website
   • Collect payments with just an e-signature
   • Save templates and access with ease
   • Access controls to help safeguard information

   Pros

   • Integrates with 350+ third-party providers
   • Reports are updated in real time

   Cons

   • Limited HR functionalities
   • Restrictions on the size of files and amount per recipient

   Pricing

   Starts at $10/user/month Trial: Yes Free Plan: Yes

6. 

   Eddy — Good for: Local businesses looking to automate

   Available on

   • Web
   • Windows
   • Mac

   

   EddyHR is a human resources suite designed to help local businesses manage their deskless staff. It provides a cloud-based HR management solution that includes secure document storage, job posting, and reporting.

   With Eddy, HR teams can track the status of applications and set up interviews. You can also notify candidates of their scheduled appointments and extend job offers to promising prospects. EddyHR gives users the ability to hire, manage, onboard, and even pay employees using this all-in-one software.

   Administrators can save documents and create profiles—essential tasks in managing new and existing employees. All staff can update details like company positions, employee reviews, or paid time off requests.

   While Eddy offers many valuable functions, applicant tracking and payroll are only available as added features.

   Learn more about Eddy

   Key Features

   • Eddy People for a staff directory and mobile time clocks
   • Eddy Hire for applicant recruiting and tracking
   • Eddy Payroll for payroll needs and tax compliance
   • Automated reports to track key metrics

   Pros

   • Highly-rated customer support
   • Onboarding new employees is very straightforward

   Cons

   • No tagging system
   • Pricing information no available on website

   Pricing

   Starts at $49/month + $8/user/month Trial: No Free Plan: No

7. 

   Zoho Docs — Good for: Document storage and editing

   Available on

   • Web
   • iOS
   • Android

   

   Zoho Docs is an online app used to create, store, edit, share, and collaborate on documents of just about any file format. It processes leave requests and allows for leave and vacation time tracking. For example, its absence tracker allows managers to process leave requests instantly.

   Zoho’s storage is cloud-based. You can upload files either individually or several simultaneously. It provides managers with the ability to send notifications to ensure that document collection is efficient.

   Your Zoho Docs account works the same as your PC, enabling you to create folders and organize them by type, date, or another criterion. This simplicity makes training staff to use Zoho Docs relatively straightforward.

   As part of the Zoho product line, Zoho Docs is limited to its store and editing capabilities of your important documents. If you are looking for other services, you will have to sign up, at additional cost, for other Zoho products.

   Learn more about Zoho Docs

   Key Features

   • Prevents lost files through backup and restore
   • All files are automatically encrypted using a 2048-bit key
   • Familiar cloud storage using desktop functionalities
   • Save files for the life of your account

   Pros

   • Wide range of features
   • Efficient document import and export

   Cons

   • Platform can sometimes run slowly
   • Limited mobile functionality compared to web use

   Pricing

   Starts at $5/user/month Trial: Yes Free Plan: Yes

8. 

   PandaDoc — Good for: Visual and interactive documents

   Available on

   • Web
   • iOS
   • Android

   

   PandaDoc is an e-signature tool used in negotiating contractual terms with new hires. It can also be used for collecting employee documentation.

   It offers e-signature capabilities and the ability to create visual documents. PandaDoc allows you to insert multimedia into any text, infusing some personality into your documents.

   PandaDoc also makes it easy for you to forward documents to staff or other stakeholders. Your PandaDoc account comes with pre-made templates that cover many everyday business needs. You can even create your own templates using its simple drop-and-drag interface.

   One of the downsides of PandaDoc is its relatively high per-user charge. This fee structure can create high monthly payments for businesses as they scale.

   Learn more about PandaDoc

   Key Features

   • Create attractive documents with e-signature capabilities
   • Add multimedia content to any text
   • Can restrict forwarding of emailed files
   • Customizable fields give you complete creative control

   Pros

   • Offers a library of over 400 templates
   • Customer support is provided 24/7 for all paid plans

   Cons

   • Mobile app has limited functionality
   • Lack of phone support available

   Pricing

   Starts at $19/user/month Trial: Yes — 14-day Free Plan: Yes

9. 

   Document Locator — Good for: Ease of use

   Available on

   • Web
   • iOS
   • Android

   

   Document Locator is an HR document management system that allows a company to automate many operations. Unlike other HR document management solutions, Document Locator is built directly into Microsoft Windows and works inside Windows Explorer. 

   It helps reduce the risk of losing or misplacing files. Auto-filing removes the need for naming files and moving them to a specific location. Users are able to specify rules to be followed when filing documents. For example, you can set up folder structures and file names based on dates or employees.   

   Document storage is fully secure. Document Locator’s security system follows the Windows NT security model, and it logs a record of every action.

   A negative to Document Locator is that the system can run slowly. This can cause frustration when trying to meet deadlines or making small adjustments.

   Learn more about Document Locator

   Key Features

   • Files are full-text searchable
   • Versioning safeguards your documents
   • Files are managed with auto-naming technology and filing tech
   • Audit trails cover all activities

   Pros

   • Works inside Microsoft Windows
   • Stores documents on SQL server

   Cons

   • The user interface could be improved
   • Documents can be slow to load

   Pricing

   Starts at $41/user/month Trial: No Free Plan: No

10. 

    Revver — Good for: Large storage needs

    Available on

    • Web

    

    Rubex from eFileCabinet is a cloud-based HR document management system that offers you large storage options and a wide range of features. It also has a user-friendly app that provides the same services on mobile.

    Its user interface is simple and similar to an email inbox like Microsoft Outlook. This feature creates a positive overall experience.

    It offers many standard features like secure file sharing, version control, and user permission settings.

    One of the shortcomings of eFileCabinet is that its pricing isn’t available on its website. Users must call the company or inquire through email for pricing details.

    Learn more about Revver

    Key Features

    • Large document storage capacity ranging from 1TB to 20TB
    • Version control to prevent document loss
    • Permission settings for protecting sensitive information
    • Custom templates make document creation more convenient

    Pros

    • User interface is familiar to use as it resembles an email inbox
    • All plans offer the same features

    Cons

    • Limited custom folder templates available for more basic plans
    • No transparent pricing information available

    Pricing

    Contact vendor for price Trial: No Free Plan: No