Honest Time Clock Wizard Review 2025: Pros, Cons, Features & Pricing

Time Clock Wizard Pricing

Time Clock Wizard is reasonably priced. The vendor has a flat-rate pricing model with a free plan and three paid plans. The free plan supports unlimited users, making it ideal for teams of all sizes. However, its suite of basic time-tracking tools doesn’t suffice for businesses that need mobile apps or photo capture at clock-in. 

Paid pricing starts from $29.95 per month all the way up to $219.95 per month. The price varies based on the features you need and, in some cases, the size of your workforce. You can make the most of the long-term commitment discounts to save a few dollars. 

One thing I liked is that Time Clock Wizard doesn’t impose hidden fees like base or setup fees. Here’s the pricing in a nutshell: 

Pricing/plan	Free Plan	Value	Pro	Enterprise
Monthly	$0	$34.95 per month	$54.95 per month	$249.95 per month
Annual	$0	$29.95 per month	$49.95 per month	$219.95 per month
Features	Time tracking	Everything in Free, plus: Timesheet reports Mobile apps	Everything in Value, plus: Scheduling Payroll report PTO management Photo capture at clock-in Location tracking Task management	Everything in Pro, plus: Priority support Dedicated account manager
As of February 2025

Time Clock Wizard Free Trial 

If you love testing a software solution before committing — like I do — you’ll be glad Time Clock Wizard offers a 14-day free trial. The trial gives you unfettered access to all features. I leveraged this option to test Time Clock Wizard’s capability. 

The table below shows how Time Clock Wizard’s pricing compares to similar products: 

Plan	Time Clock Wizard(Pro)	TimeCamp(Ultimate)	Hubstaff(Team)	Connecteam(Advanced)
	View pricing	View pricing	View pricing	View pricing
10 users	$49.95	$79.90	$100	Free for life—all features and dashboards
20 users	$49.95	$159.80	$200	$49
30 users	$49.95	$239.70	$300	$49
50 users	$49.95	$399.50	$500	$79
		Read our full TimeCamp review	Read our full Hubstaff review	Learn more about Connecteam

Time Clock Wizard Usability and Interface

I tested Time Clock Wizard’s usability across mobile and web apps. I wanted to determine how easy it is to perform various functions like creating an account, adding team members, and using various features. Read on for the inside scoop: 

Setting Up Time Clock Wizard

I found it easy to set up Time Clock Wizard, add employees, and configure the settings. To start, go to the pricing page, pick your preferred plan, and click “start now.” Enter your email, click  “create my account,” and follow along with the signup wizard. 

During the sign-up process, Time Clock Wizard requires you to select your subdomain. Sounds technical, but this is a simple dot (.)timeclockwizard.com domain that acts as your login page. Choose an easy-to-remember subdomain because your employees will need it when clocking in. 

Once you sign up, Time Clock Wizard takes you through a two-step initial setup. Adding your company details and employees is easy. Interestingly, you can only add employees’ names at this stage: you can’t invite them or set their permissions and roles. Once you complete the setup, Time Clock Wizard takes you to the team dashboard. 

Adding Employees

You can’t create login credentials for employees added during the initial setup, which is a shame. For this reason, I recommend adding employees only after you’re done with the initial setup.  

Adding employees is a cinch with either “invite employee” or “add employees” options. I found two differences between these options. First, the former lets you invite many employees at once using the bulk-invite and invitation link options. Employees will only need to click the link to complete their profiles. 

Second, the “add employee” doesn’t offer a bulk-add option, and is ideal for businesses with small workforces. The options let you create login credentials and share them with the respective employee via email. While this saves your employee time and hassle of completing their profile, it can be tedious for managers with large workforces.  

Time Clock Wizard Web App 

Time Clock Wizard web app looks modern but isn’t as smooth and polished as some of its competitors. I think the app could do with some fine-tuning to look more aesthetically pleasing. The design issue aside, the provider does an excellent job with the layout.

The app is well-organized, with a navigation panel to the left and at the top. The main features are clearly labeled and organized on the left side panel for easy access. One thing I liked is that the menu remains plastered to the left regardless of the tab you’re on. This keeps the key features within reach, simplifying navigation. 

The top panel offers additional navigation options. You get a user quick-add option, which lets you add employees without opening the employee tab. Moreover, you can hover the cursor over the pending request icon to view pending tasks at a glance. It also allows you to resolve requests with only a few clicks. 

The sleek and clutter-free layout extends across all tabs on the web app. I particularly like the neat organization of options and filters within tabs. It enables users, including beginners, to find their way around without needing to read guides. 

Time Clock Wizard Mobile App

Time Clock Wizard Android and iOS apps are modern but unrefined. When you log in, you land on the dashboard, which is choke-full of widgets. I understand that the details help users stay on top of team activity at a glance. However, cramming so many details onto the small mobile screen makes it look cluttered and overwhelming.

Like many modern apps, the mobile app has the main menu at the bottom. The main features are clearly labeled and easily accessible, which simplifies navigation. The time tracking button is highlighted in blue, making it easy to locate. When you clock in, you get an option to start a break and clock out, but there’s no option to switch tasks. 

Regarding functionality, the employee version enables users to perform nearly all functions. By default, employees can view schedules, add expenses, communicate with colleagues, and view locations. You can activate other features and tweak permissions to let employees track time and assign tasks on the mobile app. 

I dug through the manager version and found that it mirrors the web app’s functionality. It enables you to perform virtually any admin duties. You can assign tasks, create schedules, view employees’ locations, accept/reject requests, and view payroll. However, you can’t add, edit, or remove employees on the mobile app. 

I also noted that the Time Clock Wizard mobile app doesn’t have an offline mode. When I turned off my internet connection, the mobile app became unusable. This is a deal-breaker if you need to track mobile or field workforces. 

Menu Item	Admin		Employee
	Website	Mobile App	Website	Mobile App
Feature (i.e. Time Tracking)
Timesheet	✅	✅	✅	✅
Time Tracker	✅	✅	✅	✅
Calendar	✅	✅	✅	✅
Schedule	✅	✅	✅	✅
Expenses	✅	✅	✅	✅
Time off	✅	✅	✅	✅
Analysis
Dashboard	✅	✅	✅	✅
Reports	✅	❌	❌	❌
Activity	❌	❌	❌	❌
Management
Kiosks	❌	❌	❌	❌
Approvals	✅	✅	❌	❌
Projects	❌	❌	❌	❌
Team	✅	✅	❌	❌
Clients	❌	❌	❌	❌
Locations	✅	✅	✅	✅
Tags	❌	❌	❌	❌
Invoices	❌	❌	❌	❌
Settings	✅	✅	✅	✅

Time Clock Wizard Core Functionalities

I tinkered with Time Clock Wizard’s key functionalities to determine how they work. Keep reading to discover the strengths and weaknesses of each feature. 

Employee Time Tracking 

Time Clock Wizard can track regular hours, breaks, and overtime on mobile and web apps. Despite having great compatibility, the time tracking app isn’t ideal for deskless and field employees. I say this because the mobile app doesn’t have an offline mode, hence it can’t track time when employees are in remote areas. 

I’m glad Time Clock Wizard reminds employees to clock in based on assigned shifts. It also auto-clocks out employees who forget to stop the timer at the end of a shift. Moreover, the app records employees’ clock-in and clock-out locations, adding a layer of accountability. The alerts and notifications enhance timecard accuracy for fair remuneration. 

The standout feature is the photo capture at clock-in and out. The feature worked exactly as I expected: allowing me to capture a selfie image during clock in/out. However, it lags far behind modern facial recognition, which verifies an employee’s identity automatically. With photo capture, managers have to verify clock in/out images manually, which is less effective and tedious.

Beyond photo capture, Time Clock Wizard’s advanced features are few and far between. The app doesn’t have a geofence tool, so you can’t create virtual boundaries around worksites to prevent offsite punching. However, this isn’t surprising since the software is geared more towards office-based employees than field workforces.  

Break and overtime tracking 

Time Clock Wizard has break and overtime trackers. However, I discovered that the tools aren’t as powerful as those of more established competitors like Connecteam and Hubstaff. As a result, they may not be useful for compliance with labor laws in some regions. Let me fill you in. 

You can configure breaks to be either automatically paid, automatically unpaid, or manually unpaid. With manual breaks, Time Clock Wizard stops tracking time when an employee taps the “start break” button. As a result, it doesn’t record break time in the timesheet. This can precipitate a legal issue in countries and states where break-time records are mandatory.  

Time Clock Wizard lets you assign one break. If you’re in states or regions where rest and meal breaks are mandatory, you’re better off using another software. Additionally, the app doesn’t remind employees to take breaks or prevent them from ending breaks early. Without these vital safeguards, your business could land in legal trouble for break violation. 

Similarly, the overtime tracker can be less effective in some states and regions. The feature can be configured to track: daily overtime, daily doubletime, or weekly overtime. If you’re in a state like California, it can be difficult to adhere to overtime laws. The issues aside, the overtime tracker worked just fine during my testing. 

Employee Scheduling 

The Time Clock Wizard scheduling module covers the basics well, which is great. However, I think the process of creating shifts could be better. When you click a cell in the calendar grid, the app doesn’t take you straight to the shift’s details tab. 

Instead, a pop-up will appear, and you will have to click “add schedule” to add the shift details. The extra step is mundane and could be removed to streamline scheduling. The scheduling process could be streamlined by removing this unnecessary step. 

Time Clock Wizard has drag-and-drop, shift copying, and recurring shift features. The tools aren’t as powerful as those you find with advanced scheduling software. For example, the recurring shift tool doesn’t offer a monthly or custom recurring frequency. Still, the features eliminate the manual hassle, allowing you to schedule employees more efficiently. 

Unfortunately, Time Clock Wizard doesn’t notify employees when you publish or update a schedule. Without timely notifications, employees may be unaware of newly assigned shifts. This could cause rampant no-shows and tardiness in fast-paced environments. You could also be forced to manually inform employees about shifts, which adds to your administrative load.

Another issue is that the Time Clock Wizard doesn’t support automatic shift swaps or conflict detection. As a result, it might not be ideal for businesses with complex scheduling needs. 

Task Management

Time Clock Wizard claims its built-in task management system helps teams “stay on track  and accomplish goals.” I tested the feature rigorously, and I must say that the statement is true for some teams. It’s useful for teams that follow the basic task workflow: to-do (assigned) → in progress → completed. 

I say this because the task workflow and statuses aren’t customizable. When you create a task, it goes to the assigned column by default. When an employee taps or clicks “start task” it moves to the “in progress” column automatically. Lastly, when an employee hits “stop task” the app changes its status to “complete.”

I appreciate that Time Clock Wizard changes task statuses automatically to simplify tracking. However, I think the task manager could be incredibly helpful if it had options to customize the task flow. Moreover, the module could benefit from options to set task dependencies and priorities. As it stands, you can only add standard task details, name, assignee, due dates, and description.

Expense Management

Time Clock Wizard is naturally less powerful than dedicated expense management software. The lack of a designated expense management module is the first sign. Still, I found some nice touches, like the ability to define mileage reimbursement rates, which is helpful for businesses in various regions.  

For example, businesses in the United States can add mileage rates to conform with Internal Revenue Service (IRS) rates. Just bear in mind that Time Clock Wizard doesn’t offer a built-in mileage tracking feature. 

While functional, the expense module isn’t customizable. For example, Time Clock Wizard supports 13 expense types. You can’t add new expense types or edit ‌existing ones to match your company’s reimbursement policy. However, I think the existing expense types cover the whole spectrum for most businesses. 

Recording expenses on the mobile app is a breeze. Open the reimbursement tab, tucked under the “more” button, and click the plus icon at the top right. Add the expense details (date and amount) and click “add reimbursement.” However, adding expenses on a web app isn’t straightforward because the option is hidden in the “employee” tab.

You can make receipts mandatory to verify business expenses. It helps prevent fraudulent expense claims, protecting your profits. I liked the option to snap and upload receipts directly through the smartphone camera. It saves employees time because they don’t have to dig through the phone gallery to find a receipt image. 

Paid Time Off Management

Time Clock Wizard supports accrual paid time off (PTO), and I must say, the provider has done an excellent job with this feature. I was impressed by the customizability of the PTO. The app lets you add as many PTO types (codes) to match your company policy. Employees can request time off on their mobile, anytime, anywhere. 

Moreover, you can tweak the award frequency to yearly, every pay period, and based on hours worked. For example, you can set a Time Clock Wizard to award employees 0.25 hours of PTO for every 8-hour shift. Accrual PTO gives employees a sense of earned time off. It encourages consistent attendance and ensures fairness, boosting employee morale.

Other features I found helpful include negative balance and the ability to apply PTO globally or to a specific employee. However, the PTO system has room for improvement. For example, the provider could introduce a tiered system to adjust the accrual rate based on tenure. This can boost employee loyalty, mitigating high turnover. 

Time Clock Wizard Integrations

The limited integration suite is Time Clock Wizard’s major drawback. The provider offers four native integrations with QuickBooks Online, Xero, Paychex, and Clover. What makes it even worse is the lack of Zapier and API integration. This means you can’t create custom integrations to connect apps in your stack. 

Reporting and Analytics

The reporting module is ideal for businesses that need basic reporting without complexity. Don’t come here expecting a detailed analysis of your team’s metrics. The reports provide no-frills summaries of things like timesheets, reimbursement, PTO balances, and employee contact lists. You get these reports with almost every other time tracking software. 

There are some helpful reports, like the tardy report, which helps you track punctuality. You can also generate payroll reports to streamline remuneration and compliance. The schedule report enables you to review shifts and uncover scheduling patterns.

Report-sharing options are limited. You can only export reports in plain Excel, CSV, PDF, and Word formats. You can’t send reports directly via email or schedule the system to deliver reports to your email regularly.   

Time Clock Wizard Security Features

At the time of writing, I found no publicly reported incident of security or data breach involving Time Clock Wizard. The clean record demonstrates the provider’s commitment to safeguarding user data. 

I dug through the provider’s website for data protection practices and found that it uses secure socket layer (SSL) encryption. The protocol isn’t as robust as the AES-256 encryption cipher, but it’s still secure. Time Clock Wizard also supports role-based access, ensuring employees have access to data relevant to their role. 

Regarding employee verification and authentication, Time Clock Wizard supports the standard email password login. However, employees must provide your company’s subdomain to access their accounts. Unfortunately, I didn’t find information regarding the application of two-factor authentication (2FA). 

On the compliance front, Time Clock Wizard has a comprehensive data processing agreement (DPA). According to the vendor, the DPA is instituted in accordance with the strict guidelines of the General Data Protection Regulation (GDPR).  

Time Clock Wizard Customer Support

Time Clock Wizard is the first software I’ve come across without a knowledge base. It’s a shame that the provider doesn’t offer this self-service help option. New users can’t find quick solutions to non-technical issues on their own, which can impact adoption. 

It also means that users have to rely on other support channels for simple questions they can solve on their own. This is especially disappointing because the next available channel — live chat — is less effective. Live chat agents aren’t available 24/7. 

When agents weren’t available, Time Clock Wizard converted my questions into tickets. I got the bold claim, “we’ll reply as soon as we can.” With no definite reply timelines, I didn’t expect a quick response — and I was right. Replies took more than 24 hours to arrive. 

Thankfully, Time Clock Wizard offers a library of video tutorials accessible when logged into your account. The videos are short — most of them are less than 3 minutes. They provide feature walkthroughs and simple how-to instructions to familiarize yourself with the key functions. You can also use phone support for urgent issues. 

What are Time Clock Wizard’s Review Ratings from Review Sites?

(As of February 2025)

Capterra: 4.4/5
G2 Crowd: 4.6/5
Software Advice: 4.4/5
TrustRadius: NA
GetApp: NA
Google Play Store: 3.1/5
Apple App Store: 3.6/5

Time Clock Wizard App Review 

When you look at Time Clock Wizard’s suite of features on the surface, it looks impressive. It includes the key tools that most businesses need to streamline time tracking, task management, and team scheduling. While the features are functional, they feel a bit underwhelming in various ways compared to top-tier alternatives.

For example, while the time tracker works, it lacks vital tools like geofencing. The break and overtime trackers are rigid and unsuitable for handling complex compliance requirements. Moreover, ‌photo capture helps prevent buddy punching, but it involves tedious, manual verification. 

The same theme plays out across other features like scheduling and task management. In my opinion, the features are a few touches away from being great. They fall short of expectations in some aspects and are only suitable for small businesses with simpler needs. If you need a time-tracking software with advanced capabilities, I recommend using Connecteam.

Connecteam: The Better Time Clock Wizard Alternative

Connecteam offers time tracking, scheduling, task management, team communication, and GPS location tracking. At first glance, the suite of features might make you think, “it’s similar to Time Clock Wizard,” but that’s not the case. Connecteam offers advanced features, and a more refined user experience to boot. Some of its notable advantages over Time Clock Wizard include: 

Auto-scheduling 

In addition to the easy-to-use drag-and-drop scheduler, Connecteam offers a one-click auto-scheduling feature. Simply define your scheduling rules based on labor laws in your country or region. And then create unassigned shifts, outlining the number of open roles and required qualification.

When you click the magic icon, Connecteam auto-scheduling tool assigns hundreds of shifts in seconds. It considers employee qualifications, availability, and preferences to create conflict-free schedules. This makes it ideal for scheduling in healthcare, manufacturing, and other industries with strict schedule requirements. 

Moreover, Connecteam supports automatic shift swaps, recurring shifts, and shift templates. It also comes with a built-in automatic schedule conflict detector. The tool scans your schedule to highlight shifts that violate your custom scheduling rules and labor laws. Eliminating scheduling errors minimizes last-minute changes, helps maintain staffing levels, and boosts employee satisfaction. 

Geofenced time tracking

Another vital feature is Connecteam’s geofence time tracking. With this tool, it’s easy to create virtual boundaries around your work site to prevent offsite punching. This ensures that employees are clocking in/out only when they are physically within the jobsite. It curbs time fraud, ensuring everyone is compensated for time spent on the actual job. 

Additionally, Connecteam alerts you every time an employee leaves the worksite. I found this quite effective for preventing unauthorized breaks and early departures. You’ll no longer have cases of employees hanging out with friends in a nearby coffee shop during work hours. 

Connecteam also uses facial recognition to prevent buddy punching. Unlike Time Clock Wizard, managers don’t have to manually verify employees’ identities to catch buddy-punchers. I found that Connecteam uses facial recognition to verify employee identity when accessing the mobile app. 

This is different from apps that verify user identity at clock-in and clock-out, but it kills two birds with one stone. First, it prevents buddy-punching since only the owner of the phone can access the mobile app and clock in. Second, it prevents unauthorized users from accessing company data, enhancing security. 

Flexible break and overtime policies

Connecteam’s break tracker lets you set and enforce rules to adhere to labor laws in your region. You can create automatic and manual breaks, and assign as many breaks as laws require. For example, businesses in California can assign an automatic rest break and a manual meal break. 

Using Connecteam Forms and digital signature, you can create an attestation tool, requiring employees to consent to taking mandated breaks. Attestation enables you to stay on the safe side of the law. For example, it makes it easy to compensate employees for missed breaks, if you did cause it. It also provides evidence to absolve your company from blame in case of a lawsuit.  

Moreover, Connecteam’s overtime tracker lets you track any type of overtime. You can create policies to track daily, daily doubletime, weekly, holiday, partial day, and consecutive day overtime. The icing on the cake is that Connecteam calculates employee pay automatically, saving you the manual hassle.    

Other Connecteam features

• GPS location tracking
• Team communication
• HR suite 

Start with the free plan today to get a firsthand feel for all of Connecteam’s premium features. No credit card is required — create your account and start right away.